Collection Management

DigiTool Version 3.0

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Deposit

Approval

Search&

Index

Dispatcher &

Viewers

Single&

Bulk

Web Services

DigiTool Modules

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Collection Management

Overview

Collection Creation

Publishing Collections

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Collection Management Module

The institution can arrange objects in a hierarchical collection structure.

Staff members use a dedicated web-based interface for creation, management, and publishing of collections.

A collection record can point either to a child collection of records (e.g., Art, Paintings) or can include pointers to specific objects or group of objects.

Each collection record can include title, description, and thumbnail.

Each object can be part of more than one collection.

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Collection Types

The Collection type defines the collection contents.

There are three collection types in DigiTool:

Node – contains sub-collections linked to the collection,

Itemized – contains objects linked to the collection, defined manually record/object by record/object.

Logical – dynamic collection, which contains objects linked to the collection, defined by a search command.

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A collection can be defined with a search command (i.e.,

logical) or a list of Object PID’s (itemized)

Logical Vs. Itemized

An itemized list of objects involves selecting individual

records that are appropriate for inclusion in the

itemized collection.

A logical collection definition involves “instantiating”

the search command to derive a group of objects that

meet the search criteria.

The end result of the 2 collection types is a definitive list

of Object PID’s

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Collection Management User Interface

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Collection Management

Overview

Collection Creation

Publishing Collections

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Create a New Collection

To create a new collection, click on the “New Collection” icon on the left-hand pane.

The right-hand pane of the collection management screen populates the form for the collection’s detailed information and attributes.

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Collection Attributes

SiloThe silo to which the collection belongs (by default DigiTool comes with one silo that includes objects from all admin units). The silo is defined for the main node collection and automatically applies to all sub-nodes of the entire collection.

Collection name (mandatory)The Collection name is a representative linkable title for the collection which will appear in the directory structure and navigation path from the Resource Discovery.

Collection typeThe Collection type defines the collection contents.

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Collection Attributes

ThumbnailThe thumbnail defines an image representation of the collection that will be linked to the collection display in the Resource Discovery.

Short descriptionThe short description is a short sentence describing the collection’s content.

Long descriptionThe long description of the collection provides a Resource Discovery user with detailed information about the collection by clicking on the “More” link from within a collection.

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Create Collection’s ContentsIn order to find and add items or search query to collections, go inside the collection by clicking icons. The right hand pane populates search in the Resource Discovery module:

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Create an Itemized Collection

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Linking Objects in Meditor

Objects can be linked to one or more itemized collections by choosing the Collections tab in Lower Pane of the Meditor screen.

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Create a Logical Collection

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Collection Management

Overview

Collection Creation

Publishing Collections

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Publishing Collection

Collections can be marked for publish/export in one of three ways by using the inline icon:

Publish this collection only – Regardless of place on the hierarchical chain. Publish this collection and all sub collections – Entire hierarchy will be exported/published. Suppress this collection – Specific collection will not be exported/published.

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Published Collections

All published collections will be represented

with the relevant icon, according to the

collection type and signified with the

embedded blue arrow inside:

- Published Itemized Collection.

- Published Logical Collection

- Published Node Collection.

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Run p_media_36 (Meditor) to update logical count of

collections. e.g. Query-based counts.dpcsh -f p_media_36 GEN01,D

Run p_media_35 (Meditor) to publish collection bundle to

the Web-based Resource Discovery.dpcsh -f p_media_35 GEN01,collection.xml,D

Collection.xml file and related thumbnails exported to

$dtle_root/coll_mng/ for publish.

Publishing Collection

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Publishing Collection

Collection.xml file and related thumbnails exported to

$dtle_root/coll_mng/ for publish.

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Collections in Resource Discovery

Description

Description

Collection hierarchy

Collection hierarchy

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Collections in Results View

The full record includes the information on the related collection(s) in the full view search results.

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