coconino community college budgeting 101 history & evolution of ccc financial overview revenue...
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COCONINO COMMUNITY COLLEGEBUDGETING 101
• History & Evolution of CCC• Financial Overview
• Revenue Sources• Expenditures
Coconino Community College
Fall 2013Budgeting 101
COCONINO COMMUNITY COLLEGEBUDGETING 101
History & Evolution of
Coconino Community College
Coconino Community College
Fall 2013Budgeting 101
CCC HISTORY & EVOLUTION
In 2011, a comprehensive list of key events of our 20 year history was compiled.
Here are just a few key points that relate to the College’s financial history.
Coconino Community College
Fall 2013Budgeting 101
CCC HISTORY & EVOLUTION
1991 - Voters approve the levy of a property tax to raise $2.2 million to fund and operate a community college. “College without walls” is the concept that the tax levy was based upon. In addition, it was thought that the College may some day serve a maximum of 1,000 student. When the College opened its doors , it served a 1,000 students the first year.
Coconino Community College
Fall 2013Budgeting 101
CCC HISTORY & EVOLUTION
1996 - CCC Foundation purchases Fourth Street building after the District Governing Board determined that the College had grown out of the College without walls concept.
1997 - Voters pass $25 million bond election for the construction of the Flagstaff Lone Tree Campus and District Offices, distance Learning Technology, and Completion of a Page Campus
Coconino Community College
Fall 2013Budgeting 101
CCC HISTORY & EVOLUTION
2002 - Page and Lone Tree campuses and the Williams facility are built with bond money from 1997 decision.
2006 - CCC asks voters for an override – Override fails approximately 42%-yes to 58%-no – State aid begins to be reduced, tuition rises.
Coconino Community College
Fall 2013Budgeting 101
CCC HISTORY & EVOLUTION
2008 - CCC2NAU agreement signed by President’s Bornstein and Haeger, on its way to becoming a national model.
2010 - CCC implements collaborative problem solving with NAU: CCC2NAU, library merger, reverse transfer, faculty sharing and other collaborative efforts benefitting both institutions.
Coconino Community College
Fall 2013Budgeting 101
COCONINO COMMUNITY COLLEGEBUDGETING 101
Financial Overview & Projections
Coconino Community College
Fall 2013Budgeting 101
Coconino Community College
Fall 2013Budgeting 101
General Fund65%
Auxiliary funds
0%
Restricted Funds26%
Unexpended Plant Funds
1%
Retirement of In-debtedness
8%
FY12 All Funds Revenues($26,520,091 total)
FY 2012
Percent of
Amount Total
General Fund $ 17,270,670 65.1%
Auxiliary funds 27,959 0.1%
Restricted Funds 6,998,621 26.4%
Unexpended Plant Funds 205,390 0.8%
Retirement of Indebtedness 2,017,451 7.6%
$ 26,520,091 100.0%
Breakdown of Restricted Funds
Pell $ 4,920,901 18.6%
Other scholarships 155,905 0.6%
Grants 1,921,815 7.2%
$ 6,998,621 26.4%
Coconino Community College
Fall 2013Budgeting 101
Tuition and fees,
net30%
Private contracts
2%Bookstore
income0%
Auxiliary enter-prises
0%
Other operat-
ing rev-
enues1%
Property taxes33%
State appro-
priations7%
Gov-ern-ment
grants25%
Share of state sales taxes
1%
Investment earnings1%
Other nonoperating revenues
0%
FY12 All Funds Revenues($26,520,091 total)
FY 2012
Revenues by Source Percent of
Amount Total
Operating revenues
Tuition and fees $
7,969,317 30.1%
Private contracts
404,497 1.5%
Bookstore income
118,141 0.4%
Auxiliary enterprises
27,959 0.1%
Other operating revenues
192,951 0.7%
Total operating revenues
8,712,865 32.9%
Nonoperating revenues
Property taxes
8,623,940 32.5%
State appropriations
1,836,000 6.9%
Government grants
6,595,409 24.9%
Share of state sales taxes
385,512 1.5%
Investment earnings
267,391 1.0%Other nonoperating revenues
98,974 0.4%
Total nonoperating revenues
17,807,226 67.1%
Total revenues $ 26,520,091 100.0%
Coconino Community College
Fall 2013Budgeting 101
Tuition and fees
45%
Private contracts2%
Bookstore income1%
Other operating revenues1%
Property taxes38%
State appro-
priations11%
Government grants0%
Investment earnings2%
Other nonoperating revenues
0%
FY 12 General Fund Revenues($17,270,670 total)
FY 2012Revenues by Source Percent of
Amount TotalOperating revenues
Tuition and fees $ 7,765,192 45.0%
Private contracts 368,660 2.1%Bookstore income 118,141 0.7%Other operating revenues 192,951 1.1%
Total operating revenues 8,444,944 48.9%
Nonoperating revenues
Property taxes 6,624,603 38.4%
State appropriations 1,836,000 10.6%
Government grants 16,872 0.1%Investment earnings 267,391 1.5%Other nonoperating revenues 80,860 0.5% Total nonoperating revenues
8,825,726 51.1%
Total revenues $ 17,270,670 100.0%
COCONINO COMMUNITY COLLEGEBUDGETING 101
Revenues
State Aid
Tuition & Fees
Property Taxes
Coconino Community College
Fall 2013Budgeting 101
Coconino Community College
Fall 2013Budgeting 101
FY 92
FY 93
FY 94
FY 95
FY 96
FY 97
FY 98
FY 99
FY 00
FY 01
FY 02
FY 03
FY 04
FY 05
FY 06
FY 07
FY 08
FY 09
FY 10
FY 11
FY 12
FY 13
FY 14
0.0
500.0
1,000.0
1,500.0
2,000.0
2,500.0
3,000.0
History of Full-Time Student Equivalent (FTSE = 30 Credit Hours)
Year
FTSE
Coconino Community College
Fall 2013Budgeting 101
FY 9
2
FY 9
3
FY 9
4
FY 9
5
FY 9
6
FY 9
7
FY 9
8
FY 9
9
FY 0
0
FY 0
1
FY 0
2
FY 0
3
FY 0
4
FY 0
5
FY 0
6
FY 0
7
FY 0
8
FY 0
9
FY 1
0
FY 1
1
FY 1
2
FY 1
3
FY 1
4
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
History of State Aid Funding Per Year in Total Dollars
Year
Dollars
Coconino Community College
Fall 2013Budgeting 101
FY12 All Funds Revenues($26,520,091 total)
FY 92
FY 93
FY 94
FY 95
FY 96
FY 97
FY 98
FY 99
FY 00
FY 01
FY 02
FY 03
FY 04
FY 05
FY 06
FY 07
FY 08
FY 09
FY 10
FY 11
FY 12
FY 13
FY 14
0
500
1000
1500
2000
2500
History of State Aid Per Full-time Student Equivalent
Year
Dollars
Coconino Community College
Fall 2013Budgeting 101
FY 09
Beginning State Aid Budget 3,369,100$ 430,900$ 3,800,000$ $50State Aid Cuts (374,830) -11% (430,900) -100% (805,730) -21% (805,730) $5 $2 $7Ending State Aid Budget 2,994,270 - 2,994,270
FY 10
State Aid Cuts (314,870) -11% - (314,870) -11% $2 $5 $7Ending State Aid Budget 2,679,400 - 2,679,400 (1,120,600) $7 $7 $14
FY 11
Flat 0% - - 0% $0 $5 $5Ending State Aid Budget 2,679,400 - 2,679,400 (1,120,600) $7 $12 $19
FY 12
Sate Aid Cuts (843,400) -31% - (843,400) -31% $6 $1 $7Ending State Aid Budget 1,836,000 - 1,836,000 (1,964,000) $13 $13 $26
Restricted Fund Cuts: $50,000 reduction per year in Prop 301 Workforce Development funds$24,000 reduction per year in Adult Education Funds
Coconino Community CollegeState Aid Cuts
For the Four Years Ending 2012
State Aid/ General Fund
Capital/ Plant Fund Total
Cumulative Cuts
Tuition Increases
Sustainable Financial Plan Cuts
Offset State Aid Cuts
COCONINO COMMUNITY COLLEGEBUDGETING 101
Revenues
State Aid
Tuition & Fees
Property Taxes
Coconino Community College
Fall 2013Budgeting 101
Coconino Community College
Fall 2013Budgeting 101
FY 92
FY 93
FY 94
FY 95
FY 96
FY 97
FY 98
FY 99
FY 00
FY 01
FY 02
FY 03
FY 04
FY 05
FY 06
FY 07
FY 08
FY 09
FY 10
FY 11
FY 12
FY 13
FY 14
FY 15
0
500
1000
1500
2000
2500
3000
History of Annual Tuition and Technology Fees (30 credit hours)
Year
Tuit
ion &
Tech
nolo
gy F
ee P
er
Year
Coconino Community College
Fall 2013Budgeting 101
Eastern Northland Yavapai Pima Cochise Az Western Central Maricopa Mohave Coconino$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$1,920 $1,990
$2,100 $2,150 $2,190 $2,220 $2,310
$2,430 $2,580
$2,760
FY 14 Annual Tuition & Fees By District (30 Credit Hours)
District
Annual Tuit
ion &
Fees (
30 C
redit
Hours
)
COCONINO COMMUNITY COLLEGEBUDGETING 101
Revenues
State Aid
Tuition & Fees
Property Taxes
Coconino Community College
Fall 2013Budgeting 101
Coconino Community College
Fall 2013Budgeting 101
Coconino Community College
Fall 2013Budgeting 101
Coconino Mohave Pima Maricopa Navajo Yavapai Cochise Yuma/La Paz
Pinal Graham0
0.5
1
1.5
2
2.5
3
0.4636
1.15241.2746 1.2896
1.4769
1.8241 1.8506 1.8847 1.8918
2.7401
FY 14 Primary Property Tax Rate
District
Tax r
ate
Coconino Community College
Fall 2013Budgeting 101
FY92FY93FY94FY95FY96FY97FY98FY99FY00FY01FY02FY03FY04FY05FY06FY07FY08FY09FY10FY11FY12FY13$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
History of Primary and Secondary Levy Per Full-Time Student Equivalent
Primary Levy per FTSE Secondary Levy per FTSEYear
Pro
pert
y T
axes p
er
FTSE
Coconino Community College
Fall 2013Budgeting 101
Graham Cochise Coconino Pima Yuma/La Paz
Maricopa Mohave Navajo Pinal Yavapai0
2000
4000
6000
8000
10000
12000
$1,454$1,898
$2,802
$4,046 $4,227$4,688
$5,478$5,837
$6,617
$9,742
FY 12 Comparison of Primary Levy per Full-time Student Equivalent
District
Levy /
FTSE
COCONINO COMMUNITY COLLEGEBUDGETING 101
Revenues
State Aid
Tuition & Fees
Property Taxes
Coconino Community College
Fall 2013Budgeting 101
Coconino Community College
Fall 2013Budgeting 101
Cochise Coconino Pima Maricopa Yuma/La Paz
Mohave Graham Pinal Yavapai Navajo0
2000
4000
6000
8000
10000
12000
FY 12 Comparison of Primary Tax, State Aid & Equal-ization Per Full-Time Student Equivalent
Primary Taxes Per FTSE State Aid Per FTSE Equalization Aid Per FTSE
District
Am
ount
Coconino Community College
Fall 2013Budgeting 101
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 $-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
0
500
1,000
1,500
2,000
2,500
3,000Primary Revenue Sources ( Per Full-Time Student Equivalent)
Property Tax State Aid Tution FTSE
Year
Dol
lars FT
SE
override attempt
COCONINO COMMUNITY COLLEGEBUDGETING 101
Expenditures
Coconino Community College
Fall 2013Budgeting 101
Coconino Community College
Fall 2013Budgeting 101
General Fund60%
Auxil-iary
funds0%
Re-stricted Funds27%
Unex-pended Plant Funds
5%
Retirement of In-debtedness
8%
FY12 All Funds Expenditures($25,696,629 total)
FY 2012
Percent of
Amount Total
General Fund $ 15,499,476 60.3%
Auxiliary funds 38,715 0.2%
Restricted Funds 6,785,822 26.4%
Unexpended Plant Funds 1,385,686 5.4%
Retirement of Indebtedness 1,986,930 7.7% $ 25,696,629 100.0%
Coconino Community College
Fall 2013Budgeting 101
Instruc-tion30%
Public service
1%
Aca-demic
support8%
Student services
8%
Institutional support17%
Opera-tion and
main-tenance of plant
7%
Schol-arships
22%
Auxil-iary
enter-prises
0%
Depreciation5% Nonoperating
expenses2%
FY 12 All Funds Expenditures by Function
($24,171,737 total)
FY 2012
Expenses by Function Percent of
Amount Total
Operating expenses
Education and general:
Instruction $ 7,288,136 30.2%
Public service 290,157 1.2%
Academic support 1,806,664 7.5%
Student services 1,997,462 8.3%
Institutional support 4,199,373 17.4%
Operation and maintenance of plant
1,626,559 6.7%
Scholarships 5,259,969 21.8%
Auxiliary enterprises 38,715 0.2%
Depreciation 1,175,634 4.8%
Total operating expenses 23,682,669 98.0%
Nonoperating expenses
Interest expense on debt 462,038 1.9%
Loss on disposal of capital assets
27,030 0.1%
Total nonoperating expenses 489,068 2.0%
Total expenses $ 24,171,737 100.0%
Coconino Community College
Fall 2013Budgeting 101
Instruction : All expenditures for activities that are part of an institution's instruction program. This includes: credit and
noncredit courses, academic, vocational, technical instruction, remedial, special and extension sessions.
Public Service : All expenditures for activities established to primarily provide non-instructional services beneficial to
individuals and groups external to the institution. This includes community, cooperative extension, and public
broadcasting services.
Academic Support : Expenditures to primarily provide support services for the institution's primary missions (instruction,
research, public service). This includes: Libraries, Educational media services, Academic computing support, Ancillary
support, Academic administration, Museums & Galleries, and Course and curriculum development
Student Services: Expenditures for activities whose primary purpose is to contribute to the student's emotional and physical
well-being and to his or her intellectual, cultural, and social development outside the context of the formal instruction
program. This includes: admissions, registrar, cultural events, intramural athletics, counseling and career guidance,
financial aid administration, student services information technology, student records, student organizations, student aid
administration, student media, and student health service (if not self-supporting, e.g. subsidized by general funds.)
Institutional Support : Includes expenditures for central executive-level activities concerned with management and long-range
planning of the entire institution, fiscal operations, administrative data & information processing, HR/ personnel, and
support services to faculty and staff.
Operation & Maintenance of Plant: All expenditures of current operating funds for the operation and maintenance of physical plant.
Includes: Physical plant administration, Building maintenance, Custodial services, Utilities, Landscape and grounds maintenance,
Safety and Security, Logistical Services, Operation & Maintenance Information Technology. Major repairs and renovations.
Scholarships & Fellowships: Description: Expenditures for scholarships and fellowships in the form of grants to students, resulting
either from selection by the institution or from an entitlement program.
Auxiliary Enterprises: Includes expenditures for activities primarily intended to furnish services to students, i.e., Student Health
Service, Bookstore, Residence Halls. Also includes activities intended to provide a service to the faculty and/or staff.
Intercollegiate activities are included as Auxiliary Enterprises.
Function Definition :
Coconino Community College
Fall 2013Budgeting 101
Instruction25%
Public Service
1%
Academic Support
6%
Student Services
7%Institutional Support11%
Operation & Maintenance of Plant3%
Contract services
8%
Supplies and other services
4%
Annual fixed
charges3%
Communi-cation and
utilities2%
Travel1%
Scholarships22%
Depreciation5%
Other0%
Nonoperating expenses2%
FY 12 All Funds Expenditures by Natural Classification
($24,171,737 total)Compensation &
Benefits – 53%
Expenses by Natural FY 2012
ClassificationPercent
of
Amount Total
Operating expenses
Compensation and benefits
12,758,43
0 52.8%
Contract services
1,985,619 8.2%Supplies and other services
899,227 3.7%
Annual fixed charges
799,964 3.3%Communication and utilities
552,591 2.3%
Travel
172,865 0.7%
Scholarships
5,273,548 21.8%
Depreciation
1,175,634 4.8%
Other 64,791 0.3%
Total operating expenses
23,682,66
9 98.0%
Nonoperating expensesInterest expense on debt
462,038 1.9%
Loss on disposal of capital assets
27,030 0.1%
Total nonoperating expenses
489,068 2.0%
Total expenses
$ 24,171,737 100.0%
Coconino Community College
Fall 2013Budgeting 101
Instruction41%
Public service0%
Academic support11%
Student services
10%
Institutional support
26%
Operation and maintenance of
plant10%
Scholarships1%
FY 12 General Fund Expenditures by Function
($15,499,476 total)
Expenses by Function Percent ofAmount Total
Operating expensesEducation and general: Instruction 6,302,601$ 40.7% Public service 53,356 0.3% Academic support 1,739,343 11.2% Student services 1,591,234 10.3% Institutional support 4,025,455 26.0% Operation and maintenance of plant 1,613,971 10.4% Scholarships 173,516 1.1% Total operating expenses 15,499,476 100.0%
Nonoperating expensesInterest expense on debt 0.0%Loss on disposal of capital assets 0.0% Total nonoperating expenses - 0.0%
Total expenses 15,499,476$ 100.0%
FY 2012
Coconino Community College
Fall 2013Budgeting 101
In-struc-tion34%
Aca-demic
Support9%
Public Service0.3%
Student Services9%
Institu-tional
Support17%Opera-
tion & Mainte-nance of
Plant4%
Contract services
12%
Supplies and
other services
4%
Annual fixed
charges5%
Communication and util-ities4%
Travel1%
Scholarships1% Other
0.3%
FY 12 General Fund Expenditures by Natural Classification($15,499,476 total)
Expenses by Natural FY 2012
Classification Percent of
Amount Total
Operating expensesCompensation and benefits 11,451,364 73.9%
Contract services
1,835,496 11.8%Supplies and other services
569,493 3.7%
Annual fixed charges
747,496 4.8%Communication and utilities
550,653 3.6%
Travel
124,114 0.8%
Scholarships
173,423 1.1%
Other 47,437 0.3%
Total operating expenses $15,499,476 100.0%
Nonoperating expensesInterest expense on debt 0.0%Loss on disposal of capital assets 0.0% Total nonoperating expenses
- 0.0%
Total expenses $ 15,499,476 100.0%
Coconino Community College
Fall 2013Budgeting 101
COCONINO COMMUNITY COLLEGEBUDGETING 101
Thank You
Questions?
Coconino Community College
Fall 2013Budgeting 101