coffs harbour city council ordinary meeting council … · 2017. 9. 9. · ordinary meeting 24...

COFFS HARBOUR CITY COUNCIL

ORDINARY MEETING

COUNCIL CHAMBERS

COUNCIL ADMINISTRATION BUILDING

COFF AND CASTLE STREETS, COFFS HARBOUR

24 MARCH 2011 Contents

ITEM DESCRIPTION PAGE

MAYORAL MINUTE 1

MM11/2 CONSTITUTIONAL RECOGNITION OF LOCAL GOVERNMENT 1

NOTICES OF MOTION 8

NOM11/1 MIDWAY MOTOR INN SITE 8

NOM11/2 MOTION TO NATIONAL GENERAL ASSEMBLY REGARDING NEGLECT OF NATIONAL RAIL SYSTEM

10

NOM11/3 PUBLIC TOILETS IN COUNCIL CAR PARK 12

GENERAL MANAGER’S REPORT 13

GM11/8 COFFS HARBOUR CITY COUNCIL - UPDATE ON PROGRESS : ACTIONS ARISING FROM REVIEW OF REFURBISHMENT & ACCOMMODATION FOR RIGBY HOUSE & ADMINISTRATION OFFICES

13

CITY SERVICES DEPARTMENT REPORTS 32

CS11/6 TRAFFIC COMMITTEE REPORT NO. 1/2011 32

mahmaureen

Sticky Note

Minutes for this meeting will be confirmed at the Council Meeting to be held in the Council Chambers, Council Administration Building, on 14 April 2011 commencing at 5.00pm

CORPORATE BUSINESS DEPARTMENT REPORTS 50

CB11/8 BANK BALANCES AND INVESTMENTS FOR JANUARY 2011 50

CB11/9 COFFS HARBOUR WAR MEMORIAL OLYMPIC POOL REDEVELOPMENT

63

CB11/10 2011/12 ENVIRONMENTAL PROJECTS SCHEDULE 70

CB11/11 WOOLGOOLGA NETBALL COURT - UPGRADE 85

QUESTION ON NOTICE

QON11/2 OLD MUSEUM SITE 100

ORDINARY MEETING 24 MARCH 2011 - 1 -

COFFS HARBOUR CITY COUNCIL

ORDINARY MEETING

24 MARCH 2011

Mayor and Councillors MAYORAL MINUTE

MM11/2 CONSTITUTIONAL RECOGNITION OF LOCAL GOVERNMENT

Purpose: To discuss the letter to Council from Cr Genia McCaffery, President, Australian Local Government Association, asking all councils to pass a resolution in council chambers in the first few months of 2011, endorsing the position that a referendum be held by 2013 to change the Constitution to allow direct funding of local government bodies by the Commonwealth Government. The following documents were attached to Cr McCaffery's letter: Draft letter to the Prime Minister, The Hon Julia Gillard MP. Draft letter to the Leader of the Opposition, The Hon Tony Abbott MP. Draft letter to the Coffs Harbour's local MP, Luke Hartsuyker, Member for Cowper. Draft text of possible Council Resolution on Constitutional Recognition. Recommendation: That Council declares its support for financial recognition of local government in the Australian Constitution so that the Federal Government has the power to fund local government directly and also for inclusion of local government in any new Preamble to the Constitution if one is proposed, and calls on all political parties to support a referendum by 2013 to change the Constitution to achieve this recognition. Keith Rhoades, AFSM Mayor

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Attachments:


NOTICES OF MOTION

NOM11/1 MIDWAY MOTOR INN SITE

Purpose: Councillors Rodney Degens and Paul Templeton have given notice of his intention to move: That Council: 1. acknowledge the key gateway location of the Midway Motor Inn site as being equally as

significant to the City’s economy as the state government owned Beryl Street site ,

2. confirm that the Midway Motor Inn site should receive the same key site recognition and equivalent planning controls under the Draft City Centre Local Environment Plan and Development Control Plan as the state government owned Beryl Street site, those being:

B6 zoning Maximum building height of 19 metres Maximum floor space ratio of 1:1 exclusion from limitations on office floor space exclusion from limitations for business use,

and confirm that the Draft City Centre Local Environment Plan and Development Control Plan should be amended to include the appropriate changes.

3. confirm that Council should immediately advise the Department of Planning of approval of this Notice of Motion.

4. agree that if the Draft City Centre Local Environment Plan has been gazetted prior to the advise being given in Point 3 above, that Council will sponsor a gateway determination process to amend the Draft City Centre Local Environment Plan and Development Control Plan.

Rationale: The owners of the Midway Motor Inn site have engaged in negotiations with Council staff regarding redevelopment of the site since 2007 and have received continual support and advice from Council staff. Based on the advice of senior and executive staff, the property owners undertook extensive planning and environmental studies and prepared full architectural plans in preparation for submission of the development application. The owners were consistently advised by senior and executive staff that they would be able to submit the development application once the Draft City Centre Local Environment Plan and Development Control Plan were placed on exhibition. The planning controls included in the Draft City Centre Local Environment Plan and Development Control Plan have severely and unnecessarily constrained potential redevelopment of the Midway site and are contrary to the previous support given by Council senior staff and its executive. In response to the Draft City Centre Local Environment Plan and Development Control Plan the owners engaged highly qualified urban design and town planning consultants to prepare and lodge a submission which was declined by Council.


NOM11/1 - Midway Motor Inn Site (Cont'd) Redevelopment of the Midway site is ready to proceed now under the appropriate planning controls and will: yield over 327 new full time jobs, provide in excess of $13 million p.a. in new income for local families provide ongoing stimulus to the City’s economy provide in excess of $1.5 million in development contributions to Council provide in excess of 45 rateable strata properties set a benchmark for development standards.


NOM11/2 MOTION TO NATIONAL GENERAL ASSEMBLY REGARDING NEGLECT OF NATIONAL RAIL SYSTEM

Purpose: Councillor Rodney Degens has given notice of his intention to move: That Coffs Harbour City Council place the following motion on to the agenda of the National General Assembly due to be held in Canberra from the 19 to 22 June 2011. Notice of Motion (for the National General Assembly) Recommendation: That the delegates of the National General Assembly determine whether the resolution unanimously passed in 2010 regarding a Government Authority for Rail be acted upon or not, with a positive vote indicating the preference for action. That the form of action be a letter to the Federal Minister for Transport with a copy of the subject correspondence forwarded to the State Ministers for Transport. The original motion in 2010, Strategic Motion No. 42, be noted as presented below in the rationale. Rationale: Strategic Motion No: 42 Council: Coffs Harbour City Council Seconder: Byron Shire Council Motion That the Australian Local Government Association lobby the Australian Government to address the state of under investment in the National Rail System through the formation of a Government Authority for Rail. Carried Coffs Harbour City Council strongly suggests that the state of neglect of the National Rail System should be addressed through the formation of a Federal Government Authority for Rail. It is proposed that the Australian Rail Track Corporation be reconstituted as a government authority, by an act of Parliament; charged with the responsibility of getting more freight onto rail by lifting the average speed of intermodal trains to average 80km/h between terminals at axle loads up to 21 tonnes, the speeding up of intercity rail passenger trains, plus assisting the re-establishment of local rail services with adequate funding. These goals were agreed to by the Australian Transport Council at its historic National Rail Summit in September 1997. Some twelve and a half years later, these goals still remain elusive on the North South corridor. The new authority would also be chartered with the responsibility to improve passenger service times for regional rail; and with the responsibility of supporting and assisting local councils and rail groups in their quests to re-establish local passenger services, particularly in regional areas.


NOM11/2 - Motion to National General Assembly regarding neglect of National Rail System (Cont'd) The establishment of an Australian Rail Track Authority in place of the ARTC would provide a better framework for these goals to be achieved and to grow the rail freight task. ARTC is at present a federally run corporate identity that is chartered to run at a profit. It is supposed to encourage both passenger and rail, but is essentially mainly interested in freight. The ARTC by it corporate structure is severely constrained in its ability of the building of new track. The new authority, similar to the RTA, would be responsible for the Passenger Task as well. As a federal government authority, through an act of parliament, this authority would be able to acquire or resume land for new track in the way the NSW Roads and Traffic Authority can obtain land for major highways. This new authority would be better placed to strengthen mainline track to allow for 30 tonne axle loads and improve clearances – horizontal and vertical – where necessary.


NOM11/3 PUBLIC TOILETS IN COUNCIL CAR PARK

Purpose: Councillor Rodney Degens has given notice of his intention to move: That the CHCC investigate the replacement of the public toilets within the council car park next to Woolworths in Coffs Harbour CBD with the self-cleaning and graffiti resistant models such as were on display at the Local Government and Shires Association Conference in 2010. Rationale: The state of the public toilet as mentioned above in Coffs Harbour CBD is often a disgrace to a city where one of the principle means of wealth creation is through the encouragement of tourist visits to the area. The women’s toilet in particular is often in a state unfit for service by all accounts and for newcomers to the city, this toilet is likely to be the first point of call in the absence of further knowledge as to what other alternatives there may be. This particular matter needs to be attended to as a matter of urgency.


GENERAL MANAGER’S REPORT

GM11/8 COFFS HARBOUR CITY COUNCIL - UPDATE ON PROGRESS : ACTIONS ARISING FROM REVIEW OF REFURBISHMENT & ACCOMMODATION FOR RIGBY HOUSE & ADMINISTRATION OFFICES

Purpose: To inform Council about the progress on implementation of improvements identified. Description of Item: At its meeting of 14 October 2010, Council was presented with information regarding the processes utilised to undertake the refurbishment of Rigby House and Council’s Administration Building. A number of deficiencies were noted in the processes utilised and a plan was set out for implementation of improvements. That report and resolutions are presented as an attachment to this report. An update of progress on the improvement implementation plan was presented to Council at its Ordinary meeting of 16 December 2010, with Council resolving to note the current status of the implementation and receive a further report updating the status of the implementation of the improvement plan in March 2011. The table below provides an update for Council on the progress of the opportunities for improvement identified. Sustainability Assessment: Environment

No environmental impacts Social

No social impacts.

Civic Leadership Improvements identified will improve Council’s governance structures.

Economic Broader Economic Implications The improvements identified relate to Council's internal finances. Delivery Program/Operational Plan Implications The improvements identified will better position Council as an organization to operate effectively and efficiently and achieve Council's stated objectives.


GM11/8 - Coffs Harbour City Council - Update on Progress : Actions arising from Review of Refurbishment & Accommodation for Rigby House & Administration Offices (Cont'd) Consultation: Relevant staff have been consulted in the implementation plan arising from Council’s resolutions. Related Policy and / or Precedents: Purchasing Policy. Statutory Requirements: Local Government Act and General Regulation specify requirements for tendering and contracts. Issues: The table below provides an update for Council on the progress of the opportunities for improvement identified. Recom

# Recommendation Status

1 A total of $923,406 of works have been carried out to refurbish Rigby House and Council’s Administration Building. Approval of $98,251 in expenditure was provided by Council as part of revotes in September 2009, however, $825,155 of works occurred without prior approval being sought from Council for this expenditure.

Completed

2 These works have substantially addressed the office accommodation issues identified in Council’s 2009/12 Management Plan.

Completed

3 The works have also provided Council with an annual saving of $203,000 (nett) through either leasing premises which Council owns or as savings in leases for premises previously tenanted to accommodate Council staff.

Completed

4 Council staff continue to improve the rigidity of links between the actions and resources (budgets) contained on Council's operational plan.

Implemented and ongoing

5 All budgets and revotes approved by Council have commenced being loaded into Council’s financial system within one week of being approved by Council.

Implemented and ongoing

6 A review of delegations for all Council staff, including authority to incur expenditure within Council’s allocated budget, is currently being undertaken and will be completed by December 2010.

Compilation of all relevant delegations is nearing completion, ready for new delegations to be issued.


GM11/8 - Coffs Harbour City Council - Update on Progress : Actions arising from Review of Refurbishment & Accommodation for Rigby House & Administration Offices (Cont'd)

7 A review of Council’s procurement manual will be undertaken to ensure it is consistent with both legislative and best practice requirements, and it is anticipated that this will be completed by mid-December 2010.

Staff are now talking to Local Government Procurement in relation to finalising the report.

8 A review of creditor processes is currently being undertaken to ensure that Council’s finance staff alert the relevant Manager (or Director of the area where there is inaction from the Manager) of an invoice being received for expenditure incurred against a job number for which Council has not allocated funds to be completed by mid-November 2010.

Completed

9 A review of financial reporting processes to Managers and the Executive to ensure that reports are effective in identifying unauthorised expenditure and/or expenditure that exceeds budgets to be completed by mid-November 2010.

Implemented. Further refinement will continue.

10 A review of Council’s Asset Management Systems and Service Provision Mechanisms has commenced, and will examine process improvements for estimation, approvals and reporting for projects.

‘First Cut’ Asset Management Plans complete. Service Review process to be reported with Council in April.

11 All Quarterly Business Reviews (QBR’s) will be provided to Council within the prescribed legislative requirements.

Implemented and ongoing.

12 Council's Internal Audit Committee will be provided with a copy of this report and the 'Opportunities for Improvement and Implementation Plan' for their consideration and relevant inclusion into Council's Internal Audit Plan as they deem appropriate.

Internal Audit Committee considered the report at its meeting of 21 January and noted progress on the implementation of the improvement plan.

13 Council's management team has commenced a 'Promoting Better Practice' review under the Division of Local Government (DLG) template and DLG advise that an independent review will be carried out in the new year.

DLG staff visited in week of 6 December. Awaiting formal report.


GM11/8 - Coffs Harbour City Council - Update on Progress : Actions arising from Review of Refurbishment & Accommodation for Rigby House & Administration Offices (Cont'd)

14 A briefing session will be held in December 2010 to update Council on the progress of these opportunities for improvement.

Completed via report to 16 December 2010 meeting.

15 Receive a further report setting out the works still remaining to be completed at the Administration building and costs of completing these works.

Reported to 16 December 2010 ordinary meeting

Implementation Date / Priority: As set out in the table. Recommendation: 1. That Council note the current status of the implementation of improvements identified.

2. That a further report be prepared for Council updating the status of the improvement plan implementation in June 2011

Steve McGrath General Manager

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Attachments:

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CITY SERVICES DEPARTMENT REPORTS

CS11/6 TRAFFIC COMMITTEE REPORT NO. 1/2011

Purpose: To confirm the minutes from the Traffic Committee Meeting held on Thursday, 3 March 2011. Recommendation: T.1 - Albany Street, Coffs Harbour - Edge line markings (R.503600 [2664609]) That edge line markings be painted in Albany Street, Coffs Harbour, between Salamander Street and Hogbin Drive on both sides of the road, as per Plan T.1. T.2 - McLean Street, Coffs Harbour - 'No Stopping' sign (R.505140 [2625110]) That no action be taken to install 'No Stopping' signs in McLean Street, Coffs Harbour, adjacent St John's Anglican Church. T.3 - Moonee Street, Coffs Harbour - Loading Zone (R.505330) That '15 minute' parking be installed in 2 car spaces in Moonee Street, Coffs Harbour, as per Plan T.3. T.4 -Moonee Street / Pacific Highway, Coffs Harbour - Traffic lights (R.505330) That the Roads & Traffic Authority be requested to urgently review lane configuration at the intersection of Pacific Highway and Moonee Street, Coffs Harbour. T.5 -William Sharp Drive, Coffs Harbour - Road Safety (R.511530 [2688767]) That no action be taken to install traffic calming in William Sharp Drive, Coffs Harbour. T.6 -Wirrabilla Drive / Minorie Drive, Toormina - 'No Stopping' sign (R.502150 / R.502140 [2590823]) That 'No Stopping' signs be installed in Wirrabilla Drive, Toormina, on both sides of the intersection with Minorie Drive, as per Plan T.6. T.7 -Bucca Road / Orara Way, Nana Glen (R.500020 / R.510980 [2649149]) That no action be taken to install a 'Stop' sign on Bucca Road, Nana Glen, at its intersection with Orara Way. T.8 -Arrawarra Road, Arrawarra (R.508120 [2639962]) That the matter of speeding cars in Arrawarra Road, Arrawarra, be referred to the Police for their action.


CS11/6 - Traffic Committee Report No. 1/2011 (Cont'd) T.9 - Elbow Street, Coffs Harbour - Traffic Issues (R.504400 [2485674]) That a traffic study be undertaken together with a traffic management plan in Elbow Street, Coffs Harbour, between Moonee Street and Pacific Highway. T.10 -Red Rock Road, Red Rock - Speed Limits (Red Rock Road [2701060]) That the request for a speed zone review on Red Rock Road, Red Rock, be referred to the Roads & Traffic Authority. T.11 - First Avenue, Sawtell - Bus Zones (R.501520 [2684821]) That : (i) the current temporary bus zone in First Avenue, Sawtell, remain (ii) '1 hour' parking be installed south of Bus Zone to corner of Second Avenue (iii) 'No Stopping' signs be installed at the corner of First and Second Avenues, as per

Plan T.11. T.12 - Beach Street, Woolgoolga - Temporary Road Closure - Woolgoolga Curry Fest (R.508400 / 1618) That:

(a) The temporary road closure of Beach Street, Woolgoolga, between Queen Street and Carrington Street, from 6.00am to 10.00pm on Saturday, 9 April 2011, for the purpose of conducting the Woolgoolga Curry Festival, be advertised and providing no substantive objections are received, the closure be approved.

(b) The organisers of the Curry Festival liaise with affected traders and obtain traders approval.

(c) The organisers submit a traffic control plan for approval by Council and be responsible for erection of traffic barriers and control of traffic using accredited traffic controllers. Traffic Control Plan to include a sign posted detour route around the road closure.

(d) The organisers be responsible for all costs associated with the temporary closure and clean up, including advertising.

(e) The organisers submit a detour plan for traffic to bypass the closure. T.13 - Park Avenue / Gordon Street / Vernon Street, Coffs Harbour - Temporary Road Closure - Anzac Day (R.505670 / R.504620 / R.504180 / 1618 [2727045]) That: 1. The following temporary road closures associated with the Coffs Harbour Anzac

March to be held on Monday, 25 April 2011, between the hours of 9.00am and 10.30am be advertised and providing no substantive objections are received, the temporary closures be approved.

Park Avenue (Earl Street to Gordon Street) Gordon Street (Park Avenue to Vernon Street) Vernon Street (Gordon Street to Pacific Highway).

2. A traffic control plan to be submitted for this event. This should include details of all traffic signs, barricades and traffic controllers required for this event.


CS11/6 - Traffic Committee Report No. 1/2011 (Cont'd) T.14 - First/Second/Fourth Avenues, Sawtell - Temporary Road Closure - Anzac Day (501520 / 501480 / 501550 / 1618 [2721439]) That:

1. The following temporary road closures associated with the Sawtell Anzac March to be held on Monday, 25 April 2011, between the hours of 10.30am and 11:45am be advertised and providing no substantive objections are received, the temporary closures be approved.

First Avenue (Second Avenue to Boronia Street)

Second Avenue (First Avenue to Fourth Avenue)

Fourth Avenue (Second Avenue to East Street).


3. A temporary bus zone be signposted in First Avenue north of Second Avenue as alternative to the Ex-Services Club bus zone.

T.15 - Beach Street, Woolgoolga - Temporary Road Closure - Anzac Day (R.500270 / 1618 [2724623]) That: 1. The following temporary road closure of Beach Street, Woolgoolga, (Queen Street to

Woolgoolga Returned Services Club) associated with the Woolgoolga Anzac March to be held on Monday, 25 April 2011, between the hours of 10.30am and 11.15am be advertised and providing no substantive objections are received, the temporary closures be approved.


T.16 - Park Avenue, Coffs Harbour - Loading Zone (R.505670) That a '5 minute' parking zone be installed in the laneway off Park Avenue, Coffs Harbour, as per Plan T.16. Ben Lawson Director, City Services

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Attachments:

MINUTES

Local Traffic Committee Meeting

Thursday, 3 March 2011 VENUE: COFFS HARBOUR CITY COUNCIL

Committee Room 2, Administrative Centre, Coff Street, Coffs Harbour

TIME: 11.00 am PRESENT:

Formal (voting) Members: Terry Orvad, Roads & Traffic Authority Snr Constable Wal Brooks Kevin McKenzie, Coffs Harbour Taxi Network George Stulle, Coffs Harbour City Council Anne Shearer, Coffs Harbour City Council Robert Fletcher, Coffs Harbour City Council Gordon Polkinghorne, Coffs Harbour City Council

Informal (non voting) Members: Ann Graham (Minute Taker)

APOLOGIES:

Cr Bill Palmer Andrew Fraser, MP

CONFIRMATION OF MINUTES OF PREVIOUS MEETING Held on 19 November 2010 BUSINESS ARISING A. FORMAL ITEMS SECTION (Items for approval by Council under the delegation) T.1 - Albany Street, Coffs Harbour - Edge line markings (R.503600 [2664609]) Background: Request from a resident that edge line markings be painted in Albany Street, Coffs Harbour, between Salamander Street and Hogbin Drive with the same markings as between Salamander Street and Curacoa Street, to enhance road safety by giving motorists a defined lane.

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Summary of Report: Albany Street is in the 50km speed zone with an average width of 13.0m wide (kerb to kerb). When vehicles are parked on both sides of the street the effective road pavement is 8.6m. The centreline of the road carriageway is defined by double barrier line and there is a pedestrian refuge near the intersection of Salamander Street. Parking bays were recently marked at the eastern end of Albany either side of the road near the Bunker Gallery. The public school in Salamander Street generates additional traffic congestion during school start and finishing times around the intersection. Average daily traffic volumes are 9300 with an 85% speed of 58km/h. Recommendation to Committee: That edge line markings be painted in Albany Street, Coffs Harbour, between Salamander Street and Hogbin Drive on both sides of the road matching existing linemarking. RECOMMENDATION TO COUNCIL: That edge line markings be painted in Albany Street, Coffs Harbour, between Salamander Street and Hogbin Drive on both sides of the road, as per Plan T.1. T.2 - McLean Street, Coffs Harbour - 'No Stopping' sign (R.505140 [2625110]) Background: Request from St John's Anglican Church that a 'No Stopping' sign be installed in front of St John's Anglican offices at 2-4 McLean Street, Coffs Harbour, as sight distance is obstructed when exiting the laneway. Summary of Report: The pavement width of the existing lane is 4.7m; sight is restricted on the right when exiting the lane into McLean Street when a vehicle is parked on the corner due to the close proximity of the driveway. Recommendation to Committee: That 'No Stopping' signs be installed on the southern side of McLean Street either side of the laneway for 10m. RECOMMENDATION TO COUNCIL: That no action be taken to install 'No Stopping' signs in McLean Street, Coffs Harbour, adjacent St John's Anglican Church. T.3 - Moonee Street, Coffs Harbour - Loading Zone (R.505330) Background: Request from Coffs Water that a 'Loading Zone' be installed in Moonee Street, Coffs Harbour, adjacent the car park. Summary of Report: Coffs Water has had an ongoing problem with sewer chokes in the sewer line coming along the west side of Moonee Street. The manhole that is in the southern most 60º nose parking space and is the only access to clear these blockages. As cars are always parked in this parking spot, there have been issues in moving these cars to clear the blockages.

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Recommendation to Committee: That a 'Loading Zone' be installed in Moonee Street, Coffs Harbour, in the southern most 60º nose parking space on the western side of Moonee Street. RECOMMENDATION TO COUNCIL: That '15 minute' parking be installed in 2 car spaces in Moonee Street, Coffs Harbour, as per Plan T.3. T.4 -Moonee Street / Pacific Highway, Coffs Harbour - Traffic lights (R.505330) Background: Review of lane configurations following re-modelling of traffic control signals at the intersection of Pacific Highway and Moonee Street, Coffs Harbour. Summary of Report: Following introduction of controlled right turn phases at the Pacific Highway / Moonee Street intersection, lane configuration, particularly in relation to right turns from Moonee Street should be reviewed. Recommendation to Committee: RECOMMENDATION TO COUNCIL: That the Roads & Traffic Authority be requested to urgently review lane configuration at the intersection of Pacific Highway and Moonee Street, Coffs Harbour. T.5 -William Sharp Drive, Coffs Harbour - Road Safety (R.511530 [2688767]) Background: Request from a resident for traffic calming in William Sharp Drive, Coffs Harbour, as the road is being used as a racing track. Summary of Report: Traffic counts will be available at the meeting. Daily count = 450 v/d 85% Speed = 52.6 km/h Recommendation to Committee: No action required. RECOMMENDATION TO COUNCIL: That no action be taken to install traffic calming in William Sharp Drive, Coffs Harbour. Reason: Speed and vehicle volumes do not warrant any traffic calming measures.

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T.6 -Wirrabilla Drive / Minorie Drive, Toormina - 'No Stopping' sign (R.502150 / R.502140 [2590823]) Background: Request from a resident that a 'No Stopping' sign be installed between the driveway at 29 Wirrabilla Drive, Toormina, and Minorie Drive. Summary of Report: Cars parking on or near corner obscure vision when exiting their driveway. Recommendation to Committee: That 'No Stopping' signs be installed in Wirrabilla Drive, Toormina, on both sides of the intersection with Minorie Drive. RECOMMENDATION TO COUNCIL: That 'No Stopping' signs be installed in Wirrabilla Drive, Toormina, on both sides of the intersection with Minorie Drive, as per Plan T.6. T.7 -Bucca Road / Orara Way, Nana Glen (R.500020 / R.510980 [2649149]) Background: Request from a resident for a 'Stop' sign to be installed on Bucca Road, Nana Glen, at its intersection with Orara Way. Summary of Report: Vehicles travelling along Bucca Road, approaching the intersection to turn left into Orara Way, are slowing down without stopping, and are checking for traffic on the right but not looking to the left where there is a driveway. Traffic data will be available at the meeting. Recommendation to Committee: That no action be taken to install a 'Stop' sign on Bucca Road, Nana Glen, at its intersection with Orara Way. RECOMMENDATION TO COUNCIL: That no action be taken to install a 'Stop' sign on Bucca Road, Nana Glen, at its intersection with Orara Way. Reason: This is a standard T-intersection with adequate sight distance.

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T.8 -Arrawarra Road, Arrawarra (R.508120 [2639962]) Background: Request from a resident for traffic calming measures to be undertaken in Arrawarra Road, Arrawarra, as motor vehicles are speeding around the bend and along the stretch of road leading into the more highly populated village area. Summary of Report: Traffic counts and speed volumes will be available at the meeting. Daily count = 1790 v/d 85% Speed = 66.2 km/h Recommendation to Committee: Does not warrant traffic calming. No action for traffic calming, but the matter be referred to Police. RECOMMENDATION TO COUNCIL: That the matter of speeding cars in Arrawarra Road, Arrawarra, be referred to the Police for their action. T.9 - Elbow Street, Coffs Harbour - Traffic Issues (R.504400 [2485674]) Background: Request from a Motel owner for traffic calming measures to be undertaken in Elbow Street, Coffs Harbour, as cars are speeding in the street near Baden Powell Park. Summary of Report: Traffic counts and speed volumes will be available at the meeting. Daily count = 4676 v/d 85% Speed = 41.0 km/h Recommendation to Committee: That a traffic study and traffic management plan be prepared for elbow Street between Moonee Street and Pacific Highway for consideration by Traffic Committee. RECOMMENDATION TO COUNCIL: That a traffic study be undertaken together with a traffic management plan in Elbow Street, Coffs Harbour, between Moonee Street and Pacific Highway. T.10 -Red Rock Road, Red Rock - Speed Limits (Red Rock Road [2701060]) Background: Request from a resident for a speed zone review in Red Rock Road, Red Rock, from the Yarrawarra Centre on Red Rock Road to Red Rock village. Summary of Report: The speed limit is currently 100km/h on a very narrow, windy road with kangaroos and wild animals traversing this road. There have been a number of requests to the RTA for a speed zone review.

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Recommendation to Committee: Daily count = 710 v/d 85% Speed = 95.0 km/h RECOMMENDATION TO COUNCIL: That the request for a speed zone review on Red Rock Road, Red Rock, be referred to the Roads & Traffic Authority. T.11 - First Avenue, Sawtell - Bus Zones (R.501520 [2684821]) Background: Request from Sawtell Chamber of Commerce for the Bus Zone in front of the old Hamey building to remain as a bus zone, and 'No Stopping' signs in front of 57 First Avenue be replaced with '1 hour' parking. Summary of Report: Recommendation to Committee: RECOMMENDATION TO COUNCIL: That : (i) the current temporary bus zone in First Avenue, Sawtell, remain (ii) '1 hour' parking be installed south of Bus Zone to corner of Second Avenue (iii) 'No Stopping' signs be installed at the corner of First and Second Avenues, as per

Plan T.11. T.12 - Beach Street, Woolgoolga - Temporary Road Closure - Woolgoolga Curry Fest (R.508400 / 1618) Background: Consideration to a request from Woolgoolga Chamber of Commerce for the temporary road closure of Beach Street, Woolgoolga, between Queen Street and Carrington Street on Saturday, 9 April 2011, between the hours of 6.00am and 10.00pm for the purpose of holding the Woolgoolga Curry Fest. Summary of Report: An extension of time has been requested to 10.00pm (instead of 6.00pm).

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Recommendation to Committee: That: (a) The temporary road closure of Beach Street, Woolgoolga, between Queen Street and

Carrington Street, from 6.00am to 10.00pm on Saturday, 9 April 2011, for the purpose of conducting the Woolgoolga Curry Festival, be advertised and providing no substantive objections are received, the closure be approved.

(b) The organisers of the Curry Festival liaise with affected traders and obtain traders approval. (c) The organisers submit a traffic control plan for approval by Council and be responsible for

erection of traffic barriers and control of traffic using accredited traffic controllers. Traffic Control Plan to include a sign posted detour route around the road closure.

(d) The organisers be responsible for all costs associated with the temporary closure and clean

up, including advertising. (e) The organisers submit a detour plan for traffic to bypass the closure. RECOMMENDATION TO COUNCIL: That:

(a) The temporary road closure of Beach Street, Woolgoolga, between Queen Street and Carrington Street, from 6.00am to 10.00pm on Saturday, 9 April 2011, for the purpose of conducting the Woolgoolga Curry Festival, be advertised and providing no substantive objections are received, the closure be approved.

(b) The organisers of the Curry Festival liaise with affected traders and obtain traders approval.

(c) The organisers submit a traffic control plan for approval by Council and be responsible for erection of traffic barriers and control of traffic using accredited traffic controllers. Traffic Control Plan to include a sign posted detour route around the road closure.

(d) The organisers be responsible for all costs associated with the temporary closure and clean up, including advertising.

(e) The organisers submit a detour plan for traffic to bypass the closure. T.13 - Park Avenue / Gordon Street / Vernon Street, Coffs Harbour - Temporary Road Closure - Anzac Day (R.505670 / R.504620 / R.504180 / 1618 [2727045]) Background: Consideration to a request from Returned Services League for the temporary road closure of the following streets on Monday, 25 April 2011 between the hours of 9.00am and 10.30am, for the purpose of holding the Anzac Day march in Coffs Harbour. Park Avenue (Earl Street to Gordon Street) Gordon Street (Park Avenue to Vernon Street) Vernon Street (Gordon Street to Pacific Highway)

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Recommendation to Committee: That: 1. The following temporary road closures associated with the Coffs Harbour Anzac March to be

held on Monday, 25 April 2011, between the hours of 9.00am and 10.30am be advertised and providing no substantive objections are received, the temporary closures be approved.



RECOMMENDATION TO COUNCIL: That: 1. The following temporary road closures associated with the Coffs Harbour Anzac

March to be held on Monday, 25 April 2011, between the hours of 9.00am and 10.30am be advertised and providing no substantive objections are received, the temporary closures be approved.



T.14 - First/Second/Fourth Avenues, Sawtell - Temporary Road Closure - Anzac Day (501520 / 501480 / 501550 / 1618 [2721439]) Background: Consideration to a request from the Returned Services League for the temporary road closure of the following streets on Monday, 25 April 2011 between the hours of 10.30am and 11.30am, for the purpose of holding the Anzac Day march in Sawtell. First Avenue (Second Avenue to Boronia Street)


Fourth Avenue (Second Avenue to East Street) Recommendation to Committee: That: 1. The following temporary road closures associated with the Sawtell Anzac March to be held

on Monday, 25 April 2011, between the hours of 10.30am and 11:45am be advertised and providing no substantive objections are received, the temporary closures be approved. First Avenue (Second Avenue to Boronia Street)


Fourth Avenue (Second Avenue to East Street). 2. A traffic control plan to be submitted for this event. This should include details of all traffic

signs, barricades and traffic controllers required for this event. 3. A temporary bus zone be signposted in First Avenue north of Second Avenue as alternative

to the Ex-Services Club bus zone.

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RECOMMENDATION TO COUNCIL: That: 1. The following temporary road closures associated with the Sawtell Anzac March to be

held on Monday, 25 April 2011, between the hours of 10.30am and 11:45am be advertised and providing no substantive objections are received, the temporary closures be approved. First Avenue (Second Avenue to Boronia Street)


Fourth Avenue (Second Avenue to East Street). 2. A traffic control plan to be submitted for this event. This should include details of all

traffic signs, barricades and traffic controllers required for this event. 3. A temporary bus zone be signposted in First Avenue north of Second Avenue as

alternative to the Ex-Services Club bus zone. T.15 - Beach Street, Woolgoolga - Temporary Road Closure - Anzac Day (R.500270 / 1618 [2724623]) Background: Consideration to a request from the Returned Services League for the temporary road closure of Beach Street, Woolgoolga, on Monday, 25 April 2011 between the hours of 10.30am and 11.30am, for the purpose of holding the Anzac Day march in Woolgoolga. Summary of Report: Recommendation to Committee: That: 1. The following temporary road closure of Beach Street, Woolgoolga, (Queen Street to



RECOMMENDATION TO COUNCIL: That: 1. The following temporary road closure of Beach Street, Woolgoolga, (Queen Street to



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T.16 - Park Avenue, Coffs Harbour - Loading Zone (R.505670) Background: Request from tenants adjacent laneway off Park Avenue, Coffs Harbour, for the existing 'Loading Zone' to be modified in laneway to include short term parking. Summary of Report: Recommendation to Committee: RECOMMENDATION TO COUNCIL: That a '5 minute' parking zone be installed in the laneway off Park Avenue, Coffs Harbour, as per Plan T.16.

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CORPORATE BUSINESS DEPARTMENT REPORTS

CB11/8 BANK BALANCES AND INVESTMENTS FOR JANUARY 2011

Purpose: To list Council’s Bank Balances and Investments as at 31 January 2011. Description of Item: A copy of the state of Bank Balances and Investments as at 31 January 2011 is attached. For the first time a graphical presentation of Council’s performance against the investment strategy benchmark has been included in this report. This presentation will be included in future monthly reports. It should be noted that Council is required to account for investments in accordance with the Australian International Financial Reporting Standards. As such the ledger balances at the end of each month reflect market value movements which would be inclusive of accrued interest. Interest when paid, say quarterly, would result in reductions in the market value of the investments. The Investment Report reflects the above requirements and reflects the interest earned (or accrued) on each investment, based on the acquisition price. A monthly commentary which examines economic and financial markets data for January 2011 is attached and an Investment Portfolio Performance report is supplied as a separate attachment (covering the months of October 2010 to January 2011). The portfolio performance report shows that Council’s portfolio is of a high credit quality (44% of the portfolio rated AA or better), well diversified in relation to counterparty exposure, very liquid (CPG recommends Council extend the duration of its portfolio), and chiefly allocated between floating rate note (23%) and fixed term deposit (40%) asset classes. All the previously mentioned reports have been provided by CPG Research & Advisory Pty Ltd (Council’s investment portfolio advisors). Sustainability Assessment: Environment

There are no perceived current or future environmental impacts. Social

There are no perceived current or future social impacts. Civic Leadership

Council invests surplus funds to maximize investment income and preserve capital to assist with funding requirements for projects listed under the Coffs Harbour 2030 Community Strategic Plan.


CS11/8 - Bank Balances and Investments for January 2011 (Cont'd) Economic

Broader Economic Implications

Council’s investments are held according to the requirements stated within Council’s investments policy and the returns are acceptable in relation thereto. In the long term earnings from investments can vary due to economic conditions and financial markets. Council constructs its investment portfolio with consideration of current conditions and to comply with the DLG investment policy guidelines.

Delivery Program/Operational Plan Implications

For January 2011 it is noted that after deducting, from the total bank and investment balances of $170,405,054 the estimated restricted General, Trust, Water and Sewerage cash and investments ($169,304,289), the Unrestricted Cash is $1,100,765. Further details are provided as a note on the attachment.

Recommendation: 1. That the bank balances and investments totalling (from loans, Section 94 and other

avenues that form the restricted accounts and are committed for future works) one hundred and seventy million, four hundred and five thousand, and fifty four dollars ($170,405,054) as at 31 January 2011 be noted.

2. That the general fund unrestricted cash and investments totalling one million, one

hundred thousand, seven hundred and sixty five dollars ($1,100,765) as at 31 January 2011 be noted.

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Attachments:

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CB11/09 COFFS HARBOUR WAR MEMORIAL OLYMPIC POOL REDEVELOPMENT

Purpose: To report on the process and outcomes of the redevelopment of the Coffs Harbour War Memorial Olympic Pool. Description of Item: In April 2008 Council undertook a review of the Coffs Harbour War Memorial Olympic Pool to determine future requirements for the site. The review highlighted several key problems with the facility including the loss of substantial amounts of water through unidentified leaks and health and safety issues relating to non-compliant water quality and pool turnover rates. At the same time there were strong representations being made from sections of the community expressing a desire to see the pool facility upgraded. Initial investigations into costs for solving the water loss and health issues indicated that a budget of approximately $1.8m to $2.1m would be required. The end result of these works would be a correction in the water loss and improved health and safety performance but there would be no additional facilities or upgrades to the overall amenity of the site. At this time, Council was approached by the Olympic Pool lessee and interested stakeholders with a proposal to undertake a major redevelopment of the site. The redevelopment proposal included all works proposed to rectify the water loss and safety issues plus a 25m enclosed pool, splash pad play area and ancillary works to current buildings and amenities. Council was also offered a philanthropic donation of $750,000.00 from the Hogbin Family which was contingent upon the construction of a 25m enclosed pool. The proposal also indicated a willingness from the proponents to undertake fundraising to assist in meeting the costs of the project. In response to the proposal, a Project Team was established to investigate the feasibility of the project, establish project requirements and statutory obligations and to prepare a draft project plan and timeline for delivery of the project. Preliminary investigations into the proposal indicated a project cost of around $3m (November 2008). In order to gauge the communities priorities for capital improvements, Council undertook Community Infrastructure Priorities Consultation and established that the Pool Redevelopment ranked highly amongst the community. As a result, the 2009/10 Management Plan included a budget for $3.5m for pool upgrade works (including Sawtell Pool) made up of $1m from the Coffs Coast State Park Trust, $750k from the Hogbin Family and $1.75m in Council loan borrowings. Provision for community fundraising was not included in the financial model. Investigations by Council staff showed that proceeding with the project relying upon community fundraising would push timeframes for completion out by several years. In August 2009, Facility Design Group Pty Ltd was selected to undertake a master planning exercise and provide Architectural and Consultancy Services for the Olympic Pool Redevelopment. Once an expanded vision/concept plan for the site was completed an opinion of probable costs was developed resulting in an estimated cost for the entire project of $4.99m, well above the established $3.5m budget.


CB11/09 - Coffs Harbour War Memorial Olympic Pool Redevelopment (Cont'd) In September 2009, Council was notified that they had been successful in applying for a grant through the Federal Governments Job Fund Grant as part of the Economic Stimulus package. An additional $1.134m was made available through the grant bringing the available funds for the project to $4.634m. With $200k already committed to Master Planning, Architectural, Consultancy and ancillary services and $100k expended on Sawtell Pool refurbishments, the project budget for the implementation of the expanded concept plan was established at $4.3m. It was decided to go to tender for construction in two parts. The first section of the tender would aim to undertake works within the $4.3m construction budget whilst a second, separable portion would go to tender to complete the expanded vision for the site. Acceptance of the separable portion of the tender was to be at Council’s discretion. Council went to tender and at the Council Meeting of 11 March 2010 resolved to accept Swimplex Aquatics P/L’s tender of $ 4,993,995.91 to complete the expanded vision for the site. Whilst above the $4.3m construction budget, Council accepted the tender based upon information contained in the ‘Confidential’ section of the March 2010 report. Council also resolved at that meeting to budget for additional loan borrowings to cover the total project budget of $5.2M. Once the tender was awarded negotiations into contract cost savings were conducted, resulting in immediate project savings of $124,588.00 without compromising the outcomes or quality of the project. These funds were set aside as the project had no contingencies in place for unforeseen circumstances or variations. In total there was $75,958.00 in variations resulting in a net saving against the Swimplex Contract of $48,630.00. Construction commenced on 6 April 2010. The construction period was hampered by sustained periods of wet weather with 34 days lost to wet weather/wet ground conditions. Despite the inclement weather, the new facility was handed back over to Council, within the contract period, on 31 October 2010. The facility recommenced trading on 1 November 2010 with the official opening being held on 1 December 2010. Minor works at the facility continue to be undertaken as improvements are finalised. Post construction additions include an aquatic wheelchair, entry security, pace clock, additional signage and landscaping. Currently the project is $45,652.00 under the final $5.2m budget. Sustainability Assessment: Environment

The completion of the Coffs Harbour War Memorial Olympic Pool redevelopment has had positive environmental impact with regards to the water loss issues of the old facility. In addition, upgrades to the solar heating of the 50m have dramatically improved the performance of the system. The new plant and equipment which was installed to both pools are far more efficient than the previous products resulting in less electricity usage and reduced consumption of pool chemicals. The design of the 25m pool enclosure maximises heat retention in the water whilst removing the requirement to artificially manage the air quality inside the structure. The installation of heat pumps for the 25m pool heating has increased electricity consumption.


CB11/09 - Coffs Harbour War Memorial Olympic Pool Redevelopment (Cont'd) Social

The process of the redevelopment of the pool was an excellent example of an activity undertaken by Council which had and continues to have a positive social impact. From the employment created during the design and also the construction, the leadership provided by Council which saw the project being enhanced and improved through public and private sector joint funding, through to the inclusive and collaborative design and development mechanisms, this has been a process which addresses a range of strategic directions set by Council and the community. Coffs Harbour 2030 Plan includes the following: LC3 We enjoy a comprehensive range of community, artistic and cultural opportunities LC3.3 We enjoy life together through a range of community events and recreational

opportunities LC3.3.1 Develop inclusive community, sporting and recreational activities LC3.3.2 Create opportunities for enhancement of the community’s sense of well being Our Living City Sustainable Settlement Strategy includes the following social objectives: To provide a quality lifestyle for residents, where health and wellbeing are improving

overtime. To protect and enhance the overall character, identity and livability of the local

communities. To provide equitable access to services and facilities for existing and future residents. The outcome addressed these directions and at the same time provides a high quality facility which promotes and facilitates health and community well-being in an accessible manner while providing broad service delivery, recreational, sporting and others opportunities not previously available within the area. The attention to detail and the overall quality of the finished project aesthetically enhances and continues to set an appropriate 'tone' for redevelopment within the CBD.

Economic

Broader Economic Implications

There are many short and long term economic benefits to Coffs Harbour as a result of the upgrade to the swimming pool. The upgrade has brought the facility to the standard where Coffs can now host a wide cross section of events and can now begin to attract carnivals and competitions which operate in a wider arena. This will benefit the local economy, firstly, with tourist income from competitors and their families, and in a wider sense from the positive attendant publicity for the region which is generated by news and sport media coverage of such events. The Pool complex is an added activity that passing tourists can enjoy, and add to their Coffs Holiday experience, which can generate more tourist dollars for the region. The swimming pool also adds to the amenity of the city centre, providing an attraction to bring more people to the precinct, and increasing the opportunity for commercial activity.


CB11/09 - Coffs Harbour War Memorial Olympic Pool Redevelopment (Cont'd)

Having an attractive public exercise asset will assist the long term economic benefit of the region by creating a healthy population with the attendant benefits of decreased medical costs to the health system. Aside from the obvious physical health benefits of exercise, the psychological benefits of exercise in an open air, attractive environment are well documented. These benefits support the following outcomes and objectives of the 2030 Plan: LP2 – We have a lively and diverse city centre LP2.1 - Our city centre is a place where people can live, work and play LP2.2 – We have facilities for our youth, elderly, indigenous and disadvantaged where

they can meet and have fun PL2.3 – We have urban spaces which are child friendly LC3.3 – We enjoy life together through a range of community events and recreational

opportunities Delivery Program/Operational Plan Implications The final costs to date for the Olympic Pool Upgrade total $5,154,347.39, made up of: Master Planning, Architectural & Consultancy Services $134,000.00 Planning, Tender and Ancillary Costs $65,976.39 Construction Contract $4,945,365.39 Landscaping $5,304.51 Official Opening $3,701.10 Funding for the final $5.2m budget was sourced from: Hogbin Family Donation $750,000.00 Coffs Coast State Park Trust $900,000.00 Federal Government Jobs Fund Grant $1,134,500.00 CHCC Loan Funds $2,415,500.00

Consultation: The Redevelopment of the Coffs Harbour War Memorial Olympic Pool was a collaborative effort utilising a wide range of Council officers across the organisation. Statutory Requirements: All statutory requirements for the project have been met. Issues: The key issue evident throughout the project was the ongoing evolution of the scope of works and project budget. The project initially started as major repairs to the 50m pool and plant but continued to grow as opportunities were presented to Council. The generous contribution from the Hogbin Family followed by the Federal Government Jobs Fund Grant enabled the project to deliver substantial additional benefits to the local community well beyond the original scope of the project.


CB11/09 - Coffs Harbour War Memorial Olympic Pool Redevelopment (Cont'd) Recommendation: That Council notes the report on the Coffs Harbour War Memorial Olympic Pool Redevelopment.

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Attachments:

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CB11/10 2011/12 ENVIRONMENTAL PROJECTS SCHEDULE

Purpose: To provide Council with the recommended program of works for the 2011/2012 Environmental Levy Program for inclusion in the 2011/2012 Draft Delivery Program. Description of Item: Council invited submissions for funding from the 2011/2012 Environmental Levy from Monday 1 November 2010 until Wednesday 15 December 2010. A total of 39 submissions were received. A booklet containing all submissions is available in the Councillor’s room for inspection. The recommended program is included with this report. Sustainability Assessment: Environment

The Environmental Levy Program is designed to ensure that environmental priorities (as outlined within Council’s State of Environment Report) are addressed. All projects recommended for funding will result in beneficial outcomes for the environment of the Coffs Harbour Local Government Area (LGA).

Social

Determination of successful projects is based on assessment criteria which includes the following: - Generate a community benefit; - Be community based; and - Improved aesthetic quality of our natural environment and amenity.

A number of community groups applied for funding from the 2011/2012 Environmental Levy, with several being recommended for receipt of some funding. In addition, the broader community benefits from the completion of high priority environmental management projects funded by the Environmental Levy.

Civic Leadership

Council’s Environmental Levy Program provides funding for a variety of environmental initiatives. Many projects involve direct interaction between community groups, schools and council staff. Through these processes Council exhibits significant leadership in environmental issues and outcomes.


CB11/10 - 2011/12 Environmental Projects Schedule (Cont'd) Economic

It is estimated that $1,105,374 income will be available for Environmental Levy projects in 2011/2012. This includes income from the 2011/12 Environmental Levy and a contribution from the Water Fund of $50,000 towards the Orara River works, and interest on unexpended funds. 39 submissions were received requesting a total of $1,974,724.20 and therefore all submissions are unable to be funded.

Consultation: The Environmental Levy Working Group, which includes five community representatives, three Councillors and three staff members is an advisory committee of Council. The Environmental Levy Working Group met on 15 February 2011 to consider submissions and State of the Environment Report priorities and to recommend a program of works. The recommended program is included in this report and the minutes of the Working Group’s meeting are provided in Attachment 1. Where appropriate, discussions were held with Council staff with a specific area of expertise to obtain advice on works proposed in submissions. Related Policy and / or Precedents: Each year the Environmental Levy Program is formulated concurrent with the preparation of Council’s Draft Delivery Program. This allows community input and Environmental Levy Working Group discussion before the program of works is finalised. Assessment of submissions is undertaken in accordance with an adopted Council policy, which states that submissions must meet the following criteria to be eligible for funding: address an identified priority or priorities in Coffs Harbour City Council’s most recent State of

Environment Report; protect and enhance the natural environment; provide potential to attract outside funding sources; generate a community benefit and be community-based; meet a critical environmental need; improve aesthetic quality of our natural environment and amenity; works on private land must prove a “public benefit” rather than only benefiting an individual or

group. Issues: The Environmental Levy Working Group’s recommended 2011/2012 Environmental Levy Program is shown below: Submissions included in the recommended program address a priority issue in Council’s State of Environment Report. Several submissions are recommended with a reduced level of funding, such as Bushland Regeneration and the Orara River Rehabilitation Project. Details of all recommended projects are as follows, and a schedule of funding sources and summary of projects is included in Part 1 of the recommendations.


CB11/10 - 2011/12 Environmental Projects Schedule (Cont'd)

Project Amount

Requested Recommended

Amount

Environmental Levy Coordination $48,450 $48,450

Conservation and Sustainable Management of Biodiversity in the Coffs Harbour Local Government Area (wages for Bio Officers)

$212,523

$193,000

Supporting Community Action in the Coffs Harbour Local Government Area

$87,442 $87,442

Pipe Clay Lake: Stormwater Community Education Program $10,500 $10,500

Orara River Rehabilitation Project Propagation Nursery Revegetation/Tree Planter Camphor Laurel/Privet Control Erosion Control/Fencing

$299,790 $195,000

Protection of the Sensitive Estuarine Environs of Boambee and Newports Creeks

$10,000 $10,000

Coffs Harbour Community Garden Clean Water Project $8,110 $8,110

Bushland Regeneration (wages for Bush Regeneration Officer and two assistants)

$198,664 $190,000

Darrunda Wajaar Repair to Country High Priority Sites $29,962 $20,000

Solitary Islands Coastal Walk $254,000 $80,000

Biodiversity Monitoring Program, Stage 2 $39,900 $30,000

Environmental Weed Control Program 2011/12 Bitou Bush Camphor Laurel Privet Glory Lily Pine Trees Celtis/Pepper Tree Vine Weeds

$114,572 $80,000

Koala Plan of Management 2011 – Revision of Mapping $60,000 $35,000

Education Program: Improving Agriculture Practices Within Catchments

$50,000 $20,000

Coffs Jetty Foreshore Reserve Follow- up Weeding $9,972 $9,972

Botanic Gardens Education Officer $25,000 $15,000

Green Schools Sustainability Fund $24,750 $20,000

Boambee Beach Bush Regeneration – North of Deep Sea Release Pipeline

$9,995 $9,995

Starting in Your Own Back Yard $3,950 $3,950

Fauna Survey and Monitoring Within Community icon Areas of the North Coast

$23,955 $23,955

Coffs Ambassadors Volunteer Interpretive Tours $34,727 $15,000

$1,556,262 $1,105,374


CB11/10 - 2011/12 Environmental Projects Schedule (Cont'd) Projects not recommended Amount Requested

Diggers Beach Reserve Bushland Regeneration $9,024

Funding of post Graduate Research Projects in the LGA $40,000

Coffs Coast State Park Boambee Creek Rehabilitation Project $18,500

Bunker Headland Kangaroo Grassland Management $7,837

Beacon Hill Regeneration Project $8,780

Measuring the Carbon Footprint of the Coffs Harbour LGA $22,000

Heritage Park and the Orara River Walk $62,910

Weekend Supervisor for Corrective Service Workers $48,050

Corindi Grounds Regeneration (Corindi Public School) $7,120

Weed removal & Restoration Work on North/South Entrances to Nana Glen $15,000

Feasibility Study for a local Train Service $25,000

The No Butts Smoke-Free environment Project $11,000

WIRES Phone Operator $36,275

Restoration and Enhancement of Native Coastal Vegetation in High Usage Tourist Parks in Sawtell and Woolgoolga $15,716

Matched Grant Funding 50,000

WalkShopMate Trolly Loan Scheme $2,750

Healthy Harbour Initiative $36,000

Funding to Assist Land for Wildlife Initiative $2,500

Total Amount Requested for Projects Not Recommended $418,462

Funding Sources Environmental Levy $1,045,374 Interest on reserve $10,000 Water fund contribution $50,000 Total funds $1,105,374 PROJECT DESCRIPTION RECOMMENDED PROJECTS: ENVIRONMENTAL LEVY COORDINATION On 1 July 2006 the program support section of the finance branch became responsible for the administration of the Environmental Levy Program. To supplement resources to undertake the additional workload, a trainee was appointed. Continued funding of the additional resources is required to enable the administration to be effectively delivered.


CB11/10 - 2011/12 Environmental Projects Schedule (Cont'd) It is recommended that $48,450 be allocated from the 2011/2012 Environmental Levy Program for Environmental Levy Coordination CONSERVATION AND SUSTAINABLE MANAGEMENT OF BIODIVERSITY IN THE COFFS HARBOUR LOCAL GOVERNMENT AREA The positions of Senior Biodiversity Officer and Biodiversity Officer have been directly designed to fit major actions under Chapter 2 of Biodiversity priorities from the 2009 SoE Report (see page 35 of the SoE report). Key projects are: Review and implement the Biodiversity Action Strategy, Implement actions contained within the Koala Plan of Management, deal with vegetation and habitat assessments, continue to undertake priority restoration works in conjunction with community Landcare, Dunecare and Rivercare groups. It is recommended that $193,000 be allocated from the 2011/2012 Environmental Levy Program for Conservation and Sustainable Management of Biodiversity in the Coffs Harbour Local Government Area SUPPORTING COMMUNITY ACTION IN THE COFFS HARBOUR LGA Coffs Harbour Regional Landcare (CHRL) is an incorporated body which provides coordination and support to Landcare and other environmental groups and individuals who work voluntarily in rehabilitating degraded natural ecosystems. In 2011/12 this project will support over 300 Landcare volunteers through the provision of insurance, bush regeneration training, tools and materials and administration support. They will also rehabilitate and revegetate approx. 45 ha of vegetation across 11 volunteer work-sites. It is recommended that $87,442 be allocated from the 2011/2012 Environmental Levy Program for Supporting Community Action in the Coffs Harbour LGA PIPE CLAY LAKE; STORMWTER COMMUNITY EDUCATION PROGRAM This project will undertake a community education program in the Corindi area. The program is designed to improve awareness of the importance of reducing sediments and nutrients entering the estuary. Actions include stenciling, signage and information packs for the local community. It is recommended that $10,500 be allocated from the 2011/2012Environmental Levy Program for Pipe Clay Lake: Stormwater Community Education Program ORARA RIVER REHABILITATION PROJECT The project has been continuing since 1999 when local Landcare groups commenced rehabilitation of the river through erosion control works, exclusion of stock from the riparian zone, extensive weed control and revegetation works. This project continues in 2011/2012 and will re-establish and maintain a healthy, stable river system with a riparian zone free of weeds and inhabited by native flora and fauna, including aquatic species. It is recommended that $195,000 be allocated from the 2011/2012 Environmental Levy Program for Orara River Rehabilitation Project which includes an amount of $50,000 from Coffs Coast Water, which is available subject to works receiving prior approval from Executive Manager, Operations – Coffs Coast Water


CB11/10 - 2011/12 Environmental Projects Schedule (Cont'd) PROTECTION OF THE SENSITIVE ESTUARINE ENVIRONS OF THE BOAMBEE AND NEWPORT CREEKS Vehicular accessways are to be closed and degraded tracks are to be rehabilitated by levelling and replanting. It is recommended that $10,000 be allocated from the 2011/2012 Environmental Levy Program for Protection of the estuarine environs of Boambee and Newport Creeks COFFS HARBOUR COMMUNITY GARDEN CLEAN WATER PROJECT This project involves installation of 2 water tanks and solar pumps for irrigation purposes at the Combine Street Community Garden. The existing stormwater drain will be cleaned out and appropriate reeds will be planted, and other clean water initiatives introduced. It is recommended that $8,110 be allocated from the 2011/2012 Environmental Levy Program for THE Coffs Harbour Community Garden Clean Water Project BUSHLAND REGENERATION Last year $160,000 was allocated to the Bush Regeneration Program. This year Council’s Recreational Services Branch requested an increased amount of $198,664 for the Bushland Regeneration Program. Specifically, this is to fund one bush regeneration officer and two assistants. Works are undertaken in accordance with an established program, details of which are included in the submission. The Working Group recommended that an amount of $190,000 be allocated in the 2011/2012 Environmental Levy program. It is recommended that $190,000 be allocated from the 2011/2012 Environmental Levy Program for Bushland Regeneration DARRUNDA WAJAAR REPAIR TO COUNTRY HIGH PRIORITY SITES The Coffs Harbour Aboriginal Lands Council has requested $29,962 to train Aboriginal bush regenerators and undertake regeneration work on specific high priority Aboriginal sites principally along the coastal strip in the Coffs Harbour LGA It is recommended that $20,000 be allocated from the 2011/2012 Environmental Levy Program for Darrunda Wajaar Repair to Country High Priority Sites SOLITARY ISLANDS COASTAL WALK (SICW) Council’s Recreational Services Branch has formulated a works program that would allow the SICW to be substantially completed. The submission requests an amount of $254,000 to assist in an overall works program totaling $986,000. Due to funding limitations the Working Group recommends that $80,000 be allocated to the project It is recommended that $80,000 be allocated from the 2011/2012 Environmental Levy Program for the Solitary Islands Coastal Walk BIODIVERSITY MONITORING PROGRAM STAGE 2 Permanent Fauna monitoring plots will be established and fauna monitored through the use of electronic equipment such as surveillance cameras. Data will be used to establish trends and better inform strategies and management plans. It is recommended that $30,000 be allocated from the 2011/2012 Environmental Levy Program for the Biodiversity monitoring Program – Stage 2


CB11/10 - 2011/12 Environmental Projects Schedule (Cont'd) ENVIRONMENTAL WEED CONTROL PROGRAM 2011/12 This project is a key component of natural area management within the local government area. Since 1998 it has integrated with the Bush Regeneration, Weed Services Control, Department of Environment and Climate Change and Coffs Harbour Regional Landcare programs across the LGA. This program specifically targets and reduces the impacts of environmental weeds on the biodiversity and natural heritage of the area. It is recommended that $80,000 be allocated from the 2011/2012 Environmental Levy Program for Environmental Weed Control Program 2011/2012 KOALA PLAN OF MANAGEMENT 2011- REVISION OF MAPPING The Koala Management Advisory Committee requests an amount of $60,000 to review Koala habitat mapping within the LGA. The proposed works are in accordance with the requirements of Planning NSW for a 5 year review of the Koala Plan of Management. It is recommended that $35,000 be allocated from the 2011/2012 Environmental Levy Program for Koala Plan of Management 2011 – Revision of Mapping EDUCATION PROGRAM – IMPROVING AGRICULTURAL PRACTICES WITHIN CATCHMENTS An education program is to be developed to improve agricultural practices and, in particular, improve water quality within estuaries thus reducing sediment loads and impacts on ecological processes. Practices such as erosion control, pesticide and fertilizer run off will be targeted. It is recommended that $20,000 be allocated from the 2011/2012 Environmental Levy Program for the project “Education Program – improving Agricultural Practices within Catchments”. COFFS JETTY FORESHORE RESERVE FOLLOW UP The Jetty Dunecare Group has requested $9,972 for the engagement of a qualified bush regeneration contractor to continue chemical weed eradication control along the Jetty Foreshores. It is recommended that $9,972 be allocated from the 2011/2012 Environmental Levy Program for Coffs Jetty Foreshore Reserve Follow-up BOTANIC GARDENS EDUCATION OFFICER Recent works by the Education Officer have seen the development of a range of in house programs aimed at primary and secondary school children. Consultation and partnerships have been developed with most schools and education facilities, Taronga Zoo and the Australian Museum. Well over 1200 students from both state and independent schools have taken advantage of education programs in 2010 so far. In 2011/12, the education officer will also work collaboratively with partners such as Cascade Environment Centre, Sydney Botanic Gardens and local schools to improve existing programs and deliver new programs as they are developed. It is recommended that $15,000 be allocated from the 2011/2012 Environmental Levy Program for Botanic Gardens Education Officer


CB11/10 - 2011/12 Environmental Projects Schedule (Cont'd) GREEN SCHOOLS SUSTAINABILITY FUND The Green Schools Sustainability Fund provides financial and in-kind support to Coffs Harbour primary and high schools, to enable them to undertake actions from their school environment management plans. This project helps to build our school community’s capacity to undertake sustainability projects, as not only are students and teachers involved, but so to is the wider school community of parent and school committees such as the P & C. It is recommended that $20,000 be allocated from the 2011/2012 Environmental Levy Program for Green Schools Sustainability Fund BOAMBEE BEACH BUSH REGENERATION - NORTH OF THE DEEP SEA RELEASE PIPELINE A bush regeneration contractor and the Jetty Dunecare group members will undertake regeneration and weed control works at Boambee Beach. Fox den fumigation will also be undertaken in conjunction with NPWS. It is recommended that $9,995 be allocated from the 2011/2012 Environmental Levy Program for Boambee Beach bush Regeneration STARTING IN YOUR OWN BACK YARD This submission, from Wetland Care Australia, requests funding to implement an education program on waterway protection in the Coffs Creek area adjacent to Brodie Drive. It seeks to educate residents through workshops and to encourage residents to design their own backyard goals and action plans. It is recommended that $3,250 be allocated from the 2011/2012 Environmental Levy Program for “Starting in Your Own Backyard” FAUNA SURVEY AND MONITORING WITHIN COMMUNITY ICON AREAS OF THE NORTH COAST Funding is requested to undertake a fauna monitoring program at key sites, specifically the Botanic Gardens, Boambee Beach and Hearne’s Lake. The project aims to provide relevant biodiversity management information for key fauna species. It is recommended that $23,955 be allocated from the 2011/2012 Environmental Levy Program for Fauna Survey and Monitoring Within Community Icon Areas of the North Coast COFFS AMBASSADORS VOLUNTEER INTERPRETIVE TOURS This program involves community volunteers running short interpretive tours within the LGA that the volunteers themselves develop on themes that interest them. Volunteers receive training from NPWS Discovery Rangers in tour interpretation and design and then are mentored by a Ranger and Council staff member to help plan their tour. To date 31 tours have been run, with 91% of tour participants rating the tours as “excellent” or “very good” It is recommended that $15,000 be allocated from the 2011/2012 Environmental Levy Program for Coffs Ambassadors Volunteer Interpretive Tours


CB11/10 - 2011/12 Environmental Projects Schedule (Cont'd) PROJECTS NOT RECOMMENDED FOR ENVIRONMENTAL LEVY FUNDING: MATCHED GRANT FUNDING Council adopted a policy on 12/06/97(and subsequently review 15/12/05) that “up to $50,000 be provided annually for the matching of grants subject to the amount remaining in the Environmental Levy Pool”. The funding allocation is used to match grant funded environmental works which may arise after the annual environmental levy application and approval process has been completed. DIGGERS BEACH RESERVE BUSHLAND REGENERATION The proposal is to regenerate a council owned reserve adjacent to the Pacific Highway at Korora through which Jordan’s Creek flows. FUNDING OF POST GRADUATE RESEARCH PROJECTS IN THE LGA The submission seeks funding for post graduate studies with the intention of obtaining useful ecological data. COFFS COAST STATE PARK BOAMBEE CREEK REHABILITATION PROJECT Follow-up works are proposed under the Boambee/Newports Creek Draft Estuary Management Plan, including consolidation of weed removal areas, track rationalization, and management of boat traffic BUNKER HEADLAND KANGAROO GRASSLAND MANAGEMENT A proposal by Jetty Dune Care to employ a bush regeneration contractor to undertake weed removal in order to protect Kangaroo Grass BEACON HILL REGENERATION PROJECT Funding is requested to undertake compensatory planting following the construction of the Royal Coastal Volunteer Coastal Patrol Facility MEASURING THE CARBON FOOTPRINT OF THE COFFS HARBOUR LGA A suitably qualified experienced carbon accounting firm would be engaged to establish Coffs Harbour’s carbon footprint. Following completion, it is proposed to seek potential offsets in the LGA. HERITAGE PARK AND THE ORARA RIVER WALK There are several components to the proposal. These include bush regeneration works in the riparian zone, construction of a pathway from Heritage Park to Coramba footbridge, construction of a viewing platform and seating using recycled bridge timbers WEEKEND SUPERVISOR FOR CORRECTIVE SERVICE WORKERS The submission requests funds for payment of wages for a bush regeneration contractor/supervisor to supervise corrective services labour. This labour is used on weekends by Jetty Dune Care. CORINDI GROUNDS REGENERATION (CORINDI SCHOOL) Corindi Public School is seeking funds for the removal of slash pines planted at the front of the school. Regeneration works would then be undertaken using volunteer labour. WEED REMOVAL AND RESTORATION WORK ON NORTH/SOUTH ENTRANCES TO NANA GLEN Contractors would be engaged to remove camphor laurels, privet and some dead river oaks at the entrances to the village of Nana Glen.


CB11/10 - 2011/12 Environmental Projects Schedule (Cont'd) FEASIBILITY STUDY FOR A LOCAL TRAIN SERVICE The requested funding is to undertake a feasibility study for the introduction of a rail service from Glenreagh to Macksville utilizing the existing railway line. THE NO BUTTS SMOKE-FREE ENVIRONMENT An awareness campaign would be developed aiming to increase awareness of the community about the issues associated with smoking. WIRES PHONE OPERATOR Mid North Coast WIRES Inc have requested funding for a full time telephone operator to assist with the organizations volunteer wildlife rescue operations RESTORATION AND ENHANCEMENT OF NATIVE COASTAL VEGETATION IN HIGH USAGE TOURIST PARKS IN SAWTELL AND WOOLGOOLGA The works proposed involve bush regeneration by regeneration professionals at three sites, namely Lakeside Caravan Park, Woolgoolga Beach Caravan Park, and Sawtell Beach Caravan Park. Construction of a boardwalk is also included. WALKSHOPMATE TROLLY LOAN SYSTEM Park Beach Community Group Inc proposes, in collaboration with Woolworths, to purchase 20 shopping trolleys for issue on loan to selected residents for ongoing use. The project aims to reduce the number of trolleys abandoned in the environment. Other Departments Comments: Council staff and members of the Environmental Working Group were consulted in the preparation of this report. Other Issues: The Environmental Working Group discussed the inclusion of submissions for funding of council staff wages, in particular the Biodiversity Officers and EL Co-Coordinator’s positions. The Working Group has concerns about the high level of funding being allocated to the positions at the expense of other submissions. The Group strongly recommends that these positions perform core functions and should be funded from other sources in future years. The Environmental Levy Program requires projects to be carefully monitored both from a project progress perspective and a financial and administrative perspective to ensure timely delivery. In order to ensure this occurs staff resources are required and permitted within the program. As there is a direct relationship between these tasks and the Environmental Levy Program it is considered that funding for the positions of Environmental Levy Co-ordinator and the Biodiversity officers from the Environmental Levy Program is appropriate. With no other funding available, timely provision and monitoring of projects within the Environmental Levy Program would be severely jeopardized and projects undertaken by the Biodiversity Officers would cease. A central component of the success of the program to date has been the monitoring, reporting and projects undertaken by staff funded through the project. Implementation Date / Priority: The recommendations of this report will be implemented immediately upon Council adoption.


CB11/10 - 2011/12 Environmental Projects Schedule (Cont'd) Recommendation: 1. That the Draft 2011/2012 Environmental Levy Program as recommended by the

Environmental Levy Working Group as listed below, be incorporated into Council’s 2011/2012 Draft Delivery Program:

Project Recommended

AmountEnvironmental Levy Coordination $48,450Conservation and Sustainable Management of Biodiversity in the Coffs Harbour Local Government Area (wages for Bio Officers)

$193,000

Supporting Community Action in the Coffs Harbour Local Government Area $87,442Pipe Clay Lake: Stormwater Community Education Program $10,500Orara River Rehabilitation Project

Propagation Nursery Revegetation/Tree Planter Camphor Laurel/Privet Control Erosion Control/Fencing $195,000

Protection of the Sensitive Estuarine Environs of Boambee and Newports Creeks $10,000Coffs Harbour Community Garden Clean Water Project $8,110Bushland Regeneration (wages for Bush Regeneration Officer and two assistants) $190,000Darrunda Wajaar Repair to Country High Priority Sites $20,000Solitary Islands Coastal Walk $80,000Biodiversity Monitoring Program, Stage 2 $30,000Environmental Weed Control Program 2011/12

Bitou Bush Camphor Laurel Privet Glory Lily Pine Trees Celtis/Pepper Tree Vine Weeds $80,000

Koala Plan of Management 2011 – Revision of Mapping $35,000Education Program: Improving Agriculture Practices Within Catchments $20,000Coffs Jetty Foreshore Reserve Follow- up Weeding $9,972Botanic Gardens Education Officer $15,000Green Schools Sustainability Fund $20,000Boambee Beach Bush Regeneration – North of Deep Sea Release Pipeline $9,995Starting in Your Own Back Yard $3,950Fauna Survey and Monitoring Within Community icon Areas of the North Coast $23,955Coffs Ambassadors Volunteer Interpretive Tours $15,000 $1,105,374


CB11/10 - 2011/12 Environmental Projects Schedule (Cont'd)

Funding Sources Environmental Levy $1,045,374 Interest on reserve $10,000 Water fund contribution $50,000 Total funds $1,105,374

2. That a contribution of $50,000 from the Water Fund be provided in the 2011/2012

Delivery Program towards Orara River Rehabilitation Project, which is available subject to works receiving prior approval from Executive Manager, Operations – Coffs Coast Water

3. That Council notes the Minutes of the Environmental Working Group meeting held on 15 February 2011.

4. That final replies to submissions be sent after Council’s 2011/2012 Delivery Program is adopted.

5. That members of the Environmental Working Group be thanked for their involvement and informed of the adopted program.

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CB11/11 WOOLGOOLGA NETBALL COURT - UPGRADE

Purpose: To report on the condition of the Woolgoolga netball courts, and to seek Council approval to match grant funding for the project should it be successful. Description of Item: Woolgoolga netball courts are located in Nightingale Street Woolgoolga, and are leased by Woolgoolga Sports Council who hire the courts seasonally to the Woolgoolga Netball Association. The Association and lessee have been campaigning Council for many years for assistance with funding an upgrade of the court surface. The surface across all four hard courts has been deteriorating for the last few years. Oddly the two newest courts are in worse condition than the original two courts. Council assisted two years ago organising and funding for the application of a sealant to the asphalt to re-nourish the bitumen and halt its deterioration. Cracks were filled. This helped although water still bubbles up from the cracks after periods of rain and the surface continues to deteriorate. The playing surface is a core component to conducting this sport. Without an adequate playing surface the Association would find it almost impossible to remain viable. They could continue the young juniors on the grass courts, but without the other age groups being catered for the Association would probably fold. A survey they lodged in 2007 with the sport facility plan showed membership numbers approaching 400. The expected amount of usage involves training in the weekday evenings, a competition on Tuesday nights, and competition on Saturdays. On top of this regular usage there are occasional carnivals, gala days etc. While there are many examples of high need projects throughout the local government area (with floodlighting and amenity blocks and sub-surface drainage accounting for many of these projects) in all these examples they already have a playing surface. Design Court Craft is a long established business well known in NSW for the installation of tennis and netball surfaces, and their recommendation is that we consider a Plexipave surface. The Plexipave surface is not a technical requirement of Netball NSW. They have a minimum requirement of the court surface being an even, smooth hard surface (which could be delivered with asphalt). However the Plexipave surface (which is applied over the top of asphalt), provides a superior playing surface, and is becoming a more common court surface across the state. Recently Nambucca Heads has installed Plexipave surfaces. Plexipave has relatively low maintenance requirements and has a longer lifespan than asphalt. Because the acrylic Plexipave surface protects the asphalt from the elements the asphalt doesn’t breakdown. Therefore as long as the required re-coats are done on a regular basis the surface could last up to 40 years, as long as there is no other factors causing deterioration to the surface.


CB11/11 - Woolgoolga Netball Court - Upgrade (Cont'd) This project is designed to retain the existing surface and place new layer of asphalt and the Plexipave surface over the top. Sub-surface drainage is to be installed around the perimeter of the courts. The asphalt surface will be held in place by a perimeter concrete edge. The new layer of asphalt will lift the court surface higher and assist in minimising water damage. The court line marking and posts are included. A fence (details not specified) will be necessary to protect the surface once it is installed. There is an alternative of removing the existing surface, but the installer feels this will add considerable cost with little benefit. Consultation with Court Craft suggests that it is prudent to include one additional item in the project design. Given the existing movement of water through the bitumen, there may be a high water table, and an application of a bitumen primer coat will help protect against water damage. Applying it at a rate of .8L/m2 across the entire surface of 2700m2 was quoted at $6210, and this cost has been included in the project cost within this report. Sustainability Assessment: Environment

There will be no negative environmental outcomes resulting from the upgrade of the netball courts.

Social

Sports grounds are a valuable resource and are highly valued by the community partly because they provide a low cost recreation opportunity that is within the financial reach of a broad cross section of the community. Participating in sport produces a range of benefits including improved physical fitness, enhanced mental health, skill development, increased self esteem, and opportunities for social networking. These benefits extend to not only players but officials and spectators, and provide opportunities to strengthen family units by encouraging families to spend time together. Sports rely heavily on the assistance of many volunteers which provides the volunteers with social connection opportunities and enhanced self esteem. Key initiatives of state and federal governments is development and support of programs and facilities that promote physical activity across all ages, in particular children, where increasing levels of obesity and type 2 diabetes are of growing concerns and add unnecessarily to the disease burden of the community.

Civic Leadership

This proposal works towards achieving the outcomes identified within the Coffs Harbour 2030 Community Strategic Plan and is directly connected to the themes "Places for Living” and “Looking after our Community”.


CB11/11 - Woolgoolga Netball Court - Upgrade (Cont'd)

Relevant strategies include:

• Build pride and identity in Coffs Harbour as a community and a place; • Create facilities and services that allow the community to reach its full development

potential; • Develop inclusive community, sporting and recreational activities; • Promote healthy living; • Encourage the provision of facilities, services and resources which attract and support

young people; • Provide opportunities for all, including the Aboriginal community, to contribute to the

local economy. • Facilitate shared learning and skill sharing opportunities across generational and

cultural groups. • Create youth friendly places in all community hubs. • Create community structures which capitalise on intergenerational knowledge,

experience and capacity. • Create facilities and services that allow the community to reach its full development

potential. • Create opportunities for enhancement of the community’s sense of wellbeing.

Economic Broader Economic Implications Upgrading existing sporting infrastructure will enhance the liveability of Woolgoolga, and the entire Coffs Harbour LGA, and its attractiveness as a destination for new residents and encourage retention of existing residents. Providing a range of sporting facilities at different levels delivers opportunities for participants to move along sporting pathways from novice to elite. Opportunities to access such facilities can be a key determinant for people choosing where to live, particularly young families. Attracting a younger demographic will bring economic benefits to the Coffs Harbour LGA and the region. Delivery Program/Operational Plan Implications The project is costed at approximately $282,500 Communities NSW: Department of Sport and Recreation have just released a facilities funding grant offering dollar for dollar funding for sports projects ranging from $500 to $200,000. http://www.dsr.nsw.gov.au/grants/srfgp.asp The Netball Association are seeking funding for 50% of the project ($141,248) as part of this grant funding, and have sought endorsement from Council to match the grant ($141,248) should they be successful. This is currently unfunded and would fall within the 2011/12 delivery program/operational plan. In addition, the Netball Association have committed to contributing $14,000 to fence the courts so they are not susceptible to vandalism once the courts are installed. Despite investigation, no other funding sources are currently available from the state sporting body or other areas.


CB11/11 - Woolgoolga Netball Court - Upgrade (Cont'd)

Without grant funding, it is likely that the cost of the project would fall solely to Council. Council’s matching funding would be sourced from the Community Facilities Program which has sufficient funds in the 2011/12 year to match this grant should it be successful.

Consultation: The Sports Facility Plan, adopted by Council in September 2010 after substantial community consultation, identified this and a number of high priority (short term) needs in both Woolgoolga, and the entire LGA. Many would be eligible for this funding round. The application is supported with letters from COFFSAC and the lessee of the property Woolgoolga Sports Council. Both organisations have also rated the project very highly in their submissions to the 2011/12 (and previous year) delivery program/operational plans. Related Policy and / or Precedents: Council has invested in many sports facilities in the community. Any project with external funding sources reduces the financial burden on Council, and Council has supported many such applications in the past. Statutory Requirements: The Plan meets part of Council’s obligation to effectively provide and manage community resources under the Local Government Act 1993. Issues: With such a sizable investment in infrastructure, it is imperative that the asset is maintained. CourtCraft have recommended the following maintenance; 1. Every seven (7) years recoat the Plexipave ($7,000-$10,000 per court) 2. If covered by flood waters – wash and broom off the deposits before they harden 3. Buildup of leaf litter will mark the court – hose off regularly 4. Animal (eg bat) droppings – sponge and bucket regularly 5. Minimise shade as this may lead to mould. There trees shading the courts so this shouldn’t

be a problem It is recommended that that the Woolgoolga Sports Council and the Woolgoolga Netball Association sign a MOU (memorandum of understanding) in which they agree to undertake the required surface recoats on a 7 year cycle and that the conduct at least weekly maintenance to clear the court of organic matter in accordance with the installers recommendations. Without an asset maintenance program in place the investment will not be realised to its full potential. Implementation Date / Priority: Grant applications close on 15 April 2011, with funding announcements expected later in 2011.


CB11/11 - Woolgoolga Netball Court - Upgrade (Cont'd) Recommendation: That Council write a letter of support to the Woolgoolga Netball Association, noting the high priority of the project and committing to match the grant funding of $141,248 in the 2011/12 financial year, should their application be successful.

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QUESTION ON NOTICE

QON11/2 OLD MUSEUM SITE

Purpose: Councillor Jenny Bonfield asked the following question: The old museum site is a wonderful community space, and I understand that it has been given over to a table tennis club. What was the decision making process? What other community groups were interested in this space and why did this group top the list? Why was it not brought before a full Council? Staff comments: This response will also answer the Matter of an Urgent Nature raised by Councillor Knight on 10 March 2011. The Old Museum (OM) has remained unused since the flood of 31 March 2009. Council has since purchased replacement premises for the Museum at 215A Harbour Drive (old Police Station/Courthouse). The flood water was about one metre deep. The flooding issue is obviously an ongoing concern in relation to future use of the premises. Insurance on the building and contents will exclude damage by flood. The building sits on Crown land and it is part of the same Reserve that covers the Community Village. The refurbishment currently underway is being paid for by the Natural Disaster Funding. Table Tennis (TT) have been looking for a suitable venue for about 20 years. Early in 2010 representatives of the Over 50’s TT met with the Mayor and Council staff to again request assistance in the identification of suitable premises. This group currently plays at the Showground but their arrangement there is proving unsatisfactory, and the long term use of the Showground is currently being reviewed by the Land and Property Management Authority. The Club was invited to inspect the OM to see if it may have been suitable for their purposes, and, although not ideal in many respects, it was acceptable. The future management of the facility was discussed with Ellen Davis who is the Coordinator of the Community Village and Cavanbah Centre, about managing the OM as part of this community group of buildings. Following an onsite inspection Ellen Davis indicated that it was possible and probably appropriate. In November the Over 50’s TT Club wrote to Council expressing their interest in using the OM building. In December the Ex Services TT Club wrote to Council also expressing an interest in using the OM as the Ex Services Club had indicated that they could no longer use the Ex Services Club premises and would have to look elsewhere. There is a small overlap of membership between the two TT Clubs and between them they have about 200 players. Council’s Executive Manager of Community Services, Jenni Eakins, was consulted about the proposal and the matter was referred to the Executive Team for consideration. The Executive Team on 14 December 2010 decided to allow TT to hire the facility after completion of the renovation (currently in progress), however their occupation was only guaranteed until the end of this year by which time a review of the use of Council facilities would be undertaken. Also the centre area not occupied by TT may be hired out as a meeting room when not being used by TT. The lighthouse will remain and be suitably screened to prevent damage, but in such a way that it could still be viewed when necessary.


QON11/2 - Old Museum Site (Cont'd) The building is neither a cultural facility nor a sport facility but is a community facility and is being managed accordingly. Council will be undertaking a review of its community facilities and the demand for these. Competing interests for the use of the premises will be taken into account during the review. University of the Third Age (U3A) has expressed an interest, currently they use rooms in both the Cavanbah Centre and the Community Village which are apparently adequate for their needs, but they would prefer their own designated premises. It is not possible to provide every community group designated premises, nor is it possible to provide them free of charge. Future use of the OM must be considerate of the flood issue. The matter was not required to be referred to Council as it is purely operational. TT will occupy under a hire agreement, as do many other community groups using the Community Village facilities. The Council has delegated the General Manager authority under Section 377 of the Local Government Act to deal with all operational matters. This situation applies to all leasing related matters. Craig Milburn Director, Corporate Business

coffs harbour city council ordinary meeting council … · 2017. 9. 9. · ordinary meeting 24...

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