collection and assets management: one university library's journey to the future
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Collection and Assets Management: One University Library's Journey to the Future. Dr. Sheeja N.K. Dr. Susan Mathew K Smt. Sreerekha S.Pillai CUSAT Sri. Surendran Cherukodan. Collection management . - PowerPoint PPT PresentationTRANSCRIPT
Collection and Assets Management: One University Library's Journey to the Future
Dr. Sheeja N.K. Dr. Susan Mathew K Smt. Sreerekha S.Pillai CUSAT Sri. Surendran Cherukodan
Collection management
It is a set of interrelated activities
involved in building and
maintaining a collection of library
resources to serve the needs and
wants of its clients (Kennedy,
2006).
Objectives
To trace the problems and prospects of
collection and asset management of the
University Library of Cochin University of
Science and Technology (CUSAT)
CUSAT: An Overview
Established in 1977
State owned
Three campuses
Twenty eight departments
Cochin University Library (CUL)
Established in 1977Situated at the main campus. One central library and 21 departmental libraries6000 usersKoha Library Management System Annual budget 2012-13 - 175 lakhsAverage 2500 books per year151 foreign journals, 52 Indian journals and 12 databases.
Trends in Collection Management
Review Reveals….Rapid growth in size and scope of library collectionsFocus from collection development to management of library collectionsAttempts at co-operative collection developmentEconomic constraintsDigital information systemExpectations and needs of different users
Trends in Collection Management
Review Reveals….Limitations in library staff and budget adaptabilityChange in the scholarly communications systemOwnership and control of information in the digital information systemManaging storage of print collectionsDigital formatsLicensing issues
Collection Management at CUL Print Books
Priority list of latest publications recommended by Heads of DepartmentsReference books :10%
General books : 5% Subject books :85%
Classification- Universal Decimal Classification (UDC)
Cataloguing - AACR-2Web OPAC- http://ul.cusat.ac.in
Collection Management at CUL E-Books
E-books recommended by Department Heads
Selected only from those who provided “pick and choose” option with perpetual access.
IP authenticated access of e-books across the campus network.
Downloadable link provided in the OPAC and Library webpage for accessing e-books.
Collection Management at CULDownloadable link for E-books in library catalog
Collection Management at CULDownloadable link for E-books in Library website
Collection Management at CUL
Journals
Priority list of journals recommended
by Heads of Departments of CUSAT.
Centralized purchasing model
Subscribes to 203 print journals.
Directly from the publishers
‘Kardex system’ for recording the
details of periodicals.
Online Journals and Databases
Subscribes 36 online journals and 12 full text databases
>7000 e-resources from UGC Infonet digital library consortium
Online Journals and DatabasesE-gateway grants direct link to all e-resources accessible in the campus
Collection Management Challenges Print resources
Increase in the price of the journal
Conversion rate of foreign currency
Space management
Preservation cost
Collection Management Challenges Online Resources
Ownership
Licenses for databases
Additional annual fee for updating and
maintenance/hosting for e-books
Remote access
Asset Management
The CUL maintains an institutional repository –Dyuthi
Archives theses, conference proceedings, teaching and learning materials and other scholarly
publications of the scientific community of CUSAT.
CUL – Future Directions
New building with ICT infrastructure development
Implementation of new inventory and security tools
Advanced training on Integrated Library
Management systems, Space management, Collection
Management, Information Literacy, Search Strategies
Evaluation of collection , and control of digital
information
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