Collect and Review Documents

PassportI-94

Training/Internship Placement Plan

(Student Interns only)

Insurance Verification Form

Responsibilities Form

DS-2019

J-1 Exchange Visitor Orientation

Office of International Services (OIS),

Oregon State University

Welcome!

During this document check-in and orientation you will learn about your immigration documents and local resources.

Please introduce yourself:

• Name

• Country

• Department

• Research Area

• Length of Program

Presentation Contents

Overview of Exchange Visitor J Program

Immigration Documents

Responsibilities of Exchange Visitors

The OIS Office

Overview of Exchange Visitor Program (J-1 Visa)

The Exchange Visitor Program provides international candidates the opportunity to travel and gain experience in the United States.

Various activities:

• Conducting Research

• Participating in an Internship

• Receiving Training

• Teaching

Exchange Visitor Category

Depending on your program activities and length, you have been placed in one of the following categories (check number 4 on your DS-2019). Different rules apply depending on category.

Program Category: Maximum Program Length

Research Scholar: 5 years

Professor: 5 years

Short-Term Scholar: 6 months

Student Intern: 12 months

Specialist: 12 months

Overview of Immigration Documents

Passport

J-1 Visa Stamp

DS-2019

I-94 Arrival/Departure Record

Passport

Passport should be renewed 6-months prior to expiration.

Passport related questions (lost passport, incorrect passport information, passport renewal, etc.) should be asked to your home country’s embassy

or consulate.

J Visa Stamp

Entries

Allowed

M=Multiple

2 Year Home Residency

Requirement 212(e)

Visa

Expiration

Date

Visa

Category

A visa allows an international visitor to travel to the U.S. port-of entry, and request permission of the U.S. immigration inspector to enter the U.S.

DS-2019

Certificate of Eligibility for Exchange Visitor Status (J-1 or J-2)

Program Information

and Dates (Duration of

Status)

Travel

Signature

SEVIS ID

Number

2- Year Home

Residence

Requirement

Program

Sponsor

I-94 FormArrival/Departure Record

Referred to as “Admission Number”

https://i94.cbp.dhs.gov/Access your I-94 number and record by following the link and

selecting “Get Most Recent I-94”

• First (Given) Name• Last (Family) Name/Surname• Birth Date• Passport Number• Passport Country of Issuance

Document shows your Admission Record Number, Date of Entry, Class/Visa of Admission, etc.

Document may be needed at Department of Motor Vehicles, Social Security Administration Office, or to apply for certain immigration benefits.

Responsibilities of J-1 Exchange Visitors

Exchange Visitors must follow these rules in order to maintain status in the United States

• It is your personal responsibility to know and follow the rules of your visa category

• Failure to maintain status may result in termination of visa status, fees to correct status, or removal from the U.S., and can affect eligibility to return to the U.S. in future.

Responsibilities of J-1 Exchange Visitors

1. Engage in activities permitted for the Exchange Visitor category type.

• Research Scholar/Short-Term Scholar: Engage in arranged research.

• Student Intern: Follow Training/Internship Placement Plan T/IPP form

Responsibilities of J-1 Exchange Visitors

2. Report address changes in your living address and where you conduct research.

• Report change within 10 days

• Send email to OIS.Scholar@oregonstate.edu

Responsibilities of J-1 Exchange Visitors

3. Maintain adequate health insurance

• Health Insurance is mandatory for all J-1 and J-2 visitors during entire J-program

Must meet Department of State requirements

(1) medical benefits of at least $100,000 per accident or illness;

(2) repatriation of remains in the amount of $25,000;

(3) expenses associated with medical evacuation of the exchange visitor to his or her home country in the amount of $50,000; and

(4) a deductible not to exceed $500 per accident or illness.

Responsibilities of J-1 Exchange Visitors

4. Report changes in program

• Changes in program such as research focus, sponsor, program length, employment, and finances need to be reported before change to OIS.scholar@oregonstate.edu

• Receive Transfer authorization prior to leaving OSU (if eligible).

• Apply for Program Extension prior to DS-2019 expiration (if eligible).

Responsibilities of J-1 Exchange Visitors

5. Maintain valid Passport, Visa, I-94 and DS-2019 documents

• Maintain valid documents

• Upload new documents to IP Connect OIS.Scholar@oregonstate.edu

Responsibilities of J-1 Exchange Visitors

6. Employment is only allowed with OIS authorization.

Employment must be directly related to objectives of exchange visitor program, incidental to primary program activities, and must not delay the completion date of the J-1 program.

Contact OIS.Scholar@oregonstate.edu if your department wishes to pay you.

Responsibilities of J-1 Exchange Visitors

7. Obtain Travel Signature Prior to Traveling Outside the U.S.

Travel requires:

Valid Passport

Valid U.S. Visa

Valid DS-2019 with TRAVEL SIGNATURE (valid for 12 months), and active program dates.

Visa to country to visit unless not required

• Contact OIS.Scholar@oregonstate.edu if you plan to remain outside of the U.S. for more than 30 days.

Responsibilities of J-1 Exchange Visitors

8. Depart the U.S. within the 30-Day Grace Period

• You can stay in the U.S. up to 30 days after the program end date on your DS-2019, or when you complete your program (whichever is earlier).

• You may NOT

Work, research, or be paid during this time

• You may

Travel within the U.S.

Prepare for departure

Departure Information

Report Departure to OIS

• Send an email to OIS.Scholar@oregonstate.edu

• Complete Departure Form

• Student Interns: Complete additional Internship Evaluation Form

• J-2 Dependents that depart the U.S. prior to J-1, need to report early departure.

Future Plans: Responsibilities of J-1 Exchange Visitors

9. Bars to Future Program Participation

24 Month Bar: • J-1 Research Scholars and Professors cannot return again

under the J-1 Research Scholar/Professor category for 24 months after end of current program

12 Month Bar: • Other J exchange visitors (dependents, students,

interns, etc.) in the U.S. for more than 6 months must wait 12 months to use the Research Scholar or Professorcategory

Bars to Further J-1 Program Participation (cont.)

Student Interns:

Only one internship allowed per degree level

Undergraduate degree

Masters degree

Doctorate degree

Future Plans: 212(e) Home Residency Requirement

10. Two Year Home Residency Requirement 212(e)

Certain exchange visitors (J-1) are subject to a two-year home-country physical presence requirement which requires them to return to their home country for at least two years at the end of their program. • Requirement based on:

Government Funding

Skills List

212(e) Home Residency Requirement (cont.)

When scholar is subject, he/she must fulfill 212(e) requirement before he/she can do the following:

• Change status while in the United States to the nonimmigrant categories of temporary worker (H) or intracompany transferee (L);

• Adjust status while in the United States to immigrant visa/lawful permanent resident status (LPR);

• Receive an immigrant visa at a U.S. Embassy or Consulate; or

• Receive a temporary worker (H), intracompany transferee (L), or fiancé (K) visa at a U.S. Embassy or Consulate.

212(e) Home Residency Requirement (cont.)

• You may return to the US on other visa types (e.g. tourist, student, exchange visitor)

• Your J-2 dependents are also subject to this requirement

• Check if you are subject to this requirement by requesting an Advisory Opinion

• Waiver of Two Year Home-Country Physical Presence Requirement - If you are not able to fulfill the home country presence requirement, you may be able to apply for a waiver at http://travel.state.gov/content/visas/english/study-exchange/student/residency-waiver.html .

Acknowledgement

Please read and sign your name on the

form acknowledging you understand your responsibilities as a J-1 Exchange Visitor at

Oregon State University

Social Security Cards

Typically only issued to J-1 Exchange Visitors who have job offers in the U.S.

The SSA advises visitors to wait 10 days after entering the US to apply

For more information, see handout from the SSA

J-2 Visa for Dependents

J-2 Dependent is a Spouse and Children (unmarried children under the age of 21)

Dependents may study or work

• Full or Part-Time study allowed, Employment Authorization Document required for employment

Allowed to remain in the U.S. as long as the principle J-1 Visa holder has valid status

May not be left in the U.S. for a period longer than 30 days without the principle J-1 present

The OIS Office

Offers orientation, resources and information on website for Exchange Visitors

Advises on visa and immigration questions and consults on employment options

Helps you explore options after program completion

Programming, events, and activities

Highlights exchange visitor experiences

Questions and Answers

Contact OIS

Office of International Services

Division of International Programs

Oregon State University

University Plaza – Suite 130

1600 SW Western Blvd

Corvallis, OR 97333

1-541-737-3006

OIS.Scholar@oregonstate.edu

Meetings by appointments only-schedule in advance

We hope you have an enjoyable and successful experience at Oregon State University!