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College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the United States and/or other countries.

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Page 1: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

College of Information Systems & Technology

© 2001 University of Phoenix.

University of Phoenix is a registered trademark of Apollo Group, Inc. in the United States and/or other countries.

Page 2: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

CMGT/410CMGT/410 Project Planning & Implementation Project Planning & Implementation

Week One: PM and the Organization Week Two: WBS and Scheduling

Week Three: Resources and Financing

Week Four: Project Control and Evaluation

Week Five: Critical Success Factors

Page 3: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Week OneWeek One

Project Life Cycle

Project Roles

Project Manager’s People Skills

Project Software

Page 4: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project Life CycleProject Life Cycle

• Concept

• Development

• Implementation

• Close-out

Page 5: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project RolesProject Roles

• Project manager's role

• Management's role

• Project team's role

Page 6: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project Manager’sProject Manager’s People Skills People Skills

• Active listening• Manage expectations• Resolve conflict• Overcome fears• Interview• Facilitate meetings• Motivate team members• Leadership

Page 7: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project SoftwareProject Software

• Small project software

• Enterprise project software

• The Plan vs. the software

• Microsoft Project

Page 8: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Week TwoWeek Two

Work Breakdown Structure (WBS)

WBS Task Identification

WBS Task Descriptions

WBS Task Precedence

Project Scheduling

Page 9: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Work Breakdown StructureWork Breakdown Structure

• Task Identification• Task Descriptions• Task Sequence• Task Numbering• Task Precedence• Task Rollup

Page 10: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

WBS Task IdentificationWBS Task Identification

• Top-down

• Bottom-up

• Analogy

• Guidelines

Page 11: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

WBS Task DescriptionsWBS Task Descriptions

• Verb noun (example: Interview users)

• Milestones (example: Complete analysis)

• Deliverables (example: Deliver requirements document)

• Subtasks

Page 12: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

WBS Task PrecedenceWBS Task Precedence

• Start to end• Start to start• End to start• End to end• Overlap• Gap

Page 13: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project SchedulingProject Scheduling

• Estimation of task duration– Stochastic– Deterministic– Modular– Benchmark

• Units of duration– Day is most common– Shorter than days only if critical– Rollup to longer periods than days

Page 14: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Week ThreeWeek Three

Project Management ChartsGantt ChartPERT ChartCritical Path

Project Triple ConstraintProject ResourcesProject Budgeting

Page 15: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project Management ChartsProject Management Charts

• Gantt

• PERT

• Critical Path Method (CPM)

Page 16: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Gantt ChartGantt ChartID Task Name Duration1 Special Event 680 hrs2 Pre-planning 560 hrs

3 Initial planning meetings 8 hrs

4 Determine budget 1 day

5 Invitation list 1 day

6 Selection 120 hrs

7 Theme 2 days

8 Date 3 days

9 Site 1 wk

10 Costumes 1 wk

11 Hire 168 hrs

12 Caterer 2 days

13 Entertainment 9 days

14 Keynote speaker 2 wks

15 Public relations 88 hrs

16 Alert community 2 wks

17 Press release 1 day

18 Rent Equipment 40 hrs

19 Rent tents 2 days

20 Rent audiovisual equipment2 days

21 Rent tables and chairs 1 day

22 Meet with Caterer 16 hrs

23 Menu selection 1 day

24 Drink selection 1 day

25 Hire Personnel 40 hrs

26 Bartenders 1 day

27 Security 2 days

0%

0%

0%

0%

0%

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11/30 12/7 12/14 12/21 12/28 1/4 1/11 1/18 1/25 2/1 2/8 2/15 2/22 3/1 3/8 3/15 3/22December January February March

Page 17: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

PERT ChartPERT Chart

Design

1 42.25 days

Fri 1/2/98 Tue 3/3/98 Determinebest 5 potentialarchitects

2 1 wk

Fri 1/2/98 Thu 1/8/98

Architect1

4 2 hrs

Fri 1/9/98 Fri 1/9/98

Architect2

5 2 hrs

Fri 1/9/98 Fri 1/9/98

Architect3

6 2 hrs

Fri 1/9/98 Fri 1/9/98

Interviewarchitects

3 1.25 days

Fri 1/9/98 Mon 1/12/98

Architect4

7 2 hrs

Fri 1/9/98 Fri 1/9/98

Page 18: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Critical PathCritical Path

ID

1

2

3

9

10

11

12

13

14

15

16

Richard

Richard

Architect

Richard[12%]

Architect

2/24

Telecom. Engineer[

Architect[5%]

15 18 21 24 27 30 2 5 8 11 14 17 20 23 26 29 1 4 7 10 13 16 19 22 25 28 3 6 9 12 15ember January February Marc

Page 19: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project Triple ConstraintProject Triple Constraint

• Resources

• Time

• Money

Page 20: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project ResourcesProject Resources

• Human

• Non-human

• Leveling

• Allocating

Page 21: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project BudgetingProject Budgeting

• Top-down

• Bottom-up

• Iterative

• Overburden

Page 22: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Week FourWeek Four

Project Control & Evaluation

Project Budget Management

Project Budget Analysis

Page 23: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project Control & EvaluationProject Control & Evaluation

• Project Tracking– Project Reporting– Change Control– Configuration Control

• Standards• Quality Assurance• Testing

Page 24: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project Budget ManagementProject Budget Management

• Baseline• Projected• Actual• Slack• Crashing• Subcontracting• Outsourcing

Page 25: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project Budget AnalysisProject Budget Analysis

• Cost/benefit analysis

• Break-even analysis

• Return on investment

Page 26: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Week FiveWeek Five

Project Critical Success Factors

End

Page 27: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

Project Critical Success Project Critical Success FactorsFactors

• Managing people• Dealing with politics• Managing risk• Managing a disaster• Subdividing large projects• Terminating a project

Page 28: College of Information Systems & Technology © 2001 University of Phoenix. University of Phoenix is a registered trademark of Apollo Group, Inc. in the

CMGT/410CMGT/410 Project Management Project Management

End