Collection Development of Southeast Asian Materials at

ISEAS Library

Linda Yip

Head, Collection Development

ISEAS Library, Singapore

September 22, 2006

ISEAS LIBRARY

History

Today

Mission

Collection emphasis

Collection development

Gift & Exchange

ADB & ASEAN Publication depository

Special collections

Library networking

2

HISTORY

Library set up in 1967

– One Assistant Librarian

– Four Clerical Officers

3

Institute established in 1968

– Library had 2,000 items

ISEAS LIBRARY Today

• 528,783 Collection Items

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• 15 Staff

• 5 Professionals

• 10 Support Staff

ISEAS Library Supports the mission, research goals, objectives of the

Institute; Facilitates researcher & user access to its unique

collection & information resources on the region; Serves as the Regional Information Resource Hub Acts as the Repository for vital archival research

materials Provides conducive environment for its library

collections & users.

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COLLECTION EMPHASIS

Applied Social Science Research

Economics

Political and Strategic Studies

Social Issues

Cultural Change

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2005= 4,340 titles | 2006 = 3,980 TITLES (8% reduction)

ISEAS LIBRARY COLLECTION

Acquisitions

As at 31 March 2006

Purchase2,650

Gift/Deposit1,300

Exchange30 (0.7%)

(32.7%)

(66.6%)

Exchange18 (0.4%)

Gift/Deposit1,678

Purchase 2,644

(38.6%)

(61%)

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FY 04/05 FY 05/06

ISEAS LIBRARY COLLECTION

Books and Bound Periodicals

192,136 (36.3%)

Microfilms 17,016 (3.2%)

Unprocessed Print & Microform40,002 (7.5%)

Multimedia Materials

83,861 (16%)Documents9,136 (1.7%)

Microfiches

184,509 (34.9%)

Maps

1,077 (0.2%)

Incl. 1,046 Items (0.2%): Charts = 31

Audio cassettes = 226

CD-ROMs = 527

DVD = 27

Video cassettes = 87

Video CDs = 148

Excl. Current Journals = 1,825 eJournals = 103 eBooks = 94As at 31 March 2006

TOTAL = 528,783 ITEMS

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TOTAL = 1,928 TITLES

ISEAS LIBRARY COLLECTION

Current Serials

As at 31 March 2006

*Others include: Monographic Series, Yearbooks, Annual reports, Directories, Statistical. Reports, Gazettes

On Subscription947

As Gift776

On Exchange205

Journals/Newsletters712

Newspapers34 (2%)

Others*1,182

(37%)

(63%)

(49%)

(40%)

(11%)

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ISEAS LIBRARY COLLECTIONProcessed Print & Microform Materials

Main Disciplines

Politics & Strategic Studies (37%)

Applied Economics (30%)

Social / Cultural Issues (10%)

Others (23%)

As at 31 March 2006 10

ISEAS LIBRARY COLLECTIONPrint & Microform Materials

Languages

SOUTHEAST ASIAN LANGUAGES114,573 (54%)

ENGLISH LANGUAGE 90,592 (43%)

OTHER EUROPEAN LANGUAGES 5,471 (2%)

TOTAL = 212,597 TITLES*

OTHER ASIAN LANGUAGES 1,961 (1%)

*Includes unprocessed titles

As at 31 March 2006 11

*Total = 115,638 titles

* only processed titles

as - Southeast Asia

br - Myanmar

bx - Brunei

cb - Cambodia

io - Indonesia

ls - Laos

my - Malaysia

ph - Philippines

si - Singapore

th - Thailand

vt - Vietnam

ISEAS LIBRARY COLLECTION

BY COUNTRY (SOUTHEAST ASIA)

0

10

20

30

40

50

60

as br bx cb io ls my ph si th vt

Thousands

As at 31 March 2006

8,712

4,867536 1,638

53,769

1,131

9,63111,886

5,150

9,5488,770

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Collection Development• Scan catalogues, book reviews, newspapers, etc.• Recommendations from library users• Books on approval• Standing orders• Gift and exchange• Deposition & Depository• Vendor listings• LC-Jakarta Cooperative Acquisition Program• Jobbers & friends

Gift & Depository ProgrammeIn 2005/06, 1300 titles were received as gift & deposition,

comprising:• 516 books• 64 serials• 84 audio-visual materials• 86 theses, papers, articles, etc.• 55 Conference papers • 57 ISEAS publications• 437 Asian Development Bank publications• Tun Dr Ismail Private Papers

Publications Depository

• Asian Development Bank

• ASEAN Secretariat

• Library Users

• ISEAS Reseachers

• ISEAS Publications

Exchange of Publications

Obtain through exchange, materials for the library's collection

Maintain links with institutions and

organisations of interest to ISEAS Assist in promoting the work and publications

of ISEAS

Ensure availability of ISEAS publications in Southeast Asian countries

Programme started in the early 1980's to :

Exchange of Publications (contd)

130 exchange partners, from:– Southeast Asia: 67 (52%)– Rest of Asia: 26 (20%)– Australia and New Zealand: 6 (4.5%)– Europe: 25 (19%)– North America: 6 (4.5%)

SPECIAL COLLECTIONS

• Rare Books

• Private Papers

(S. Rajaratnam, David Marshall,

Tan Cheng Lock, etc.)

• Slides/Photographs(On cultural heritage & habitats)

• Archival Microforms of Newspapers, etc.

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2,000 core titles

Earliest work Description historique du royaume de Macacar, divisee en trois livres [A historical description of the Kingdom of

Macasar in the East Indies] by Nicolas Gerviase, 1688

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Rare Books

Some treasures

Raffles, Thomas Stamford. The history of Java. 1st edition, 1817; 2nd edition, 1830

Francois, Valentyn. Oud en nieuw Oost-Indien: … [Old and new East Indies …]. Dordrecht: Joannes van Braam [etc.], 1724-26

3,000 pre-war & out-of-print titles

David Marshall, 1st Chief Minister of Singapore - entire collection (16,400 items)

Tan Cheng Lock, Founder and President of Malayan Chinese Association – entire collection (3,295 items)

Alex Josey, Journalist (135 files/folios)

Gerald de Cruz, Politician (196 files/folios)

K. S. Sandhu, ISEAS Director (148 files/folios)

S. Q. Wong, Politician (26 files/folios)

S. Rajaratnam, Foreign/Senior Minister, Singapore (119 files/folios)

Ismail Abdul Rahman, Deputy Prime Minister, Malaysia (800 items)

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Private Papers

CORE: Dorothy Pelzer collection of

15,000 slides (include one set of duplicates)

40,000 negatives (include one set of duplicates)(19,497– actual originals)

12,622 photographs (include one set of duplicates) (6,311 – actual number of photographs developed

mainly from the negatives collection)

on custom, folklore, habitat,indigenous architecture of Southeast

Asia 1962-1970 -- eight years of travel

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Multimedia Collection

880 slides on Singapore, Malaysia,Thailand and Cambodia

H. M. Longhurst (Ret. Capt.)

Others : Researchers and Friends

David Marshall Ananda Rajah Loke Wan Tho Carl Trocki

Frederic Mason

44 rare pre-war topographical maps on Singapore and Malaysia

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Tan Cheng Lock Cecilia Ng Ong Choo Suat Suvit Rungvisai

S.Q. Wong Barbara Anello Lim Chong Keat

To enhance access to collection, incrementally digitize

selected titles

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Digitization

Slides, photographs, negatives

A small grant from Ministry

Scanned & imaged 32,011(17,441 negatives & 14,570 slides) (increase from 2005: 4%)

Private Papers A small grant from Ministry Scanned & imaged 1,243 photographs

$1.2 million grant from Ministry to retrofit airconditioning system in Library (1998 – 2004)

Automated fumigation chamber, using harmless nitrogen gas on insects and fungi

Special rooms for Rare books, multimedia collection, microfilms, private papers of fragile and important works

Reformat core newspapers, private papers, rare books into microfilms

Purchase microfilms, microfiche from U.S. LC (Library of Congress), KITLV (Royal Institute of Linguistics and Anthropology, Leiden), PDII (Centre for Scientific Documentation Information, Indonesia)

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Preservation & Conservation

ONLINE DATABASES(In-House)

• SEALion (Southeast Asia Library Online)

• SEAText (Southeast Asia Full-text

Database)

• SEABase (Southeast Asia Database)

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SEALion The Library’s backbone

OPAC (Public Access Catalogue)

No. of records: 178,819(increase from 2005: 2%)

Accessible through Web http://sealion.iseas.edu.sg

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As at 31 March 2006

SEAText Contains full-text of

Journal/newspaper/feature articles Documents Biographies Materials from Internet and Web Site sources Digital Works

No. of full-text records: 57,961 (increase from 2005: 2%)

Accessible in-house only (copyright reasons)27As at 31 March 2006

SEABase Contains indexes and abstracts of

journal articles chapters in composite/edited works conference papers newspaper feature articles

No. of records: 38,767 (increase from 2005: 8%)

Accessible in-house only

28As at 31 March 2006

Other In-house Databases

SEABiog (Southeast Asia Biography Database)8,404 records (increase from 2005: 8%)

SEAPriv (Southeast Asia Private Papers Database)929 records

Accessible in-house only

29As at 31 March 2006

ISEAS LIBRARY USERS

ISEAS Researchers35.2%

Others1.2%

Govt./Stat. Boards10%

Foreign Researchers& Doctoral Candidates 20%

S’pore Tertiary Students 16.5%

S’pore Academic Staff17.1%

As at 31 March 2006 30

ISEAS Library Networkingat National Level:

SILAS - online national union catalogue Chief Librarians’ Council of Singapore Inter-Agency Committee on Chinese Overseas Databank and

Research Collections (13 national institutions) 8 Plus – Consortium of Academic Libraries for Electronic

Database & eJournals ASEAN Day – collaboration with NAS

[130 slides and photos - Aug 2002]

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Cooperative Projects in Singapore Digitization of Slides - ISEAS with National

Archives of Singapore [4,600 slides - Feb ’00] Digitization of Rare Materials [NLB, NUS, NTU,

NAS, ISEAS, Singapore Press Holdings, etc.] ASEAN Day – ISEAS with NAS [130 slides and

photos - Aug 2002] Virtual Union Catalog [NLB and academic

libraries] Singapore Periodic Index [NLB, NUS, ISEAS]

at Regional Level :

SEACAP - Southeast Asia Consortium on Access and Preservation. ISEAS Library is a founder member

MSEAM - Southeast Asian Masterlist of Microforms – online regional union catalogue. ISEAS Library is Regional Coordinator and host of the database

ASEAN-COCI grant for digitizing national collection [352 titles in 2003]

CONSAL - Congress of Southeast Asian Librarian. ISEAS Librarians present papers and participate in their activities

Training attachment at ISEAS Library from the region

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ISEAS Library Networking

:

Committee on Research Materials on Southeast Asia (Cormosea) US-based Internet online discussion

group and listserv

Southeast Asia Digital Libraries (SEADL) (U.S. based consortium

Library of Congress of Cooperative Acquisitions Programme for Southeast Asia (LC/CAPSEA)

The World Confederation of Institutes and Libraries for Chinese Overseas Studies (WCILCOS)

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ISEAS Library Networkingat International Level

ISEAS Libraryhttp://www.iseas.edu.sg/library.html