college of the north atlantic grand falls-windsor, nl · to grand falls- windsor campus. cooler –...

35 Carolina Avenue Stephenville, NL

A2N 3P8

www.cna.nl.ca/tenders

DATE OF INVITATION: 21 June 2012

TENDER NUMBER: 2012-43

Closing Time: 29 June 20122:00 P.M. Newfoundland Local Time Public Opening: 29 June 2012 2:05 P.M. Newfoundland Local Time

INVITATION TO TENDER

DIRECT INQUIRIES TO: Sharon Alexander Email: [email protected] Fax: 709-643-7971

SUBMITTED BY: (Company Name and Address)

PLEASE QUOTE PRICES FOB DESTINATION TO BE DELIVERED TO

College of the North Atlantic

Grand Falls-Windsor, NL

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1.

College of the North Atlantic invites Tenders for the Supply and Delivery of the following Medical Equipment to Grand Falls- Windsor Campus. Cooler – with Glass Panel Door Specifications must include the following:

‐ Approx dimensions 24 x 30 x 80 “ ‐ Approx weight 300lbs ‐ White ‐ Heavy Duty Left/ right hand opening door capability

(to be determined at award of tender) ‐ Dual pane glass door ‐ Door hold open feature ‐ On lockable casters ‐ Adjustable shelving height ‐ At least 4 shelves to be included ‐ Must have environmentally responsible refrigerant ‐ Must have electronic controls ‐ LED temperature display would be an asset ‐ Equipment must be approved for use in Canada and

meet appropriate standards ‐ Any pre-installation requirements must be fully

detailed ‐ Must include operators manuals and service manual ‐ The lab must be provided with all updates, product

alerts and recalls issued against the product or instrument Continued Page 2

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NAME OF OFFICIAL (Please Print) SIGNATURE: DATE:

TELEPHONE NUMBER: FAX NUMBER: DELIVERY DATE: PAGE 1 OF 26

The Bidder offers to sell and/or supply, upon the terms set out herein (and any on any enclosed sheets) the supplies/services listed above (and on any attached sheets) at the prices quoted.

IMPORTANT – TERMS AND CONDITIONS FOR PURCHASING ATTACHED & ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER. THIS DOCUMENT CANNOT BE ALTERED IN ANY MANNER.


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2.

Bid submission must also include the following: ‐ Exact dimensions and weight ‐ Electrical requirements ‐ Any pre-installation requirements must be fully

detailed ‐ Details on warranty ‐

Standard of Quality: Coldstream RSCP24GH or Equivalent.

Make & Model Quoted ___________________

Top-loading Portable Balance

Specifications must include the following: Featuring easy-to-use two-button operation

‐ a high-contrast LCD display, ‐ Weighing range 0 - 400g ‐ Readability 0.01g ‐ Linearity ± 0.01 ‐ Repeatability 0.01 g ‐ Tare range: 0 – 400 g To capacity by subtraction ‐ Stabilization time: 3 sec ‐ Digital calibration from keypad ‐ Pan size approx 4.7” ‐ Multiple Weighing Units – Including grams,

kilograms, pounds, ounces.

Continued Page 3

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‐ Easy to Clean – Removable stainless steel weighing

platform, sealed front panel and molded spill ring help keep the Scout Pro safe from spills

‐ Battery operation- batteries with auto shut-off feature for 40 hours of operation

‐ AC powerpack must be included for AC operation ‐ Must include operators manuals and service manual ‐ Equipment must be approved for use in Canada and

meet appropriate standards ‐ The lab must be provided with all updates, product

alerts and recalls issued against the product or instrument.

Bid submission must also include the following:

‐ Dimensions of all components ‐ Electrical requirements of each component ‐ Details on warranty ‐

Standard of Quality: Ohaus Scout® Pro Series Electronic Model SP402 Fisher Scientific P/N 01-921-11 or Equivalent. Make & Model Quoted ___________________






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3.

Dry Bath Heating Blocks for use in Blood Banking Specifications must include the following:

‐ Must be able to set and hold temperature at 37o C ± 0.5 o C

‐ Temperature range of 5 to 60 degrees Celsius ‐ Must have excellent heat transfer ‐ Must be easy to set and adjust temperature ‐ Tube size 10-13 mm x 100mm ‐ 40 wells ‐ Must be able to clean easily ‐ With efficient insulation for case to remain cool

when in operation ‐ 120V ‐ Approx dimensions 10” x 4” x 4” ‐ Calibrated to NIST standards ‐ Baked on enamel finish ‐ digital temperature control is preferred if available ‐ Must include operators and service manual ‐ Equipment must be approved for use in Canada and

meet appropriate standards


‐ Dimensions of all components ‐ Details on warranty

Standard of Quality: Krackeler Scientific P/N 50-DB12215E or Equivalent. Make & Model Quoted __________________

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4.

Blood Collection Chair and Cabinet Specifications for Chair must include the following:

‐ Black Fiberglass Blood Drawing Chair ‐ With reinforced seat ‐ For right or left hand use ‐ Adjustable, reversible armrest supports across front

of patient or angled on side ‐ Non slip rubber feet ‐ Welded steel frame and powder gray coating

Specifications for Cabinet must include the following:

‐ To match Blood collection chair above ‐ With easy to clean surfaces ‐ Cabinet with two drawers for storage ‐ Approx. measurement 15” x 21.5” x 31.5”


‐ Dimensions of all components ‐ Details on warranty

Standard of Quality: Fisher P/N 950P7760 or Equivalent (Chair) Standard of Quality: Fisher P/N 950P775B or . Equivalent (Cabinet) Make & Model Quoted __________________

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5. 6.

Stainless Steel Utility Cart Specifications must include the following:

Load capacity 550 lbs

Welded stainless-steel construction for easy sanitation

Three fixed, open shelves with2 inch wrap around guardrail

Push handle for easy maneuverability of cart

Leg bumpers to protect cart and doorways

Four 4 inch rubber-cushioned, swivel casters

Standard of Quality: Fisher P/N 11954751 or Equivalent. Make & Model Quoted ___________________

Heavy Duty Utility Cart Specifications must include the following:

‐ 500 lb capacity ‐ Size approx 39 x 18 x 33" LxWxH ‐ Resistant to acid/ alkali/ solvent spills ‐ Two (2) shelves recessed to prevent items from

falling, rounded corners. ‐ Two (2) swivel casters to permit easy movement.

Standard of Quality: Rubbermaid 4500-88 or Equivalent. Make & Model Quoted __________________

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7. 8.

Freezer Chest type, household Specifications must include the following:

‐ White ‐ Approx 3.6 cubic feet ‐ Must have environmentally responsible refrigerant ‐ Must have adjustable cold temperature control ‐ Approx dimensions 24x24x32” ‐ Manual Defrost ‐ Equipment must be approved for use in Canada and

meet appropriate standards ‐ Must include operators manuals


‐ Exact dimensions and weight ‐ Details on warranty


Safety Gloves Specifications must include the following:

‐ stainless steel mesh ‐ cut resistant

- for use in pathology - 3.5" mesh cuffs - with 2 rubberband straps - size Large - 2 gloves per pair Standard of Quality: Fisher # 19-069-891 or Equivalent.

1 1 Pair

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9.

Glucose Point of Care Meter Specifications must include the following:

‐ Wireless hospital grade blood glucose meter ‐ A user friendly, light weight, hand-held system ‐ To provide fast results in approx. 5 seconds or less ‐ Requires a small volume of blood approx. 0.6

microliters or less. ‐ Able to detect insufficient blood volume ‐ With a touch screen. ‐ Features a rechargeable battery ‐ With a memory that can hold at least 2000 results or

more ‐ With the capability to be interfaced to a computer

and bar code scanner.

‐ With the capability to be password protected. ‐ Must have capability for two levels of controls and

the ability to store the data. ‐ Instrument must have the ability to flag out of range

results. ‐ Must include accessory kit, base unit, meter and

small supply of strips and controls. ‐ Must include operators manuals and service manual ‐ Equipment must be approved for use in Canada and

meet appropriate standards Continued Page 9

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-The lab must be provided with all updates, product alerts and recalls issued against the product or instrument Bid submission must also include the following:

‐ Exact dimensions ‐ Electrical Requirements. ‐ Details on warranty

Standard of Quality: Accu-Chek Inform II or Equivalent.

Make & Model Quoted __________________

Histology Manual Staining System Specifications must include the following:

12 position rack with 8 white and 4 green solvent resistant 250 mL wells with covers (P/N – SS-WLG & SS-WLW) with a 24 position slide carrier (P/N SS-SRG-24)

See-through lexan cover

Includes a digital timer and label strips

Dimensions 6”D x 28” W x 6” H

Standard of Quality: SHUR/Stain Manual Stain Rack, Triangle Biomedical Sciences P/N SS-12L, Fisher P/N 22-048-003 or Equivalent. Make & Model Quoted ___________________

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11.

Hotplates/Stirrers Specifications must include the following:

Heating range 5 ̊ - 550 ̊ C

Digital temperature display adjustable in 5 ̊increments and indicates when set temperature is reached

Bright LED power on and hot top icon 5" x 7" Pyroceram top Built-in support rod mount for temperature probe Separate temperature and speed displays Stirring range approx. 60 - 1100 rpm Electrical 120V, 60 Hz Must include operators manuals and service manual Equipment must be approved for use in Canada and

meet appropriate standards The lab must be provided with all updates, product

alerts and recalls issued against the product or instrument

Bid submission must also include the following ‐ Dimensions ‐ Electrical requirements ‐ Details on warranty

Standard of Quality: Corning Digital Stirring Hotplate Model # PC - 420 or Equivalent Make & Model Quoted ___________________

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12.

Instrument Repair Kit, Professional Lab Tool Kit with 46 tools in carry case. Specifications must include the following:

‐ Carry case ‐ Operating instructions for electronic tools ‐ 7 Hollow-shaft Nut Drivers: Socket sizes of 3/16,

1/4, 5/16, 11/32, 3/8, 7/16, and 1/2 in. ‐ 18 Screwdrivers: 1/8 in. slotted, #0 Phillips, 1/4 in.

slotted stubby, #1 Phillips, #1 Phillips stubby, #2 Phillips, #2 Phillips, 1/4 in. Bull Drive, #2 Phillips, cushion grip, #1 square recess, #2 square recess, 5/32 in. clutch head Frearson, Reversible 3/16 in. slotted x #1 Phillips, Reversible 1/4 in. slotted x #2 Phillips, 1/8 in. slotted tip, screw holding, 3/16 in. slotted tip, screw holding, 1/4 in. slotted tip, screw holding, Phillips tip, screw holding,

‐ 2 Wrenches: 6 in. adjustable, 3/8 x 7/16 in. ratcheting box

‐ 7 Pliers: 5 in. diagonal, 61/2 in. adjustable, 6 in. diagonal, 4 in. electronic chain nose, 6 in. needle nose, 6 in. long nose, 4 in. electronic diagonal,

‐ Electronic Tools and Testers: Adjustable wire stripper and cutter, Crimping tool with bolt slicer, Continuity tester with wire lead and clip, 100-500 volt twin lead tester, 6/24 volt tester

‐ Problem-solving Tools: Folding hex key wrench set, Slotted-tip offset screwdriver, Phillips-tip offset screwdriver, 3-in-1 tapping tool, Spring tool, External snap-ring pliers, Magnetic screwdriver

Bid submission must also include the following: ‐ complete list of content ‐ Warranty details

Standard of Quality: Fisher Scientific P/N 15-230 or Equivalent.

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13. 14.

9-unit Hematology Lab Counter Specifications must include the following:

‐ Must be a 9- unit counter (8 keys plus total) ‐ Must count up to 999 ‐ With automatic calculations, including percentages ‐ Bell rings during use at increments of 100 ‐ Two (2) reset knob ( one at each side) ‐ Must have removable tab for identification

Standard of Quality: Tip Industries P/N 42409C , Fisher Scientific # 02-670-14 or Equivalent. Make & Model Quoted ___________________

Microcinerator Specifications must include the following:

‐ To sterilize Microbiology loops through infrared heat.

‐ Unit must reach optimum sterilization temperature of 815 ̊ C in 5 – 7 seconds

‐ Weighted base for stability ‐ Base provides storage for six needle holders or more ‐ Electrical requirements 120V ‐ Must include operators manuals and service manual ‐ Equipment must be approved for use in Canada and


alerts and recalls issued against the product or instrument. Continued to Page 13

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15.


Standard of Quality: Bacti-Cinerator IV Sterilizer, Fisher Scientific P/N 02-544-157 or Equivalent. Make & Model Quoted __________________

Paraffin Dispenser Specifications must include the following:

‐ 5 Liter capacity ‐ With heated non-drip spigot tap ‐ Stainless steel outer casing ‐ Reservoir filter screen ‐ Temperature 40 to 75°C ±2°C ‐ 100-120 V 50/60Hz ‐ Approx dimensions (O.D. x H): 8” x 16” ‐ Must include operators manuals and service manual ‐ Equipment must be approved for use in Canada and


alerts and recalls issued against the products or instrument.

‐ Warranty details must be included with bid submission.

Standard of Quality: Thermo Fisher Scientific P/N 31-200-69 or Equivalent.

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16.

17.

Pathology Dissection Kit Set of 34 instruments ( including forceps, hemostats, bone shears, scissors, bone mallet, chisel etc) in a carry case. Standard of Quality: Fisher # 28-615-84 or Equivalent. PH Meter Specifications must include the following:

‐ Simultaneous display of temperature and Ph ‐ Temperature measurement from 0.0 degree C to 50.0

degrees C ‐ Range -1.00 to + 15.00 pH ‐ Resolution 0.01 pH ‐ Relative Accuracy +/- 0.01 pH ‐ Calibration up to three (3) points ‐ Temperature mode Range 0.0 to 50.0 degrees C ‐ Temperature Compensation 0.00 to 50.0 degrees C ‐ Equipment must be approved for use in Canada and

meet appropriate standards ‐ Must include Operators Manuals

‐ Warranty details must be included with bid submission.

Standard of Quality: Oakton waterproof Big display pH tester 30 P/N WD3563490, Fisher Scientific P/N 13-200-270 or Equivalent. Make & Model Quoted ___________________

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18.

Pipetter, Repeator-type

Specifications must include the following:

‐ Dispensing range of 1.0 to 10mL ‐ Performs up to 100 from a single aspiration of

sample. ‐ Accuracy to ±0.3%; ‐ Precision to ≤0.25% ‐ Unit automatically recognizes the size tip in use and

displays volume selection on the digital LCD ‐ Tip mounting is quick and easy; removal is by an

ejector button. ‐ Option of sterile and non-sterile pipet tips ‐ Designed for smooth operation and user comfort ‐ Must include operation manual ‐ Warranty details must be included with bid

submission.

Standard of Quality: Eppendorf Repeater Plus Pipetter, Fisher Scientific p/n 21-380-9 or Equivalent.

Make & Model Quoted __________________

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19.

Pippettor, Syringe Semi-automatic, self-filling, 1-10 ml. Specifications must include the following:

‐ Self-refilling automatic syringe with spring-loaded plunger with a single reservoir

‐ With corrosion resistant stainless steel plungers ‐ With a pistol grip handle ‐ With a detachable valve system with corrosion-proof

springs and stainless steel check-valve balls ‐ Must have a repetitive accuracy of +/- 1% ‐ With a replaceable glass barrel ‐ Autoclavable ‐ With at least one year manufacturer’s warranty ‐ Supplies to include the following: silicone feed

tubing, sinker, PVC protection sleeve, aspiration, vent and dosing cannulas, set of spare valves and operating instructions.

Standard of Quality: VWR # 53500-318 or Equivalent. Make & Model Quoted ___________________

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20.

Clinical Refractometer Specifications must include the following:

‐ To measure serum protein, urine specific gravity and refractive index in one instrument

‐ To provide precise and accurate readings ‐ Unit must be rugged and made of high impact plastic

and must be corrosion resistant ‐ It must have a large easy to read display screed and a

shaded rubber eye guard ‐ Accuracy +/- 0.001 – urine specific gravity ‐ Resolution 0.001 ‐ Accuracy +/- 0.001 – refractive index ‐ Range 1.000 to 1.050 for urine specific gravity ‐ Range 1.333 to 1.356 for refractive index ‐ Must include Operators Manuals ‐ Warranty details must be included with bid

submission.

Standard of Quality: Cole Parmer P/N R-02942-05 or Equivalent.


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21.

Frost - free, Top-mount, White, Household type Refrigerator. Specifications must include the following:

‐ White ‐ Approx 18.8 cubic feet ‐ Adjustable shelving height ‐ 4 shelves to be included in fridge ‐ Top mount freezer unit to include 1 full width shelf ‐ Must have environmentally responsible refrigerant ‐ Must have separate temperature control for fridge

and freezer area. ‐ Equipment must be approved for use in Canada and

meet appropriate standards ‐ Must include Operators Manuals

Bid submission must also include the following

‐ Dimensions ‐ Electrical requirements ‐ Details on warranty


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22. 23.

Slide Storage Cabinet, 500 unit Specifications must include the following:

‐ Solid wood ‐ Approx size 8 1/2″W x 13″D x 11″H ‐ Stackable ‐ Includes 25 numbered aluminum trays each

holding twenty 1″ x 3″ slides ‐ Stores 500 slides singly, or 1,000 slides

with two slides per compartment Make & Model Quoted ___________________

Slide Warmer Specifications must include the following:

‐ Holds up to 56 slides ‐ Teflon coated surface ‐ Corrosive resistant ‐ See-through cover ‐ Controls, thermometer on front panel ‐ Temp range 40-45 deg C ‐ 115 V

Standard of Quality: Fisher # 12-594 or Equivalent. Make & Model Quoted ___________________

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24.

Stereoscope, Digital Specifications must include the following:

‐ Camera: 3.0 mega pixel camera or better ‐ Approx dimensions 12 1/2" H with 9" L x 8 1/2" W

base ‐ Inclined binocular head ‐ Paired 10X widefield eyepieces, interpupillary

adjustment in both, and diopter controls in one ‐ Dual magnification: 1X and 3X objectives housed in

90° rotating turret for 10X and 30X magnification ‐ Coarse focus control with slip clutch ‐ Two removable stage plates with clips: frosted and

reversible black/white, 3" dia. each ‐ Built-in 10 W tungsten for transmitted illumination,

10 W halogen for reflected illumination. ‐ Three-way in-base illumination control to select

reflected light, transmitted light, or both ‐ High resolution video camera housed in the

microscope chassis ‐ One power supply runs both the microscope and the

camera. ‐ To included image editing software ‐ Captures images in JPG, TIFF, MIG and BMP

formats, and movies in AVI format. ‐ Connect to a computer via a USB port. ‐ Comes with all connecting cables. ‐ 100–120 VAC ‐ Power cord. ‐ Compatible with Windows

Continued Page 21

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25.

‐ Must include operators manuals and service manual

‐ Equipment must be approved for use in Canada and meet appropriate standards

Bid submission must also include the following

‐ Dimensions ‐ Electrical requirements ‐ Details on warranty

Standard of Quality: Boreal P/N 24V0512 or Equivalent.


Stools, Laboratory Specifications must include the following:

‐ Height adjustment: 17-22" ‐ Seat: Ergonomically contoured approx 19”w x 18”d

x 3” h. Back: Lumbar back support 16” w x 12” h back panel adjusts four-ways: up, down, forward & back.

‐ Adjustment system: Ergonomic adjustment system allows you to adjust the back & pneumatic height from a seated position.

‐ Base: Durable 5-leg base. ‐ Casters- Soft Floor Casters (standard) are best for

soft floors (carpet, linoleum, rugs). ‐ Vinyl: commercial grade vinyl,

antimicrobial/antibacterial protected ‐ Weight capacity: 300 lbs ‐ Standard color selection, color will be advised upon

award.

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26. 27.

Stools, Laboratory Specifications must include the following:

‐ Height adjustment: 21- 31” ‐ Seat: Ergonomically contoured approx 19”w x 18”d

x 3” h. Back: Lumbar back support 16” w x 12” h back panel adjusts four-ways: up, down, forward & back.

‐ Adjustment system: Ergonomic adjustment system allows you to adjust the back & pneumatic height from a seated position.



antimicrobial/antibacterial protected. ‐ Weight capacity: 300 lbs ‐ Standard color selection, color will be advised upon

award. Stools, Laboratory Specifications must include the following:

‐ Height adjustment: 21-31" with arm rests ‐ Seat: Ergonomically contoured approx 19”w x 18”d

x 3” h. ‐ Back: Lumbar back support 16” w x 12” h back

panel adjusts four-ways: up, down, forward & back Adjustment system: Ergonomic adjustment system allows you to adjust the back & pneumatic height from a seated position.



antimicrobial/antibacterial protected ‐ Weight capacity: 300 lbs ‐ Standard color selection, color will be advised upon

award.

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28.

Urinalysis Analyzer Specifications must include the following:

‐ Touch screen operation with alphanumeric input and password protection

Screen displays complete patient results Strip error indicator Memory storage of 200 or more patient test results Capable of interface with LIS or PC systems Combatable with Multistix® 10SG urinalysis strips With automatic self-calibration Capable of semi-quantitative analysis of common

urine constituents including but not limited to albumin, bilirubin, blood, creatinine, glucose, ketone, leukocytes, nitrite, pH, protein, specific gravity and urobilinogen.

Capable of urinary beta HCG detection 110V power operation or battery operated Must have an internal printer capable of printing

results Must include power cords, printer cartridge, six(6)

rolls of paper operator’s manual and service manual Equipment must be approved for use in Canada and

meet appropriate standards The lab must be provided with all updates, product

alerts and recalls issued against the product or instrument.


Standard of Quality: Clintek® Status Urinalysis Analyzer or equivalent. Make & Model Quoted ___________________

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29.

30.

Venipuncture Training Arm Specifications must include the following: Veins are accessible at the antecubital fossa, along the forearm and at the back of the hand. Veins and skin must be replaceable. To include skin, blood donor set, infusion set, syringes and needles, artificial blood, teaching guide and hard carrying case. Standard of Quality: Life/Form Adult Venipuncture and Injection Arm, Nasco P/N LF00698U or equivalent. Make & Model Quoted ___________________

Venipuncture Training Hands Specifications must include the following: A realistic hand that includes injectable metacarpal, digital, and thumb veins, With soft, flexible fingers. The skin rolls as you palpate the veins. Veins and skin must be replaceable Includes a storage box, with simulated blood, 2 IV bags, butterfly set, 3 cc syringe and 22 gauge needle. Standard of Quality: Life/form Advanced IV Hand Nasco P/N LF01139U or equivalent. Make & Model Quoted ___________________

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31.

Waterbath Specifications must include the following:

‐ Front panel controls ‐ 10 L capacity ‐ Temperature range ambient to 100̊ C ‐ Electrical requirements 120 V, 50/60 Hz ‐ With Acrylic Gable Cover ‐ Single chamber ‐ Seamless Stainless-Steel reservoir with rounded

corners ‐ Must include all cords and manuals. ‐ Equipment must be approved for use in Canada and

meet appropriate standards.

‐ The lab must be provided with all updates, product alerts and recalls issued against the product or instrument.

Bid submission must also include the following: ‐ Dimensions ‐ Electrical requirements ‐ Details on warranty

Standard of Quality: Isotemp 210 digital-control Water Bath, Fisher Scientific P/N 15-462-10Q or Equivalent Make & Model Quoted ___________________

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Warranty: Bidder must provide details on warranty with tender submission. Compliance: Bidder must provide detailed specifications to show item(s) offered are compliant with tender specifications. Specifications must be submitted with bids or they may be rejected. Delivery: Bidders to provide best delivery date with tender submission. This Tender consists of: Invitation To Tender Form 26 PagesTerms and Conditions for Purchasing 3 Pages





TERMS AND CONDITIONS FOR PURCHASING

COLLEGE OF THE NORTH ATLANTIC

General 1. Inquiries before tendering should be directed in writing to the official whose name is shown in the appropriate box on the tender form and firms should quote the tender number on any correspondence. In the case where a tender envelope has been sent to the bidder, do not use the tender envelope for inquiries because tender envelopes are not opened before tender closing time. All requests for tender award prices should be in writing and sent to the purchasing department. 2. Tenders by fax will be accepted, however the College will not be held responsible for errors or omissions in fax transmissions. Tenders may be sent by facsimile, using the official tender forms, to 709-643-7971. Tender documents submitted by facsimile must be received “in full” at the College of the North Atlantic, Purchasing Department, by the specified closing time. Documents in transmission after the closing time will be considered late tenders. All responses must be received before the exact closing time and date indicated. Responses received after that time will not be considered. 3. In the case where tender envelopes are used, tenders must be submitted on the official tender form in sealed envelopes, showing the closing time and tender number and delivered before the closing time to: SUBMIT TO:

Purchasing Department 35 Carolina Avenue Stephenville, Newfoundland Canada, A2N 3P8 Telephone: 709-643- 7853 Facsimile: 709-643-7971

4. Please ensure that your firm’s name, address, tender number and the closing date appears on the outside of the tender envelope. 5. The firm’s name must appear on the tender and the forms provided must be completed in their entirety. Failure to submit a tender on the provided forms and/or failure to comply with all the terms and conditions will result in disqualification of the bid. 6. Any tender may be accepted or rejected in whole or in part. The lowest or any tender will not necessarily be accepted. 7. Prices include customs and brokerage fees, packing, shipping, cartage, loading and off-loading charges, unless otherwise specified in the tender. 8. It is understood that the tender offer will remain open for acceptance by the College for a period of not less than 30 days from the closing date of tender, unless otherwise indicated herein. 9. Firms must satisfy themselves that the item on which they are tendering is available for delivery on the date they specify on the tender, as such a quotation is legal and binding. 10. Unless otherwise stated herein, all prices quoted shall be regarded as net, unless a cash discount is specified, taxes extra. 11. In case of error in the extension of prices, the unit price will govern.

Terms and Conditions for Purchasing Page 2 College of the North Atlantic 12. If required, the bidder will enter into a formal contract containing such items and conditions (not inconsistent with the terms and conditions of this tender) as may be required. Unless and until such a formal contract is entered into, this tender and any acceptance of tender shall together be the complete and only contract. 13. If applicable, items must be C.S.A. approved. The College may also take into account any approvals or recommendations provided by neutral, independent third parties as to energy efficiency or environmentally friendly products. 14. Bidders shall provide brochures, descriptive literature or specifications for such items as furniture, equipment, etc. Failure to provide such literature or specifications sufficient to show that tender specifications have been met shall result in the disqualification of the bid. Equipment, furniture, etc. must be new unless otherwise specified in the tender. 15. Acquisition made as a result of this tender will be governed by the laws of the Province of Newfoundland and Labrador. 16. Bidders must ensure that you have read and understand all requirements articulated on this document -the invitation to tender and any other documentation provided. Failure to meet all requirements will result in the disqualification of your bid. 17. Any bidder wishing to clarify any aspect of a tender or express concern over specifications or basis of evaluation must make a written submission. Only written submissions will be answered and such answers will be in writing and will be provided to any bidder who receives tender documents. Submissions must be received 48 hours prior to the tender closing date. 18. College of the North Atlantic reserves the right to modify the terms of a tender document at any time prior to closing, at its sole discretion. When these changes occur within five business days of the closing date, the closing date may be extended to allow for a suitable bid preparation. 19. Amendments: College of the North Atlantic will not consider or issue amendments, corrections or extensions of a tender 24 hours before the noted tender closing time. Any amendment issued forms a part of the tender document and must be acknowledged by bidders with tender submission or the bid will be rejected. 20. Or equivalent: Bidders must provide detailed specifications on all furniture, equipment, etc, offered in order to determine equivalency in those circumstances where bidders are not supplying the specific unit described. College of the North Atlantic shall be the sole judge as to the suitability of the equipment and/or services to be purchased. Whenever reference to a specific brand name is made in a tender/proposal, it is illustrative and to be construed as a specification which describes a component that has been tested or evaluated by College of the North Atlantic as best meeting the specific operational, design, performance, maintenance, quality or reliability standards and requirements of College of the North Atlantic, thereby incorporating the requirements by reference within the specification. An equivalent (or equal) may be offered by bidders, subject to testing and evaluation at the option of College of the North Atlantic prior to award of bid. College of the North Atlantic reserves the sole right to reject a substituted component that will not fulfill requirements. It shall be the sole responsibility of bidders to provide at the bidder’s expense any product information, test data and other information or documents College of the North Atlantic may require to fully evaluate or demonstrate the acceptability of the offered substitute. Where appropriate,

independent testing or evaluation, including destructive testing at qualified test facilities at bidder’s expense, may be required as a condition of acceptance. Terms and Conditions for Purchasing Page 3 College of the North Atlantic 21. Where dimensions are shown, suppliers are advised that they are for descriptive purposes only. Variations will be accepted provided the product is suitable for the intended use. 22. Payment Terms: 30 Days net 23. Quantities: College of the North Atlantic reserves the right to make purchases of additional quantities providing prices, terms and conditions remain the same as provided in the original tender documents. 24. College of the North Atlantic reserves the right to reject bids received from bidders who cannot show a reasonable acquaintance with and do not possess proper qualifications for the preparation and proper performance of the class of work involved. Evidence of such competence must be furnished by the bidder if requested to do so prior to the acceptance of the bid and execution of the contract documents. 25. Unless otherwise specified in the tender document, evaluation will be made on the mandatory requirements only and no weight or value will be given to added values. 26. Bidders may only submit one (1) bid per line item. Multiple bids per line item may be rejected. Bidders with multiple options on items may submit multiple tender documents. (For each alternate bid, a complete separate tender document must be submitted) 27. Bidders who are currently in a legal dispute with the College about the provision of wares or services substantially similar to those being sought under this tender are disqualified from bidding. 28. Bidders please note: The College is a public body and is subject to the Provisions of the Access to Information and Protection of Privacy Act S.N.L. 2002, c. a-1.1 (ATIPPA). Any information supplied to and held by the college may be subject to requests from the public made under ATIPPA for access to this information. You will be notified of any such request and will be given the opportunity to make representations on the request. The College will not be responsible for any legal costs incurred by you in making such representations and will not make any such representations on your behalf. 29. Holdbacks: College of the North Atlantic reserves the right to withhold payment of 10% of the overall tender value until all conditions of the tender are met to the satisfaction of the College. These holdback funds will also serve as security for the remedy of any breach of the tender.

30. Liquidated damages applicable to heavy equipment only: Heavy Equipment shall be delivered to the location specified in the tender within 120 days of issuance of the purchase order by the College. Should the successful bidder fail to deliver the heavy equipment as required within this 120-day timeframe, the successful bidder will pay to the College, as liquidated damages and not as a penalty, an amount equal to the total per-day rental cost of equivalent heavy equipment to that specified in the tender, calculated from the 121st day after issuance of the purchase order by the College until the date of actual delivery.

Revised February 2012