Co-Op BriefingCo-Op Briefing (Sept & Nov08, Jan & May09 Work (Sept & Nov08, Jan & May09 Work

Term)Term)

DateDate : 23 May 2008: 23 May 2008TimeTime : 3pm: 3pmVenueVenue : Multi purpose Hall: Multi purpose HallByBy : Co-Operative Education & : Co-Operative Education &

Career Services (CECS), UCSI Career Services (CECS), UCSI

For the Faculty of Management & For the Faculty of Management & Information Technology.Information Technology.

OutlineOutline

Part 1: Obtaining Your Co-Op Part 1: Obtaining Your Co-Op JobJob

Part 2: While at Your Co-Op Part 2: While at Your Co-Op JobJob

Part 3: Co-Op Student Part 3: Co-Op Student PlannerPlanner

Part 1: Part 1:

Obtaining Your Co-Op Obtaining Your Co-Op JobJob

What is Co-Op?What is Co-Op?

Co-Operative Education functions Co-Operative Education functions to formally integrate classroom to formally integrate classroom learning with workplace training.learning with workplace training.

Each Co-Op consists of 3 credit Each Co-Op consists of 3 credit and students received grade and students received grade based on written assignment and based on written assignment and employers’ evaluation upon employers’ evaluation upon completion of each Co-Op module.completion of each Co-Op module.

Pre-requisites for Co-Pre-requisites for Co-OpOp

Academic Pre-Academic Pre-requisitesrequisites

i) Three year degree programmes

Co-Op Level Pre-requisite

Level 1 Successfully completed all coursework in Year 1 & completing Year 2

Level 2 & 3 Successfully completed all coursework in Year 2 & 3

ii) Four year degree programmes

Co-Op Level Pre-requisite

Level 1 & 2 Successfully completed all coursework in Year 1 & completing Year 2

Level 3 & 4 Successfully completed all coursework in Year 3 & 4

Pre-requisites for Co-Pre-requisites for Co-OpOp

Academic Pre-requisitesAcademic Pre-requisites

A minimum cumulative overall average (CGPA) A minimum cumulative overall average (CGPA) of 2.0 (ie. 50-59%) at the end each academic of 2.0 (ie. 50-59%) at the end each academic session.session.[NB: Most employers require a minimum [NB: Most employers require a minimum CGPA of 2.5 (65%) or more]CGPA of 2.5 (65%) or more]

A student who has not met the academic pre-A student who has not met the academic pre-requisites is not eligible for the Co-Op of that requisites is not eligible for the Co-Op of that session and has to defer a particular Co-Op session and has to defer a particular Co-Op term to the following year/when academic pre-term to the following year/when academic pre-requisites are met.requisites are met.

Non-academic Pre-requisitesNon-academic Pre-requisites

Course selection for Co-Op, approved by Course selection for Co-Op, approved by the Co-Op Supervisor and payment of the Co-Op Supervisor and payment of necessary fee(s).necessary fee(s).

Register in Register in myCo-OpmyCo-Op by completing and by completing and submitting the online Curriculum Vitae submitting the online Curriculum Vitae (CV).(CV).

Attend the CV Verification Exercise: Attend the CV Verification Exercise: presented supporting documents (e.g. presented supporting documents (e.g. academic certificates, extracurricular academic certificates, extracurricular activities, letters of reference, etc).activities, letters of reference, etc).

Attend all compulsory Co-Op Workshops Attend all compulsory Co-Op Workshops organized by CECS/UCSI.organized by CECS/UCSI.

Placement ProcessPlacement Process

Course selection to be done by all students commencing their Co-Op in November 08 by 16th May 08.

Attend briefings/workshops.

Submission of CV through myCo-Op latest by 30th June 08.

CV Verification Exercise. (Please check with your Co-Op supervisors or CECS for your appointment week.

Check students’ email /myCo-Op constantly for any job interviews/offer.

Job Placement via own connection. Job Placement via CECS.

Responds to the email within 3 working days to indicate your attendance to any interviews if the employer requires.

If you do not respond in 3 working days, you are consider as *rejecting the job interview.

Responds to email pertaining job offer within 3 working days if the employer does not require interview.

Collection of Student Evaluation Form beginning from 20th October 2008.

Submit your Job Evaluation and remind your employer about your Student Evaluation Form.

Obtain verification letter from CECS.

Obtain offer letter from employer.

Download Co-Op Job Approval Form via myCo-Op or get it from CECS.

Photocopy the offer letter and get approval from your Co-Op supervisor before coming to CECS.

If you do not respond in 3 working days, you are consider as *rejecting the job offer.

*Please refer to Co-Op policy for further information.

What else do I need to What else do I need to know?know?

1. Students may obtain a 1. Students may obtain a Co-Op Job Co-Op Job overseasoverseas but… but…

If the Co-Op Employer is not bona If the Co-Op Employer is not bona fide and/or the students are found fide and/or the students are found not undergoing Co-Op or the Co-Op not undergoing Co-Op or the Co-Op job is fake/non-existent, students job is fake/non-existent, students will immediately be given a FAIL will immediately be given a FAIL grade for their Co-Op module.grade for their Co-Op module.

2.2. If students If students reject the interviewreject the interview with reasons with reasons deemed unacceptable*, these student must then deemed unacceptable*, these student must then find their own Co-Op job. Ultimately, if they are find their own Co-Op job. Ultimately, if they are unable to find a Co-Op Supervisor approved job, unable to find a Co-Op Supervisor approved job, they may be awarded a Fail grade for the Co-Op they may be awarded a Fail grade for the Co-Op module.module.

3.3. A student who has not actively looked for his/her A student who has not actively looked for his/her own job and receives a Co-Op job placement from own job and receives a Co-Op job placement from CECS but rejects the offer must give his/her CECS but rejects the offer must give his/her reasons in writing for doing so to CECS reasons in writing for doing so to CECS within within three days three days of receiving the job placement/offer. of receiving the job placement/offer. If a student’s given reasons are deemed If a student’s given reasons are deemed unacceptable* then, he/she must accept the unacceptable* then, he/she must accept the CECS given job placement or face the possibility CECS given job placement or face the possibility of failure for that Co-Op module.of failure for that Co-Op module.

*Unacceptable reasons: Distance of workplace, amount or lack of salary, *Unacceptable reasons: Distance of workplace, amount or lack of salary, parents’ preference, personal preference etc.parents’ preference, personal preference etc.

4.4. Students are responsible to log in to Students are responsible to log in to myCo-OpmyCo-Op and check their UCSI Student and check their UCSI Student e-mail to check the outcome of their e-mail to check the outcome of their interviews. interviews.

5.5. It is the student’s responsibility to It is the student’s responsibility to respond to an employer’s Co-Op job respond to an employer’s Co-Op job offer, in writing via email and offer, in writing via email and myCo-OpmyCo-Op to CECS within the stipulated time to CECS within the stipulated time frame. Failure to do so could result in a frame. Failure to do so could result in a student losing the job and hence failing student losing the job and hence failing the Co-Op module for that term. the Co-Op module for that term.

myCo-Op Portal myCo-Op Portal

What is the myCo-Op portal?What is the myCo-Op portal?

– myCo-Op is UCSI’s web portal for myCo-Op is UCSI’s web portal for Co-Op students to post their CV Co-Op students to post their CV onlineonline

– Co-Op employers can view the CVs Co-Op employers can view the CVs and select the students for Co-Opand select the students for Co-Op

Function: Main PageFunction: Main PageWebsite:Website: http://http://www.ucsi.edu.my/mycoop/DeskTopDefault.aspxwww.ucsi.edu.my/mycoop/DeskTopDefault.aspx

To Log In: Use yourE-Advantage User ID & password.

Function: Home PageFunction: Home Page

Click here to fill in your CV.

Click here if you want to obtain your own job.

Fill up your Job Evaluation here.

Function: Online CVFunction: Online CV

myCo-Op CV required section:myCo-Op CV required section: Personal particularsPersonal particulars EducationEducation Other qualificationsOther qualifications Language proficiencyLanguage proficiency Computer skillsComputer skills AchievementsAchievements Extra-curricularExtra-curricular Hobbies/InterestsHobbies/Interests Work ExperienceWork Experience RefereesReferees Preferred Interview TimePreferred Interview Time Work Location PreferenceWork Location Preference Student Policy [IMPORTANT: Click ‘Acceptance’]Student Policy [IMPORTANT: Click ‘Acceptance’]Confirmation of Submission Confirmation of Submission [Your CV has not been submitted UNTIL you click [Your CV has not been submitted UNTIL you click

‘Submit’]‘Submit’]

Function : History Function : History

Function : Support Function : Support

Use the training material to help you with myCo-Op.

Function : Downloadable Function : Downloadable FormForm

Fill this form if you obtain your own job.

No longer applicable, please fill it ONLINE.

Other function Other function

Check out the latest events & news here!

Other function (cont.)Other function (cont.)

Click here for internship opportunities and job opportunities for fresh grad.

Scroll down for Internship Listings.

Be initiative to look for your own job for the benefit of your future.

Part 2: Part 2: While at Your Co-Op While at Your Co-Op

JobJob

What if I have problem with What if I have problem with my current company?my current company?

Handling workplace issuesHandling workplace issues– Address issues as they ariseAddress issues as they arise– Speak directly (NOT via Speak directly (NOT via

family/friends) with immediate family/friends) with immediate Work SupervisorWork Supervisor, , Co-op Co-op SupervisorSupervisor and and CECS staffCECS staff

Can I take leave?Can I take leave?

Resigning or Taking LeaveResigning or Taking Leave– Resigning or taking leave/time off is Resigning or taking leave/time off is

STRICTLY PROHIBITEDSTRICTLY PROHIBITED

Terms of Employment, ConfidentialityTerms of Employment, Confidentiality– Terms of employment and Terms of employment and

confidentiality of employer’s confidentiality of employer’s information must be STRICTLY information must be STRICTLY MAINTAINEDMAINTAINED

What if I fall sick?What if I fall sick?

Medical LeaveMedical Leave– All medical leave must be All medical leave must be

substantiated with a legitimate substantiated with a legitimate doctor’s medical certificate.doctor’s medical certificate.

– Students must contact their Students must contact their employer immediately if they must employer immediately if they must be absent because of illness or an be absent because of illness or an emergency. If the absence is for emergency. If the absence is for two two or more days, CECS must also be or more days, CECS must also be notifiednotified..

What if they terminate What if they terminate me?me?

Termination & Layoffs Termination & Layoffs – A Co-Op student who is terminated by an A Co-Op student who is terminated by an

employer for any reason including those that employer for any reason including those that fault the student (such as incompetence, fault the student (such as incompetence, unsatisfactory performance, irregular unsatisfactory performance, irregular attendance/tardiness or unacceptable attendance/tardiness or unacceptable behavior/attitude etc) must report this to the behavior/attitude etc) must report this to the CECS immediately.CECS immediately.

– In the event of termination, the CECS and/or In the event of termination, the CECS and/or Co-Op Supervisor will carry out an investigation Co-Op Supervisor will carry out an investigation of the situation. of the situation.

Student not at faultStudent not at fault Student at fault - disciplinary action will be Student at fault - disciplinary action will be

taken and/or a fail grade may be given for taken and/or a fail grade may be given for that Co-Op module.that Co-Op module.

What should I do when I’m What should I do when I’m about to finish my Co-Op?about to finish my Co-Op?

Towards the End of a Work TermTowards the End of a Work Term– It is the Co-Op student’s responsibility to It is the Co-Op student’s responsibility to

submit the following by the given deadlines :submit the following by the given deadlines : Online Co-Op Job Evaluation Form Online Co-Op Job Evaluation Form Co-Op Student Evaluation Form Co-Op Student Evaluation Form (to be (to be

collected from CECS prior to collected from CECS prior to commencement of work term)commencement of work term)

Written Report/Assignment Written Report/Assignment given by given by the student’s School (and approved by the student’s School (and approved by the student’s employer, where required) the student’s employer, where required)

Part 3: Part 3: Co-Op Student Co-Op Student

PlannerPlanner

CECS Staff CECS Staff

Mr. Sudesh BalasubramaniamMr. Sudesh Balasubramaniam Ms. Amy Yong: Ms. Amy Yong: amyyong@ucsi.edu.myamyyong@ucsi.edu.my Ms. Betty Liew: Ms. Betty Liew: bettyliew@ucsi.edu.mybettyliew@ucsi.edu.my Ms. Farah Muthu: Ms. Farah Muthu: farahm@ucsi.edu.myfarahm@ucsi.edu.my Ms. Parameswari: Ms. Parameswari:

parames@ucsi.edu.myparames@ucsi.edu.my

* For any enquiries or appointment, * For any enquiries or appointment, kindly see Ms Parameswari.kindly see Ms Parameswari.

Or email: Or email: myco-op@ucsi.edu.mymyco-op@ucsi.edu.my

Please remain in Please remain in the hall for the hall for

Part 2 - Co-Op Part 2 - Co-Op Seminar. Seminar.