COACHES & MANAGERS HANDBOOK Created: February 2017 Updated by: Lee Peters - President Version: 3 (Updated September 2019)

i

PRESIDENT’S MESSAGE

On behalf of the Prairie Storm Minor Hockey Association (PSMHA) Executive and its members, I wish to welcome you to the 2019/2020 playing season. I would like to take this opportunity to thank you for volunteering your time to take on one of the team staff roles within the PSMHA. Whether it be in a head coaching role, assistant coach, team manager, team treasurer, jersey care volunteer, parent liaison or other team appointed volunteers, our hockey seasons could not progress without all of you stepping into these roles. The PSMHA Executive is very passionate about providing a positive environment, not only for our players, but also to provide support for our coaches and team officials. We have been working over the past year to identify both short and long term strategic plans and ways in which to implement them. We have a dedicated Board with a common goal….. to be an envied Hockey Association. The intent of this manual is to provide a quick reference where the main information relevant to the coaches and managers is located in one central document. Additional information is available in the PSMHA Policies and Procedures Document, PSMHA Bylaws, PSMHA webpage (www.psmha.ca), the Saskatchewan Hockey Association (SHA) webpage (www.sha.sk.ca), the Hockey Regina webpage (www.hockeyregina.ca) and the Hockey Canada webpage (www.hockeycanada.ca). The PSMHA Executive is open to any constructive feedback you may have to enhance the hockey experience at the ground level. I encourage you to contact me with any information you can provide that might continue to move our Association in a positive direction. We are ALWAYS open to receiving the “positives” of the Association and are more than happy to highlight these stories so we encourage you to share as they occur. I want to take this opportunity to wish you a fun, positive, successful 2019/2020 season and look forward to working with you to create great team experiences. Cheers to a great hockey year Lee Peters President Prairie Storm Minor Hockey Association

2

TABLE OF CONTENTS 1.0 GENERAL ...................................................................................................................................................... 1

MISSION STATEMENT .................................................................................................................................... 1

PSMHA CONSTITUTION, BYLAWS & POLICIES AND PROCEDURES ................................................................ 1

2.0 PSMHA TEAMS ............................................................................................................................................. 2 MANAGING YOUR TEAM ON SPORTSENGINE ............................................................................................... 2

ADDING TEAM EVENTS .............................................................................................................................. 2

Notifications and RSVPs to Team Events ................................................................................................... 4

TEAM MEETINGS AND EVENTS ...................................................................................................................... 5

INITIAL TEAM MEETING ............................................................................................................................. 5

MID SEASON TEAM MEETING .................................................................................................................... 5

END OF SEASON TEAM MEETING/EVENTS ................................................................................................ 6

MEDICAL AND INJURY .................................................................................................................................... 6

TEAM FINANCIALS AND BANKING ................................................................................................................. 6

GAME SHEET REPORTING .............................................................................................................................. 7

TRAVEL, TOURNAMENTS AND EXHIBITION GAMES ...................................................................................... 7

3.0 TEAM STAFF AND REQUIRED CERTIFICATIONS ............................................................................................ 8 TEAM STAFF ................................................................................................................................................... 8

COACHING CERTIFICATIONS .......................................................................................................................... 9

4.0 GAME PLAYERS AND AFFILIATED PLAYERS ................................................................................................ 11 GAME PLAYERS ............................................................................................................................................. 11

AFFILIATED PLAYERS (AP) ............................................................................................................................. 11

5.0 COACHES MONTHLY MEETINGS ................................................................................................................ 12 6.0 INSURANCE................................................................................................................................................. 12 7.0 EQUIPMENT ............................................................................................................................................... 13 8.0 CONFLICT RESOLUTION .............................................................................................................................. 13 LIST OF APPENDICES Appendix A Initial Team Meeting Outline Appendix B Medical Forms Appendix C Example Budget Spreadsheet Appendix D Hockey Regina Reporting Procedures Appendix E Example Manager’s Checklist

3

2018-2019 PSMHA EXECUTIVE

NAME POSITION CONTACT NUMBER EMAIL ADDRESS

Lee Peters President 306-541-3257 president@psmha.ca

Maj Pinel Executive Director 306-533-8402 execdirector@psmha.ca

Steven Ayotte Vice President 306-530-5753 vicepresident@psmha.ca

Nicole Beaumont Secretary 306-570-9705 secretary@psmha.ca

Dean Popil Treasurer 306-551-5270 treasurer@psmha.ca

Kendi Young Registrar 306-533-3407 registrar@psmha.ca

Jody Nowoselski Initiation Director 306-536-5566 initiation@psmha.ca

Steve Schimpf Novice Director 306-209-0820 novice@psmha.ca

Brit Callander Atom Director 306-536-6874 atom@psmha.ca

Blair Hillmer Peewee Director 306-591-5910 peewee@psmha.ca

Corey Petford Bantam Director 306-539-6770 bantam@psmha.ca

Ryan Unique Midget Director 306-533-8291 midget@psmha.ca

Julia Johannson Equipment Manager 306-529-9307 equipment@psmha.ca

Travis Murray Referee In Chief 306-533-5691 ric@psmha.ca

Camden Harkness Officials Assignor 306-529-3954 assignor@psmha.ca

Lisa Sali Tournament Coordinator 306-533-2028 tournament@psmha.com

Female Coordinator female@psmha.ca

Local Arenas

Balgonie Stardome Communiskate Rink Pilot Butte Recreation Center Railway Avenue 201 Great Plains Rd. 222 Diamond Place (2nd Ave & 3rd St) Balgonie, Sk. S0G 0E0 Emerald Park, Sk. S4L 1C3 Pilot Butte, Sk. S0G 3Z0 306-771-4343 306-781-7465 306-781-4547 Useful Links Prairie Storm Minor Hockey Association – www.psmha.ca Saskatchewan Hockey Association – www.sha.sk.ca Hockey Regina – www.hockeyregina.ca Sask AA Hockey League – www.saahl.ca Sask Female Hockey League – www.saskfhl.ca Hockey Canada – www.hockeycanada.ca

THIS IS A LIVING DOCUMENT AND CAN BE REVISED AT ANYTIME. Please advise PSMHA at president@psmha.ca if there are any areas that appear to be incorrect or need revision. PLEASE READ THIS MANUAL, IT IS YOUR RESPONSIBILITY TO BE INFORMED OF ITS CONTENTS

1

1.0 GENERAL

MISSION STATEMENT To promote, govern and enhance hockey for the good of all players, coaches and officials. To foster a community spirit among members, supporters and teams; to promote team participation, sportsmanship and equal opportunity to all registered participants for ice hockey in PSMHA. PSMHA is the governing body for minor hockey for the amalgamated area, which includes the principle communities of: Balgonie, Pilot Butte, White City/Emerald Park, Edenwold and surrounding areas as defined by the leagues in which we are involved.

PSMHA CONSTITUTION, BYLAWS & POLICIES AND PROCEDURES PSMHA Constitution and Bylaws are available on the website under the About PSMHA/Policies and Bylaws tab (www.psmha.ca/policies). Bylaws can only be changed or amended by vote as outlined in the Bylaws at the Annual General Meetings of the Association or by call of a special Meeting of the Members.

PSMHA Policies and Procedures can be found on the website under the About PSMHA/Polices and Regulations tab (www.psmha.ca/policies). The Policies and Procedures document contains the governing rules of the association. Please become VERY familiar with it.

2

2.0 PSMHA TEAMS The team coaches, managers and off ice staff are integral in setting the team up for success. The coaches and managers create the flow of communication not only with the players but with parents, other coaches, officials and the PSMHA Board of Directors and leagues we are affiliated with. While the coaches focus on team and player development, the managers “run the business” by ensuring team budgets are managed, team communication is provided and off ice reporting is completed. By assigning other team staff (ie. treasurer, jersey care personnel, parent liaison) these tasks can be less cumbersome and ensure everyone involved has a rewarding hockey experience. What makes a team successful? Why do some teams have more success than others? The following is a simple outline of what a season may look like. This can be tailored to meet your specific team needs at the discretion of the coach and team staff.

MANAGING YOUR TEAM ON SPORTSENGINE All teams are required to enter their games and practices into SportsEngine. Why? This will assist in allowing other teams to see your schedule which will help to facilitate ice swaps or reschedule game conflicts. Should your team choose to use another scheduling and communication tool (ie. TeamSnap, etc) please feel free to do so but you MUST also enter your schedule in SportsEngine. SportsEngine also has a very useful app that works very similar to apps like TeamSnap that will allow you to add schedules, request RSVPs to your team events, communicate with your team, add team photos, and add guardians so others can receive access to the team schedules.

ADDING TEAM EVENTS Schedule games and events to display them on the team calendar where players and staff can see what's coming up. Invite players and staff to the games or events to allow them to RSVP, so you can gauge who's coming prior to the event. You must have edit or owner permission to the team's Team Page to schedule games or events. You can schedule games and events from the Schedule tab in TeamCenter. When you add a game or event, all team staff and players are automatically invited. Events can occur one-time or be set to repeat. 1. Log in and navigate to TeamCenter. 2. Click Schedule 3. Click New Game or New Event 4. Enter the game or event details 5. Click Add Game or Add Event

3

After selecting New Game you will need to enter details about the game starting with the Subseason that the game is scheduled in. Next select the Opponent and choose which team will be the Home Team. If you don't see the opposing team as an available option, you can choose New Team to add the team or just choose TBD (to be decided). Finally enter the Date, Time, and Location of the game. You can paste a google map url into Location URL to show members where the game will be. At the bottom of the form you can add information that will only display to team members; this may include how early to arrive, what uniform to wear, and any other notes. See www.psmha.ca/resources under both the Coaches and Managers tab as well as the Parent/Athlete tab for useful SportsEngine “how to” documents.

4

Notifications and RSVPs to Team Events All players and staff on the team will be invited to new games or events by default and can RSVP through the SportsEngine mobile app or from their member dashboard. Just select No under Invite All Team Members? if you would like to handpick who is invited.

You can send out RSVP notifications when you create the game or event by selecting Yes under Send RSVP Notification to alert players and staff that they have been invited. You can also send out additional notifications manually after creating the game or event. Regardless of whether you send RSVP Notifications, invited players will receive an automatic reminder email 48 hours before the game or event and invited staff will receive an automatic reminder email that includes a player RSVP summary 24 hours before the game or event.

5

TEAM MEETINGS AND EVENTS

INITIAL TEAM MEETING An initial meeting should be held as soon as possible following team formation that should include all coaching staff, parents and Division Director (or alternate Board Member). The main purpose of the meeting will be to introduce the coaching staff, fill team staff positions and outline the expectations, both from a coach and parent standpoint, for the year. The meeting should include a discussion on team rules (times to arrive at the rink, clothing for games, social media, etc), discipline guidelines (what are the consequences if players are late, shortening the bench, missing shifts, etc), and parent’s roles. Financial budgets and team fees should be discussed and agreed upon by both coaching staff and parents and family contact information should be collected or verified. This meeting should also be used to fill team staff positions including a safety person, treasurer and jersey keeper (see equipment discussion in subsequent sections of this manual). Other team staff may include team snack person, tournament committees, fundraising coordinators, social event planners or whatever other positions you feel would make your team successful and run smoothly. It is highly recommended that the Division Director attend the initial parent meeting where the team approves the manager, treasurer and the team budget. Teams cannot appoint a person as manager, treasurer, parent rep or assistant coach that is in the same family as the head or assistant coaches (the only exception to this is, where all options have been exhausted, the manager may be in the same family as an assistant coach). Teams cannot appoint any board member as parent liaison. All team positions of authority must be submitted to the Division Director a minimum of 48 hours from your first ice time to ensure all requested staff are approved. An example outline of an initial team meeting has been provided in Appendix A.

MID SEASON TEAM MEETING A mid season team meeting is recommended to review how the season is progressing. The meeting should include the team staff and parents and can include players if the team wishes. This meeting should be used to review what the positives of the season are and what areas might need “tweaking.” Second half jersey keepers can be appointed and the financials should be reviewed to ensure the budgets are on track with the team expectations set out in the initial meetings. The meeting should take place around mid December.

6

END OF SEASON TEAM MEETING/EVENTS A team close out meeting or end of season event can help to celebrate the positives of the year and review the final team financials and what might be expected as a refund or amount owing.

MEDICAL AND INJURY At the start of each hockey season, all players are required to complete the Hockey Canada Medical Form and hand it in to the team manager. This must be completed within one week from your first ice time. AFTER THE FIRST WEEK PLAYERS MAY NOT GO ON THE ICE UNTIL THIS IS COMPLETED. The medical form can be found online at www.psmha.ca/resources under the Parent/Athletes tab or in Appendix B.

All medical forms should be kept with the manager or team safety personnel and any relevant medical information should be communicated with the coaching staff at the start of the year. The team manager will shred all medical documentation at the end of the hockey season. Teams should have a medical kit and a safety person identified. Should an injury occur on your team, the SHA Injury Report form, included in Appendix B and at www.psmha.ca/resources under Parent/Athlete, MUST be completed. Should an injury, fracture, concussion or illness occur during the hockey season that requires the player to be removed from action, the player will not be allowed to return to play without a medical doctor’s certificate, and a Hockey Canada Return to Play Form. A medical doctor’s certificate is to verify the safety of the player. This certificate will remain with the medical file of the team and be given to the coach; as well a copy of the doctor’s certificate and Return to Play form MUST be forwarded to the respective Division Director on the Board of Directors prior to resumption of play. The certificate will be kept on the player personnel file. The player may not return to the ice until the Hockey Canada “Return to Play” form is completed (found in Appendix B and online at www.psmha.ca/resources under the Parent/Athletes tab). More information on SHA’s Return to Play policy can be found at https://sha.sk.ca/players/return-to-play-policy.

TEAM FINANCIALS AND BANKING Each team is required to have a bank account with two signatures. It is suggested that those two signatures be the manager and treasurer of the team. Bank accounts must be closed by May 15th. Each team treasurer must provide a statement on an individual player basis to each parent on a monthly basis. The statement needs to show income, expenses and fundraising for each individual. An example spreadsheet is included in Appendix C or can be found at www.psmha.ca/resources under the Coaches & Managers tab. Teams in PSMHA are allowed to raise money for team related expenses provided these projects do not interfere with PSMHA fundraising projects. 50/50 tickets may be sold at all home games for the home team’s benefit. Full accounting of funds raised and allocation of these funds must be submitted to the team for information purposes. The Saskatchewan Liquor and Gaming Authority (SLGA) must license all team fundraising initiatives. Different licences must be completed depending on the size/type of raffle/draw or lotto you are running and the License number must

7

appear on all tickets. For further details please refer to the SLGA Charitable Gaming website at https://www.slga.com/permits-and-licences/charitable-gaming.

GAME SHEET REPORTING PSMHA teams play within Hockey Regina, the Sask AA Hockey League and the Sask Female Hockey League and as such, game reporting follows their requirements. Hockey Regina game sheet and major penalty reporting procedures can be found in Appendix D with further instructions at www.hockeyregina.ca. Details for Bantam and Midget AA can be found at www.saahl.ca. Details for Bantam and Midget female teams can be found at www.saskfhl.ca. It is the responsibility of the Novice and Atom team staff to create a schedule for timekeepers/scorekeepers for every game. Timekeeper/scorekeepers will be provided for Pee wee Divisions and higher but is the responsibility of the teams to ensure payment of the off ice officials is provided. Pee wee, Bantam and Midget MUST provide a parent volunteer for any away games played at Cooperators Center. Game sheets will be made available at the three primary home rinks (Pilot Butte, Balgonie Stardome and the Communiskate rink in White City). It is recommended to keep a few extra sheets on hand in case the office is locked or when you are attending an away game and the ‘home team’ does not have a game sheet. Game sheet stickers should be prepared and printed so that the team information does not have to be written out each game. A sticker template can be found on the PSMHA webpage at www.psmha.ca/resources. It is suggested to keep a set of game sheet stickers and extra game sheets in the medical for use when needed. All game sheets MUST be verified and signed by team officials prior to start of the ANY game. Players not playing during the game must be stricken from the rosters and ALL affiliated players must be designated with AP and listed with a number. Individual player statistics are NOT kept for aged players however ALL major penalties must still be reported. Hockey Regina’s game sheet reporting procedures are provided in Appendix D.

TRAVEL, TOURNAMENTS AND EXHIBITION GAMES Any team traveling to tournaments or exhibition games outside of the province or country requires travel permits. Travel permits can be obtained by completing all the information required on the SHA Canada or USA Travel Permit. These MUST be submitted to SHA one-month prior to travel with payment where necessary. It is recommended to bring a hard copy of the actual travel permit, as most associations will request a copy. When traveling out of province the actual Travel Permit must be carried with the team at all times. Proof of Birth may also be required at various tournaments. There shall be a maximum of four (4) overnight tournaments for all divisions. It will be the decision of the coach in consultation with the parents to determine the exact number of tournaments and whether they be 1, 2 or 3-day tournaments. PSMHA teams may NOT enter into non-sanctioned hockey tournaments (a complete list of sanctioned tournaments is available at www.sha.sk.ca/teams/tournaments). PSMHA teams are not allowed to participate in tournaments once the season has been completed, unless written authorization from PSMHA and SHA has been provided. If hosting a tournament you must have a SHA Tournament Sanction completed and sent in to SHA for

approval. Prior approval from the PSMHA Board of Directors is also required.

8

Any, and all, exhibition games must be sanctioned by SHA prior to the game. An exhibition game sanction can be obtained by filling out the required form found on the SHA webpage under the teams tab. All game sheets from the exhibition game MUST be filed with SHA following the game or fines may result.

3.0 TEAM STAFF AND REQUIRED CERTIFICATIONS

TEAM STAFF A maximum of four (4) team officials (coach, manager, trainer and assistant coach), as listed on the SHA certification form will be allowed on the team bench during the game. PSMHA registrations cover SHA registration for a maximum of four (4) team officials for the Novice to Midget divisions. Should additional team staff be requested, payment for SHA registration will be charged on the team invoice. All team officials (including the manager and treasurer) are required to submit a Criminal Record Check (CRC) before they will be allowed to participate with any PSMHA teams. CRCs will be valid for a period of 3 years. A brief description of the recommended team staff is as follows: COACHES Head Coach – The head coach is the person responsible for directing the team during games and practices, preparing strategy and deciding which players will participate in which roles. The specific responsibilities of a coach vary according to the level at which they are coaching. The head coach should communicate the philosophy of the season with his/her assistant coaches, team officials, parents and players. The head coach is responsible for communicating the expectations for all team events and ensuring that expectations are fairly enforced and all players are allowed to participate in equal development in a fun and safe atmosphere. Assistant Coach – Assistant coaches are responsible for assisting the head coach during games and practices including running and demonstrating drills where required, providing feedback on players roles, bench assistance during games and being able to run practices or lead games in the absence of the head coach. The assistant coaches must be aligned with the philosophy of the head coach and enforce that with players and parents. The role of a coach carries a lot of responsibility; however, it can also carry great reward. The role of the coach is not just coaching! Sports coaches can assist athletes in developing to their full potential. They are responsible for training athletes in a sport by analyzing their performances, instructing in relevant skills and by providing encouragement but also for providing the opportunities for the development of life skills. OTHER TEAM STAFF Team Manager – The Team Manager is a central figure in creating the flow of communication – not only within the team (players, parents and coaches), but between the team and all support systems such as the Minor Hockey Association, Division Managers, League Managers, other teams, referees and officials. By taking on the operational aspects of the team, the manager enables the coach to focus on player development and on-ice instruction to provide the players with rewarding hockey experiences. An example Managers Checklist is included in Appendix F.

9

Treasurer – The treasurer will be responsible for tracking the team finances. The finances should be reported in such a way that they are tracked per player and will include ice times (practices and games), team apparel, team events and other expenditures agreed upon by the team. The treasurer should provide an update of the team’s financials to all parents on a monthly basis. An example budget spreadsheet has been included in Appendix C. Jersey Care – A jersey care parent volunteer should be identified who will keep the jerseys for the season. More than one volunteer can be identified to handle the Home and Away jersey separately, if desired. The jersey care personnel will be responsible for collecting the jerseys at the end of each game, looking after care of the jerseys including washing, when required, and reporting any mid season damage to the Equipment Directors where applicable. Parent Liaison - This position involves communication between parents and coaches where the issue is such that an independent third party is required. The Liaison is in place to create a neutral place for parents to go if they wish to have a concern addressed that they feel they cannot discuss with the coaches directly. The parent should approach the Liaison to discuss the situation and fully express their concerns or questions which should be done in a reasonable and calm manner and following the 24 hour rule. The Parent Liaison will be responsible for scheduling a meeting with the coach if required. Other team staff may include tournament coordinators, fundraising coordinators, and/or snack parents.

COACHING CERTIFICATIONS The PSMHA Board of Directors takes the requirement of Coaching Certifications very seriously. If a coach does not obtain the appropriate coaching certification levels before the January 10 deadline, the team they are registered with will be fined $50.00 by SHA, $250.00 by PSMHA and he/she will be suspended for the rest of the season. In addition, that coach will be unable to be registered for the next season until all deficient coaching certifications are completed.

All Coaches are required to complete the appropriate Coaching Certifications for the Division in which they are coaching by January 10 of the current season. Coaches, once registered, cannot be removed from the SHA roster after December 15th. PLEASE INFORM YOUR DIVISION DIRECTOR AND THE REGISTRAR PRIOR TO DECEMBER 15 IF YOU ARE NO LONGER COACHING OR UNABLE TO COMPLETE THE REQUIRED CERTIFICATIONS. NOTE: Coaches must be certified with the proper certifications according to the Division/Category that they are coaching. Example: If a coach has Development I (Dev 1) and is coaching at the Atom Division, he/she must be certified with Coach 2 (Coach Level certification) OR if a coach has Coach 2 (Coach Level certification) and is Coaching Initiation he/she must have Coach 1 (Intro to Coach Certification). Ultimately it is the responsibility of the individual coach to ensure they have the appropriate certifications however, the PSMHA Board of Directors, through the Division Directors, will provide reminders throughout the start of the season to assist our coaching staff.

10

a. Respect In Sport All SHA rostered coaches and the team manager MUST complete a Respect in Sport for Coaches Online or have previously completed the equivalent Speak Out course for coaches by January 10 of the current season. This is NOT the same as Respect in Sport for parents.

b. Checking Certification All head coaches Novice to Midget MUST complete/or have previously completed a SHA Coach Checking Certification clinic by January 10 of the current season. Failure to complete will result in SHA and PSMHA applied team fines. SHA no longer requires but HIGHLY recommends that all Assistant Coaches complete the SHA Coach Checking Certification as well.

c. Safety Certification

At least one team official listed on the team's roster must complete the online Hockey Canada Safety program Level 1 (HCSP Level 1) by January 10 of the current season. If a team does not have one team official registered with the proper Safety certification by January 10 of the current season, the team they are registered with will face both SHA and PSMHA applied fines. * If the Safety person is a non-coach, this person must be rostered with SHA (the $40 SHA insurance fee is applicable if the number of rostered coaches are over the limit) and requires a minimum certification of the Safety clinic AND Respect in Sport.

d. Goaltending Certification

At least one coach on a Novice to Midget team must have attended the SHA Coach Goaltending Certification Clinic by January 10 of the current season. If a team does not have a coach who attended a Coach Goaltending Certification Clinic by January 10 of the current season, the team they are registered with will face both SHA and PSMHA applicable fines. SHA HIGHLY recommends that all Assistant Coaches complete the SHA Coach Goaltending Certification as well.

The Coaching Certifications as required by SHA are provided on the SHA webpage at www.sha.sk.ca.

11

4.0 GAME PLAYERS AND AFFILIATED PLAYERS

GAME PLAYERS A minimum of six (6) players, in uniform, on each team are necessary for a game to start. If necessary the coach may recruit players from their affiliated players list.

AFFILIATED PLAYERS (AP) An affiliate player refers to a player who is eligible to participate with a higher Division or category team. Affiliate player lists are developed by the PSMHA Board of Directors from the final evaluation standings and provided to each coach at the start of each season. Final AP lists MUST be approved by SHA. Players must be on a team’s AP list in order to attend the team’s practices and games. Players cannot be used in a game prior to receipt and approval of the affiliated player by SHA and the PSMHA Board of Directors. Failure to follow this process is in effect using an ineligible player, which is subject to suspension and forfeiture of the game in which used. Upon approval from the Board of Directors and SHA, the process for using an affiliated player will be as follows:

The coach requesting an affiliated player must first notify the Head Coach of the team from which a player is being requested. Once the coach has approved the request he/she should contact the family of the player being requested to notify them of the request. Players should be given the opportunity to play at a higher level whenever possible and coaches should not refuse this opportunity unless the player has a practice, game or tournament or is facing disciplinary measures.

Affiliated players used in a game are to be designated on the game sheet with the letters "AP". Players who are considered “local” will not be allowed to ‘AP’ out of the PSMHA Association. Import players will be allowed to ‘AP’ to their home association. However, the import player must request permission from his/her primary team’s coach when called up to a team outside the PSMHA organization. Calling up an affiliated player from a lower tier or division to play league games, exhibition games and/or tournaments are not permitted except to replace a missing player. A missing goaltender can only be replaced by an affiliated goaltender. If a team only has one goaltender registered, it may dress an affiliated goaltender that will only play if the registered goaltender is sick, injured or suspended.

12

5.0 COACHES MONTHLY MEETINGS Coaches of teams Novice and up are required to attend all General Monthly Meetings and any other meetings as deemed necessary by the Board of Directors, unless the team has a game scheduled at the same time, at which time said team will be excused. Should the head coach not be able to attend, an assistant coach or manager may be allowed to attend in his/her place. Team representatives are only allowed to represent one team. Failure to have an eligible team representative in attendance could result in a $50.00 fine to the team.

6.0 INSURANCE As per the SHA requirements a Hockey Canada Injury Report is required to be filed with SHA following each case a player, spectator or any other person at a sanctioned hockey activity, sustains an injury. Claims must be presented within ninety (90) days of injury. Further information on injuries is included in the PSMHA Policies and Procedures document. For a complete explanation of what is covered, when you are covered and how to submit a claim, please refer to the SHA Handbook. For any team events, such as a team windup, you must complete a Hockey Canada Certificate of Insurance Request Form (www.psmha.ca/resources). To report a claim, follow the steps listed below:

Secure a Hockey Canada Injury Report Form (included in Appendix B) or go to www.sha.sk.ca or to www.psmha.ca/resources.

Complete the form in its entirety (especially the health insurance portion at the bottom of the page) or it will not be processed. Have your team official complete the team section and your Doctor/ Dentist complete the back of the form.

Submit the fully completed form to SHA within ninety (90) days of the incident. You have one year from the incident to submit receipts and/or invoices in order to receive your payment.

Only original receipts and/or invoices are acceptable. **Hockey Canada is strictly a supplemental insurer. If you have access to any other insurance, you

must pursue it through them first. Hockey Canada shall cover those costs not covered by your primary insurance to its policy limits.**

Claims will take a minimum of 4-6 weeks to process by the Hockey Canada office in Ottawa. All payments will be made from the Ottawa office (not SHA).

13

7.0 EQUIPMENT PSMHA provides each team (with the exception of Initiation teams) with a set of home and away jerseys in jersey bags, a safety kit, and pucks for the season. Each team will sign the equipment out upon formation of the team and will be required to sign an equipment use agreement. Each team should assign one to two jersey managers who will be responsible for bringing the jerseys to and from the games and collecting them at the end of each game. Jerseys MUST not be kept in players’ bags. C and A letters will be issued to Pee Wee and up and must be sewn on, not heat pressed. All letters must be removed before the jerseys are returned at the end of the year. Designated equipment return dates will be assigned by the Equipment Director. Damaged equipment, unwashed equipment or equipment not returned may be subject to fines as per the Equipment Use Agreement.

8.0 CONFLICT RESOLUTION Should situations arise during the playing season, you should make ALL attempts to resolve any conflicts at the team level. Anyone reporting a compliant MUST allow a 24 hour cool off period (unless the situation is an emergency or there is an immediate danger to a child). Document the situation and all facts surrounding the event and then following the 24 hours, report the complaint to your parent liaison. The parent liaison can then arrange a meeting with the parents and appropriate team officials. Should the conflict involve the parent liaison concerns can be raised to the appropriate Division Director. Should a resolution not be able to be reached between coaches, team’s officials and parents, the complainant should issue a written statement to the appropriate Division Director who then has 24 hours to notify the PSMHA Discipline, Dispute and Conflict Resolution (DDCR) Committee about the matter. The process for review will then follow the procedure outlined in the DDCR Manual found on the PSMHA webpage at www.psmha.ca/policies.

APPENDIX A Initial Team Meeting Outline

TEAM MEETING AGENDA EXAMPLE OUTLINE

1. INTRODUCTIONS

a. Introduce the team staff (ALL team staff must be approved by the PSMHA Board of

Directors before they can be added to the team)

b. Introduce the coaching and team philosophy

2. DETAILS OF THE PROGRAM

a. Team Operations

i. Outline number of Proposed Tournaments

ii. Outline Number of Proposed Practices

iii. Outline how the team lines will be formed and how positions will be rotated if

applicable (ie. Novice – plan to rotate goalies)

b. Expectations

i. For players – when to arrive before practices and games, expected behaviours,

dress code, how you will handle different genders on your team

ii. For parents – when to have kids at the rink, when parents are allowed in the

room, 24 hour rule

3. BUDGET

a. Review the budget and what will be included

b. Outline potential fundraising and how fees can be reduced with fundraising efforts -

ENSURE THAT THE MAJORITY IS ON BOARD WITH THE PROPOSED BUDGET BEFORE THE

BUDGET IS APPROVED

4. TEAM APPAREL

a. Discuss as a team, what is anything, the team would like to get for team attire – THEY IS

NO EXPECTATIONS ALL THE KIDS HAVE THE SAME SO THIS WILL BE BY MAJORITY VOTE

OF YOUR TEAM

5. VOLUNTEER ROLES

a. All teams will require a number of parent volunteers for the following:

i. Manager

ii. Treasurer – MUST not be the spouse of the coaches

iii. Parent Liaison

iv. Safety Person – carries the safety kit to all games and practices

v. Jersey Personnel – jersey keepers for the year

vi. Additional staff as needed – tournament snacks, fundraising coordinator,

tournament representative

6. OTHERS

a. Discuss schedule apps – Association uses SportsEngine

b. Medical forms

c. Dates for Specific Team Events or collect vacation dates from players

NOTES:

1. Initial Team Meetings should be held as soon as possible after teams are formed. This forms the

basis for your year and gets everyone on the same page.

2. Division Directors should be invited to your team meeting where possible. If they can not

attend, at minimum an outline of the meeting should be provided to them to add comments on

or an alternate Board member can be designated in their place.

APPENDIX B Medical Forms

CLAIMS MUST BE PRESENTED WITHIN 90 DAYS OF THE INJURY DATE. DATE OF INJURY: ——/——/—— Mo. Day Yr.INJURED PARTICIPANT: Player Team Official Game Official Spectator

Name: Birthdate: ——/——/—— Sex: M F Mo. Day Yr.Address:

City / Town: Province: Postal Code: Phone: ( )

Parent / Guardian: Email Address:

See reverse for mailing address

Forms must be filled out in full or form will be returned. This form must be completed for each case where an injury is sustained by a player, spectator or any other person at a sanctioned hockey activity

DIVISION Initiation Novice Atom Peewee Bantam Midget Juvenile Junior

CATEGORY

BODY PART INJURED NATURE OF CONDITION Concussion Laceration Fracture Sprain Strain Contusion Dislocation Separation Internal Organ Injury

ON-SITE CARE On-Site Care Only Refused Care

INJURY CONDITIONSName of arena / location:

Was the injured player in the correct league and level for their age group? Yes No

Was this a sanctioned Hockey Canada activity? Yes No

CAUSE OF INJURY

LOCATION Defensive Zone Offensive Zone Neutral Zone Behind the Net 3 ft. from Boards Spectator Area Parking Lot Dressing Room Bench Other:

WEARING WHEN INJURED

DESCRIBE HOW ACCIDENT HAPPENED (Attach page if necessary)

ADDITIONAL INFORMATION

I hereby authorize any Health Care Facility, Physician, Dentist or other person who has attended or examined me/my child, to furnish Hockey Canada any and all information with respect to any illness or injury, medical history, consultation, prescriptions or treatment and copies of all dental, hospital, and medical records. A photo static/electronic copy of this authorization shall be considered as effective and valid as the original.

Signed: (Parent/Guardian if under 18 years of age)

Date:

TEAM INFORMATION (To be completed by a Team Official)

Association:

Team Name:

Team Official (Print):

Team Official Position:

Signature:

Date:

HEALTH INSURANCE INFORMATIONTHIS MUST BE FILLED OUT IN FULL OR FORM PROCESSING WILL BE DELAYEDOccupation: Employed Full-time Employed Part-time Unemployed Full-Time Student

Employer (If minor, list parent’s employer):

1. Do you have provincial health coverage? Yes No Province:

2. Do you have other insurance? Yes No (IF “YES”, PLEASE SUBMIT CLAIM TO YOUR PRIMARY HEALTH INSURER.)

3. Has a claim been submitted? Yes No (IF “YES”, PLEASE FORWARD PRIMARY INSURER EXPLANATIONS OF BENEFITS.)

Make Claim Payable To: Injured Person Parent Team Other:

Branch APPROVAL

Head Eye Area

Skull Dental

Back Neck

Lower Upper

Arm: Left Right Shoulder Upper arm

Collarbone Elbow Hand/Finger Forearm/Wrist

Face Throat

Trunk Ribs

Pelvis Hip Groin

Leg: Left Right Shin Other

Knee Toe Thigh Foot

Abdomen Chest

Sent to Hospital by: Ambulance Car

Hit by Puck Collision with Boards Non-Contact Injury Hit by Stick Collision on Open Ice Collision with Opponent Fall on Ice Checked from Behind Collision with Net Fight Blindsiding

Exhibition/Regular Season Playoffs/Tournament Practice Try-outs Other Warm-up Period #1

Period #2 Period #3 Overtime: Dry Land Training Gradual Onset Other Sport Other:

Full Face Mask Intra-Oral Mouth Guard Half Face Shield/Visor Throat Protector Helmet/No Face Shield No Helmet/No Face Shield Short Gloves Long Gloves

Has the player sustained this injury before? Yes No

If “Yes” how long ago

Was a penalty called as a result of the incident? Yes No

Estimated absence from hockey? 1 week 1-3 weeks 3+ weeks

AAA AA

A B

BB C

CC D

DD E

House Major Junior

Minor Junior Senior

Adult Rec. Other

HOCKEY CANADA INJURY REPORTPAGE 1/2

Mail completed form to:

PHYSICIAN’S STATEMENTPhysician: Address: Tel: ( )

Name of Hospital / Clinic:

Nature of Injury:

Give the details of injury (degree):

Prognosis for recovery:

Did any disease or previous injury contribute to the current injury? No Yes (describe):

Was the claimant hospitalized? No Yes (give hospital name, address and date admitted):

Names and addresses of other physicians or surgeons, if any, who attended claimant:

I certify that the above information is correct and to the best of my knowledge,

Signed: Date:

I HEREBY ASSIGN MY BENEFITS PAYABLE FROM THIS CLAIM DIRECTLY TO THE NAMED DENTIST AND AUTHORIZE PAYMENT DIRECTLY TO HIM / HER

SIGNATURE OF SUBSCRIBER

DATE OF SERVICEDAY / MO. / YR. PROCEDURE

INITIAL TOOTH CODE TOOTH SURFACE DENTIST’S FEE LAB CHARGE TOTAL CHARGE

THIS IS AN ACCURATE STATEMENT OF SERVICES PERFORMED AND THE TOTAL FEE DUE AND PAYABLE & OE.NOTE: All benefits subject to insurer payor status, provisions of the policy, Hockey Canada sanctioned events.

TOTAL FEE SUBMITTED

I UNDERSTAND THAT THE FEES LISTED IN THIS CLAIM MAY NOT BE COVERED BY OR MAY EXCEED MY PLAN BENEFITS. I UNDERSTAND THAT I AM FINANCIALLY RESPONSIBLE TO MY DENTIST FOR THE ENTIRE TREATMENT. I ACKNOWLEGDE THAT THE TOTAL FEE OF $ IS ACCURATE AND HAS BEEN CHARGED TO ME FOR THE SERVICES RENDERED.I AUTHORIZE RELEASE OF THE INFORMATION CONTAINED IN THIS CLAIM FORM TO MY INSURING COMPANY/PLAN ADMINISTRATOR.

SIGNATURE OF (PATIENT/GUARDIAN) OFFICE VERIFICATION

Dentist

PHONE NO

FOR DENTIST USE ONLY – FOR ADDITIONAL INFORMATION, DIAGNOSIS, PROCEDURES OR SPECIAL CONSIDERATION.

DUPLICATE FORM

DENTIST STATEMENT Limits of coverage: $1,250 per tooth, $2,500 per accidentTreatment must be completed within 52 weeks of accident

Patient

Last name Given name

Address

City / Town Province Postal Code

Address:

Date of First Attendance: Claimant will be totally disabled: From: To:

Is the injury permanent and irrecoverable? No Yes

UNIQUE NO. SPEC. PATIENT’S OFFICIAL ACCOUNT NO.

HOCKEY CANADA INJURY REPORTPAGE 2/2

SASKATCHEWAN HOCKEY ASSOCIATION #2–575 Park Street Regina, SK S4N 5B2

Tel: (306) 789-5101 Fax: (306) 789-6112 www.sha.sk.ca

Hockey Canada

MEDICAL INFORMATION SHEET

Name: ______________________________________________________

Date of birth: Day ___________ Month ___________ Year ______________

Address: _____________________________________________________

Postal Code: _______________________

Telephone: ( ____ ) _________________ Cell: ( ____ ) _________________

Provincial Health Number (optional): ________________________________

Parent/Guardian #1: Name ______________________________________

Business Phone Number:( ____ ) _________________

Parent/Guardian #2: Name ______________________________________

Business Phone Number:( ____ ) _________________

Alternate emergency contact (if parents are not available)

Name: ______________________________________________________

Relationship to Player: __________________________________________

Telephone: ( ____ ) _________________ Cell: ( ____ ) _________________

Doctor’s Name: ______________________________________

Telephone: ( _______ ) ________________________

Dentist’s Name: ______________________________________

Telephone: ( _______ ) ________________________

Date of last complete physical examination: ___________________________

Before a player participates in a hockey program it is recommended that they have a medical and that they also have any medical condition or injury problem checked by their family physician

Please check the appropriate response and provide details below if you answer “Yes” to any of the questions.

Yes No Medication

Yes No Allergies

Yes No Previous history of concussions

Yes No Fainting or seizure during or after physical activity

Yes No Near fainting or Brownouts

Yes No Seizures and/or epilepsy

Yes No Wears glasses

Yes No Are lenses shatterproof

Yes No Wears contact lenses

Yes No Wears dental appliance

Yes No Hearing problem

Yes No Asthma

Yes No Trouble breathing during exercise

Yes No Heart Condition

Yes No Palpitations or Racing Heart

Yes No Family history of heart disease

Yes No Family history of unexpected death during physical activity

Yes No Family history of unexplained death of a young person

Yes No Diabetes – Type 1____ Type 2______

Yes No Wears medical information bracelet/necklace For what purpose? ______________

Yes No Health problem that would interfere with participation on a hockey team

Yes No Has had an illness that lasted more than a week and required medical attention in the past year

Yes No Has had injuries requiring medical attention in the past year

Yes No Been admitted to hospital in the last year

Yes No Surgery in the last year

Yes No Presently injured Injured body part: _____________________

Yes No Vaccinations up to date Date of last Tetanus Shot:________________

Yes No Hepatitis B vaccination

Please give details if you answered “Yes” to any of the above. (Use separate sheet if necessary)

_______________________________________________________________________________________________________________________________

_______________________________________________________________________________________________________________________________

_______________________________________________________________________________________________________________________________

Medications:_______________________________________________

Allergies: _________________________________________________

Medical conditions: _________________________________________

Recent injuries: _______________________________________________

Any information not covered above: ________________________________

____________________________________________________________

I understand that it is my responsibility to keep the team Safety Person advised of any change in the above information as soon as possible. In the event of a medical emergency and that no one can be contacted, team management will arrange to take my child to the hospital or a physician if deemed necessary. I hereby authorize the physician and nursing staff to undertake examination, investigation and necessary treatment of my child. I also authorize release of information to appropriate people (coach, physician) as deemed necessary.

Date: _____________________ Signature of Player: _______________________________________________

Date: _____________________ Signature of Parent or Guardian: _____________________________________

Disclaimer: Personal information used, disclosed, secured or retained by Hockey Canada will be held solely for the purposes for which we collected it and in accordance with the National Privacy Principles contained in the Personal Information Protection and Electronic Documents Act as well as Hockey Canada’s own Privacy Policy.

Hockey Canada Safety Program Revised 2015-07-31

Hockey Canada

Hockey Canada Safety Program108

HOCKEY CANADA RETURN TO PLAY

________________________________Name of Player

is able to return to play following injuries sustained on

________________________________Date

Considerations /restrictions with respect to return to play:

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________ _____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

________________________________ ____________________________Name of Medical Authority Type of Medical Authority

Date: _________________ Signature: ____________________________

Thisinformationisstrictlyconfidentialandwillonlybeusedtoassistintheplayer’ssafereturntoplay.Allrecordswillbereturnedtotheplayer.

Note:HockeyCanadarecommendsthatthisbecompletedbyaphysician,chiropractor,physiotherapistornursepractitionerformuscularorskeletalinjuries(excludingfractures).Fracturesaswellasallneurologicalinjuriesincludingspinalinjuriesandconcussionsmustbesignedoffbyaphysician.

Disclaimer:Personalinformationused,disclosed,securedorretainedbyHockeyCanadawillbeheldsolelyforthepurposesforwhichwecollecteditandinaccordancewiththeNationalPrivacyPrinciplescontainedinthePersonalInformationProtectionandElectronicDocumentsActaswellasHockeyCanada’sownPrivacyPolicy.

APPENDIX C Example Budget Spreadsheet

YEAR

TEAM NAME

INCOME ACTUALS Player 1 Player 2 Player 3 Player 4 Player 5 Player 6 Player 7 Player 8 Player 9 Player 10 Player 11 Player 12 Player 13 Player 14 Player 15

Payments Made 596.36$ 597.00$ 524.75$ 597.75$ 670.00$ 766.09$ 594.16$ 524.75$ 568.73$ 450.00$ 626.05$ 628.81$ 581.10$ 524.75$ 497.12$

Oct 15 Deposit - Team Fees $4,050.00 450.00$ 450.00$ 450.00$ 450.00$ 450.00$ 450.00$ 450.00$ 450.00$ 450.00$

Oct 21 Deposit - Team Fees $2,250.00 450.00$ 450.00$ 450.00$ 450.00$ 450.00$

Nov 10 Deposit - Team Fees and Clothing $2,447.42 146.36$ 147.00$ 74.75$ 147.75$ 220.00$ 766.09$ 144.16$ 74.75$ 188.73$ 176.05$ 178.81$ 131.10$ 74.75$ 47.12$

Fundraising

Sponsorship $250.00 $16.67 $16.67 $16.67 $16.67 $16.67 $16.67 $16.67 $16.67 $16.67 $16.67 $16.67 $16.67 $16.67 $16.67 $16.67

Raffle Ticket Sales $1,675.00 $111.67 $111.67 $111.67 $111.67 $111.67 $111.67 $111.67 $111.67 $111.67 $111.67 $111.67 $111.67 $111.67 $111.67 $111.67

Raffle Grant $300.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00

PSMHA Registration Fees (Ice Credit) $8,553.00 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20

PSMHA Socks (Credit from Player) $350.00 $25.00 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$ 25.00$

TOTAL INCOME $19,875.42 1,339.89$ 1,340.53$ 1,243.28$ 1,341.28$ 1,413.53$ 1,509.62$ 1,337.69$ 1,268.28$ 1,382.26$ 1,193.53$ 1,369.58$ 1,372.34$ 1,324.63$ 1,268.28$ 1,240.65$

EXPENSES Player 1 Player 2 Player 3 Player 4 Player 5 Player 6 Player 7 Player 8 Player 9 Player 10 Player 11 Player 12 Player 13 Player 14 Player 15

Practice Expenses

PSMHA Ice Bills (To Date of Bill) $8,553.00 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20 $570.20

Extra Ice $731.63 $48.78 $48.78 $48.78 $48.78 $48.78 $48.78 $48.78 $48.78 $48.78 $48.78 $48.78 $48.78 $48.78 $48.78 $48.78

Tournaments

Tournament 1 (Cheque #) $475.00 $31.67 $31.67 $31.67 $31.67 $31.67 $31.67 $31.67 $31.67 $31.67 $31.67 $31.67 $31.67 $31.67 $31.67 $31.67

Tournament 2 (Cheque #) $1,050.00 $70.00 $70.00 $70.00 $70.00 $70.00 $70.00 $70.00 $70.00 $70.00 $70.00 $70.00 $70.00 $70.00 $70.00 $70.00

Tournament 3 (Cheque #) $1,400.00 $93.33 $93.33 $93.33 $93.33 $93.33 $93.33 $93.33 $93.33 $93.33 $93.33 $93.33 $93.33 $93.33 $93.33 $93.33

Tournament 4 (Cheque #) $300.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00

Miscellaneous Team Expenses

1st Half Referees Fees $630.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00

2nd Half Referees Fees $630.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $42.00

Pictures (Cheque #) $478.50 $31.90 $31.90 $31.90 $31.90 $31.90 $31.90 $31.90 $31.90 $31.90 $31.90 $31.90 $31.90 $31.90 $31.90 $31.90

SHA Coach Insurance $40.00 $2.67 $2.67 $2.67 $2.67 $2.67 $2.67 $2.67 $2.67 $2.67 $2.67 $2.67 $2.67 $2.67 $2.67 $2.67

Hockey Socks $350.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00

Cheques/Bank Fees $31.00 $2.07 $2.07 $2.07 $2.07 $2.07 $2.07 $2.07 $2.07 $2.07 $2.07 $2.07 $2.07 $2.07 $2.07 $2.07

Team Clothing (Cheque #) $1,995.59 146.36$ 147.00$ 74.75$ 147.75$ 220.00$ 316.09$ 144.16$ 74.75$ 188.73$ 176.05$ 178.81$ 131.10$ 74.75$ 47.12$

Hospitality Room (Cheque #) $64.57 $4.30 $4.30 $4.30 $4.30 $4.30 $4.30 $4.30 $4.30 $4.30 $4.30 $4.30 $4.30 $4.30 $4.30 $4.30

Dryland Training (Cheque #) $126.00 $8.40 $8.40 $8.40 $8.40 $8.40 $8.40 $8.40 $8.40 $8.40 $8.40 $8.40 $8.40 $8.40 $8.40 $8.40

Windup and Gifts (Cheque #) $1,194.55 $79.64 $79.64 $79.64 $79.64 $79.64 $79.64 $79.64 $79.64 $79.64 $79.64 $79.64 $79.64 $79.64 $79.64 $79.64

Pizza Party (Cheque #) $350.00 $23.33 $23.33 $23.33 $23.33 $23.33 $23.33 $23.33 $23.33 $23.33 $23.33 $23.33 $23.33 $23.33 $23.33 $23.33

TOTAL EXPENSES $18,399.84 $1,241.64 $1,242.28 $1,145.03 $1,243.03 $1,315.28 $1,411.37 $1,239.44 $1,170.03 $1,284.01 $1,095.28 $1,271.33 $1,274.09 $1,226.38 $1,170.03 $1,142.40

BALANCE (OWED/DUE) 98.25$ 98.25$ 98.25$ 98.25$ 98.25$ 98.25$ 98.25$ 98.25$ 98.25$ 98.25$ 98.25$ 98.25$ 98.25$ 98.25$ 98.25$

APPENDIX D Hockey Regina Reporting Procedures

Game sheet & Major penalty Reporting procedure

Atom The winning team is responsible to input the final score and penalties. If game ends in a tie, then the home team enter in the game sheet. The following penalties need to be reported by the offending team within 24 hours of infraction:

• All major penalties (5 minutes)

• All Checking From Behind penalties

• All Ten minute misconducts

• All Game misconducts The coach is to fill out the on-line form within 24 hours. The penalty reporting form is located on the HRI website under the “infraction reporting” tab at the top of the main page. http://www.hockeyregina.ca/?p=frm&id=1147 (New) Pee Wee, Bantam and Midget

Within 12 hours of game completion the HOME is to e-mail the game sheet to the corresponding stats e-mail. Pee Wee – statspeewee@hockeyregina.ca Bantam – statsbantam@hockeyregina.ca Midget – statsmidget@hockeyregina.ca Note: Teams are not required to enter in gamesheets any longer. Teams will be notified by the director of Suspensions within 24 hours. Note Bantam AA, Midget AA, Bantam Female and Midget Female do not follow this procedure. They deal directly with their corresponding league.

http://www.hockeyregina.ca/?p=frm&id=1147mailto:statspeewee@hockeyregina.camailto:statsbantam@hockeyregina.camailto:statsmidget@hockeyregina.ca

Hockey Regina Game Change Form

e-mail completed form to : hrigamechange@hotmail.ca

Original Game

Division Game # Away Team Home Team Day Date (d/m/y) Rink Start Finish

Changed to: Team Approvals (Signature): Away Team: ___________________ Date:__________ Home Team: ___________________ Date:__________ Original Game

Division Game # Away Team Home Team Day Date (d/m/y) Rink Start Finish

Changed to: Team Approvals (Signature): Away Team: ___________________ Date:__________ Home Team: ___________________ Date:__________

APPENDIX E Example Manager’s Checklist

Team Manager Checklist

STARTING OUT First Parent Meeting

Communication of team and coach philosophy With team, create team rules and policies Identify and delegate roles Review safety and risk management issues Provide players and parents with information and handouts Follow-up: Collect signed forms, pass out newly created rules/handouts

Notes: Financial

Collect fees Prepare initial budget Set up team account

Notes: THROUGHOUT SEASON / EVENTS Record Keeping

Team registrations and rosters Contact lists Schedules Player medical forms

Accident and insurance reports Game reports Evaluation sheets Monthly financial reports

Notes: Game Preparation – Refer to Appendix 19: Game Check List

- Pre-game - During game - Post game

Notes:

ncockwillTypewritten TextAppendix O

Tournaments Away tournaments

Applications and payments Fit with seasonal schedule Costs

Organize and host a tournament Application to Association Facility bookings Format

Notes: Travel Organization

Travel permits Permission slips Equipment Accommodation

Meals Costs Arena Maps

Notes: Team Activities

Fundraising Team photos

Notes:

END OF SEASON

Year end celebration Year end financial report

Notes: