coffs harbour city council ordinary meeting ......2004/04/15 · coffs harbour city council...

COFFS HARBOUR CITY COUNCIL

ORDINARY MEETING

COUNCIL CHAMBERS COUNCIL ADMINISTRATION BUILDING

COFFS AND CASTLE STREETS, COFFS HARBOUR

15 APRIL 2004

Commencing at 5.00pm in the Council Chambers

Contents ITEM DESCRIPTION PAGE

GENERAL MANAGER'S REPORTS

4 ELECTION OF DEPUTY MAYOR

1

5 APPOINTMENT OF STANDING COMMITTEES AND ELECTION OF CHAIRPERSONS

6

6 CLARENCE VALLEY AMALGAMATIONS

14

CONFIDENTIAL ITEM

CITY BUSINESS UNITS DEPARTMENT REPORT

The following item either in whole or in part may be considered in Closed Meeting for the reasons stated:

B14 AUSTRALIAN SURF LIFE SAVING CHAMPIONSHIPS 2010-2012

16

(d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied

it, or (ii) confer a commercial advantage on a competitor of the

council, or (iii) reveal a trade secret.

and in accordance with Section 10A (1) the meeting may be closed to the public.

bjcbarbara

Minutes of this meeting will be confirmed at the next meeting of Council at a date to be advised

COFFS HARBOUR CITY COUNCIL

ORDINARY MEETING

15 APRIL 2004

Mayor and Councillors GENERAL MANAGER'S REPORTS

4 ELECTION OF DEPUTY MAYOR

Purpose: To seek Council's decision on the election of a Deputy Mayor. Description of Item: Council's practice is to elect a Deputy Mayor each year for a 12 month period. The role of Deputy Mayor is to assist the Mayor with the performance of ceremonial duties and to exercise the functions of the Mayor during periods of absence. Council must now determine if it wishes to elect a Deputy Mayor and if so, by what method. Sustainability Assessment: • Environment

There are no perceived current or future environmental impacts. • Social

There are no perceived current or future social impacts.

• Economic

Management Plan Implications No additional fee applies to the position of Deputy Mayor.

cont’d

ORDINARY COMMITTEE 15 APRIL 2004 - 1 -

4 Election of Deputy Mayor (cont’d) Statutory Requirements: Section 231 of the Local Government Act provides the power to elect a Deputy Mayor and Schedule 3 of the Local Government Election Regulations covers the procedures relating to the conduct of the election. Attached to this report is a copy of these provisions and Council's attention is drawn to the provisions relating to nominations, and the methods of election. Should there be more than one nomination for the position, Council is required, in accordance with Clause 3 of Schedule 3, to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting. Ballot has its normal meaning of secret ballot and open voting is a show of hands. Recommendation: 1. That Council elect a Deputy Mayor for the ensuing twelve (12) months. 2. That nominations be called and the method of election now be determined.


Attachments:

LOCAL GOVERNMENT ACT 1993 - SECT 231 231 Deputy mayor (1) The councillors may elect a person from among their number to be the deputy mayor. (2) The person may be elected for the mayoral term or a shorter term. (3) The deputy mayor may exercise any function of the mayor at the request of the mayor or if the mayor is prevented

by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of mayor. (4) The councillors may elect a person from among their number to act as deputy mayor if the deputy mayor is

prevented by illness, absence or otherwise from exercising a function under this section, or if no deputy mayor has been elected. Division 3 The councillors.

LOCAL GOVERNMENT (ELECTIONS) REGULATION 1998 - SCHEDULE 3 SCHEDULE 3 Election of mayor by councillors (Clause 124) Part 1 Preliminary 1 Returning officer The general manager (or a person appointed by the general manager) is the returning officer. 2 Nomination (1) A councillor may be nominated without notice for election as mayor or deputy mayor. (2) The nomination is to be made in writing by 2 or more councillors (one of whom may be the nominee). The

nomination is not valid unless the nominee has indicated consent to the nomination in writing. (3) The nomination is to be delivered or sent to the returning officer. (4) The returning officer is to announce the names of the nominees at the council meeting at which the election is to

be held. 3 Election (1) If only one councillor is nominated, that councillor is elected. (2) If more than one councillor is nominated, the council is to resolve whether the election is to proceed by

preferential ballot, by ordinary ballot or by open voting. (3) The election is to be held at the council meeting at which the council resolves on the method of voting. (4) In this clause: ballot has its normal meaning of secret ballot. open voting means voting by a show of hands or similar means. Part 2 Ordinary ballot or open voting 4 Application of Part

- 3 -

This Part applies if the election proceeds by ordinary ballot or by open voting. 5 Marking of ballot-papers (1) If the election proceeds by ordinary ballot, the returning officer is to decide the manner in which votes are to be

marked on the ballot-papers. (2) The formality of a ballot-paper under this Part must be determined in accordance with clause 76 (1) (b) and (c) and

(5) of this Regulation as if it were a ballot-paper referred to in that clause. (3) An informal ballot-paper must be rejected at the count. 6 Count 2 candidates (1) If there are only 2 candidates, the candidate with the higher number of votes is elected. (2) If there are only 2 candidates and they are tied, the one elected is to be chosen by lot. 7 Count 3 or more candidates (1) If there are 3 or more candidates, the one with the lowest number of votes is to be excluded. (2) If 3 or more candidates then remain, a further vote is to be taken of those candidates and the one with the lowest

number of votes from that further vote is to be excluded. (3) If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2

candidates remain. (4) A further vote is to be taken of the 2 remaining candidates. (5) Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had

been the only candidates. (6) If at any stage during a count under subclause (1) or (2), 2 or more candidates are tied on the lowest number of

votes, the one excluded is to be chosen by lot. Part 3 Preferential ballot 8 Application of Part This Part applies if the election proceeds by preferential ballot. 9 Ballot-papers and voting (1) The ballot-papers are to contain the names of all the candidates. The councillors are to mark their votes by placing

the numbers "1", "2" and so on against the various names so as to indicate the order of their preference for all the candidates.

(2) The formality of a ballot-paper under this Part is to be determined in accordance with clause 76 (1) (b) and (c) and

(5) of this Regulation as if it were a ballot-paper referred to in that clause. (3) An informal ballot-paper must be rejected at the count. 10 Count (1) If a candidate has an absolute majority of first preference votes, that candidate is elected. (2) If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted

ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot-papers.

(3) A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute

majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of

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his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter's preference is repeated until one candidate has received an absolute majority of votes. The latter is elected.

(4) In this clause, absolute majority, in relation to votes, means a number which is more than one-half of the number

of unexhausted formal ballot-papers. 11 Tied candidates (1) If, on any count of votes, there are 2 candidates in, or remaining in, the election and the numbers of votes cast for

the 2 candidates are equal the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected.

(2) If, on any count of votes, there are 3 or more candidates in, or remaining in, the election and the numbers of votes

cast for 2 or more candidates are equal and those candidates are the ones with the lowest number of votes on the count of the votes the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

Part 4 General 12 Choosing by lot To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the returning officer, the slips are folded by the returning officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the returning officer and the candidate whose name is on the drawn slip is chosen. 13 Result The result of the election (including the name of the candidate elected as mayor or deputy mayor) is: (a) to be declared to the councillors at the council meeting at which the election is held by the returning officer, and (b) to be delivered or sent to the Director-General and to the Secretary of the Local Government and Shires

Associations of New South Wales.

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5 APPOINTMENT OF STANDING COMMITTEES AND ELECTION OF CHAIRPERSONS

Purpose: To determine Council's Standing Committees, appoint Councillors to the position of Chairpersons and Vice Chairpersons of those committees and determine meeting times for the next twelve months. Description of Item: Council needs to confirm its committee structure, meeting times and committee chairpersons and vice chairpersons for its standing committees. The previous committee structure, which has operated effectively for the past four and a half years, is reported hereunder with functions, delegations and sub-committees. Standing Committees: • City Business Units Committee • Corporate Services Committee • Planning, Environment and Development Committee • City Services Committee

Each committee has consisted of the full Council with a Councillor being appointed Chairperson. Committee Objectives: • To develop clear policy for implementation • To establish resourcing and priority requirements of programs • To consider matters of community concern • To monitor the performance of adopted programs • To make representations on behalf of Council to Government departments

CITY BUSINESS UNITS COMMITTEE The City Business Units Committee shall give consideration to matters affecting the following:

FUNCTIONS DELEGATIONS SUB-COMMITTEES Leasing and Asset Management Leasing - Community - Commercial Swimming Pools Asset Management

(Property/Buildings) Building M & R Community Village Museum

- Property Management - Commercial Activities - Property Acquisition - Property Leasing

cont’d


5 Appointment of Standing Committees and Election of Chairpersons (cont’d) City Business Units Committee (cont'd)

FUNCTIONS DELEGATIONS SUB-COMMITTEES Coffs Harbour Sports Unit Sport Development International Stadium Ovals Preparation and

Maintenance Sports Administration and

Committees Sporting Grounds

- Sport Development

City Parks and Reserves Parks and Reserves

Management Recreation Facility

Development Activities Cemeteries Botanic Gardens Noxious Weeds Management Plans

(Reserves) Street Beautification Nursery Reserve and Urban

Roadside Mowing Coastal Parks and Reserves Dune/Land Care Groups Street Trees

- Natural Environment - Recreation Activities and

Facilities - Parks Management - Botanical Gardens - Noxious Weeds

Valuation and Commercial Services

Land Acquisition and Disposal

Valuation Services City Hill Development Real Estate Development

Airport Management Marketing Operations Development

- Airport Management

Advisory - Airport Development

Caravan Parks and State Parks Management Marketing Operations Planning Development

City Management Media

cont’d


5 Appointment of Standing Committees and Election of Chairpersons (cont’d) City Business Units Committee (cont'd)

FUNCTIONS DELEGATIONS SUB-COMMITTEES Coffs Coast Marketing Tourism development and

marketing Sports marketing Conventions marketing

- Tourism Promotion

- Coffs Coast Marketing

Corporate Planning Management Plan Annual Report

Special Projects City Revitalisation Streets Ahead

- Coffs Harbour Streets Ahead

Advisory Committee

Community Consultation

Economic Development Research and Data Analysis Agribusiness Retirement and Aged Care

- Business Development

-

Given that the City Business Units Committee consists of all nine Councillors it is not necessary to delegate to that committee, Council's responsibilities. The Council will adopt the report of the committee at the conclusion of the meeting. CORPORATE SERVICES COMMITTEE The Corporate Services Committee shall give consideration to matters affecting the following activities of Council:

FUNCTIONS DELEGATIONS SUB-COMMITTEES Information Services Computer Services Geographic Information

Service

Computerisation

Administration Clerical Support Customer Services Purchasing Supply &

Disposal Governance Legal Services Records Management Risk Management

- Administration

Advisory - Australia Day & Special

Events - NSW Rural Fire Service - Service Level Agreement

cont’d


5 Appointment of Standing Committees and Election of Chairpersons (cont’d) Corporate Services Committee (cont'd)

FUNCTIONS DELEGATIONS SUB-COMMITTEES Human Resources Training & Development Salary & Wages

- Human Resources

Management

Rural Fire Service - coordination with Local Command

Financial Services Rates/Water Charging Financial Planning Financial Reporting Debt raising/recovery Payment of accounts Contracts accounting Grant certificates

- Financial Management - Rates, Fees & Charges

- Rating Review Working

Party

Program Support Section 94 Co-ordination Grant Sourcing Asset Accounting Internal Audit Plant Administration Budget preparation and

reporting

- Corporate Resources

- Plant Committee

Given that the Corporate Services Committee consists of all nine Councillors it is not necessary to delegate to that committee, Council's responsibilities. The Council will adopt the report of the committee at the conclusion of the meeting. PLANNING ENVIRONMENT AND DEVELOPMENT COMMITTEE The Planning Environment and Development Committee shall give consideration to matters affecting the following:

FUNCTIONS DELEGATIONS SUB-COMMITTEES Environmental Services Waste Management Environmental Management Public Health & Safety Animal Control Enforcement of Regulations

- Public Health - Pollution Control - Food Surveillance

Working Group - Environmental - Waste

Building & Development Construction Certificates Development Applications Licensing Applications Plumbing & Drainage

Services Processing Subdivision

Linens Signs

- Development Control - Development Approval and

Refusal - Building Control - Building Approval and

Refusal

cont’d


5 Appointment of Standing Committees and Election of Chairpersons (cont’d) Planning Environment & Development Committee (cont'd)

FUNCTIONS DELEGATIONS SUB-COMMITTEES Strategic Planning Forward Planning Community Consultation Developer Contributions Planning Policy

- Statutory Planning

Working Group - CH Vegetation Study - Beach Safety - Koala Plan of Management - Jetty Master Plan - Woolgoolga Business Lands Steering Committee - Rural Strategic Plan

Given that the Planning Environment and Development Committee consists of all nine Councillors of the Council, it is not necessary to delegate to that committee, Council’s responsibilities. The Council will adopt the committee's report at the conclusion of the meeting. CITY SERVICES COMMITTEE The City Services Committee shall give consideration to matters affecting the following works and services of Council:

FUNCTIONS DELEGATIONS SUB-COMMITTEES Maintenance & Construction (Works) Roads & Bridges Cycleways & Footpaths Cleaning Public Amenities Building Maintenance &

Repair Quarries

- Public Works Construction - Public Works Maintenance - Plant Management

Coffs Harbour Water Operations & Maintenance Laboratory Strategic Planning Sewerage Treatment &

Disposal

- Water Operations and Maintenance Strategic Planning - Sewerage

Engineering Design Subdivision & Contract Traffic Management Water/Sewer Design Works Design Environmental Design Coastal Management Drainage Design

- Flood Management - Drainage

Advisory - Coastal & Estuary

Management - Floodplain Management - Harbour Management

cont’d


5 Appointment of Standing Committees and Election of Chairpersons (cont’d)

FUNCTIONS DELEGATIONS SUB-COMMITTEES Community Services Community Committees Youth and Aged Services Indoor Stadium Aboriginal Liaison Arts and Cultural Support Library Services Cultural Planning

- Community Services - Library Management

Advisory - Access - Arts & Cultural Development - Regional Art Gallery - Yandaarra Aboriginal

Consultative - Youth Consultative - Senior Citizens Centre - 12 Facilities Management

Committees Given that the City Services Committee consists of all nine Councillors of the Council, it is not necessary to delegate to that committee, Council’s responsibilities. The Council will adopt the committee's report at the conclusion of the meeting. Statutory Requirements: Clause 33 of the Local Government Act Meeting Regulations 1999 provides:

Council may establish committees (1) A council may, by resolution, establish such committees as it considers necessary. (2) A committee is to consist of the mayor and such other councillors as are elected by the

councillors or appointed by the council. (3) The quorum for a meeting of a committee is to be:

(a) such number of members as the council decides, or (b) if the council has not decided a number a majority of the members of the

committee. Clause 40 of the Local Government Act Meeting Regulations 1999 and Clause 57 of Council’s Code of Meeting Practice provides:

Chairperson and Deputy Chairperson of committees (1) The chairperson of each committee of the council must be:

(a) the mayor, or (b) if the mayor does not wish to be the chairperson of a committee a member of the

committee elected by the council, or (c) if the council does not elect such a member a member of the committee, elected by

the committee. (2) A council may elect a member of a committee of the council as deputy chairperson of the

committee. If the council does not elect a deputy chairperson of such a committee, the committee may elect a deputy chairperson.

(3) If neither the chairperson nor the deputy chairperson of a committee of a council is able

or willing to preside at a meeting of the committee, the committee must elect a member of the committee to be acting chairperson of the committee.

cont’d


5 Appointment of Standing Committees and Election of Chairpersons (cont’d)

(4) The chairperson is to preside at a meeting of a committee of a council. If the chairperson

is unable or unwilling to preside, the deputy chairperson (if any) is to preside at the meeting, but if neither the chairperson nor the deputy chairperson is able or willing to preside, the acting chairperson is to preside at the meeting.

The method of election is not determined by the Act, Regulation or the Council Code but in the past when an election has been necessary it has been held by open vote. Issues: Standing Committees Council has operated its standing committees with full membership of the Council during the last term of Council. This system has worked well and decisions are made on the day of the meeting. No changes are proposed to this procedures. The Standing Committees of the previous Council and the meeting times were: Committee Meeting time City Business Units First Thursday of the month at 5.00pm Corporate Services First Thursday of the month after the City Business Units meeting Planning Environment & Development Third Thursday of the month Development at 5.00pm City Services Third Thursday of the month after the Planning meeting Meeting Times Council now needs to determine if it wishes to alter the meeting days and times of the standing committees or continue with the same timetable and to appoint Committee Chairpersons.

cont’d


5 Appointment of Standing Committees and Election of Chairpersons (cont’d) Recommendation: 1. That the Standing Committee structure remain unaltered for the next twelve months. 2. That the following timetable for Council’s Standing Committees continue for the next

twelve months:

Committee Day and Time City Business Units First Thursday of the month at 5.00pm Corporate Services First Thursday of the month after the City Business Units Committee Planning Environment & Third Thursday of the month Development at 5.00pm City Services Third Thursday of the month after the Planning Committee

3. That the Standing Committee Chairpersons and Vice Chairpersons be determined.


6 CLARENCE VALLEY AMALGAMATIONS

Purpose: To report on the status of negotiations with Clarence Valley Council for the transfer of Red Rock and Corindi beach areas to this local government area. Description of Item: Council would be aware, that by way of State proclamation on 25 February 2004, all councils within the areas of Copmanhurst, Grafton City, Maclean and Pristine Waters were amalgamated to form the new Clarence Valley Council. The proclamation also dissolved the Lower Clarence County Council and the Clarence River County Council. The proclamation (Clause 26(5)), requires the new council to negotiate with this Council to address the boundary anomalies identified in the Boundaries Commission Report dated February 2004. These anomalies were identified in Council's submission to the Boundaries Commission. Negotiations have now been finalised with the Clarence Valley Council on a proposed boundary which is attached to this report in map form. The boundary recognises adjoining State Forest and National Park areas, avoidance of property division and opportunities with the inclusion of the blueberry farm areas within the City boundary. Attached to this report is a map identifying the agreed boundary which will be submitted to the Minister for Local Government for gazettal. The new area incorporates an additional 200 square kilometres and approximately 1,050 rate assessments. As previously mentioned the proclamation also dissolved the Lower Clarence County Council and the operations subsumed within the new area of Clarence Valley. Other Issues: 1. Current Arrangements

Council has negotiated with Clarence Valley Council to continue their adopted works programs within the Red Rock/Corindi area until the end of the financial year. Council effectively took over the area from the date of proclamation but given the operational and practical issues associated with an immediate transfer, an agreement has been negotiated whereby a formal delegation will be submitted for the new council to proceed with its existing maintenance programs at no cost to this Council. Council has however, no power to delegate its regulatory functions. All development applications, subdivision inspections and any regulatory inspections for works requiring certification are being processed by Coffs Harbour City Council.

2. Regional Water Supply

Council has in place a bulk water supply agreement with the former Lower Clarence County Council for the supply of bulk raw water. The agreement recognises Council's partnership in the Regional Water Supply Scheme and was based on previous decisions of this Council in relation to its capital contribution and its share of operating costs associated with the supply of raw water to Karangi Dam.

cont’d


6 Clarence Valley Amalgamations (cont’d) This agreement was executed prior to the proclamation, with the Lower Clarence County Council and recognises any successor organisations. The proclamation dated 25 February 2004 also recognises the transfer of assets, rights and liabilities of the former County Council to the new Clarence Valley Council and on this basis, Council's interests are protected. All projects under the scheme are being managed by a technical committee comprising technical representatives from the Clarence Valley Council, Department of Utilities, Energy and Sustainability and Coffs Harbour City Council. Council is however, pursuing options for the establishment of a separate entity with representation from the above stakeholders to operate the headworks infrastructure. A further report will be submitted to Council as options are canvassed and determined. Consultation: The proposed boundary has been the subject of negotiations with the Acting General Manager of Clarence Valley Council, Mr Ken Boyle and appropriate operations staff of the former Pristine Waters Council. Council should now hold further consultation with the residents of the new area to discuss the transition and any issues relevant to the residents. This meeting is currently being coordinated and a date will be advised when determined. Recommendation: 1. That the boundary identified on the plan attached to this report be endorsed as the

adjoining northern boundary for the Councils of the City of Coffs Harbour and Clarence Valley Council.

2. That Council note that a public meeting will be held with the residents of Red Rock

and Corindi Beach to discuss the effect of the transfer. 3. That Council delegate authority to the Clarence Valley Council to continue its

maintenance and works program within the Red Rock/Corindi area until 30 June 2004. Mark Ferguson General Manager


CITY BUSINESS UNITS DEPARTMENT REPORT

B14 AUSTRALIAN SURF LIFE SAVING CHAMPIONSHIPS 2010 - 2012

Purpose: The purpose of this report is to gain Council approval for a joint bid, between Council and The Premiers Department, to host the Australian Surf Life Saving Championships 2010 – 2012 at Park Beach. Description of Item: The Australian Surf Lifesaving Championships date from the first ‘New South Wales’ or Association championships at Bondi Beach in 1915. They have become a pinnacle event on the domestic sporting calendar and the largest annual participant-based sporting event in Australia. The event attracts more than 100,000 spectators over 6 days with some 40,000 attending the culmination of the Championships on the Sunday. The Australian Championships are the climax of the surf lifesaving season, with over 7,300 registered competitors representing more than 200 Australian clubs, as well as overseas competitors and 500 officials. The event requires joint hosting by both State and local Government to ensure maximum economic impact and satisfactory delivery of the event for Surf Life Saving Australia (SLSA). The role of the hosts is to provide essential financial, logistical and Government support across all areas of the event. The event is conducted in March each year on a date to be agreed to by the destination and Surf Life Saving Australia. It is televised nationally, with eight hours of live coverage by the Seven Network over the final Saturday & Sunday. Sustainability Assessment: • Environment

There may be a small amount of disturbance to vegetation on the dunal system behind the beach, however, this is expected to be kept to a minimum. Boardwalks will be established across the dunal system and behind the main viewing area to minimise the affect of pedestrian traffic on the dunal system With the large number of visitors to the City, it is expected that there would be a notable increase in water consumption over the six days of competition. An event of this magnitude is likely to create a significant amount of waste material, mainly generated from catering and hospitality activities. Efforts would be made with the event organisers to ensure optimal collection of recyclable material on the beach and back of beach area. It is anticipated there would be extra demands on most forms of public transport for the six days of the event, with additional shuttle services implemented by the event co-ordinators.

cont’d

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B14 Australian Surf Life Saving Championships 2010 - 2012 (cont’d)

While a sizable public address system would be used for the event, this increase in noise levels would be predominately on the beach and during daylight hours. Additional sand will be required at the beach in the main competition areas. This sand will be dredged from the Harbour, Coffs Creek and trucked from Boambee Beach. An Environmental Impact Statement will be required to extract the quantity of sand needed from Boambee Beach. Carparking will be provided on York Street ovals. The ovals will need to be subsurface drained to cater for this parking. This drainage will also assist sporting bodies achieve at least an 80% usage of these fields.

• Social

The event will provide a spectacular world class event which is free of charge to spectators. A large volunteering program would be implemented for the event, providing the community with a chance to feel part of the event by being ambassadors for the City. Cultural activities in the museum, art galleries, various entertainment facilities, as well as outdoor venues, will be planned to keep competitors and spectators entertained during the competition period. Personal safety of competitors and spectators will be addressed by a police presence throughout the entire event.

• Economic

Surf Life Saving Australia requires the successful host to make substantial financial contributions, which would be met jointly by the NSW Major Events Board and Coffs Harbour City Council. The Council contribution would be a combination of cash and in-kind contributions. Opportunities exist for Council to seek sponsorship and direct business support to mitigate the costs involved. The economic windfall for the City from this event would be estimated at approximately $26m per event, (source: Queensland Event Corporation). Analysis by NSW State & Regional Development of these combined events reveals a likely net economic benefit (value added) over the period 2010-2012 of some $63.2 million for the Mid North Coast Region. The direct employment effect is some 271 jobs for the region.

cont’d

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B14 Australian Surf Life Saving Championships 2010 - 2012 (cont’d)

Summary of Economic Impact Australian Surf Lifesaving Championships 2010 - 2012 and Associated Events

Mid

North NSW Coast Net Expenditure from Events over 3 Years $'000 64,604 40,472 Total Net Value Added Effects $'000 63,187 48,281 (After deducting Government Assistance) Net Direct Employment Effect - FTE jobs No. 271 113

Source: NSW Department of State & Regional Development (February 2003) The economic windfall would be furthered because other surf lifesaving events, at both a state and national level, would be offered to the City. Negotiating the nature and details of these events would only be entered into after the bid has been signed off. The combination of the Australian Championships and the additional events would enable Coffs Harbour to promote itself as “The Home of Australian Surf Lifesaving”, with potential year-round tourism promotion benefits for Coffs Harbour and the region as a whole.

Consultation: Negotiations have occurred between representatives of Surf Life Saving Australia, Surf Life Saving New South Wales, The Premiers Department, and New South Wales Major Events Board. Council and SLSA have been working together in the preceding months and contracts have been prepared and agreed to in principle by both parties. The City Treasurer reports: “This is a major event involving significant income streams and expenditures. It is a venture with significant risk. It provides for an estimated overall deficit of $196,000 which, although relatively small in relation to the project’s budget, will require expenditure of $100,000 in 2006/2007, $140,000 in 2007/2008 and $100,000 2008/2009 from revenue. Much planning and careful management will be required to achieve or improve on the financial estimates.” Issues: Coffs Harbour City Council was unsuccessful in winning the 2007-2009 Australian Surf Life Saving Championships with the event going to Western Australia. On the strength of the bid, the Australian SLSA offered the rights to host the 2010-2012 championships, without the event going to tender.

cont’d

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B14 Australian Surf Life Saving Championships 2010 - 2012 (cont’d) Council will, by hosting the event, provide the following legacy for the community to benefit in the future: • Park Beach sand nourishment will increase the beach size for community and tourist use. • Dredging of the Harbour will improve navigational safety and reduce siltation of the boat ramp. • York Street oval drainage will provide greater use of the facility during wet weather for soccer,

softball, cricket and AFL. • Improved beach accessways along the entire beach and a boardwalk with viewing platforms

from the surf club to Park Beach Caravan Park beach accessway will be constructed. Bid Specifications The main venue being put forward is Park Beach. The bid however requires alternate venues to be identified to allow for unfavourable surf conditions etc. The alternate venues being put forward are Sawtell Beach, Jetty Beach and Woolgoolga Beach. Boambee Beach could also be considered as a further backup. The other essential requirements for the event include television broadcast capability; adequate accommodation capacity; medical facilities; and road and air transport capability. Coffs Harbour is capable of meeting all the essential criteria within the tender specifications. The Strength of Surf Life Saving in NSW The Australian surf lifesaving movement originated in New South Wales and this State was long the centre of the movement and its peak surf sports events. Nearly half (128 out of 282) of Australia’s surf clubs and more than half of the movement’s members nationwide (more than 52,000 of 101,000) are located in NSW. NSW surf clubs performed more than half of the rescues around Australia in 2001-2002 (6,252 of 11,813). The proportion of rescues and other actions performed with equipment are even higher in NSW – 9 of 11 rescues by surf boat; 6 of 6 by reel; 20 of 20 by surf ski; 74% of a total 2,943 rescues by board. 52% of IRB rescues around Australia were performed in NSW. These statistics reveal that NSW is a leader in the traditions and effectiveness of surf lifesaving in Australia. Implementation Date / Priority: The contract is to be signed under the common seal of Council by 30 April 2004. Recommendation: 1. That Council endorse the joint bid for the Australian Surf Life Saving Championships

2010 – 2012 on the terms and conditions outlined in the confidential attachment to this report.

2. Authority be given for the preparation and execution under seal of all necessary

plans and documents. P C Littler Director of City Business Units

coffs harbour city council ordinary meeting ......2004/04/15 · coffs harbour city council...

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