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Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer The EMu Experiences at the Natural History and American Indian Museums

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Page 1: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

Collections Information Systems at the Smithsonian

Ducky NguyenSpecial Assistant for Planning & Project Management

Office of the Chief Information Officer

The EMu Experiences at the Natural History and American Indian Museums

Page 2: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

2CIS at SmithsonianEMu Conference November 2012

Smithsonian on the National Mall

Page 3: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

3CIS at SmithsonianEMu Conference November 2012

Smithsonian Castle, built in 1846

Page 4: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

CIS at Smithsonian, EMu Conference November 2012

4

19 museums, galleries,

and research institutes

Page 5: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

5CIS at SmithsonianEMu Conference November 2012

166 years of questions and answers

Page 6: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

6CIS at SmithsonianEMu Conference November 2012

137 M specimens & artifacts

127 M

are in Natural History

2 M

libraries volumes

136 ft3 of archival material

7.9 M online

records

Smithsonianby thenumbers

Page 7: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

7CIS at Smithsonian, EMu Conference November 2012

Page 8: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

8CIS at SmithsonianEMu Conference November 2012

Page 9: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

9

1980’s-1990’s2000’s1960’s-1970’s

45 years of collections databasing

HEWComputer use in

collections management

SELGEMFirst collections

information system

CIS at SmithsonianEMu Conference November 2012

Page 10: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

10

1980’s-1990’s2000’s1960’s-1970’s

45 years of collections databasing

SI-NETSI

Network

www.si.edu

SELGEM

MISTICMove

System

NMAH CIS

(MIMSY)

ARTCIS(TMS)SIRIS

Library Catalog

INQUIRE(Second

CIS)

CIS at SmithsonianEMu Conference November 2012

Page 11: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

11

1980’s-1990’s2000’s1960’s-1970’s

45 years of collections databasing

SELGEM

NMNH RCIS

(EMu)

INQUIRE

NMAI CIS

(EMu)CONSRITS

Curatorial DB

PHOTO Archives

CIS at SmithsonianEMu Conference November 2012

Page 12: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

12

Present Future45 years of collections databasing

ARTCIS

NMAH CIS

SIRIS

NMAI CIS

NMNH RCIS

Collections Websites

Digitization Plan

Digital Asset Management

Plan

Smithsonian Collections

Search Center

Digital Asset Mgnt

System

Office of Research

Information Systems

CIS at SmithsonianEMu Conference November 2012

Page 13: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

13CIS at SmithsonianEMu Conference November 2012

National Museum of Natural History

Page 14: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

14CIS at Smithsonian, EMu Conference November 2012

Page 15: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

15CIS at SmithsonianEMu Conference November 2012

National Museum of the American

Indian

Page 16: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

16CIS at Smithsonian, EMu Conference November 2012

Page 17: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

17CIS at SmithsonianEMu Conference November 2012

Success and Failures

Page 18: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

18CIS at SmithsonianEMu Conference November 2012

It takes time!

Page 19: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

19CIS at SmithsonianEMu Conference November 2012

It takes lots of people working hard together.

Page 20: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

20CIS at SmithsonianEMu Conference November 2012

Top down support with people, money, time

Page 21: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

21CIS at SmithsonianEMu Conference November 2012

Documentation is the key

Page 22: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

22CIS at SmithsonianEMu Conference November 2012

Do things now and plan for the future

Page 23: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

23CIS at SmithsonianEMu Conference November 2012

Keep it simple

Too much!

Good for now

Page 24: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

24CIS at SmithsonianEMu Conference November 2012

Success Stories

Productivity

Page 25: Collections Information Systems at the Smithsonian Ducky Nguyen Special Assistant for Planning & Project Management Office of the Chief Information Officer

25CIS at SmithsonianEMu Conference November 2012

Credits and Other InfoContact:Ducky Nguyen, Special Assistant for Planning & Project Management, OCIOE-mail: [email protected]

Content Credit:• David Bridge (retired), NMAI and NMNH• Michelle Brown, NMNH• Beth Gamble, NMNH• Ann McMullen, NMAI• Thorny Staples, OCIO

Images Credit:• Google Images• Smithsonian Institution

Smithsonian Collections Online:NMAI Collections Website: http://nmai.si.edu/searchcollections/home.aspx NMNH Collections Website: http://collections.mnh.si.edu/search/ Smithsonian Collections Search Center: http://www.collections.si.edu/search/

mailto:[email protected]
http://nmai.si.edu/searchcollections/home.aspx
http://nmai.si.edu/searchcollections/home.aspx
http://collections.mnh.si.edu/search/
http://www.collections.si.edu/search/
http://www.collections.si.edu/search/

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