codification of ordinance presentation

8/10/2019 Codification of Ordinance Presentation

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The Benefits of Codification

Building A More EfficientGovernment


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Objectives

What Is Codification?

Why Codify?

Costs Of Not Codifying

Benefits Checklist

A 5-Step Process

Building For The Future



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What is Codif ication?



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What is Codif ication?

To codify means to arrange and systematize.

Codification is the collection and organization ofall your bylaws of a general and permanent natureinto a numbered and stylized document that iseasy to read and easy to access.

Codifying can also include review and revision ofyour bylaws to correct conflicts and inconsistencies.



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Why Codify?



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Why Codify?

Fullfill A Community Obligation

It is the duty of every municipality to maintainits laws in a comprehensive, up-to-date and

understandable form in a location that theaverage citizen can find and use.



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Why Codify?

Provide Easy Access To Accurate, Up-To-DateMunicipal Information

By compiling your basic bylaws and allamendments into one up-to-date document,you eliminate the need to refer to manyseparate documents. The most currentinformation will be easily accessible.



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Why Codify?

Support Enforcement

A Code is a practical and efficient tool for yourcourts, police and other enforcement officials,enabling them to enforce your laws with

confidence and consistency.



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Why Codify?

Eliminate Hours Of Frustrating Research

A Code is a single reliable resource for appointedofficials, enabling them to respond accurately toquestions and provide certified copies quickly and

efficiently.



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Why Codify?

Plan For The Future

Update information quickly, easily and appropriately.A Code provides a clear view of existing situations andmakes it easier to determine the impact of proposed

changes and amendments.



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The Cost of Not Codifying



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The Cost of Not Codifying

Operating Without An Up-To-Date Code

Your community could be losing money on uncollected

penalties and fees. Your staff can be spending valuable

time each day searching for legislation, diverted from

more important functions while they page through books,

sort through files and search through stacks of records.

Ultimately, you may be risking costly legal action byattempting to enforce invalid, illegal or nonexistent

legislation.



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Benefits Checkl ist



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Benefits Checkl ist

Help build a more efficient government

Gain control of municipal information and savecountless hours of searches

Provide easy access to accurate, up-to-datemunicipal information

Help courts, police and other officials enforce lawswith confidence and consistency

Protect your community from costly legal actions

Update information quickly and easily



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Codif ication: A 5-Step Process



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A 5-Step Process

1. Research

2. Organization

3. Review and Revision

4. Publication

5. Adoption



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A 5-Step Process

1 - Research

As the project begins, a researcher identifies thelegislation to be codified. A list of the legislationis compiled. Complete, as-adopted copies arecollected and adoption is verified.



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A 5-Step Process

2 - Organization

Legislation is organized by the following criteria:

Alphabetically or by topic Similar pieces of legislation grouped together Repealed or superseded provisions are

eliminated

Amendments are inserted where necessary



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A 5-Step Process

Once the legislation is organized, a manuscript isprepared for review.


2 - Organization


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A 5-Step Process

3 - Review and Revision

The reviewer looks for:

Conflicts and inconsistencies Duplications

Compliance with statutory requirements Missing information or legislation Provisions that could be standardized Possible enforcement problems



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A 5-Step Process

The reviewer also looks for:

Incorrect or unclear wording

Current titles of officials or names of agencies Other ways to modernize the legislation orlanguage




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A 5-Step Process

The recommended changes are submitted tothe governing body for approval.




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A 5-Step Process

4 - Publication

The manuscript is edited and revisions approved bythe governing body are incorporated. Chapternumbers are assigned and internal sections and

subsections are designated. Internal references arechecked, and cross references and footnotes areadded. Text is edited for correct spelling, grammarand punctuation, if authorized by the community.



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A 5-Step Process

The manuscript proceeds through variousstages of production including page layout,

proofreading and indexing.


4 - Publication


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A 5-Step Process

Once completed, access to the Code can beprovided in a variety of mediums:

As printed copies in binders In electronic format on your computer

On the Internet


4 - Publication


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A 5-Step Process

5 - Adoption

Code adoption is necessary to: Establish the Code as the official body of

municipal law, recognized by the courts

Give it a place in history Ratify any changes Provide an effective date for the codification

and revisions



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A 5-Step Process

Code adoption is also necessary to: Approve the renumbering and reorganization

of the legislation

General Code has consulted with the AttorneyGeneral's office to develop appropriatewording for the warrant articles to put therenumbering of the bylaws into effect.


5 - Adoption


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Bui lding For The Future



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Growth and Development

When you codify, you build your plan for the futurewith a clearly recorded and commonly understoodview of the present. It gives you the ability to assess

the potential impact of proposed changes toexisting laws with greater accuracy.



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Keep Your Code Up-To-Date

Your Code is an evolving document. To protectyour investment and ensure that it continues to bean accurate and reliable resource, your Code

should be kept up-to-date. It is important toincorporate new legislation into your Code as it isenacted.



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Bui lding An Eff icient Government

Accessibility For Everyone

A well-maintained Code is a valuable tool formunicipal officials, one that fulfills a communityobligation. It is the duty of every citizen to know the

law, and it is the duty of the municipality to ensurethat its laws are accessible, up-to-date and in aform and location that the average person canfind and understand.



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Parts of a Code of Ordinances

1. Title

2. Enacting Clause

3. Body

4. Other Provisions

5. Enactment



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Thank you and Have a Nice

Day!

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