collaborate 2015 - flex accounting presentation
TRANSCRIPT
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REMINDERCheck in on the
COLLABORATE mobile app
You DON’T need another Branch Plant!
Prepared by:Benjamin Gallaher and Ryan MaloneyBusiness Systems AnalystsAmway Corporation
Flex Accounting for Manufacturing using JD Edwards EnterpriseOne
Session ID#: 109430
@Amway
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• Silence Audible Devices• Note Fire Exits• Partake of Refreshments• Note Quest Staffers (green shirts) and
Room Monitors• Complete Feedback Form• Ask Questions
Administrative Notes
Please:
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Overview
• About Us• The Business Case• Possible Solutions• What is Flex Accounting? • Walk Through• Configuration Requirements • Challenges/Successes• Questions
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Key Takeaways
• What Flex Accounting is
• How Flex Accounting can benefit your organization
• How to configure and implement Flex Accounting within JD Edwards EnterpriseOne
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About Us
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■ Michigan State University Graduate
■ Supply Chain Center of Excellence - Make
■ Michigan State University Graduate
■ Supply Chain Center of Excellence - Design
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Benjamin GallaherBusiness Systems Analyst
Ryan MaloneyBusiness Systems Analyst
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Supply Chain Center of Excellence for Business Process and Technology
■ Primary applications supported: ▪ JD Edwards▪ JDA Planning ▪ JDA WMS▪ JDA TMS▪ DSI▪ TradeSphere
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■ Roles include: ▪ Global Process Owners▪ Business Systems Analysts▪ Supply Chain Analysts▪ Project Managers
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Business Case
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Business Problem
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■ Buena Park Nutrition Facility▪ Manufacturing Variance▪ Plant Management
Staging Area
Staging AreaTableting Soft Gels
Packaging
Bulk Storage
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Business Opportunity
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■ Spaulding Nutrition Facility▪ Capacity▪ Risk Mitigation
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Possible Solutions
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Possible Solutions
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1 2 3 4
Fire Them All!
In-Depth Analytics
Separate Branch Plants
Flex Accounting
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Door #1: Fire Them All!
■ You’ve chosen to fire your financial staff and plant managers.
■ Outcomes:▪ Low Employee Morale ▪ Untrained Staff▪ New Plant Launch fails
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Possible Solutions
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2 3 4
Fire Them All!
In-Depth Analytics
Separate Branch Plants
Flex Accounting
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Door #2: In-Depth Analytics
■ You’ve chosen to continue managing your manufacturing variances through in-depth analytics and number crunching.
■ Outcomes:▪ Waste Key Resources▪ Increase Margin of Error▪ Inefficient Operations
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Possible Solutions
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3 4
Fire Them All!
In-Depth Analytics
Separate Branch Plants
Flex Accounting
1 2
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Door #3: Separate Branch Plants
■ You’ve chosen to continue managing your manufacturing variances by creating separate branch plants for each work area.
■ Outcomes:▪ Variances by work area▪ Transactional Nightmare▪ System Limitations▪ Tail wagging the dog
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Possible Solutions
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4
Fire Them All!
In-Depth Analytics
Separate Branch Plants
Flex Accounting
1 2 3
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Door #4: Flex Accounting
■ You’ve chosen to manage your manufacturing variances by implementing flex accounting.
■ Outcomes: ▪ Variance can be tracked by
work area▪ Low Maintenance▪ Future Re-Application
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What is Flex Accounting?
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Manufacturing Flex Accounting
■ Flex Accounting allows you to flex the Business Unit and Subsidiary sections of the general ledger account structure when performing various accounting transactions.
■ Available in the following applications of EnterpriseOne:▪ Manufacturing▪ Cost Accounting▪ Distribution ▪ Financial
■ Located in System 16 Advanced Cost Accounting
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Tables/Files That Support Flex Accounting■ F4101 – Item Master■ F4102 – Item Branch■ F4801 – Work Order Master■ F0006 – Business Unit Master■ F3102 – Production Cost Variance■ F3111 – Work Order Part List■ F3112 – Work Order Routing■ FF31112 – Lean Trans Routing■ FF31111 – Lean Trans Part List■ FF31011 – Lean Trans Master■ FF31200 – Lean Trans Production Costs
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Walk Through
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High Level Process
Flex Accounting Process
Man
ufac
turin
g In
dust
rial
Engi
neer
ing
Fina
nce
Buena Park & Spaulding
Add RoutingSKU Setup Populate Flex Field (URAB)
Process Work Order Enter Actual Completions
MRP
Cre
ates
Man
ufac
turin
g De
man
d
Enter Actual Labor Expense
Run Manufacturing Accounting Journal
Entries Program
Run Manufacturing Accounting Variance
ProgramVariance Rollup
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Industrial Engineering
■ Functional Requirements:▪ Item Setup Workflow▪ Item to Work Area
Relationship
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■ Technical Requirements: ▪ User Reserved Number –
Address Book (URAB)▪ Item Master Workflow
Validation
Add RoutingSKU Setup Populate Flex Field (URAB)
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Populate Flex Field (URAB)
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High Level Process
Flex Accounting Process
Man
ufac
turin
g In
dust
rial
Engi
neer
ing
Fina
nce
Buena Park & Spaulding
Add RoutingSKU Setup Populate Flex Field (URAB)
Process Work Order Enter Actual Completions
MRP
Cre
ates
Man
ufac
turin
g De
man
d
Enter Actual Labor Expense
Run Manufacturing Accounting Journal
Entries Program
Run Manufacturing Accounting Variance
ProgramVariance Rollup
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Manufacturing
■ Functional Requirements:▪ Work Order Reconcile▪ Enter Actual Labor Expense▪ Enter Actual Material
Completions
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■ Technical Requirements: ▪ None
Process Work Order Enter Actual Completions
Enter Actual Labor Expense
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Enter Actual Labor Expense
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Enter Actual Quantity Completed
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High Level Process
Flex Accounting Process
Man
ufac
turin
g In
dust
rial
Engi
neer
ing
Fina
nce
Buena Park & Spaulding
Add RoutingSKU Setup Populate Flex Field (URAB)
Process Work Order Enter Actual Completions
MRP
Cre
ates
Man
ufac
turin
g De
man
d
Enter Actual Labor Expense
Run Manufacturing Accounting Journal
Entries Program
Run Manufacturing Accounting Variance
ProgramVariance Rollup
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Finance
■ Functional Requirements:▪ Create Subsidiary G/L
Accounts▪ Report Monthly Variances▪ Calculate Annual Standards
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■ Technical Requirements: ▪ Versions▪ Processing Options▪ Data Selection
Run Manufacturing Accounting Journal
Entries Program
Run Manufacturing Accounting Variance
ProgramVariance Rollup
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R31802A – Manufacturing Accounting Journal Entries
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R31802A – Manufacturing Accounting Journal Entries
Doc Type GL Acct. Acct Desc. Debit CreditIH Spaulding WIP Labor Charged to WO 1,932.00IH Soft Gels Absorption Labor Charged to WO -1,932.00
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R31804 – Variance Journal Entries
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R31804 – Variance Journal Entries
Doc Type GL Acct. Acct Desc. Debit CreditIV Soft Gels Actual Variance Calculated for WO 8,219.28IV Soft Gels Eng. Variance Calculated for WO 278.35IV Spaulding WIP Variance Calculated for WO 8,497.63
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Configuration Requirements
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System Requirements – “Switches”
■ Enable Functionality by Application (P16902) ■ Cost Object Rules Setup Method (P1691)■ Flex Definition Rules (P40296)
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Challenges / Successes
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Challenges
■ Flex Accounting Documentation■ Finding a Flex Field■ Customized Security Access■ Customized Menu Structure■ Data Quality
Successes■ Future Re-Application■ No Disruption to Manufacturing■ No Dedicated Support Needed■ Retrofitting
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Questions
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Please complete the session evaluationWe appreciate your feedback and insight
You may complete the session evaluation either on paper or online via the mobile app
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