college application week & cfnc tools for counselors
TRANSCRIPT
College Application Week & CFNC
Tools for CounselorsNorth Carolina College Access Conference
March 5, 2010
Vanessa Barnes
Senior Counselor & College Access Coordinator, Greene County Schools
Julia Conrad
Associate Director, GEAR UP North Carolina/UNC General Administration
Coordinator, College Application Week
(919) 843-5875
Takeila Barnes Hall
CFNC Regional Representative
Katie Prosser McInerney
Campus Services Manager, CFNC
Nick Neptune
Carolina College Advising Corps, Anson & Union County Schools
CFNC Resource Center
Toll Free: 1-866-866-CFNC
Presenters
College Application Week • Background
• Materials
• 2009 Results
• Best Practices
CFNC Tools for Counselors• Electronic Transcripts
• High School Counselor Module (HSCM)
• College Redirection Module
• Usage Statistics
Q&A Panel Discussion
Overview
NC College Application Week – Background
• CAW is an event cosponsored by CFNC and CACRAO in an effort
to further expand statewide college access
• The goal of the program is to provide all seniors at participating high
schools across the state the opportunity to apply to college online
using CFNC.org
• Particular focus is placed on students who may be the first in their
family to attend college and those students who may not have
seriously considered applying to college
• What does an event look like?
• Why November?
NC College Application Week – Advisory Team
University of North Carolina General Administration / GEAR UP North Carolina
North Carolina State Education Assistance Authority (NCSEAA)
North Carolina Community College System (NCCCS)
North Carolina Independent Colleges and Universities (NCICU)
Carolinas Association of Collegiate Registrars and Admissions Officers (CACRAO)
NC Department of Public Instruction (DPI)
NC School Counselors Association (NCSCA)
CFNC Regional & Community Services Director
CFNC Training Manager
CFNC Internet & Technology Services Manager
NC Business Committee for Education (NCBCE)
NC Parent Teacher Association (NC PTA)
Carolina College Advising Corps (CCAC)
NC New Schools Project (NC NSP)
NC College Application Week – Timeline
2005 Started as a pilot program in one GEAR UP NC high school
2006 Pilot program with 15 GEAR UP NC high schools
2007 State-wide pilot program with 109 high schools through a selection process
2008 State-wide program, open to any NC high school with 293 schools registered
2009 State-wide program, open to any NC high school with 421 schools registered
NC College Application Week – Historical Data
0
10,000
20,000
30,000
40,000
50,000
60,000
2005 (Nov 14-18) 2006 (Nov 13-17) 2007 (Nov 12-16)* 2008 (Nov 10-14)* 2009 (Nov 16-20)
Total CFNC Admissions Applications Submitted during College Application Week, 2005-2009
NC College Application Week 2009 – Participation
Stokes
Guilford
Anson
Buncombe
Burke
Avery
Watauga
Surry
Wilkes
Rowan
Davie
Cabarrus
Stanly
Davidson
Moore
Caswell
Harnett
Nash
Martin
Yancy
Mitchell
Alexander
Cleveland
OrangeAlamance
Forsyth
Gates
Cherokee
Clay
Graham
Swain
Macon
Jackson Polk
McDowell
Rutherford
Caldwell
Ashe Alleghany
Yadkin
Iredell
Lincoln
Catawba
Gaston
Rockingham
Union
Richmond
ChathamRandolph
Lee
Hoke
Robeson
Person
Bladen
Wake
Columbus
Sampson
Pender
Johnston
Brunswick
Duplin
Onslow
Hanover
New
Franklin
Warren
Wilson
Wayne
Halifax
Edgecombe
Lenoir
Pitt
Jones
Northampton
Craven
Hertford
Beaufort
Pamlico
Carteret
Hyde
Tyrrell Dare
Greene
Bertie
Haywood
Transylvania
Henderson
MecklenburgMontgomery
Scotland
Durham
Granville
Vance
Cumberland
Chowan
Perquimans Pasquotank
Currituck
Washington
Camden
Madison
Asheville City
Mooresville Graded
Newton-Conover
Hickory
Kannapolis City
Thomasville City
Lexington City
Asheboro City Chapel Hill-Carrboro City Weldon City
Clinton City
Whiteville City
Roanoke Rapids City
Updated 11/16/09 3:00 PM
Mount Airy City
Elkin City
Participating Public School
District with all high schools
registered
Participating Public School
District with at least one
high school registered
NC College Application Week 2009 – Recruitment
• To participate, schools had to register on CFNC.org under the
agreement that they would:
-Make efforts to ensure every senior applied online to at least one college,
and
- Identify a site coordinator who is responsible for the planning and
implementation of the event.
NC College Application Week 2009 – Materials
Each Site Coordinator receives:
Training Resources
Site Coordinator Handbook
1 DVD with CAW training videos, CFNC tutorials, and the CAW TV commercial
Printed summary of CAW training videos
Student Handouts
Student Welcome Letter from Governor Perdue
Student Handbook
“I Applied! Now What?” handout
CFNC Paying for College Tips handout
CFNC Publications List handout
Materials
CAW pencils
CAW notepads
“I Applied” stickers
CFNC mouse pads
*All resources, handouts, and materials can be found on CFNC.org/CAW and CFNC.org/CAWseniors.
NC College Application Week 2009 – CFNC.org/CAW
NC College Application Week 2009 – CFNC.org/CAW
NC College Application Week 2009 – CFNC.org/CAW
NC College Application Week 2009 – CFNC.org/CAW
NC College Application Week 2009 – CFNC.org/CAW
NC College Application Week 2009 – CFNC.org/CAW
NC College Application Week 2009 – CFNC.org/CAWseniors
NC College Application Week 2009 – CFNC.org/CAWseniors
NC College Application Week 2009 – Application Fees & Fee
Waivers
1) Application Fee Waived for All NC students who Apply on CFNC.org during CAW
Barton College Johnson C. Smith University Peace College
Belmont Abbey College Lees-McRae College Pfeiffer University
Bennett College for Women Lenoir-Rhyne University Queens University of Charlotte
Brevard College Livingstone College St. Andrews Presbyterian College
Campbell University Louisburg College Saint Augustine’s College
Catawba College Mars Hill College Salem College
Chowan University Meredith College Shaw University
Gardner-Webb University Methodist University Warren Wilson College
Greensboro College Montreat College Wingate University
Guilford College N. C. Wesleyan College All North Carolina Community Colleges
2) All NC Colleges and Universities will Accept the College Board Fee Waiver* during CAW
Note: North Carolina A&T State University and Elizabeth City State University only accepts the College Board Fee
Waiver during CAW.
*College Board Fee Waivers: Counselors should have received “Request for Waiver of College Application Fee" forms as part of the SAT
Program fee-waiver materials shipped to you in the summer, and you can distribute these to your students as necessary. If you need to
request additional forms, call the Counselor Helpline at (888) SAT-HELP (888-728-4357). For more information on the College Board Fee
Waiver program, please visit: http://professionals.collegeboard.com/guidance/applications/fee-waivers.
NC College Application Week 2009 – Governor’s Support
• Governor Bev Perdue proclaimed November 16-20, 2009 “College Application Week” statewide
• Spoke with seniors at Grimsley High School in Greensboro to kick off CAW
• Drafted a letter to all participating seniors
NC College Application Week 2009 – Governor’s Visit
NC College Application Week 2009 – Governor’s Visit
NC College Application Week 2009 – Governor’s Visit
NC College Application Week 2009 – Governor’s Visit
NC College Application Week 2009 – Governor’s Visit
NC College Application Week 2009 – Results
• 421 high schools registered
• 116 school districts represented with at least on high school registered
• 75 school districts with all high schools registered
• Nearly 25,000 students submitted over 50,000 applications
• 58% of participating high schools have a free and reduced lunch population of 35% or higher
NC College Application Week 2009 – Best Practices
1) Publicize the Event
- Emails, Posters, Newspaper articles, Letter to parents
2) Solicit Parental Involvement
- Volunteers, Letters
3) Seek Volunteers
- CFNC, CACRAO, Community members
4) Organize the Technology
- Printers, Computers, Lab space
5) Entire School Involvement
- T-shirts, Trivia Contests, Faculty & Staff
6) Plan Ahead
- School activities, Student CFNC accounts, Student
Planners, NCWISE numbers, Fee Waivers (if needed)
NC College Application Week 2009 – Best Practices
CFNC Transcript System
• 440 NCWise high schools currently participating
• To see a full list, select “Transcripts” from the Online Applications tab:
http://www1.cfnc.org/ExternalScripts/My_CFNC/transcripts.asp
• All Wake county public schools added in October 2009
• Charlotte-Mecklenburg and Guilford County are currently exploring future participation
• 213,000 + electronic high school transcripts have been submitted since 2003
CFNC Transcript System
• 110 College & Universities participating on CFNC
• Colleges & Universities use authenticated web-based system (CFNC Control Center) to download eHSTs
• Format TS130 or PDF - (replica of standardized printed version) – receive as “official”
CFNC Transcript System - Benefits
• Current / final transcripts automatically sent through the system
• 2 ways to request:
1) Online Application Process
2) Transcript Manager
• Tracking for student (Transcript Manager) & HS counselor
(HSCM)
• 2-3 day turnaround time from request to delivery
• to students and 110 participating campuses
• Webinars Available
CFNC.org – “Register for CFNC Events”
CFNC Transcript System – Request
CFNC Student Planner
Transcript Manager can
be used to track
transcript activity
•Current
•Final
CFNC Transcript System – Student Tracking
• High School Counselor Module – Spring 2008– Created in response to Counselor requests
– Counselors can review CFNC application and transcript submissions
• As of January 11, 2010 – 740 HSCM Accounts have
been activated representing 364 schools
• Students must have a CFNC account and “opt-in” on
their High School Planner
HSCM– Overview
CFNC – HSCM Access
Official electronic
transcript
(sample) downloaded
by a college
• HSCM accounts have to be set up on a request
basis
Send an email to [email protected], subject line
“HSCM account”
Include the following information in email:
First & Last Name
Title
Grades Served
High School Name
High School Address (including county)
School phone #
Email Address
• Information packet will be emailed to you within 5
business days with step by step instructions
Requesting a HSCM
• Purpose: To assist students who have been denied admission from the institution of their choice and are seeking opportunities to pursue Higher Education in the fall.
• Goal: For every student in the College Redirection Pool to be contacted by at least one college or university.
• Participation History: In six years, over 4,000 students have participated in the College Redirection Pool.
• Dates Available: April 1 – August 31
• How to Register: Beginning April 1st, students can log into CFNC.org, select the College Redirection link on the home page and complete the registration form.
• What to expect: Students who participate will receive emails, packets of information, etc from campuses who have space available for the fall.
CFNC College Redirection Pool
Website Usage 2001 Through February 2009
CFNC Website
3,131,331million user accounts
1,748,763million online admission apps
220,594electronic high school transcripts
12,445visitors per day for average
11 minutes
Vanessa Barnes
Senior Counselor & College Access Coordinator, Greene County Schools
Julia Conrad
Associate Director, GEAR UP North Carolina/UNC General Administration
Coordinator, College Application Week
(919) 843-5875
Takeila Barnes Hall
CFNC Regional Representative
Katie Prosser McInerney
Campus Services Manager, CFNC
Nick Neptune
Carolina College Advising Corps, Anson & Union County Schools
CFNC Resource Center
Toll Free: 1-866-866-CFNC
Questions? Panel Discussion