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Internal Applicant User Guide
Last Updated: 5/16/2023
Contact Us:
Email [email protected]
Phone (707) 664-2166
Recruiting Solutions Internal Applicant User Guide
Overview
This manual will show you how to review and apply for open positions at Sonoma State University using the online application system. It will show you how to:
Sign on to the online application system using your Seawolf ID Upload a resume Enter your employment history Enter education Print and submit your application
Materials Before you begin it is a good idea to prepare all of the necessary materials. Gather together items such as:
Employment informationo Name and address of company(s)o Name and phone number of previous supervisor(s)o Previous salary information
Education informationo Name and location of school(s) attendedo Name of degree(s) obtained
An electronic copy of your Resume and/or Cover Letter. Documents must be in doc, docx, pdf, rtf, or txt format.
Sonoma State University
Recruiting Solutions Internal Applicant User Guide
Overview...................................................................................................................................................... iiMaterials............................................................................................................................................ ii
Applying For a Job....................................................................................................................................... 1Navigation.......................................................................................................................................... 1Employment..................................................................................................................................... 2Click the Internal Applicants button to open the Careers page........................................................2Careers Page................................................................................................................................... 3View a Job Description.................................................................................................................... 3Upload a new resume...................................................................................................................... 4
Application......................................................................................................................................... 6Employment History......................................................................................................................... 7Languages..................................................................................................................................... 10Application Questionnaire..............................................................................................................10Referral.......................................................................................................................................... 11
Submit Your Application.................................................................................................................. 11The My Applications Page.............................................................................................................13The My Career Tools Page............................................................................................................14
Summary................................................................................................................................................... 14
Sonoma State University
Recruiting Solutions Internal Applicant User Guide
Applying For a Job
Navigation
To navigate to the job opportunities page, open your web browser and go to the Sonoma State University Home page.
http://www.sonoma.edu
Click on the Jobs link
If you are applying for a Faculty position, click on the Faculty Recruitment and Hiring link. You will be taken to the Faculty Employment page. This manual does not cover the application procedures for Faculty positions.
If you are applying for a Staff or Administrative position, click on the Staff and Administrative Job Opportunities link to complete an online application. This link will direct you to the Careers page.
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Recruiting Solutions Internal Applicant User Guide
Employment
Click the Internal Applicants button to open the Careers page
Careers
On the Careers page you can view a list of currently open positions.
Enter your Seawolf ID user name and password and click the Login button.
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Careers Home Page
After logging in you will be taken to the Careers Home page where you can search and apply for new jobs as well as review prior applications in the My Career Tools section.
You can view the details of a Job Opening by clicking on the Job Title link.
View a Job Description
An introduction to the position will display on the Job Description page.
If you see a position that interests you, but do not wish to go through the application process at this time, you can click on the Save Job button. This will save the job opening in My Saved Jobs allowing you to return at a later date and complete the application process.
To apply for this position, click the Apply Now button
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Recruiting Solutions Internal Applicant User Guide
Upload a new resume
After clicking on the Apply Now button, You will be prompted to upload a resume, or apply without using a resume.
To upload your resume select the Upload a new resume option and click the Continue button.
If you would like to include a Cover Letter with your application, please include it as the first page of your resume before you upload the attachment.
To continue uploading a new resume, click the Browse button and select a resume file from your computer. You can upload a doc, docx, pdf, rtf, or txt document file.
Click on the file you would like to upload and click Open.
Click the Upload button
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Enter Resume Text
The Resume Title will default to the document file name.
You must enter a new resume title using the Job Opening ID number and your name.For example, if you are applying for job number 103208 and your name is John Smith, your resume title will be 103208 John Smith.
To change the Resume Title, highlight the Resume Title and type in the new name.
Leave the Language as English.
Click the Continue button
If you have previously uploaded a resume you will see an additional option allowing you to use an existing resume. If you would like to use an existing resume, click on this option and select a resume from the drop down list.
Click the Continue button.
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Application
The Application Page will display.
This page will list the Job Title of the position for which you are applying. It will also display all resume documents that you have uploaded.
The Application page will begin with the Preferences section. This section will ask for your desired start date and minimum pay.
Your name and address will populate from your employee records. Verify that they are current.
If your name has changed, please contact Human Resources.
The next section is for Work Experience. To add work experience, click on the Add Work Experience link.
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Add Employment History
The Add Employment History page will display.
Enter Employment Details. Fields marked with an asterisk (*) are required.
In the Major Duties field, please enter a description of the major duties performed. You may use the spell check feature by clicking on the spell check icon.
Continue by filling out all the information on the Employment Details page.
Click Save & Return to go back to the Education and Work Experience page or click Save & Add More to input additional work experience.
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How to complete the Employment Details section to include your present employment.
Fields marked with an asterisk (*) are required.
Leave the End Date field blank.
Type “n/a” in the Reason for Leaving section
Click Save & Return to go back to the Education and Work Experience page.
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How to complete the Employment Details section if you worked as a volunteer.
If you worked as a volunteer, complete the required fields as highlighted in the sample picture.
Fields marked with an asterisk (*) are required. Enter 1.0 in the Ending Pay Rate field if you did not receive compensation.
Click Save & Return to go back to the Education and Work Experience page or click Save & Add More to input additional work experience.
Education History
The next section on the Application page is the Education History section.
Because you are a current employee, this section will already be populated and cannot be changed. If you need to change or add to your Education History, please contact Human Resources at [email protected].
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Languages
If you speak a language other than English that pertains to this position, click the Add Languages link. Choose a language from the drop down menu. Indicate your speaking, reading and writing proficiency by selecting from the drop down menus.
Click Save & Return to go back to the Education and Work Experience page or click Save & Add More if you would like to input additional information.
Application Questionnaire
Complete the required Application Questionnaire by selecting an answer for each question.
You must answer all questions or the system will not allow you to submit your application.
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Referral
In the field titled “How did you find out about the job?” click on the drop down menu arrow and select from the drop down list.
Select from the Sub Source field or type in the Specific Referral Source if not listed. There will not always be a Sub Source available.
Answer the question inquiring if you are a former employee.
Click Save.
Submit Your Application
Your next step is to submit your application.
Click the Submit button.
Your application will NOT be processed unless it is properly submitted.
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Terms and Agreements
Scroll down to the Terms and Agreements box. Read all the information provided.
If you agree to these terms, click the “I agree to these terms” button. If you do not agree to these terms and select the “I do not agree” button. If you select this option you will not be able to submit your application.
After the “I agree” button has been selected, the Submit button will become active.
Click on the Submit button to submit your application and finish the online application process.
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The My Applications Page
After you submit your application, the system will take you to the My Applications page.
Verify that your application submitted successfully.
You have successfully completed the online application process. You will receive an email from [email protected] confirming that your application has been received.
Click the Careers Home link at the top of the page to return to the careers home page.To end your session, click on the Logout link at the top of the page.
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The My Career Tools Page
Click on the My Career Tools link at the top of the page.
The My Career Tools page will display a list of your current applications, resumes or other attachments.
From this page you can Click the View icon to open a
printable version of your application
Click on an Application title to view the application details. You will not be able to edit or add application information once an application has been submitted.
Open uploaded resumes byclicking on the Resume Title. If you are using Internet Explorer, you must hold down the Ctrl key until the File Download window appears.
To return to the Careers Home page, click Return to Previous Page link at the bottom of the page or the Careers Home link in the navigation bar at the top of the page.
Summary
For assistance on navigating and completing the online application, please contact Human Resources at [email protected] or (707) 664-2166.
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Joe Applicant1234 Main StreetSonoma, CA 95816