Mastering Collaborate Plan

What can you do?• Share your desktop

• Turn on/off your microphone and set maximum talkers

• Create & distribute participants to breakout rooms

• Send a message to the chat window

• Send a file to your participants

• Load and play multimedia files (WMV, MPEG, MP3, QuickTime, Flash)

What can you do?

• Set the poll type and send results to whiteboard

• Have participants take a quiz

• Record your session

• Go on a Web Tour

• Work with the whiteboard

Add a new action

• Click the gear icon

• Select Audio -> Set Maximum Talkers (4)

• Select Video -> Set Maximum Cameras (2)

• Select Recorder -> Start Recording

• Select Recorder -> Pause Recording

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Activity - Breakout RoomsYou are creating a meeting for 10 participants and want to break them into five groups of two for an activity. After the activity, bring them back to the main room.

• Using the Breakout Room actions, split your participants into groups of two.

• Create a second action for bringing them all back to the main room.

Activity - Sending a FileYou have a PDF that you want to send to all the participants. Load the file into your plan and create an action when you want participants to save the file.

• Drag the PDF from the desktop onto the file area at the top of your plan.

• Do not convert it to a whiteboard file

• Uncheck the Prompt Participants option

• Add a Prompt to Save File action to your plan.

Activity - Sharing your desktop

You want to share your desktop, which is displaying a Word document, with all participants. After you are done, you stop sharing your screen.

• Add a Share Desktop action to your plan from the Application Sharing menu.

• Add a Stop Sharing action to your plan.

Activity - Sending a Chat Message

You want all participants to visit the College of Education website. Send the link in a chat message.

• Select Send Chat Message from the Actions menu

• Rename the action to “Send COE link”

• Type http://coe.arizona.edu into the message text field.

Working with the whiteboard

Activity - Loading your WhiteboardAfter creating your whiteboard screens and saving them to your computer, you need to load them into your plan. Add an action for going to the next slide.

• Dropping the whiteboard file into your plan will load it into your room.

• Add a Go to Next Whiteboard Screen action.

Activity - Changing the Polling TypeYou want to query your participants to check for understanding. Your question is a multiple choice answer with 4 options - A-D. Publish yor poll stats to the Whiteboard.

• Select the Polling action and choose Set Poll Type

• In the inspector, select the A..D poll type

Save your plan

Create a Collaborate Meeting1. Visit http://oia.arizona.edu/resource/collaborate

2. Click the button for Collaborate Scheduler

1. Log in with your NetID

2. Click Create Meeting and make up a meeting name (e.g. My Plan Workshop)

3. Set the start date to just slightly into the future

4. Set the end date to a month from now

5. Click Create & Save Links

3. Click the first link "For your use ONLY"