Collaboration and Data Sharing with the Judiciary

Mark Dobek

Director, Judicial Information Systems

Michigan Supreme Court

● Status of Case Management Systems for the 251 trial courts in Michigan

17 vendors provide software to Trial Courts 10 are Home-grown or County Based Applications 7 are vendor provided services Judicial Information Systems

35 different modules that are based on specific case types

Deployed on 150 different distributed hardware environments

Michigan Judiciary

● Goals for Improvement: Provide access for courts, to other court’s data;

Central Name Index Data comparison with other courts

Provide better statistical analysis by SCAO on detailed trial court data;

For example: details on criminal charges and their dispositions

Data sharing with Executive Branch Agencies Michigan Department of Human Services (MDHS) Michigan Department of Corrections (MDOC) Michigan Department of Community Health (MDCH) Michigan State Police (MSP)

Judicial Data Warehouse

JDW Technical Infrastructure

NCR 4400Application Node

NCR TeradataData Warehouse

State of Michigan LMAN

LGNet

DW Users DW Users

JIS Sites

Circuit/District/Probate CourtSystems

Circuit/District/Probate CourtSystems

IBM AS/400

JIS (Hall of Justice)

TCIS(Oracle)

CRS(Oracle)

DW Users

JDWStaging Server

CountyFirewall

CountyFirewall

HoJFirewall

SOMFirewall

Non-JIS sites

JDW Data Model

● Statewide Implementation Map

● Regional Implementation Map Details status in Ingham, Kent, Macomb, Oakland, Wayne, and

Washtenaw counties.

Implementation Status

ONTONAGON BARAGA

Gogebic

IRON

MENOMINEE

HOUGHTON

KEWEENAW

MARQUETTEALGER

DELTA

SCHOOLCRAFTDICKINSON

EMMET

CHEBOYGAN PRESQUE ISLE

MONTMORENCY

OTSEGO

ANTRIM

CHARLEVOIX

LEELANAU

BENZIE GRANDTRAVERSE

KALKASKA CRAWFORD

OSCODAALCONA

MASON

OCEANA NEWAYGO

LAKE OSCEOLA CLAREGLADWIN

MECOSTA ISABELLA MIDLAND BAY

ARENAC

HURON

TUSCOLA SANILAC

LAPEERST. CLAIR

SAGINAW

MUSKEGONKENT

OTTAWA

MONTCALM GRATIOT

IONIA CLINTON SHIAWASSEE

GENESEE

BERRIEN CASS

VAN BUREN

ALLEGAN BARRY

KALAMAZOO

ST. JOSEPH BRANCH

CALHOUN JACKSON

HILLSDALE LENAWEE

EATON INGHAM LIVINGSTON

WASHTENAW

MONROE

WAYNE

OAKLANDMACOMB

MANISTEE WEXFORD MISSAUKEE ROSCOMMON OGEMAWIOSCO

CHIPPEWA

MACKINAC

LUCE

ALPENA

Implemented

On Hold (Application Decision Pending)

Partially Implemented. Refer to Regional Implementation Map.

Partially Implemented

Partially Implemented and Application Decision Pending

JDW Implementation MapSeptember 2007

When implemented Statewide (EST 12/2008) 83 Counties 251 Courts 35 Judicial Case Management Systems

Currently Implemented (9/2007) 83 Counties 217 Courts 25 Judicial Case Management Systems 40 million cases

Implementation Status

• Standard Values have been established for: Alternate Name Type (example: AKA = Also Known As) Attorney Type (example: A = Appointed) Case Security (example: P = Public) Case Status (example: O = Open) Disposition Code (example: DIS = Dismissed) Gender (example: F = Female) Party Type (example: D = Defendant) Offense Code Type (example: L = Local Offense) Offense Original or Amended Indicator (example: O = Original) Offense Modifier (example: A = Attempted) Race (example: A = Asian)

• Standardization and cleansing of Addresses Postal Soft is used to standardized addresses. Unique Addresses

are stored and address history is maintained.

Standardization

● DLN Matching with MDOS Compares the court’s DLN with the DLN from MDOS.

This results in more accurate matches when assigning the UPI number. The MDOS DLN, Address, Gender, and DOB is displayed in BI-Query and the Name Search Application.

● Death Record Matching with MDCH Compares Name and DOB with individuals with court

records to the MDCH Death Record Database, allowing court personnel to cease collection efforts or cancel outstanding warrants on deceased individuals.

Collaboration and Data Sharing

● Updating Criminal History Records (CHR) for State Police Finds missing dispositions for open arrest records from the CHR

database. The list of matching dispositions is provided to the Court for verification. After verification is complete, the records are electronically updated with the records from the JDW.

● Traffic Citation Tracking for Office of Highway Safety and Planning (OSHP) Part of OHSP’s strategic plan to link vehicle crash data to a citation’s

disposition and sentence information.

Match data from the CRASH system to JDW to develop aggregate and trend reports dealing with individuals involved in a crash. For example, how many individuals involved in a crash are repeat offenders, or how many of these individuals had MIPs.

The addition of court data will assist OHSP in the analysis of individuals involved in crashes and ultimately be able to allocate their federal funds to programs that will assist in preventing these occurrences.

Collaboration and Data Sharing

● Providing case detail access to other courts and state agencies

Courts are able to query on an individual and view entire judicial history statewide.

Probation Officers from both MDOC and the District Courts can monitor individuals using the JDW to see if they have violated their probation by committing offenses in other counties, or have changed their address.

Friend of the Court staff use the JDW to locate missing parents.

● Ad-hoc requests: Determining repeat offenders in DUI Courts Cyber terrorism crimes

Collaboration and Data Sharing (continued)

JDW Name Search Application

JDW Name Search Application Home Page

JDW Name Search Application Search Input Page

JDW Name Search Application Search Results Page

JDW Name Search Application Case Tab

JDW Name Search Application Party Tab

JDW Name Search Application Offense Tab

JDW Name Search Application Sentencing Tab

JDW Name Search Application Addresses Tab

JDW Name Search Application Financials Tab

JDW Name Search Application

Show All Tab

● MSP-OHSP Further linking the Crash, Citation Data to EMS Transport and Death

data files.

● Drug Courts Determine drug court success based on recidivism rates

● Inmate data from Michigan Department of Corrections New data feed from the OMNI system loaded to the JDW Contains active Prisoners, Parolees and Probationers Expected to be available by end of 2007 calendar year

● Department of Human Services Children Absent without Legal Permission (AWOLP) Adoption and Foster Care Analysis and Reporting System (AFCARS)

Under consideration for future development