combined exmc decision list 2004 - 2018 - shanghai · web view8.8 report from working group exmc...

INTERNATIONAL ELECTROTECHNICAL COMMISSION SYSTEM FOR CERTIFICATION TO STANDARDS RELATING TO EQUIPMENT FOR USE IN EXPLOSIVE ATMOSPHERES (IECEx SYSTEM)

Title: Combined ExMC Meeting Decision Lists: 2004 – 2018

Posted: IECEx Website – ExMC Meeting Decisions, October 2018

INTRODUCTION

This document contains the copied ExMC Meeting Decisions, commencing from 2004 to the most current year, 2018 ExMC Meeting Decisions. This compilation of ExMC Meeting Decisions was pulled into this one document at the request of ExMC members as raised during the 2018 IECEx Cannes Meetings. The compiled Decision Lists can now be easily searched using available search features in MS Word.

All future year ExMC Meeting Decision Lists will be added to this document and posted on the IECEx Website.

Chris Agius

IECEx Secretariat

Address:Level 33, Australia Square264 George StreetSydney NSW 2000Australia

Contact Details:Tel: +61 2 46 28 4690Fax: +61 2 46 27 5285e-mail: [email protected]://www.iecex.com

http://www.iecex.com/

The Twentieth Meeting of the ExMCheld in Cannes, France on20th and 21st September 2018

ExMC/1436/DL

List of Confirmed Decisions

This documents contains the list of Confirmed Decisions as recorded during the 2018 meeting of the IECEx Management Committee, ExMC, held in Cannes, France on 20th and 21st September 2018.

In noting that for the 2018 ExMC meeting, each Decision taken was displayed and agreed by the meeting, prior to considering the next agenda item, therefore the decisions as recorded in this document are listed as Confirmed Decisions.

Members are requested to note these confirmed decisions and the actions arising for these.

A formal set of minutes will be issued in due course seeking confirmation by the membership.

In noting these confirmed Decisions, we wish to thank all Members and Delegates for a most productive meeting and a special note of thanks to the FR National Committee of IECEx for their excellent hosting.

Visiting address:

IECEx Secretariat

Level 33, Australia Square264 George StreetSydney NSW 2000Australia

Contact Details:

Tel: +61 2 4628 4690

Fax: +61 2 4627 5285

E-mail: [email protected]

http://www.iecex.com


MEETING CHAIR: Dr Thorsten Arnhold, Stahl (Germany), Chair IECEx

Confirmed Decision List

1 OPENING AND WELCOME – Meeting commenced at 9.00am Thursday

20th September 2018.

1.1 Introduction and Address by IECEx Chair – Dr Arnhold

No Decision recorded

1.2 Address by the IEC Vice President - Mr Shawn Paulsen

Decision 2018/01

The meeting appreciated an address from the IEC Vice President, Mr Shawn Paulsen and noted our thanks for his attendance and support of the IECEx System.

2 APPROVAL OF THE AGENDA

Decision 2018/02

The meeting approved the draft agenda circulated as ExMC/1377B/DA with the following additions as Green Papers for:

- Agenda Item 4.1 regarding ExMC/1435/CD

- Agenda Item 7.3 regarding ExMC/1434/CD

- Agenda Item 8.2.3 regarding ExMC(Cannes_DE)02

- Agenda Item 8.7 regarding ExMC(Cannes/ExMC WG5 Convenor)03

and also agreed that the following changes of order:

- Agenda Item 11.1 ExPCC Report

- Agenda Item 12.2.1 OIML Report

be discussed on Day #1

3 MINUTES OF THE LAST ExMC MEETING

3.1 Confirmed Minutes of the last meeting held in Washington DC, September 2017.

Decision 2018/03

The meeting noted the confirmed minutes of the 2018 ExMC meeting in Washington DC, USA as circulated as ExMC/1330A/RM and confirmed by correspondence.

3.2 Matters arising from these minutes

3.2.1 Report on Actions arising from the 2017 ExMC Meeting

Decision 2017/04

The Meeting accepted a report from the Secretariat on the actions arising from the 2017 Meeting in Washington as circulated as ExMC/1418/R and revised the following Actions:

ExMC/1418/R Item #

Action Actioner

8 Revise report to show that this item is NOT completed Secretariat

48 IECEx OD 207 to be reviewed with respect to clarifying implementation period provisions & requirements (refer ExMC/1330A/RM, Item 14.1)

Secretariat

58 Secretariat to revisit this and note as ongoing (not fully complete)

Secretariat

4 OVERVIEW OF IECEx SYSTEM ACTIVITIES

4.1 Annual Report Card

Decision 2018/05

The Meeting accepted the Secretariat’s report (circulated as ExMC/1386/R) containing an overview of the IECEx System activities acknowledging the continued and sustained year-by-year growth of the IECEx System. This report included updates to the IECEx Website and the IECEx On-Line Certificate System and the status of the IECEx Mid Term Surveillance according to OD 003-2.

The Meeting also requested the following:

ExMC/1386/R Item #

Action

n/a Future Report Cards to include additional information about the results of Secretariat audits of 03 and 05 Scheme Certificates

n/a Investigate the provision of facilities to enable ExCBs to delete unwanted Draft Certificates & Reports

Decision 2018/06

The Meeting considered the proposal from China in ExMC/1435/CD and, in view of general support it was agreed that the matter be referred to the IECEx Executive for reporting at the 2019 ExMC Meeting.

5 REPORT ON IEC CAB (Conformity Assessment Board) MATTERSDecision 2018/07

The meeting appreciated an address from the IEC Vice-President and CAB Chair, Mr Shawn Paulsen and noted our thanks for his ongoing support of the IECEx System.

5.1 Review of Conformity Assessment Board (CAB) Decisions from CAB Meetings since the 2017 ExMC Meeting

Decision 2018/08

The meeting accepted the Chairman’s summary report on IEC CAB Decisions since the 2017 ExMC meeting (with reference to CAB/1699/DL and CAB/1759/DL).

5.2 Specific CAB Matters for noting by ExMC

5.2.1 Noting of Specific Decisions, relating to IECEx from CAB Vladivostok 2017 Meeting (CAB/1699A/DL)

Decision 2018/09

The Meeting accepted the Chairman’s summary report on IEC CAB Decisions from the 2017 Vladivostok meeting (Reference is CAB/1699A/DL).

The Meeting also requested the following:

Item # Action

1. CAB Documents relating to CASCO work to be circulated to IECEx System members as a means of facilitating early input to the development and revision of ISO/IEC 17000 series publications.

5.2.2 Noting of Specific Decisions, relating to IECEx from CAB Geneva 2018 Meeting (CAB/1759/DL)

Decision 2018/10

The Meeting accepted the Chairman’s summary report on IEC CAB Decisions from the 2018 Geneva meeting. (Reference is CAB/1759/DL).

5.3 IEC Conformity Assessment System’s Harmonised Basic Rules

Decision 2018/11

The Meeting noted that from 1 January 2018 all four IEC Conformity Assessment Systems, IECEE, IECEx, IECQ, IECRE are now operating according to the new IEC CA 01 – Harmonised Basic Rules and received a report from the Secretariat regarding current work within CAB and any other matters relating to the Harmonised Basic Rules.

5.4 Cyber Security

Decision 2018/12

The Meeting accepted the report provided by Mr Amos (as circulated as ExMC/1400/R) and also noted CAB/1737/R as a report from CAB WG17, Cyber Security.

It was agreed that the IECEx Cyber Security Study Group continue to monitor the work of the IECEE CTF WG (now redesignated as IECEE CMC WG31) and take no decisions regarding IECEx Certification with respect to cyber security matters at this point in time.

The meeting also noted the advice from the USNC on their work on this matter.

5.5 Any other CAB Matters


6 IECEx MEMBERSHIP6.1 Current Membership

Decision 2018/13

The Meeting noted and accepted the current IECEx System membership as listed at http://iecex.com/information/countries/

6.2 Country Membership Matters

6.2.1 Possible new Countries to join - Update from the Secretariat

Decision 2018/14

The Meeting noted an update from the Secretariat regarding possible new Countries interested in joining the IECEx System membership.

6.2.2 Industry and Stakeholder Involvement + IEC CA 01 Requirements

Decision 2018/15

The Meeting accepted a report (as circulated as ExMC/1419/R) from the Secretariat on the outcomes of a survey (refer ExMC/1398/Q for questionnaire) of IECEx Member Bodies in support of the requirement of IEC CA 01 for Member Bodies to report annually

http://iecex.com/information/countries/

on their representation and engagement of stakeholders at the national level. Future surveys to include users as a separate category.

6.3 New ExCBs and ExTLs – According to IECEx 02, Certified Equipment Scheme

6.3.1 New ExCBs and ExTLs accepted, via correspondence, since the 2017 ExMC Meeting.

Decision 2018/16

The Meeting endorsed a report on the acceptance of the listed ExCBs and ExTLs since the last ExMC meeting as presented as ExMC/1413/R

6.4 Applications for Extension of ScopeDecision 2018/17

The Meeting endorsed the report detailing the applications for extension of Scope detailed in ExMC/1414/R according to ExMC/271D/INF.

6.5 IECEx ExecutiveDecision 2018/18

The Meeting accepted the report (as circulated as ExMC/1415/R) from the IECEx Chairman on the activities of the IECEx Executive in particular the review of Roles and Responsibilities assigned to the Executive as detailed in IECEx OD 002.

6.6 Any other changes including applications


7 IECEx ASSESSMENTS OF ExCBs AND ExTLs7.1 Status on surveillance of accepted ExCBs and ExTLs

Decision 2018/19

The Meeting accepted a verbal report from the IECEx Secretary on the status of surveillance of accepted ExCBs and ExTLs.

7.2 IECEx 5 year Re-Assessment

Decision 2018/20

The Meeting endorsed the report detailing the re-assessment reports issued since the 2017 ExMC Meeting in Washington DC as detailed in ExMC/1416/R.

7.3 ExMC WG4 - Technical Reference Group for Assessment of ExCBs and ExTLs

Decision 2018/21

The Meeting accepted a report from the ExMC WG4 Convenor, Dr Munro as circulated as ExMC/1407/R.

Decision 2018/22

The Meeting approved the proposed (via ExMC/1376/DV) transformation of WG4 to the new ExAG (IECEx Assessment Group) and the appointment of its Officers as proposed and with the addition of details in Recommendation #1 in ExMC/1407/R. Meeting also requested ExAG to consider suggested improvements to ExMC/1376/DV as further work.

In favour: AU, BR, CA, CH, CN, CZ, DE, DK, ES, FI, FR, GB, HR, HU, IL, IN, IT, JP, KR, MY, NL, NO, PL, RO, RU, SE, SI, TR, USA

Objections: Nil

Absent: NZ, SG, UAE

Abstaining: ZA

Decision 2018/23

The Meeting considered ExMC/1434/CD and then approved the publication of the revision of IECEx OD 032 as circulated as ExMC/1405/DV and according to ExMC WG4 Recommendation #2.


Objections: Nil

Absent: NZ, SG, UAE

Abstaining: ZA

Decision 2018/24

The Meeting agreed to request ExAG to consider the inclusion of the proposals in ExMC/1434/CD in a revision of IECEx OD 003 and perhaps a further revision of IECEx OD 032.

Decision 2018/25

The Meeting approved the publication of the revision of IECEx OD 018 as circulated as ExMC/1433/DV and in accordance with ExMC WG4 Recommendation #3.


Objections: Nil

Absent: NZ, SG, UAE

Abstaining: ZA

Decision 2018/26

The Meeting approved the implementation date of the new ISO/IEC 17025 in accordance with Recommendation #4 in ExMC/1407/R.

8 IECEx CERTIFIED EQUIPMENT SCHEME, IECEx 028.1 Listing of Current IECEx 02 Scheme ExCBs and ExTLs

Decision 2018/27

The Meeting noted and accepted the current IECEx 02 Scheme ExCBs and ExTLs as listed at http://iecex.com/members-area/od001/

8.2 ExTAG MATTERS8.2.1 Report from 2018 ExTAG Meeting

Decision 2018/28

The Meeting accepted a verbal report from Prof Xu Jianping, ExTAG Chairman on the 2018 ExTAG (Ex Testing and Assessment Group) Meeting and associated ExTAG Training Workshop as published as ExTAG(Cannes/ExTAGChair)04.

Decision 2018/29

The majority of members (noting AU’s objection) attending the Meeting supported the proposal that the use of ExTAG DS 2015/001A be withdrawn from use for IECEx

http://iecex.com/members-area/od001/

Certification on 1st January 2020. After this date no Certificates can be issued based on DS/2015/001A.

8.2.2 Operational Document OD 024 – ExTAG Report to ExMC concerning the updating of OD 024 in light of work conducted within the ExTAG WG6 Working Group.

Decision 2018/30

The Meeting approved the publication of the revision of IECEx OD 024 as proposed in ExMC(Cannes/Secretariat)05 OD024 Modified following the 2018 ExTAG Meeting. The meeting also supported the US proposal for future topics on

definitions of testing programme entail

how much witnessing is needed for a partial witnessing

requirements for ATFs

to be considered by ExTAG WG6.

In favour: AU, BR, CA, CH, CN, CZ, DE, DK, ES, FI, FR, HR, HU, IL, IN, IT, JP, KR, MY, NL, NO, PL, RO, RU, SE, SI, TR, USA

Objections: Nil

Absent: NZ, SG, UAE

Abstaining: GB, ZA

8.2.3 Operational Document OD 202 – ExTAG Report to ExMC concerning the updating of OD 202 IECEx Proficiency Testing Program in light of work conducted within the ExTAG.

Decision 2018/31

The Meeting accepted a report from Dr Lienesch of PTB (on behalf of Mr Krause) on the status of the IECEx Proficiency Testing Program and supported the ExTAG WG10 recommendation to continue work on a revision of IECEx OD 202 taking into account the DE proposal in ExMC(Cannes/DE)02.

8.2.4 Revision of OD 035 - Process for the preparation and approval of Decision Sheets.

Decision 2018/32

The Meeting approved the publication of the revision of IECEx OD 035 as circulated and noted that this was previously discussed in the 2018 ExTAG Meeting (in reference to ExTAG/490B/CD) with the outcome that ExTAG supported this revision as circulated.


Objections: Nil

Absent: NZ, SG, UAE

Abstaining: ZA

8.2.5 Proposed new IECEx Operational Document covering Optical Radiation

Decision 2018/33

The Meeting considered a proposal from AU, as circulated as ExMC/1406/CD, noted that the 2018 ExTAG meeting discussed and recommended that the matter be referred this to ExMC WG1 – the ExMC meeting supported this. The ExMC Meeting also agreed that ExMC WG2 be asked to review TCDs with continued input from MT 60079-28 and IEC TC 31 WG40 sought.

8.2.6 Any other ExTAG Matters


8.3 Report from Working Group ExMC WG1 – IECEx Rules

Decision 2018/34The Meeting accepted the ExMC WG1 report contained in Document ExMC/1393/R and endorsed ExMC WG1 Recommendations 2 and 3 (other ExMC WG1 Recommendations in ExMC/1393/R are covered by the following Decisions).

8.4 Proposed Requirements for IECEx Additional Testing Facilities (ATF) Decision 2018/35The Meeting first considered ExMC/1261A/DV and ExMC/1391/Q and then considered ExMC/1389/DV as new Edition 7.0 of IECEx 02, Rules of Procedures – Equipment Scheme and agreed that it proceed to publication as per ExMC WG1 Recommendation #1.

In favour: AU, BR, CA, CH, CN, CZ, DE, DK, ES, FI, FR, GB, HR, IL, IN, IT, JP, KR, MY, NL, NO, PL, RO, RU, SE, SI, TR, USA

Objections: Nil

Absent: NZ, SG, UAE, HU

Abstaining: ZA

8.5 Proposed Amendment to Operational Document OD 010 - 2Decision 2018/36

The Meeting considered ExMC/1390/DV as a draft revision of OD 010-2 and agreed that it proceed to publication as per ExMC WG1 Recommendation #1.

In favour: AU, BR, CA, CH, CN, CZ, DE, DK, ES, FI, FR, GB, HR, IL, IN, IT, JP, KR, MY, NL, NO, PL, RO, RU, SE, SI, TR, USA

Objections: Nil


Abstaining: ZA

8.6 Proposed Amendment to Operational Document OD 009Decision 2018/37

The Meeting considered ExMC/1392/DV as a draft revision of IECEx OD 009 and agreed that it proceed to publication as per ExMC WG1 Recommendation #4 (subject to an editorial correction proposed by GB).


Objections: Nil


Abstaining: ZA

8.7 Report from Working Group ExMC WG5 – Quality System Requirements

Decision 2018/38The Meeting accepted the ExMC WG5 report contained in Document ExMC/1417/R and

accepted ExMC WG5 Recommendation #1 as amended to read That New Edition 2.0 of ISO/IEC 80079-34 be applied immediately upon publication with a maximum transition period from Ed 1.0 to 2.0 be no more than 2 year from date of publication of Ed 2.0.

endorsed ExMC WG5 Recommendation #2 as amended to read In noting that Ed 2.0 of ISO/IEC 80079-34 will include information covered by OD 005-3 that ExMC approves the withdrawal of OD 005-3 at the completion of the Transition period to Ed 2.0 of ISO/IEC 80079-34.

endorsed ExMC WG5 Recommendation #3 that the draft new F-001 (as circulated as ExMC(Cannes/ExMC WG5 Convenor)03) be published as new optional F-001 following an editorial review by the Secretariat.

8.8 Proposed Withdrawal of Operational Document OD 005-3Decision 2018/39

Refer Decision 2018/38

8.9 Use of new IEC Standard IEC 62784Decision 2018/40

The Meeting accepted a verbal report from the Secretary on the status of the new IEC Standard IEC 62784 - Vacuum cleaners and dust extractors providing equipment protection level Dc for the collection of combustible dusts – Particular requirements, and latest discussions concerning TC 61 and TC 31 and agreed to wait for publication of the amendment to IEC 62784 prior to inclusion in the IECEx 02 Scheme. The Meeting also agreed that Scope Extension requirements will be determined by the IECEx Executive in the interim.

8.10 Other matters relating to the IECEx Certified Equipment Scheme


9 IECEx CONFORMITY MARK LICENSE SYSTEM, IECEx 049.1 Report from the IECEx Marks Committee Chairman, Mr Timothy DuffyDecision 2018/41

The Meeting accepted the ExMarkCo report contained in Document ExMC/1402/R, confirmed that there are no current matters that require IEC CAB attention regarding misuse.

Decision 2018/42

The Meeting did not endorse Proposal 2. The Meeting also agreed that ExMarkCo prepare for next year a justification for retaining the Mark License Scheme at which time ExMC will take a decision whether to continue or close the Scheme.

9.2 ECEx Mark Licenses issuing ExCBs Decision 2018/43

The Meeting noted and accepted the list of currently accepted IECEx Conformity Mark Licence issuing ExCBs @ https://www.iecex.com/information/excbs/conformity-mark/

9.3 Current ExMarkCo Membership vacanciesDecision 2018/44

The Meeting noted the vacancies in ExMarkCo membership as follows:

# of Members

Group represented # of Vacancies

3 ExCBs (License issuing, applicant) 1

3 Regulatory interests 3

3 Users 2

1 Training Providers 1

9.4 IECEx GuidesDecision 2018/45

The Meeting noted the publication of Edition 3.0 of IECEx Guide 01B

9.5 Notifications of misuse of the IECEx Conformity Mark.


9.6 Re-appointment of ExMarkCo Chair Decision 2018/46

The Meeting noted that Mr Duffy will complete his current term at ExMarkCo Chair and as there no other nominations, supported the re-appointment of Mr Duffy as ExMarkCo Chair for a further term commencing 1st January 2019 according to the provisions of IECEx 01-S.

9.7 Other Matters relating to the IECEx Conformity Mark System No Decision recorded

10 CERTIFIED SERVICE FACILITIES SCHEME – IECEx 03 series10.1 Listing of ExCBs – According to IECEx 03 series, Certified Service Facility Scheme

Decision 2018/47

The Meeting noted and accepted the current IECEx 03 Scheme ExCBs as listed at https://www.iecex.com/information/excbs/service-facilities/

https://www.iecex.com/information/excbs/service-facilities/

https://www.iecex.com/information/excbs/conformity-mark/

https://www.iecex.com/information/excbs/conformity-mark/

10.2 Report from the ExSFC Chairman

Decision 2018/48

The Meeting accepted the ExSFC report as circulated as ExMC/1397/RM and endorsed all ExSFC Decisions and associated Recommendations to the ExMC.

The meeting also endorsed the proposal that the IECEx Executive review ExSFC membership requirements in view of low participation.

10.3 Proposed Revision to IECEx 03-5 IECEx Certified Service Facilities Scheme - Part 5 – Repair, overhaul and reclamation of Ex equipment –IECEx Certified Service Facilities – Rules of Procedure

Decision 2018/49

The Meeting considered ExMC/1399/DV as a draft revision of IECEx 03-5 and agreed that it proceed to publication.

In favour: AU, BR, CA, CH, CN, CZ, DE, DK, ES, FI, FR, GB, HR, IL, IN, IT, JP, KR, MY, NL, NO, PL, RU, SE, SI, TR, USA

Objections: Nil

Absent: NZ, SG, UAE, HU, RO

Abstaining: ZA

10.4 Proposed Revision to IECEx OD 313-2 IECEx Certified Service Facilities Scheme - Part 2 – Selection of Ex equipment and design of Ex installations – Procedures

Decision 2018/50

The Meeting considered ExMC/1380/DV as a draft revision of IECEx OD 313-2 and agreed that it proceed to publication.


Objections: Nil


Abstaining: ZA

10.5 Proposed Revision to IECEx OD 313-3 IECEx Certified Service Facilities Scheme - Part 3 – Ex installation and initial inspection service - Procedures

Decision 2018/51



Objections: Nil


Abstaining: ZA

10.6 Proposed Revision to IECEx OD 314-2 IECEx Certified Service Facilities Scheme - Part 2 – Selection of Ex equipment and design of Ex installations - Quality Management System requirements for IECEx Service Facilities providing selection of Ex equipment and design of Ex installations related services

Decision 2018/52



Objections: Nil


Abstaining: ZA

10.7 Proposed Revision to IECEx OD 314-3 IECEx Certified Service Facilities Scheme - Part 3 – Ex installation and initial inspection - Quality Management System

requirements for IECEx Service Facilities providing Ex installation and initial inspection services

Decision 2018/53



Objections: Nil


Abstaining: ZA

10.8 Proposed Revision to IECEx OD 316-2 IECEx Certified Service Facilities Scheme - Part 2 – Selection of Ex equipment and design of Ex installations - Assessment procedures for IECEx acceptance of Candidate Certification Bodies (ExCBs) for the purpose of issuing IECEx Certificates to Ex Service Facilities providing selection of Ex equipment and design of Ex installations related services

Decision 2018/54



Objections: Nil


Abstaining: ZA

10.9 Proposed Revision to IECEx OD 316-3 IECEx Certified Service Facilities Scheme - Part 3 – Ex installation and initial inspection - Assessment procedures for IECEx acceptance of Candidate Certification Bodies (ExCBs) for the purpose of issuing IECEx Certificates to Ex Service Facilities providing Ex installation and initial inspection services

Decision 2018/55



Objections: Nil


Abstaining: ZA

10.10 Re-appointment of ExSFC Chair and Deputy Chair Decision 2018/56

The Meeting noted that Mr Sinclair will complete his first term as ExSFC Chair on 31st December 2018 and as there were no other nominations, supported the re-appointment of Mr Sinclair as ExSFC Chair for a further term commencing 1st January 2019 according to the provisions of IECEx 01-S.

Decision 2018/57

The Meeting noted that Mr Erdhuizen will complete his first term as ExSFC Deputy Chair on 31st December 2018 and as there were no other nominations, supported the re-appointment of Mr Erdhuizen as ExSFC Deputy Chair for a further term commencing 1st January 2019 according to the provisions of IECEx 01-S.

11 IECEx CERTIFICATE OF PERSONNEL COMPETENCE SCHEME, IECEx 0511.1 Report from the ExPCC Chairman

Decision 2018/58

The Meeting accepted the ExPCC report contained in Document ExMC/1387/RM and endorsed all ExPCC Decisions and Recommendations to this meeting.

11.2 ExPCC Officers Appointments Decision 2018/59

The Meeting noted that Mr Thurnherr will complete his first term at ExPCC Chair on 31st December 2018 and as there are no other nominations, supported the re-appointment of Mr Thurnherr for a second term as ExPCC Chair commencing 1st January 2019 according to the provisions of IECEx 01-S.

Decision 2018/60

The Meeting noted that Mr Wigg has indicated that he may resign as ExPCC Deputy Chair prior to the completion of his current term on 31st December 2020. In the interest of continuity and as part of succession planning, the meeting supported the appointment of Mr John Allen as ExPCC Deputy Chairman elect with his first term to commence upon the resignation of Mr Wigg from this position.

11.3 Revised Edition of IECEx OD 521 Decision 2018/61

The Meeting considered the draft revision of IECEx OD 521 as circulated as ExMC/1388/DV and agreed that it proceed to publication with inclusion of editorial changes proposed by Dr Munro & Mr Teather (refer ExMC/1388A/DV_Draft on file with the Secretariat).


Objections: Nil

Absent: NZ, SG, UAE

Abstaining: ZA

11.4 Any Other Matters relating to IECEx CoPC SchemeNo Decision recorded

12 IECEx SYSTEM – GENERAL MATTERS12.1 IEC / ILAC / IAF CooperationDecision 2018/62The Meeting noted a report from the IECEx Secretariat regarding IEC/ILAC/IAF Cooperation.

12.2 OIML / IECEx CooperationDecision 2018/63

The Meeting accepted the report contained in Document ExMC/1430/INF and acknowledged that, because there is measuring equipment that falls under the scope of both the IECEx Certified Equipment Scheme and also the OIML-CS Schemes, there is an opportunity for that OIML and IECEx explore synergies between the two organisations and possibilities’ for cooperation as part of an objective of reducing costs and delays to manufacturers of Ex measuring equipment.

12.2.1 Address by the OIML President, Dr Roman SchwartzDecision 2018/64

The meeting appreciated an address from the OIML President, Dr Roman Schwartz and noted our thanks for his attendance and support of the IECEx System.

12.2.2 Consider the formation of a Joint Working Group between IECEx and OIMLDecision 2018/65

The Meeting supported the formation of a Joint Working Group between IECEx and OIML to explore synergies and areas where the two organisations may be able to cooperate with the aim of making use of existing systems and practices in order to reduce cost and time to market for manufacturers of Ex equipment covered by both IECEx and OIML-CS Certification schemes. The terms of reference and proposed membership discussed at this meeting was also endorsed. 12.3 Any other General MattersNo Decision recorded

13 WORKING GROUP REPORTS – NOT COVERED ELSEWHERE13.1 ExMC WG2 - Development of Technical Guidance Documents Decision 2018/66

The Meeting endorsed the proposed change in Convenorship from Mr Steve Bentham of AU to Ms Katy Holdredge of US.

Decision 2018/67

The Meeting accepted the ExMC WG2 report contained in Document ExMC/1408/R and endorsed all ExMC WG2 Recommendations except Recommendation #3. In response to the objection to Recommendation #3, the Meeting agreed that it accepts Recommendation #3 on the basis that the Secretariat circulates revised TCDs to ExMC for information.

Decision 2018/68

The Meeting considered the draft revision of IECEx TCD as circulated as ExMC/1409/DV and agreed that it proceed to publication (subject to a change regarding the section for IEC 60079-40, Clauses 5.2.2 and 5.2.3 to remove the asterix in each).


Objections: Nil


Abstaining: ZA

13.2 ExMC WG 13 - Business DevelopmentDecision 2018/69

The Meeting accepted the ExMC WG13 report contained in Document ExMC/1403/R.

14 REPORT FROM IEC TC 31

Decision 2018/70

The Meeting accepted, with thanks, the IEC TC 31 report on IEC TC 31 activities and work since the last ExMC Meeting contained in Document ExMC(Cannes/TC31 Chair)04 as presented by the IEC TC 31 Chairman, Mr Mark Coppler.

15 REGIONAL REPORTS

Decision 2018/71

The Meeting accepted a report from Mr Thierry Houeix, the Vice Chairman of the European Notified Bodies Group for ATEX, ExNB provided as ExMC(Cannes/ExNB)06 and noted his comment about their commitment to continue to cooperate with the IECEx System.

Decision 2018/72

The Meeting accepted a verbal report on North America from Mr Kelly that covered regulatory, Standards and Certification aspects in offshore (noting direct acceptance of IECEx Certificates by USCG), mining and offshore-non-mining sectors and important changes to imminent new Regulations.

16 FINANCE 16.1 Accounts and Budgets

16.1.1 Approval of the 2017 Audited Accounts

Decision 2018/73

The Meeting, in noting the 2017 Audited Accounts in Document ExMC/1362/DV, approved that they be referred to IEC CAB for acceptance.


Objections: Nil


Abstaining: ZA

16.1.2 Approved 2019 Budget

Decision 2018/74

The Meeting noted the previously approved (by both ExMC and CAB earlier in 2018) the 2019 IECEx Budget (refer CAB/1724/DV)

16.2 IECEx 2020 Forecasted Draft Budget Guide

Decision 2018/75

Members, in noting that a final draft budget for 2020 will be prepared following the end of year results for 2018, taking into account ExMC Members decisions during the 2018 Cannes meeting and issued for ExMC approval early in 2019 and considering the 2019 / 2020 Forecasted Draft Budget Guide contained in Document ExMC/1404/CD, agreed that it can be used as guidance when preparing the draft formal budget for 2020 for approval by ExMC and IEC CAB.

16.3 IECEx System Participation Fees

Decision 2018/76

The Meeting considered the draft revision of IECEx OD 019 as circulated as ExMC/1280A/DV and agreed that it proceed to publication and that any invoices be based on documents published after the publication of the revised IECEx OD 019 and does not apply to ‘partial ExTRs’ and that the IECEx Executive to clarify the up-issue of QARs (with reference to ExTAG/164/INF and Clause 4.2.1 of IECEx OD 011-2). Also noting that Clause 4.4.2 of ExMC/1280A/DV needs to be corrected to 5 year period before publication.

In favour: AU, BR, CA, CH, CN, CZ, DE, DK, ES, FI, FR, HR, IL, IN, IT, JP, KR, MY, NL, NO, PL, RU, SE, SI, TR, USA

Objections: GB


Abstaining: ZA

17 REVIEW OF CURRENT ExMC WORKING GROUPS (ExMC WGs)Decision 2018/77

The Meeting noted the reports on the activities and constitutions of ExMC Working Groups and supported the ongoing preference that previous, inactive or disbanded WGs be removed from the IECEx website listings @ https://www.iecex.com/members-area/working-groups/

18 OTHER BUSINESS18.1 Presentation from UAE regarding 2019 series of IECEx meetings

Decision 2018/78

The Meeting noted, with appreciation, the invitation from UAE regarding their hosting of the 2019 series of IECEx Annual meetings

18.2 Proposal from BR concerning planning of annual IECEx meetings

Decision 2018/79

The Meeting

Did not support Proposal 1 in ExMC/1401/CD but agreed to consider mechanisms that enable the ExMC meeting to conclude by noon on the final day (eg. IECEx Executive to consider the application of Consent Agenda principles and processes (in accordance with requirements and provisions of IEC CA-01))

Regarding Proposal 2 the Meeting tasks the ExAG to facilitate greater participation including use of video conferencing and recording.

18.3 Any other matters not listed on the Agenda.


19 REPORT TO CABNo Decision recorded

20 NEXT MEETING

Decision 2018/80

The meeting noted the confirmed invitations from the following ExMC Members and considered future venues beyond 2023 for Annual Meetings.

2019: United Arab Emirates

2020: QPS, Canada

2021: Japan

https://www.iecex.com/members-area/working-groups/

2022: United Kingdom

2023: Brazil

21 CLOSE OF MEETING @ 15:55Decision 2018/81The meeting thanked the French National Committee and generous sponsors for their excellent hosting of this meeting and their generous hospitality.

The Nineteenth Meeting of the ExMC held in Washington DC, USA on

28th and 29th September 2017

Confirmed List of Decisions ExMC/1298/DL

This documents contains the list of Confirmed Decisions as recorded during the 2017 meeting of the IECEx Management Committee, ExMC, held in Washington DC, USA on 28th and 29th September 2017.




In noting these confirmed Decisions, we wish to thank all Members and Delegates for a most productive meeting and a special note of thanks to the US National Committee of IECEx for their excellent hosting.

Visiting address:

IECEx Secretariat


Contact Details:

Tel: +61 2 4628 4690

Fax: +61 2 4627 5285




Confirmed Decisions List

1 OPENING AND WELCOME – Meeting commenced at 9.00am Thursday


1.3 Introduction and Address by IECEx Chair – Dr Arnhold

1.4 Address by the IEC President - Mr James M Shannon Decision 2017/01

The meeting appreciated an address from the IEC President, Mr James M Shannon and noted our thanks for his attendance and support of the IECEx System.


Decision 2017/02

The meeting approved the draft agenda circulated as ExMC/1260C/DA with the following additions as Green Papers for:

- Agenda Item 5.3 - Agenda Item 7.2 - Agenda Item 8.3- Agenda Item 13.2- Agenda Item 15 - Agenda Item 18.3


3.1 Confirmed Minutes of the last meeting held in Umhlanga, South Africa, September 2016.

Decision 2017/03

The meeting noted the confirmed minutes of the 2017 ExMC meeting in Umhlanga, South Africa as circulated as ExMC/1197A/RM and confirmed by correspondence.



Decision 2017/04

The Meeting accepted a report from the Secretariat on the actions arising from the 2016 Meeting in Christchurch as circulated as ExMC/1277/R.

4 OVERVIEW OF IECEx SYSTEM ACTIVITIES AND OFFICER POSITIONS


Decision 2017/05

The Meeting accepted the Secretariat’s report (circulated as ExMC/1234/R) containing an overview of the IECEx System activities acknowledging the continued and sustained year-by-year growth of the IECEx System.

Decision 2017/06

The Meeting considered and supported the US proposal (as circulated as ExMC/1283/CD) for decisions taken by the IECEx Executive to be reported to the ExMC for endorsement.

Decision 2017/07

The Meeting considered and supported the US proposal (as circulated as ExMC/1283/CD) for an online database of ExMC Decisions and ExTAG Decisions

4.2 Nomination of IECEx Vice ChairmanDecision 2017/08

The Meeting noted at time of closing of call for nominations circulated as ExMC/1213/Inf, only one nomination was received (as circulated as ExMC/1237/Inf), this being for Mr Cole and agreed on submitting Mr Cole as the ExMC nomination for CAB approval.

Decision 2017/09

The Meeting thanked Dr Zalogin for his service as the outgoing IECEx Vice Chairman.

Decision 2017/10

The Meeting agreed that the US will prepare a proposal for consideration by the IECEx Executive regarding an offset between terms of various IECEx System Officer positions with the Executive to report to the next ExMC Meeting.

4.3 Election of IECEx TreasurerDecision 2017/11

The Meeting noted at time of closing of call for nominations circulated as ExMC/1236/Inf only one nomination was received, this being for the re-appointment of Mr Houeix for a second three year term as provided by the IECEx 01 Basic Rules and agreed on submitting Mr Houeix as the ExMC nomination for CAB approval.

The IECEx membership acknowledges with thanks the contribution of Mr Houeix in his first term.

5 REPORT ON IEC CAB (Conformity Assessment Board) MATTERSDecision 2017/12

The meeting appreciated an address from the IEC Vice-President and CAB Chair, Dr Spindler and noted our thanks for his ongoing support of the IECEx System.


Decision 2017/13

The meeting accepted the Chairman’s summary report on IEC CAB Decisions since the 2016 ExMC meeting (with reference to CAB/1580/DL and CAB/1647/DL).

5.7 Specific CAB Matters for noting by ExMC5.7.1 Noting of Specific Decisions, relating to IECEx from CAB Frankfurt 2016 Meeting

(CAB/1580/DL)Decision 2017/14

The Meeting accepted the Chairman’s summary report on IEC CAB Decisions from the 2016 Frankfurt meeting (Reference is CAB/1580/DL).


Decision 2017/15

The Meeting accepted the Chairman’s summary report on IEC CAB Decisions from the 2017 Geneva meeting.

Decision 2017/16

The Meeting noted the CAB Policy on Peer Assessment (as circulated as IEC CAB-P02:2017)

Decision 2017/17

The Meeting considered and supported the US comments (as circulated as ExMC/1294/CD) and agreed for ExMC WG4 work to ensure alignment with the IEC CAB-P02:2017 principles

5.8 IEC Conformity Assessment System’s Harmonised Basic RulesDecision 2017/18

The Meeting considered the revised Draft IECEx Supplement to the IEC Harmonised Basic Rules (as circulated as ExMC/988C/DV), the comments provided by FR (as provided as ExMC/Washington/FR/03) and supported the principle of the changes as proposed by US (as presented as ExMC/1284/CD) and requested the IEC CAB approve the following changes to the IECEx Supplement to the IEC Harmonised Basic Rules:

Clause 7.102 o “the IECEx System shall use the document distribution contained in IEC

CA01 with the exception of ExTAG reports to the ExMC, to enable ExTAG to continue meeting in the same week as ExMC (noting the provision of Clause 7.5)”

Clause 12.2o As proposed by US regarding the extended comment period but not

including the proposal regarding the circulation of Secretariat commentary during the period prior to the final vote

and

Meeting does not support the RU proposal to delete Item b) of Clause 5.101

In favour: AU, BR, CA, CH, CN, CZ, DE, DK, ES, FI, FR, GB, HR, HU, IL, IN, IT, JP, KR, MY, NL, NO, PL, RO, RU, SI, USA

Objections: Nil

Absent: NZ, SE, SG, TR, UAE, ZA

Additionally,

Regarding US proposal for Clause 8o ACTION: Refer this back to US as per Decision 2017/10

Regarding US proposal for Clause 12.2o ACTION: Secretariat to investigate an on-line voting system

ACTION: Secretariat to include bullet points 1, 2 ,3, 5 and 6 of ExMC/1058/CD in the Good Practice Working Guide

5.9 Cyber SecurityDecision 2017/19

The Meeting accepted the report provided by Mr Amos (as circulated as ExMC/1258/R) and also noted CAB/1626/R as a report from CAB WG17, Cyber Security.

It was agreed that the IECEx Cyber Security Study Group continue to monitor the work of the IECEE CTF WG and take no decisions regarding IECEx Certification with respect to cyber security matters at this point in time.


Decision 2017/20

The Meeting noted and accepted the current IECEx membership as listed at http://www.iecex.com/directory/bodies/od001.asp

6.2 New Country Membership and other possible new Countries

6.2.1 Update from the Secretariat

Decision 2017/21

The Meeting noted an update from the Secretariat regarding possible new Countries interested in joining the IECEx.



Decision 2017/22


6.4 Applications for Extension of ScopeDecision 2017/23

The Meeting endorsed the report detailing the applications for extension of Scope detailed in ExMC/1274/R according to ExMC/271D/Inf.

Decision 2017/24

The Meeting considered the GB discussion paper (as circulated as ExMC/1293/CD) regarding the process for scope extensions and the response to their question regarding the process for a Member Body endorsement of scope extension applications where a Standard is not listed in the IECEx Bulletin matrix for the country in which the applicant resides.ACTION:

1. GB to consider providing a proposal for clarification of this process for further consideration by ExMC WG1

2. Secretariat to include all scope extensions in future reports to ExMC including those subject to voting via correspondence

http://www.iecex.com/directory/bodies/od001.asp

6.5 IECEx ExecutiveDecision 2017/25

The Meeting noted the report from the IECEx Chairman on the activities of the IECEx Executive in particular the review of Roles and Responsibilities assigned to the Executive as circulated as IECEx Executive/2017/03R.

Decision 2017/26

The Meeting considered the Executive’s recommendation and commentary regarding IECEx Executive Tasks and Responsibilities as circulated as IECEx Executive/2017/03R.

Decision 2017/27

The Meeting considered ExMC/872C/DV as a Revised Proposed list of IECEx Executive Tasks and Responsibilities and agreed that, as recommended by the IECEx Executive, the content be included in an IECEx Operational Document.


Objections: Nil



Decision 2017/28

The Meeting accepted a report from the IECEx Secretary on the status of surveillance of accepted ExCBs and ExTLs.


Decision 2017/29

The Meeting endorsed the report detailing the re-assessment reports issued since the 2016 ExMC Meeting in Umhlanga as detailed in ExMC/1275/R.

Decision 2017/30

The Meeting considered the submission from FR as provided as ExMC(Washington/FR)04 and assigned an Action to the Secretariat to include Mid-term assessments in the list of re-assessment reports.


Decision 2017/31

The Meeting noted and accepted the current IECEx 02 Scheme ExCBs and ExTLs as listed at http://www.iecex.com/directory/bodies/od001.asp

8.2 Report from Working Group ExMC WG1 – IECEx Rules

Decision 2017/32The Meeting accepted the ExMC WG1 report contained in Document ExMC/1262/R and endorsed all ExMC WG1 recommendations as amended during this meeting

8.3 Revision of IECEx 02 Rules of Procedures

Decision 2017/33

The Meeting considered ExMC/1249/DV as new Edition 6.1 of IECEx Rules of Procedures – Equipment Scheme and agreed that it proceed to publication with the editorial amendments proposed by FR.


Objections: Nil


Decision 2017/34

Members discussed ExMC/1297/CD and agreed to refer to ExMC WG1 the task of considering guidelines for the cooperation of ExCBs and ExTLs as different organisations


Members discussed ExMC/1250/DV and agreed to refer to ExMC WG1 the task of considering the DE proposal regarding clarity on the terms “QAR” and “QAR Summary”


Decision 2017/36

The Meeting considered ExMC/1250/DV as a draft revision of IECEx OD 009 and agreed that it proceed to publication.


Objections: Nil


8.5 Proposed new Operational Document – Guidelines for ExCBs when suspending or cancelling IECEx Certificates of Conformity

Decision 2017/37The Meeting considered ExMC/1259/CD as a new IECEx Operational Document on Requirements for ExCBs when suspending or cancelling IECEx Certificates of Conformity and agreed that it proceed to publication with amendment of the title to replace “Guidelines” with “Requirements and Guidelines” and the Secretariat to conduct an editorial review to clarify normative content. ACTION:

- ExMC WG1 requested to consider the matter of QARs in a future revision of this OD.

- Secretary to conduct editorial review prior to publication


Objections: Nil


8.6 Proposed Requirements for IECEx Additional Testing Facilities Decision 2017/38

Members discussed the UK proposal as circulated as ExMC/1296/CD and agreed to refer this to ExTAG WG1 to implement this proposal.

Decision 2017/39The Meeting considered ExMC/1261/CD and agreed to refer the document back to the Working Group for a further review and to resubmit for approval by correspondence.

Secretariat to implement terminology across documentation and other changes as required.

8.7 Proposed Amendment to Operational Document OD 010 - 2Decision 2017/40

The Meeting considered ExMC/1251/DV as a draft revision of IECEx OD 010-2 and agreed that it proceed to publication as Edition 2.0 with editorial amendment to page 16 regarding the use of “ideally …. either make ….” and to incorporate the GB proposal in ExMC/1296/CD. Secretariat to conduct editorial review.


Objections: Nil


8.8 Report from Working Group ExMC WG5 – Quality System Requirements

Decision 2017/41The Meeting accepted the ExMC WG5 report contained in Document ExMC/1263/R and endorsed all ExMC WG5 recommendations to this meeting where not covered by the following Decisions on IECEx Publications (noting a question from UK on Recommendation #2 and an acceptable explanation by Mr Teather).

8.9 Proposed Amendment to Operational Document OD 025Decision 2017/42The Meeting considered ExMC/1264/DV as a revision of IECEx OD 025 and agreed that it proceed to publication as Edition 3.2 with comments raised by BR to be referred to the next ExMC WG5 meeting.


Objections: Nil



The Meeting considered ExMC/1252/DV as a draft revision of IECEx OD 026 and agreed that it proceed to publication


Objections: Nil



The Meeting considered ExMC/1253/DV as a draft revision of IECEx OD 005 and agreed that it proceed to publication with a new number in the OD 200 series and specification of which edition of ISO/IEC 80079-34 applies.


Objections: Nil


8.12 Use of new Standard IEC 62784Decision 2017/45

The Meeting considered the discussion paper (as circulated as ExMC/1290/CD), update from Mr Coppler on further work on IEC 62784 and the

process for expediting publication of a revision to limit the document to the Ex aspects,

FR views on where certification should be performed (in which IEC CA System) and that a separate Standard is required for IECEx Certification purposes (Noting that IEC TC31 was involved in the development of IEC 62784 via a joint Working Group of IEC SC61J and IEC TC31),

US proposal regarding the application of IEC 62784 (as circulated as ExMC/1295/CD),

CENELEC TC31 Chair view that IEC 62874 needs further work regarding technical matters

and agreed that the ExMC will reconsider this matter after the revised IEC 62784 outlined by Mr Coppler is published by IEC SC61J (noting IEC TC31 co-convenorship).

Mr Coppler noted that TC31 is undertaking an investigation of the notion of retaining IEC 62784 as an IEC TC61 publication but used by IECEx and also the possibility of moving this publication to IEC TC31

10 IECEx CONFORMITY MARK LICENSE SYSTEM, IECEx 0410.1 Report from the IECEx Marks Committee Chairman, Mr Timothy DuffyDecision 2017/46

The Meeting accepted the ExMarkCo report contained in Document ExMarkCo/047/R, endorsed the Recommendations and confirmed that there are no current matters that require IEC CAB attention regarding misuse.

10.1.1 Current List of IECEx Mark Licenses issuing ExCBsDecision 2017/47

The Meeting noted and accepted the list of currently accepted IECEx Conformity Mark Licence issuing ExCBs @ http://www.iecex.com/directory/bodies/bodies3.asp?id=5

10.1.2 Current ExMarkCo Membership vacanciesDecision 2017/48

The Meeting noted the vacancies in ExMarkCo membership as follows:

No. of vacancies to be filled Group represented

3 Regulatory interests

1 Training Providers

10.1.3 IECEx GuidesDecision 2017/49


10.1.4 IECEx Mark of Conformity – Raising Awareness and InterestDecision 2017/50

The Meeting considered the results of ExMarkCo as circulated ExMarkCo/045A/R and the associated recommendations (refer Decision for Agenda Item 9.1 regarding ExMC/047/R) and agreed the following:

Regarding ExMarkCo Recommendation 1: Increased stakeholder input

The meeting agreed to request ExMC WG13 to consider this as part of promotion

Regarding ExMarkCo Recommendation 2:

Continue with the Mark Scheme and consider ways of streamlining access to the Mark License based on legal advice including consideration of:

http://www.iecex.com/directory/bodies/bodies3.asp?id=5

2a Decoupling of ExMark from the ExCB that issued the CoC based on advice from IEC Legal and evaluate the possibility of the License governed by the QAR provider

2b Participation in the ExMark Scheme mandatory by all ExCBs

2c That IECEx embark on targeted marketing, eg working with UNECE

ExMarkCo will report back to ExMC.

10 CERTIFIED SERVICE FACILITIES SCHEME – IECEx 0310.1 Listing of ExCBs – According to IECEx 03, Certified Service Facility Scheme

Decision 2017/51

The Meeting noted and accepted the current IECEx 03 Scheme ExCBs as listed at http://www.iecex.com/directory/bodies/od001.asp

10.2 Report from the ExSFC Chairman

Decision 2017/52

The Meeting accepted the ExSFC report contained in Document ExSFC/008/RM and endorsed all ExSFC Decisions and associated Recommendations to the ExMC from the 2017 meeting of the ExSFC.

10.10 Proposed Revision to IECEx 03-4 IECEx Certified Service Facilities Scheme - Part 4 – Ex Inspection and Maintenance – Rules of Procedure

Decision 2017/53

The Meeting considered ExMC/1265/DV as a draft revision of IECEx 03-4 and agreed that it proceed to publication


Objections: Nil


10.11 Proposed Revision to IEC OD 313-4 IECEx Certified Service Facilities Scheme - Part 4 – Ex Inspection and Maintenance - Assessment and Certification of Service Facilities providing Ex installations related services – Procedures

Decision 2017/54

The Meeting considered ExMC/1266/DV as a draft revision of IECEx OD 313-4 and agreed that it proceed to publication



Objections: Nil


10.12 Proposed Revision to IEC OD 314-4 IECEx Certified Service Facilities Scheme - Part 4 – Ex Inspection and Maintenance - Quality Management System requirements for IECEx Service Facilities providing Ex installations related services

Decision 2017/55



Objections: Nil


10.13 Proposed Revision to IEC OD 316-4 IECEx Certified Service Facilities Scheme - Part 4 – Ex Inspection and Maintenance - Assessment procedures for IECEx acceptance of Candidate Certification Bodies (ExCBs) for the purpose of issuing IECEx Certificates to Ex Service Facilities providing Ex installations related services

Decision 2017/56



Objections: Nil


10.14 Proposed Revision to IECEx 03-5 IECEx Certified Service Facilities Scheme - Part 5 – Repair, overhaul and reclamation of Ex equipment – Rules of

Procedures

Decision 2017/57

The Meeting considered ExMC/1269/DV as a draft revision of IECEx 03-5 and agreed that it proceed to publication as amended in response to US comments, concerning adjustments to the Note to Clause 5.5 .


Objections: Nil


10.15 Proposed Revision to IEC OD 316-5 IECEx Certified Service Facilities Scheme – Part 5 – Repair, overhaul and reclamation of Ex equipment

Assessment procedures for IECEx acceptance of Candidate Certification Bodies (ExCBs) for the purpose of issuing IECEx Certificates to Ex Service Facilities involved in the repair, overhaul and reclamation of Ex equipment

Decision 2017/58



Objections: Nil


10.16 Proposed Revision to IECEx 03 Application Form for Certification Bodies seeking to participate in the IECEx 03 Schemes

Decision 2017/59

The Meeting considered ExMC/417C/Q as a draft revision of the IECEx 03 Scheme Application Form and agreed that it proceed to publication for immediate use


Objections: Nil


10.17 Proposed Revision to IEC Technical Capability Document, TCD 60079-19Decision 2017/60

The Meeting considered the draft revision of IECEx TCD 60079-19 as prepared by ExSFC in consultation with ExMC WG2 and agreed that it proceed to publication for immediate use


Objections: Nil


Decision 2017/61

The ExSFC Chairman extended his thanks to Mr Amos of the Secretariat for the work in preparing ExSFC documents and publications.

11 IECEx CERTIFICATE OF PERSONNEL COMPETENCE SCHEME, IECEx 0511.1 Report from the ExPCC Deputy Chairman

Decision 2017/62

The Meeting accepted the ExPCC report contained in Document ExMC/1230/R and endorsed all ExPCC Decisions and recommendations to this meeting.

Decision 2017/63

The meeting agreed that the ExPCC collect, analyse and use data from ExCBs and the market in decisions and planning for the future of the IECEx CoPC Scheme

11.2 Revised Edition of IECEx 05Decision 2017/64

The Meeting considered ExMC/1231/DV as a draft Edition 4.1 of IECEx 05 and agreed that it proceed to publication


Objections: Nil



The Meeting considered ExMC/1232/DV as a draft revision of IECE OD 501 and agreed that it proceed to publication


Objections: Nil



The Meeting considered ExMC/1238/DV as a draft revision of IECE OD 503, noted a comment from the IECEx Executive and agreed that the document proceed to publication with an adjustment to Clause 4.3.5 of the pass mark, now set to 75% and editorial amendments to the associated text regarding PCARs

In favour: USA, NO, MY, DK, HR, CH, IT, SI, BR, IL, AU, GB, CA, DE, FR, NL, PL, JP, ES, RO, RU, KR

Objections: CN, CZ

Absent: NZ, SE, SG, TR, UAE, ZA, HU

Abstained: FI, IN

Decision 2017/67

The Meeting instructed the ExPCC to expedite the implementation of the IECEx Question Bank either in its current form or with the management software as specified and to report this to the next ExMC meeting.

11.5 Revised Edition of IECEx OD 521

Decision 2017/68

The Meeting considered ExMC/1276/DV as a draft revision of IECEx OD 521 and agreed that it proceed to publication as amended during this meeting.


Objections: Nil


11.6 Re-Appointment of Mr Ralph Wigg as Deputy Chair ExPCCDecision 2017/69

The Meeting agreed to appoint Mr Wigg to serve one further term (commencing 1 January 2018) as ExPCC Deputy Chairman.

The IECEx membership acknowledges with thanks the contribution of Mr Wigg in his first term.

11.7 New Applicant ExCB - TrainorDecision 2017/70

The Meeting considered the Assessment Report for Trainor (Norway) as circulated as ExMC/1288/DV and agreed that Trainor be accepted as an ExCB in the IECEx 05 Certificate for Personal Competence Scheme.


Objections: Nil


12 IECEx SYSTEM – GENERAL MATTERS12.1 IEC / ILAC / IAF CooperationDecision 2017/71The Meeting noted a report from the IECEx Secretariat regarding IEC/ILAC/IAF Cooperation.

12.2 IECEx BulletinDecision 2017/72The Meeting noted that Edition 5 of the IECEx Bulleting is now available

13 WORKING GROUP REPORTS – NOT COVERED ELSEWHERE13.1 ExMC WG2 - Development of Technical Guidance Documents Decision 2017/73

The Meeting accepted the report from the ExMC WG2 Deputy Convenor, Ms Katy Holdredge as circulated as ExMC/1254/R and agreed for the TCD to proceed to publication.


Decision 2017/74

The Meeting considered the report from ExMC/WG4 (as circulated as ExMC/1247/R) and also ExMC/1271/DV as a summary of voting and noted the publication of all of the listed documents listed in ExMC/1271/DV.

Decision 2017/75

The Meeting considered the proposal in ExMC/Washington/Executive/08 regarding the establishment of an IECEx Ex Assessment Group and agreed that

1. There is value in considering converting ExMC WG4 in its current form into a more permanent group, and in view of this

2. ACTION: Secretariat to consult with the IECEx Executive regarding Executive membership for the Convenor of the new group and update ExMC/Washington/Executive/08 as necessary

3. Members be invited to consider an updated version of ExMC/Washington/Executive/08 and the results of this to be reported to members following a review by the Executive

4. ACTION: Secretariat to issue the document to ExMC for comment

13.3 ExMC WG 13 - Business DevelopmentDecision 2017/76

The Meeting accepted the report from Mr Agius as Acting Convenor of ExMC WG13 (as presented as ExMC/1272/R) and endorsed all ExMC WG13 recommendations

14 ExTAG MATTERS14.1 Report from 2017 ExTAG Meeting

Decision 2017/77

The Meeting accepted a report from Prof Xu Jianping, ExTAG Chairman on the 2017 ExTAG (Ex Testing and Assessment Group) Meeting and associated ExTAG Training Workshop as published as ExTAG(Washington/ExTAGChairman)05.

Decision 2017/78

Three year introduction period be allowed for implementation of OD 207 and assessors requested to raise observations on compliance with this OD

Decision 2017/79

The Meeting agreed that ExTAG recirculate DS 2017/003.

Decision 2017/80

The Meeting agreed that Prof Xi Jianping serve one further term (commencing 1 January 2018) as ExTAG Chairman. The IECEx membership acknowledges with thanks the contribution of Prof Xu Jianping in his first term.

14.2 Operational Document OD 024 – ExTAG Report to ExMC concerning the updating of OD 024 in light of work conducted within the ExTAG WG6 Working Group.

Decision 2017/81The Meeting considered ExMC/1273/DV as an Update/Revision to IECEx OD 024 (as proposed by ExTAG WG6) and agreed that it proceed to publication (noting that there are areas that can be improved with a subsequent revision and the Secretariat will issue a call for comments to support work on the revision – this revision is a priority under the interim convenorship of the Secretary). IECEE OD 2048 was noted in the consideration of ExMC/1273/DV.

The meeting noted the GB concerns regarding the definition of “third party”


Objections: Nil


14.3 Operational Document OD 202 – ExTAG Report to ExMC concerning the updating of OD 202 IECEx Proficiency Testing Program in light of work conducted within the ExTAG.

Decision 2017/82The Meeting considered ExMC/1292/DV as an Update/Revision to IECEx OD 202 (as proposed by a special Working Group meeting held in May 2017 and subsequently endorsed by the 2017 ExTAG Meeting) and agreed that it proceed to publication.


Objections: Nil



Decision 2017/83

The Meeting accepted, with thanks, the IEC TC 31 report on IEC TC 31 activities and work since the last ExMC Meeting contained in Document ExMC(Washington/TC31 Chairman)07 as presented by the IEC TC 31 Chairman, Mr Mark Coppler.

16 REGIONAL REPORTS

Decision 2017/84

The Meeting accepted a report from Mr Thierry Houeix, the Vice Chairman of the European Notified Bodies Group for ATEX, ExNB provided as ExMC(Washington/ExNB)09 and noted his comment about their commitment to continue to cooperate with the IECEx System.

17 REPORT FROM PCIC

Decision 2017/85

The Meeting accepted verbal reports from Mr Coppler regarding PCIC North America and Mr Amos on PCIC Middle East regarding presentations on standards development and conformity assessment.



Decision 2017/86

The Meeting, in noting the 2016 audited accounts in Document ExMC/1220/DV, approved that they be referred to IEC CAB for acceptance.


Objections: Nil



Decision 2017/87


18.2 IECEx 2019 + 2020 Forecasted Draft Budget Guide

Decision 2017/88

Members, in noting the 2019 / 2020 Forecasted Draft Budget Guide contained in Document ExMC/1279/CD, agreed that it can be used as guidance when preparing the draft formal budget for 2019 for approval by ExMC and IEC CAB.


Decision 2017/89

The Meeting considered ExMC/1280/DV as a draft revision of IECEx OD 019 and proposed that as an alternative (that would achieve the same objectives in a more manageable way) fees be applied to all new QARs and ExTRs and possibly other forms of certification (eg. ATEX provided via a QAR). It was agreed that the Executive consider the comments from this meeting and prepare a proposal for consideration at the next ExMC Meeting.

19 REVIEW OF CURRENT ExMC WORKING GROUPS (ExMC WGs)Decision 2017/90

The US comments in ExMC/1289/CD be referred to the ExMC WG1 for consideration and reporting at the next ExMC Meeting

Decision 2017/91

The Meeting noted the reports on the activities of ExMC Working Groups and agreed a preference that previous, inactive or disbanded WGs be removed from the IECEx website.

20 OTHER BUSINESSDecision 2017/92

The Meeting noted, with appreciation, the presentation by FR regarding their hosting of the 2018 series of IECEx meetings

Decision 2017/93

The meeting agreed that ExMC WG4 be asked to consider the implications of the pending revision of ISO/IEC 17025

22 NEXT MEETING

Decision 2017/94

The meeting noted the confirmed invitations from the following ExMC Members and considered future venues beyond 2023 for Annual Meetings.

2018: France


2020: Canada

2021: Tokyo

2022: UK

2023: BR

23 MEETING CLOSED @ 1655 on 29th September 2017Decision 2017/95

The meeting thanked the US for their excellent hosting of this meeting and their generous hospitality.

The Eighteenth Meeting of the ExMC held in Umhlanga, South Africa on

8th and 9th September 2016ExMC/1181/DL

Confirmed List of Decisions

This documents contains the list of Confirmed Decisions as recorded during the 2016 meeting of the IECEx Management Committee, ExMC, held in Umhlanga, South Africa on 8th and 9th 18 September 2016.




In noting these confirmed Decisions, we wish to thank all Members and Delegates for a most productive meeting and a special note of thanks to the South African Member Body, South African Flameproof Association (on behalf of South African National Committee of the IEC) for their excellent hosting.

Visiting address:

IECEx Secretariat


Contact Details:

Tel: +61 2 4628 4690

Fax: +61 2 4627 5285




MEETING CHAIRMAN: Dr Thorsten Arnhold, Stahl (Germany), Chairman IECEx

Confirmed Decisions List

1 OPENING AND WELCOME – Meeting to Commence 9.00am Thursday

8th September 2016.

1.5 Introduction and Address by IECEx Chairman – Dr Arnhold

1.6 Address by the IEC Vice President - Dr Ulrich Spindler

Decision 2016/01

The meeting appreciated an address from the IEC Vice President, Dr Spindler, and noted thanks for his ongoing support of the IECEx System.


Decision 2016/02

The meeting approved the draft agenda circulated as ExMC/1150A/DA with the following additions/changes:

1) Agenda Item 5.4 – to add discussion on ExMC/1180/Inf also discussion on ExMC(Umhlanga/DE)03 German proposal

2) Agenda item 13.1.4 – is withdrawn along with ExMC(Umhlanga/DE)02 German proposal and referred for further discussion within ExMC WG1

3) Agenda item 13.4 – to add ExMC(Umhlanga/DE)05 German proposal

4) Agenda Item 13.5 - ExMC(Umhlanga/DE)04 German proposal

5) New Agenda Item 11.6 – proposal from BR to consider the situation of CoPC Certificate fees for persons from Developing Countries

6) New Agenda Item 20.2 – proposed revision of IECEx OD 233

7) Agenda Items 16 and 17 – proposal from USA regarding PCIC USA, OSHA and NRTL

8) Additional item under Other Business regarding Electronic Voting at IECEx Meetings


3.1 Confirmed Minutes of the last meeting held in Christchurch, New Zealand, September 2015.

Decision 2016/03

The meeting noted the confirmed minutes of the 2015 ExMC meeting in Christchurch as circulated as ExMC/1083A/RM.



Decision 2016/04

The Meeting accepted a report from the Secretariat on the actions arising from the 2015 Meeting in Christchurch as circulated as ExMC/1167/R.



Decision 2016/05


4.2 Election of IECEx Chairman

Decision 2016/06

The Meeting noted at time of closing only one nomination was received, this being for the re-appointment of Dr Thorsten Arnhold for a second three year term as provided by the IECEx 01 Basic Rules and agreed on submitting Dr Arnhold as the ExMC nomination for CAB approval.

The IECEx membership acknowledges with thanks the contribution of Dr Arnhold.

4.3 Election of IECEx Executive Secretary

Decision 2016/07

The Meeting noted at time of closing only one nomination was received, this being for the re-appointment of Mr Chris Agius to serve a further five year term as provided by the IECEx 01 Basic Rules and agreed on submitting Mr Agius as the ExMC nomination for CAB approval.

The IECEx membership acknowledges with thanks the contribution of Mr Agius.

5 REPORT ON IEC CAB (Conformity Assessment Board) MATTERS5.1 Outline of CAB Matters by IEC Vice President and CAB Chairman – Dr Ulrich Spindler

Decision 2016/08

The meeting appreciated an address by the IEC Vice President and CAB Chairman, Dr Ulrich Spindler along with his support of the IECEx System and his attendance at this year’s IECEx meetings in South Africa.


Decision 2016/09

The meeting accepted the Chairman’s summary report on IEC CAB Decisions since the 2015 ExMC meeting.

5.11 Specific CAB Matters for noting by ExMC

5.11.1 Noting of Specific Decisions, relating to IECEx from CAB Minsk 2015 Meeting (CAB/1464A/DL)

Decision 2016/10

The Meeting accepted the Chairman’s summary report on IEC CAB Decisions from the 2015 Minsk meeting.


Decision 2016/11


Decision 2016/12

The Meeting congratulated the following recipients of the IEC 1906 Award in recognition of their contribution to the work of the IEC and IECEx:

Mr Guenter Gabriel (Pepperl + Fuchs) Mr Garry House (Envirolight)


Decision 2016/13

The Meeting considered the draft document “CAB/xxxx/Inf” titled “CAB WG 11 – Proposed revision to IEC CA 01 – Draft IEC CA 01 Edition 2.0” provided and displayed as unofficial information only to support Mr Duffy’s verbal report and the proposal detailed in ExMC/1180/INF and agreed that membership may submit comments on ExMC/1180A/INF by the end of October 2016.

Members also agreed that the IECEx Executive compile comments received, review these and then present an IECEx position to IEC CAB WG11 prior to the January 15th 2017.

Decision 2016/14

The Meeting considered the proposal from DE as presented as ExMC(Umhlanga/DE)03 and agreed that this be incorporated into a revised document for circulation as ExMC/988C/CD for vote by correspondence in accordance with IECEx 01.

The Executive will review any comments submitted and prepare a final document for CAB approval

5.13 Cyber Security

Decision 2016/15

The Meeting accepted the report provided by Mr Duffy as a presentation and CAB/1504A/R as circulated regarding recent IECEE System activity on the matters related to Cyber Security.

Decision 2016/16

The Meeting agreed to nominate Mark Amos to take over as Convenor of the IECEx Cyber Security Working Group and the IECEx Liaison role with IECEE activities following the passing of the late Ron Collis.


Decision 2016/17




Decision 2016/18


The Meeting noted an update from the Secretariat regarding possible new Countries interested in joining the IECEx (including Belgium).

6.2.2 Increasing the Level of Industry and Stakeholder Input

Decision 2016/19

The Meeting noted that the 2016 ExMarkCo meeting highlighted the requirements of the new Harmonised Basic Rules, in particular the requirement for adequate representation of all stakeholder interests and agreed to consider mechanisms or possible actions to assist Member Bodies facilitate and maintain adequate stakeholder input.



Decision 2016/20


6.4 Applications for Extension of Scope

Decision 2016/21

The Meeting endorsed the report detailing the applications for extension of Scope detailed in ExMC/1169/R according to ExMC/271C/Inf.

6.5 IECEx Executive

Decision 2016/22

The Meeting noted the report from the IECEx Chairman on the activities of the IECEx Executive in particular the review of Roles and Responsibilities assigned to the

Executive as presented as ExMC/872B/CD and agreed that the details be included in the IECEx Supplement to the HBR


Decision 2016/23



Decision 2016/24

The Meeting endorsed the report detailing the re-assessment reports issued since the 2015 ExMC Meeting in Christchurch as detailed in ExMC/1170/R.


Decision 2016/25



Decision 2016/26

The Meeting noted the publication of IECEx 02 Edition 5.2 arising from the 2015 ExMC Christchurch meeting.


8.3 Operational Document OD 024 – Follow up consideration by ExMC to discussions from the 2015 ExMC meeting in Christchurch

Decision 2016/27

The Meeting instructed ExTAG WG6 to conduct a full review and prepare a proposed revision of IECEx OD 024 including specific reference to Clause 6.10, the AU comment regarding the clarification of “other locations” and consider the content of other IEC CA System publications particularly IECEE OD 2048 Edition 1.4.

ExTAG WG6 to commence work immediately (noting DK’s intent to submit additional proposals following this meeting) and to meet during the 2017 IECEx Operational Meetings and provide a draft proposal for the 2017 ExMC Meeting.

8.4 Amendment to IECEx 02 Rules of Procedures Clause 11.1.14

Decision 2016/28

The Meeting considered ExMC(Umhlanga/Sec)08 with the addition of noting the likely impact to its associated ExCB to the end of 11.2.10 and agreed that this proceed to publication as amended.

In favour: AU, BR, CA, CN, CZ, DK, FI, FR, GB, IL, IT, JP, KR, MY, NL, NO, NZ, PL, RO, RU, TR, USA, ZA

Objections: Nil

Absent: IN, CH, ESP, HR, HU, SE, SG, SI, UAE

11 IECEx CONFORMITY MARK LICENSE SYSTEM, IECEx 0411.1 Report from the IECEx Marks Committee Chairman, Mr Timothy Duffy

Decision 2016/29

The Meeting accepted the ExMarkCo report contained in Document ExMC/1153/R, endorsed the Recommendation and confirmed that there are no current matters that require IEC CAB attention regarding misuse.

11.1.1 IECEx Guides

Decision 2016/30


11.1.4 IECEx Mark of Conformity – Raising Awareness and Interest

Decision 2016/31

The Meeting noted the request from the ExMarkCo in ExMC/1153/R regarding the views of the wider IECEx community on the level of take up and use of the Mark Licensing system by manufacturers and agreed on the need for 1. A survey to be conducted2. Members to provide examples of promotional material3. Members to document and provide proposals for any changes to the Scheme for

consideration by both ExMarkCo and ExMC

10 CERTIFIED SERVICE FACILITIES SCHEME – IECEx 0310.2 Report from the ExSFC Chairman

Decision 2016/32

The Meeting accepted the ExSFC report contained in Document ExMC/1158/R and endorsed all ExSFC Decisions and associated Recommendations to the ExMC from the first and second meetings of the ExSFC.


Decision 2016/33

The Meeting accepted the ExPCC report contained in Document ExMC/1155/R and endorsed all ExPCC Decisions and recommendations to this meeting.

11.2 Revised Edition of IECEx 05 (new Ed 4.0)

Decision 2016/34

The Meeting considered ExMC/1156/DV as circulated and agreed that the draft of IECEx 05 Edition 4.0 proceed to publication as proposed with the term “Unit for Certification” revised to “Unit of Competence”

In favour: AU, BR, CA, CN, CZ, DE, DK, FI, FR, GB, IL, IT, JP, KR, MY, NL, NO, NZ, PL, RO, RU, TR, USA, ZA

Objections: Nil


11.3 Revised Edition of IECEx OD 501 (new Edition)

Decision 2016/35

The Meeting considered ExMC/1163/DV and agreed that the draft revision of IECEx OD 501 proceed to publication as proposed with the term “Unit for Certification” revised to “Unit of Competence”


Objections: Nil


11.4 Revised Edition of IECEx OD 502 (new Edition)

Decision 2016/36

The Meeting considered ExMC/1164/DV and agreed that the draft revision of IECEx OD 502 proceed to publication as proposed with the term “Unit for Certification” revised to “Unit of Competence”


Objections: Nil


11.5 Revised Edition of IECEx OD 503 (new Ed 4.0)

Decision 2016/37

The Meeting considered ExMC/1157/DV and agreed that the draft of IECEx OD 503 Edition 4.0 proceed to publication as proposed with the term “Unit for Certification” revised to “Unit of Competence”


Objections: Nil


11.6 Proposal from BR regarding CoPC Fees

Decision 2016/38

The Meeting considered a proposal from BR to consider the situation of CoPC Certificate fees for persons residing in Developing Countries and agreed that BR be permitted to submit a written proposal for a review (initially by the IECEx Executive) of IECEx OD 019 noting questions from members regarding how a different fee would be applied, for consideration at the next ExMC Meeting.

13 WORKING GROUP REPORTS13.1 ExMC WG1 - Rules

Decision 2016/39

The Meeting accepted the ExMC WG1 report contained in Document ExMC/1168/R and endorsed all ExMC WG1 recommendations to this meeting except that relating to Item 13.1.4.

13.1.1 IECEx 01 Update

Decision 2016/40

The Meeting considered ExMC/1151/CD and supported the proposed editorial change to IECEx 01 Edition 7.1


Objections: Nil


13.1.2 Clarification over Terms Applicant / Manufacturer

Decision 2016/41

The Meeting considered ExMC/1152/CD and supported the proposed revisions of IECEx 02 and related IECEx Operational Documents (in particular OD 009) with inclusion of editorial changes to be submitted to the Secretariat with one month who will consult with the IECEx Chairman and WG1 Convenor


Objections: Nil


13.1.6 Proposed Revision to IECEx Operational Document OD 009 - IECEx Certified Equipment Scheme, Procedures for the Issuing of IECEx Certificates of Conformity, IECEx Test Reports and IECEx Quality Assessment Reports

Decision 2016/42

The Meeting considered ExMC/1154/DV and supported the proposed revisions to IECEx OD 009 with inclusion of editorial changes to be submitted to the Secretariat with one month who will consult with the IECEx Chairman and WG1 Convenor


Objections: Nil


13.2 ExMC WG5 - Management of Quality System Assessments of Manufacturers

Decision 2016/43

The Meeting accepted the ExMC WG5 report contained in Document ExMC/1168/R and endorsed all ExMC WG5 recommendations to this meeting.

Decision 2016/44

The Meeting supported the nomination of Mr Roy Teather to replace Mr Olson as ExMC WG5 Convenor and recorded our thanks to Mr Olson for his work over many years.

13.3 Proposal from AU to discuss Audit frequency

Decision 2016/45

The Meeting noted an AU proposal (as presented as ExMC/1149/CD) that ExMC review/discuss audit frequency of manufacturers seeking and maintaining an IECEx CoC and agreed that this be referred to ExMC WG5 for consideration.

13.4 ExMC WG2 - Development of Technical Guidance Documents

Decision 2016/46

The Meeting accepted the report from the ExMC WG2 Interim Convenor, Ms Katy Holdredge (Mr Bentham being unable to attend) and appreciate the progress of their work.

Decision 2016/47

The Meeting considered the DE proposal detailed in ExMC(Umhlanga/DE)05 and agreed that ExMC WG2 be tasked with consideration of this proposal.


Decision 2016/48

The meeting noted the report from ExMC WG4 Convenor and agreed that Comments (generally of an editorial nature) received by the Secretariat and those raised during the meeting on the documents presented be reviewed by the Chairman, Secretariat and ExMC WG4 Convenor and wherever possible included in the revisions as proposed (with other comments referred back to ExMC WG4 for consideration in future editions of the relevant documents). The final drafts prepared by this process to be circulated to Member Bodies for voting by correspondence.

The meeting agreed to incorporate the DE proposal detailed in ExMC(Umhlanga/DE)04 into the revised drafts.

Decision 2016/49

The Meeting agreed that Working Groups’ Terms of Reference be displayed on the IECEx website

Decision 2016/50

The Meeting accepted the report from the ExMC WG4 Convenor, Mr Munro (as presented as ExMC/1141/R) and endorsed ExMC WG4 Recommendation #1

Decision 2016/51

Regarding ExMC WG4 Recommendation #2 the meeting agreed that the status, role and structure of ExMC WG4 be reviewed by the IECEx Executive with a view of forming a more permanent group. The Executive is to provide a report to the next ExMC Meeting.

Decision 2016/52

The Meeting accepted the report from the ExMC WG4 Convenor, Mr Munro (as presented as ExMC/1141/R) and endorsed Recommendations 3, 4, 5 and 6

13.6 ExMC WG 13 - Business Development

Decision 2016/53

The Meeting accepted the report from the Secretariat on behalf of ExMC WG13 Convenor, Mr Maalouf (as presented as ExMC/1161/R) and endorsed all ExMC WG13 recommendations to this meeting regarding the updated IECEx Business Plan (as presented as ExMC/1162/CD).

Decision 2016/54

Regarding ExMC WG13 Recommendation #2, the Meeting agreed that we should not amend current IECEx Rules and retain the policy of non-advertisement of ExTLs and ATLs.

Decision 2016/55

The Meeting agreed to the amendment of Item 11(d) of ExMC/1162/CD to add “and indicate the relationship between budget and Business Plan”.

13.7 ExMC WG 15 – Non Electrical Equipment

Decision 2016/56

The Meeting accepted the report from the ExMC WG15 Convenor, Mr Munro (as presented as ExMC/1173/R) and endorsed the ExMC WG15 recommendation to this meeting that the following proceed to publication: ExMC/1031A/DV – Revised Draft new OD “Guide to certification of non-electrical

equipment”

ExMC/1032A/CD – Revised Draft OD 005-3 “Quality System requirements for manufacturers – Part 3: Supplementary requirements for non-electrical equipment to ISO/IEC 80079-34”


Objections: Nil


14 ExTAG MATTERS14.1 Report from 2016 ExTAG Meeting

Decision 2016/57

The Meeting accepted a report from Prof Xu Jianping, ExTAG Chairman on the 2016 ExTAG (Ex Testing and Assessment Group) Meeting and associated ExTAG Training Workshop as circulated as Document ExTAG(Umhlanga/ExTAGChairman)06.

Decision 2016/58

The Meeting agreed to vote by correspondence on updated IECEx Operational Documents endorsed by the ExTAG.

Decision 2016/59

The Meeting agreed to appoint PTB as the IECEx Proficiency Testing Program Provider noting the need to establish a contract in accordance with IECEx OD 202.

Decision 2016/60

The Meeting agreed with the proposal that we prepare an immediate revision of IECEx OD 233 to (i) to remove the role of the IECEx Executive, and (ii) to review the conflict of competencies as proposed by AU, for vote by ExMC by correspondence, by a new ad hoc Working Group convened by Mr Munro with experts from DE, FR, USA and GB.

The ad hoc Working Group will conduct a further full revision of OD 233 taking into account comments from ExTAG and other items raised in discussion and report to the next ExMC.


Decision 2016/61

The Meeting accepted the IEC TC 31 report on IEC TC 31 activities and work since the last ExMC Meeting contained in Document ExMC(Umhlanga/TC31 Chairman)07 as presented by the IEC TC 31 Chairman, Mr Mark Coppler.

16 ExNB GROUP REPORT

Decision 2016/62

The Meeting accepted a report from, Mr Thierry Houeix, the Vice Chairman of the European Notified Bodies Group for ATEX, ExNB to be provided as ExMC(Umhlanga/ExNB)09

Decision 2016/63

The Meeting accepted a proposal from US NC to change the title of this standing agenda item to “Regional Reports” and be expanded to add sub-items for reports from other regions and from PCIC, OSHA etc.

17 REPORT FROM PCIC EUROPE

Decision 2016/64

The Meeting accepted and appreciated a verbal report from Ms Holdredge, US NC on the activities of OSHA.



Decision 2016/65

The Meeting, in noting the 2015 audited accounts in Document ExMC/1115/DV, approved that they be referred to CAB for acceptance.


Objections: Nil



Decision 2016/66



Decision 2016/67

Members, in noting the 2018 / 2019 Forecasted Draft Budget Guide contained in Document ExMC/1172/CD, agreed that it can be used as guidance when preparing the draft formal budget for 2018 for approval by ExMC and IEC CAB.

Future budget forecasts to include the

- Previous year’s actuals- Details for line Item 47300 and 48000- Line item on status of General Reserve


Decision 2016/68

The Meeting noted and endorsed the publication of Edition 7.2 of IECEx OD 019, IECEx Participation and System Fees.

INTERNATIONAL ELECTROTECHNICAL COMMISSION SYSTEM FORCERTIFICATION TO STANDARDS RELATING TO EQUIPMENT FOR USEIN EXPLOSIVE ATMOSPHERES (IECEx SYSTEM)

The Seventeenth Meeting of the ExMC held in Christchurch, New Zealand on

17th and 18th September 2015

ExMC/1072/DLConfirmed List of Decisions

This documents contains the list of Confirmed Decisions as recorded during the 2015 meeting of the IECEx Management Committee, ExMC, held in Christchurch 17 and 18 September 2015 in Christchurch, New Zealand.




In noting these confirmed Decisions, we wish to thank all Members and Delegates for a most productive meeting and a special note of thanks to the New Zealand Member Body, Standards New Zealand for their excellent hosting.

Chris AgiusIECEx Executive Secretary

Visiting address:

IECEx Secretariat

Level 33, Australia Square264 George Street

Contact Details:

Tel: +61 2 4628 4690

Fax: +61 2 4627 5285

Sydney NSW 2000Australia




MEETING CHAIRMAN: Dr Thorsten Arnhold, Stahl (Germany), Chairman IECEx

1 OPENING AND WELCOME – Meeting to Commence 9.00am Thursday


1.7 Introduction and Address by IECEx Chairman – Dr Arnhold

1.8 Address by the IEC Immediate Past President – Dr Klaus Wucherer

Decision 2015/01

The meeting appreciated an address from the IEC Immediate Past President, Dr Wucherer and for his ongoing support of the IECEx System.


Decision 2015/02

The meeting approved the draft agenda circulated as ExMC/1036B/DA with the following additions:

Document No. Title/Description Agenda Item #

ExMC(Christchurch/DE)02 DE Proposal concerning Cyber Security

21.2

ExMC(Christchurch/RU)03 RU Proposal concerning UNECE CRO Revision

21.3

ExMC(Christchurch/RU)04 RU Proposal concerning ExCB + ExTL Relations

8.2

ExMC(Christchurch/ExTAG)05 Revised version of ExMC/1040/CD Draft OD 202

8.5

ExMC(Christchurch/TC31)06 Report from TC 31 Chairman 16

ExMC(Christchurch/US)07 US Nomination for the Board of 12.1

Appeal

and to address Agenda Items 7.4.1 and 7.4.2 after Item 8.2


3.1 Confirmed Minutes of the last meeting held in The Hague, The Netherlands, August 2014.

Decision 2015/03

The meeting noted, without comment or questions, the confirmed minutes of the 2014 ExMC meeting in The Hague as circulated as ExMC/976A/RM.



Decision 2015/04

The Meeting accepted a report from the Secretariat on the actions arising from the 2014 Meeting in The Hague as circulated as ExMC/1007/R.



Decision 2015/05


4.2 Election of IECEx ExPCC Chairman

Decision 2015/06

The Meeting appointed Mr Peter Thurnherr as ExPCC Chairman for an initial term of three years commencing 1 January 2016.

5 REPORT ON IEC CAB (Conformity Assessment Board) MATTERS5.1 Address by IEC Vice President and CAB Chairman – Dr Ulrich Spindler

Decision 2015/07

The meeting appreciated an address by the IEC Vice President and CAB Chairman, Dr Ulrich Spindler along with his support of the IECEx System and his attendance at this year’s IECEx meetings in New Zealand.

5.15 Specific CAB Matters for noting by ExMC5.15.1 Noting of Specific Decisions, relating to IECEx from CAB Tokyo 2014 Meeting

(CAB/1341/DL)

Decision 2015/08

The Meeting accepted the Chairman’s summary report on IEC CAB Decisions from the 2014 Tokyo meeting.


Decision 2015/09


Decision 2015/10

The Meeting congratulated Mr Ralph Wigg on being awarded the Thomas Edison Award in recognition of his enormous contribution to the work of the IEC over many years.

Decision 2015/11

The Meeting congratulated the following recipients of the IEC 1906 Award in recognition of their contribution to the work of the IEC and IECEx:

Mr Karel Neleman (BARTEC) Mr Paul Meanwell (Joy Global) Professor Xu Jianping (NEPSI)


Decision 2015/12

The Meeting endorsed the DE proposal that, with respect to the circulated document, ExMC/988/CD be referred to ExMC WG1 for consideration of the following additions:

Clause 9.4.3 be revised to include promotional activities Clause 11 be revised to include ‘... other aspects of explosion’ protection

Decision 2015/13

The Meeting endorsed the DE proposal that the IEC CAB permit the IECEx System to utilise a Supplement(s) to the IEC Harmonised Basic Rules to cater for industry needs.

5.17 IEC CA Systems Peer Assessment Commonalities – (Decision 37/7 and 37/9 of CAB/1400/DL)

Decision 2015/14

The Meeting noted CAB/1379/Inf and observed that, while there is general consistency across the IEC CA Systems, differences exist for varying reasons such as market segment and types of deliverables of the respective IEC CA Systems. The IECEx ExMC supports the document CAB/1379/Inf as presented.

5.18 IEC / ITU Collaboration on interoperability and the use of IEC Stand Alone CA Schemes – (Decisions 37/11, 37/12 and 37/13 of CAB/1400/DL)

Decision 2015/15

The Meeting noted with support the ongoing work on IEC / ITU collaboration as reported in CAB/1386/R.

Decision 2015/16

As an expansion on Decision 2015/15 the Meeting supported a proposal from the GB that the IEC CAB consider the provision of a Conformity Assessment Scheme to serve across various / multiple sectors regarding Functional Safety possibly via the concept of a ‘stand-alone Scheme’ or under existing IEC CA Systems.

5.19 New IEC-ILAC-IAF MoU Approved by CAB – (Decision 37/26 of CAB/1400/DL)

Decision 2015/17

The Meeting noted the update MOU provided in CAB/1378/INF.

5.20 Any other CAB Matters

Decision 2015/18

The Meeting noted the formation of CASCO WG45, Example of a Certification Scheme for Services and seeks IECEx involvement in this work.


Decision 2015/19




Decision 2015/20

The Meeting noted an update from the Secretariat regarding possible new Countries interested in joining the IECEx (including Belgium and Greece).

Decision 2015/21

The Meeting noted a proposal from DE that there is a need for the Executive to maintain a monitoring role regarding the participation of members of the IECEx System.

Decision 2015/22

In support of Executive monitoring activities (as per Decision 2015/21), the Secretary to conduct an initial survey of participating members for direct acceptance of equipment with IECEx Certificates in their country and, where there is not direct acceptance, to request details of additional requirements for direct national acceptance.

6.2.2 Information from Israel

Decision 2015/23


The Meeting noted acceptance of Israel as the 33rd Country of the IECEx and appreciated a brief presentation from the IECEx Member Body of Israel informing how IECEx is being embraced within Israel.



Decision 2015/24



Decision 2015/25

The Meeting endorsed the report detailing the applications for extension of Scope detailed in ExMC/1012/R.


IECEx Secretary to report.

Decision 2015/26



Decision 2015/27

The Meeting endorsed the report detailing the re-assessment reports issued since the 2014 ExMC Meeting in The Hague as detailed in ExMC/1013/R.

7.3 Report on implementation of OD 003-2 for Mid-term Surveillance Assessments

Decision 2015/28

The Meeting noted a report from the IECEx Secretary on the results of mid-term assessments conducted to date as detailed in ExMC/1008/R and also AU’s comments regarding the positive feedback from AU based IECEx Bodies on this initiative.

7.4 Assessment Reports of New ExCBs and ExTLs for Voting

7.4.1 New Applicant ExCB – ITL Product Testing Limited (Israel)

Decision 2015/36

The Meeting considered the Assessment report contained in ExMC/1056/DV and voted as detailed below to accept ITL as an ExCB:

In favour: AU, BR, CA, CH, CN, CZ, DE, DK, FI, FR, GB, HR, IL, IN, IT, JP, KR, MY, NL, NO, NZ, PL, RO, RU, SE, SG, SI, ZA, US

Objections: Nil

Absent: ESP, HU, TR, UAE

7.4.2 New Applicant ExTL – ITL Product Testing Limited

Decision 2015/37

The Meeting considered the Assessment report contained in ExMC/1057/DV and voted as detailed below to accept ITL as an ExTL:


Objections: Nil


7.5 Proposal from Canada – Peer Assessment Group

Decision 2015/29

The Meeting noted the CA proposal on a Peer Assessment Group as presented in ExMC/1041/CD and agreed to refer this to ExMC WG4 noting various comments and the proposals from US and DE . It was also agreed that members direct their comments (including the RU suggestion for a review of OD 003-2) in support of the CA proposal to ExMC WG4 and that ExMC WG4 provide proposals for presentation at the next ExMC Meeting.

7.6 Proposal from US – Peer Assessors vs. Contract Assessors

Decision 2015/30

The Meeting considered the US proposal concerning the use of Assessors as presented in ExMC/1047/CD and did not agree with the proposal.

7.7 Proposal from US – Transparency and Sufficient Information in ExCB and ExTL Assessment Reports

Decision 2015/31

The Meeting considered the US proposal concerning the use of Information contained in IECEx Assessment Reports as presented in ExMC/1048/CD and agreed to task ExMC WG4 to include consideration of this matter in the response to Decision 2015/29.


Decision 2015/32



Decision 2015/33

The Meeting considered

ExMC/1043/DV ExMC/1058/CD. ExMC(Christchurch/RU)04

and agreed that the draft of IECEx 02 Edition 5.2 (as presented as ExMC/1043/DV) proceed to publication as proposed with the following changes:

1. Replace ‘may’ with ‘shall only’ in Clause 8.1.1 of IECEx 02 2. Insert ‘…using a new issue to the original” …”or may determine …” in Clause 9.6

(last sentence)3. Noting Decisions 2015/34 and 2015/35 following


Objections: Nil


Decision 2015/34

The Meeting supported the US proposal as detailed in ExMC/1058/CD and also accepted the suggestion that the same process be adopted for ExTAG Decision Sheets. This may also be incorporated into the IECEx Good Working Practice Guide document.


Decision 2015/35

The Meeting agreed that the RU proposal as detailed in ExMC(Christchurch/RU)04 be submitted for consideration by ExMC WG1 as part of maintenance of IECEx 02


Decision 2015/38

The Meeting noted the publication of Edition 2.0 of IECEx OD 034 following ExMC’s prior approval to publish by correspondence.

8.4 Operational Document OD 024 – Follow up consideration by ExMC to discussions from the 2014 ExMC meeting in The Hague

Decision 2015/39

The Meeting considered the US proposal as presented in ExMC/1059/CD and whilst it is not supported it is agreed that ExTAG WG6 be tasked to investigate the need to review IECEx OD 024 with particular emphasis on clarifying Clause 6.10 of IECEx OD 024 (noting IECEE OD 2048).

8.5 New Operational Document OD 202 – IECEx Proficiency Testing Program

Decision 2015/40

The Meeting agreed that the draft of IECEx OD 202 Edition 1.0 as presented in ExMC(Christchurch/ExTAGWG10)05 (as an amendment to ExMC/1040/CD following the ExTAG WG10 meeting on 15th September) proceed to publication following an editorial review by the IECEx Secretariat.


Objections: Nil


12 IECEx CONFORMITY MARK LICENSE SYSTEM, IECEx 0412.1 Report from the IECEx Marks Committee Chairman, Mr Timothy Duffy

Decision 2015/41

The Meeting accepted the ExMarkCo report contained in Document ExMC/1014/R and confirmed that there are no current matters that require IEC CAB attention.

10 CERTIFIED SERVICE FACILITIES SCHEME – IECEx 0310.1 Listing of ExCBs – According to IECEx 03, Certified Service Facility Scheme

Decision 2015/42

The Meeting noted the listing of current IECEx 03 Scheme ExCBs and applicants as detailed in http://www.iecex.com/directory/bodies/od001.asp


10.2 Revision of IECEx Basic Rules, IECEx 01 – Introduction of New Services Scheme Committee

Decision 2015/43

The Meeting agreed that the draft of IECEx 01 Edition 7.0 (as presented in ExMC/1030/CD) be recommended for IEC CAB approval with inclusion of text for the additions listed below:

- ExSFC Chairman as a member of the IECEx Executive in Clause 8.2- ExSFC Deputy Chairmam (refer Decision 2015/86) as a member of the IECEx

Executive in Clause 8.2- promotion of the Scheme in Clause 9.4.3- the position of ExSFC Deputy Chair in Clause 9.4.11- ExSFC Chairman in Clauses 7.1 and 7.4

to the draft revision of IECEx 01.


Objections: Nil


10.3 Election of IECEx Service Facilities Scheme Committee Chairman

Decision 2015/44

The Meeting appointed Mr Ron Sinclair MBE as ExSFC Chairman for an initial term of three years commencing 1 January 2016.


Decision 2015/45

The Meeting accepted the ExPCC report contained in Document ExMC/1015/R.

11.2 Revised Edition of IECEx 05 (new Ed 3.0)

Decision 2015/46

The Meeting agreed that the draft of IECEx 05 Edition 3.0 as presented in ExMC/1016/DV proceed to publication.


Objections: Nil



Decision 2015/47

The Meeting agreed that the draft of OD 503 Edition 3.1 as presented in ExMC/1017/CD proceed to publication with the modification of Clause 4.3.2 to read “Each knowledge test duration shall not exceed 4 hours at any one time …. Additional sittings may be required”.


Objections: Nil


11.4 Revision of Operational Document IECEx OD 521

Decision 2015/48

The Meeting agreed that the draft of OD 521 Edition 1.1 as presented in ExMC/1018/CD proceed to publication.


Objections: Nil


12 IECEx SYSTEM – GENERAL MATTERS12.1 IECEx Board of Appeal

Decision 2015/49

The Meeting agreed that the nominated members for the IECEx Board of Appeal be endorsed for IEC CAB consideration.

Chairman: Mr Giovanni Hummel Borges (BR)

Members: Mr John Allen (GB)

Ms Ursula Aich (DE)

Ms Sheryl Bihler (US)

Mr Ajay Maira (AU)

Deputies: Mr Nick Maalouf (CA)

Mr Sean Clarke (GB)

[Vacancies x 2]

12.2 IEC / ILAC / IAF Cooperation

Decision 2015/50

The Meeting noted the new Memorandum of Understanding between IEC, ILAC and IAF on cooperation and the Secretaries outline of the nature of this relationship. Members also noted the previous Decision 2015/17.

12.3 IECEx Bulletin

Decision 2015/51

The Meeting noted the reminder of the recent notification (as circulated as ExMC/1046/Inf) from the Secretariat requesting updated information concerning national and regional differences to IEC Standards that is to be included in the new Edition of the Bulletin.

12.4 IECEx Executive – Tasks and Responsibilities

Decision 2015/52


ExMC/872A/DV ExMC/1050/CD ExMC/1060/CD.

and request the Executive to prepare, in consultation with the US, a revised document based on ExMC/872A/DV and ExMC/1060/CD for consideration by ExMC.

13 WORKING GROUP REPORTS

13.1 ExMC WG1 - Rules

Decision 2015/53


13.2 ExMC WG5 - Management of Quality System Assessments of Manufacturers

Decision 2015/54

The Meeting accepted the ExMC WG5 report contained in Document ExMC/1019/R.13.3 ExMC WG2 - Development of Technical Guidance Documents

Decision 2015/55

The Meeting accepted the ExMC WG2 report contained in Document ExMC/1055/R and ExMC(Christchurch/ExMC WG2)08.

Decision 2015/56


ExMC/1039A/DV ExMC/1049/CD ExMC/1061/CD.

and agreed that the draft of Edition 3 of the TCD (as originally presented as ExMC/1039A/DV) proceed to publication.


Objections: Nil


Decision 2015/57

ExMC WG2 to revise TCD Rev 3 in line with the recommendations from the US as presented in ExMC/1061/CD and ExMC(Christchurch/ExMC WG2)08 to be completed by end Q1 2016 noting experts from US and other members joining ExMC WG2. The Executive are assigned the task of a final review following consultation with the ExMC.

Decision 2015/58

The Meeting accepted the GB proposal that the revision of the TGD for IEC 60079-19 be transferred to the ExSFC.


Decision 2015/59


Decision 2015/60

The Meeting agreed to ask ExMC WG4 to revise OD 003-1 to incorporate the DE proposal as circulated ExMC/1063/CD with further detail as minuted and the AU proposal to establish separate requirements for each IECEx Scheme. ExMC WG4 are requested to specifically consider the required qualifications for Lead Assessors.

Decision 2015/61

The Meeting requested nominations (by end of Q1 2016) for additional members of ExMC WG4 to join ExMC WG4 at their next meeting in May 2016 in Northbrook, IL, USA.

13.5 ExMC WG 13 - Business Development

Decision 2015/62


Decision 2015/63

The Meeting agreed that the proposed update of the IECEx Business Plan as presented in ExMC/1021/CD proceed to publication noting the need to include the new ExSFC.


Objections: Nil


13.6 ExMC WG 15 – Non Electrical Equipment

Decision 2015/64


Decision 2015/65

The Meeting agreed that the draft Guide to certification of non-electrical equipment as presented in ExMC/1031/CD and the detailed comments from US and CA be recirculated for a further comment period. Comments to be considered by ExMC WG15 in preparation for a revised document for voting by ExMC with publication by end of 2015.

Decision 2015/66

The Meeting agreed that the draft Operational Document OD 005-3, Supplementary requirements for non-electrical equipment to ISO/IEC 80079-34 Edition 1.0 as presented in ExMC/1032/CD be recirculated for a further comment period. Comments to be considered by ExMC WG15 in preparation for a revised document for voting by ExMC with publication by end of 2015.

Decision 2015/67

The Meeting agreed that ExCBs and ExTLs may apply for scope extension for the new Standards ISO 80079-36 and ISO 80079-37 once the FDISs have been released.Assessors that are involved in ExMC WG15 are to participate in the assessment process.

14 ExTAG MATTERS

14.1 Report from 2015 ExTAG Meeting

Decision 2015/68

The Meeting accepted a report from Prof Xu Jianping, ExTAG Chairman as circulated as Document ExTAG(Christchurch/ExTAGChairman)05.

15 IECEx WEB SITE and INTERNET BASED “ON-LINE” CERTIFICATE OF CONFORMITY SYSTEM AND OTHER ENHANCEMENTS.

Decision 2015/69

The Meeting accepted the Secretariat report contained in Document ExMC/1008/R regarding the IECEx website and internet based ‘On-line’ Certificate of Conformity System.


Decision 2015/70

The Meeting accepted the TC 31 report contained in Document ExMC(Christchurch/TC31 Chairman)06 as presented by Mr Mark Coppler.

Decision 2015/71

The Meeting supported the request from IEC TC31 in Document ExMC(Christchurch/TC31 Chairman)06 for a formal liaison between IEC TC31 and the IECEx ExMC.

Decision 2015/72

The Meeting requested that IEC TC31 consider the conversion of IECEx OD 504 to an IEC Standard and proposed the establishment of a joint Working Group (JWG) comprising members of IEC TC31 and the ExPCC. IECEx experts with experience in both standards development and the certification of competence are requested to submit nominations for membership of the JWG prior to the October 2015 IEC TC31 meeting. The IECEx Chairman to appoint the IECEx representatives to the JWG.


Decision 2015/73

The Meeting accepted a report from, Mr Thierry Houeix, the Vice Chairman of the European Notified Bodies Group for ATEX, ExNB to be provided as ExMC(Christchurch/ExNB)09


Decision 2015/74

The Meeting accepted a verbal report from Mr Marty Cole on PCIC Europe 2015 and PCIC Middle East 2015.

19 FINANCE

19.1 Accounts and Budgets


Decision 2015/75

The Meeting, in noting the 2014 audited accounts in Document ExMC/1023/DV, approved that they be referred to CAB for acceptance.


Objections: Nil



Decision 2015/76

The Meeting noted the IECEx Budget for 2016 as approved by the IEC CAB (refer CAB/1368/DV)


Decision 2015/77

Members, in noting the 2017 and 2018 Forecasted Draft Budget Guide contained in Document ExMC/1024/CD, agreed that it can be used as guidance when preparing the draft formal budget for 2017 for approval by ExMC and IEC CAB.

19.3 Information of Dues breakdown in Annual Budgets – Proposal from US

Decision 2015/78

The Meeting accepted the US NC proposal on Information of Dues breakdown in Annual Budgets as presented in ExMC/1052/CD.


Decision 2015/79

The Meeting considered ExMC/1044/CD and agreed that the revised OD 019 proceed to publication.


Objections: Nil


Decision 2015/80

The Meeting agreed to refer the AU proposal presented as ExMC/1071/CD to the ExSFC for consideration.

19.5 Proposal from US - Budget Preparation Process

Decision 2015/81

The Meeting did not support the US NC proposal on the establishment of a new group to assist and oversee the Budget Preparation Process as presented in ExMC/1062/CD as this is dealt with by the Executive.

21 OTHER BUSINESS

21.1 Presentation from South Africa regarding their hosting of the 2016 series of IECEx meetings

Decision 2015/82

Members noted the informative presentation from the South African National Committee (ZA NC) regarding the preparations for the 2016 IECEx Annual Meetings.

Decision 2015/83

The Meeting accepted the advice from the South Africa (ZA) NC that the 2016 IECEx Annual Meetings are planned to be held in Durban, South Africa, 5 – 9 September 2016.

21.2 Other business - DE NC Proposal

Decision 2015/84

The Meeting discussed the DE NC proposal on Cyber Security as presented in ExMC(Christchurch/DE)02 and agreed to establish an ad hoc group, with Mr Collis as Convener, to

1. review and consider the work of CAB WG17 and of IECEE PSC WG3 concerning aspects related to the impact on Ex protection techniques and

2. report to the 2016 ExMC meeting.

21.3 Other business - RU NC Proposal

Decision 2015/85

The Meeting agreed that the RU NC proposal on the UNECE CRO as presented in ExMC(Christchurch/RU)03 be referred to the IECEx Executive for consideration and forwarding to the UNECE WG6 and report back to the ExMC.

21.4 Other business – ExSFC Deputy Chairman

Decision 2015/86

The Meeting accepted the nomination of Mr Marco Erdhuizen as the Deputy Chairman of the ExSFC to commence an initial term of three years on 1st January 2016.

23 NEXT MEETING

Decision 2015/87

The Meeting noted the locations for the future ExMC meetings as follows.2016: South Africa

2017: USA

2018: France


2020: Canada

2021: Tokyo

24 CLOSE OF MEETING

Decision 2015/88

In closing the meeting, the Meeting endorsed the Chairman’s appreciation of the following:

Standards New Zealand management and staff for all their hard work in ensuring the success of this week’s meeting

All Sponsors for their greatly appreciated support. The Secretariat Team for their work in ensuring that the agenda and papers all

ran smoothly. Attendance at the meeting by the IEC Vice President and CAB Chairman, Dr

Ulrich Spindler Attendance at the meeting by the IEC Immediate Past President, Dr Klaus

Wucherer

All Delegates for their contribution and assistance in completing a very full agenda within the set timeframe

INTERNATIONAL ELECTROTECHNICAL COMMISSION IEC SYSTEM FOR CERTIFICATION TO STANDARDS RELATING TO EQUIPMENT FOR USE IN EXPLOSIVE ATMOSPHERES (IECEx SYSTEM)

ExMC – IECEx Management CommitteeExMC/956/DL

Confirmed List of Day 1+2 Decisions

Introduction

This document contains a list of Decisions from Day 1 and Day 2 of the Sixteenth Meeting of the IECEx Management Committee, ExMC, held in The Hague on 28 and 29 August 2014.

Decisions 2014/01 – 30 were confirmed during Day 2 of the meeting.

Decisions 2014/31 – 76 were confirmed by the IECEx Executive via correspondence immediately following the meeting.

In noting the success of this year’s meeting in The Hague we look forward to working with all Members as we implement these decisions and further secure the success of the IECEx System.

Chris Agius

IECEx Executive Secretary

[email protected]

Visiting address:

IECEx Secretariat

Level 33, Australia Square

264 George Street

Contact Details:

Tel: +61 2 4628 4690

Fax: +61 2 4627 5285


mailto:[email protected]

Sydney NSW 2000

Australia

Introduction and Address by IECEx Chairman – Dr Arnhold

1.2 Address by the IEC General Secretary and CEO = Mr Frans Vreeswijk

Decision 2014/01

The meeting appreciated an address from the IEC General Secretary and CEO Mr Frans Vreeswijk and his support of the IECEx System


Decision 2014/02 The Meeting approved the Draft Agenda ExMC/933A/DA with the following changes and additions:

Item 5.4 – amend reference to Action “35.8” to read “35.18” Other Business

o Agenda Item 22.3.1- Addition of letter from AU regarding IEC 60079-29-3o Agenda Item 22.3.2 – Correction of editorial error in IECEx 02, Clause 9.6

Moved Agenda Item 24 to end of Day 1 The DE proposal to move Agenda Item 8.3.1 to be discussed before Item 7.4.1


3.2.1 Report on Actions arising from the Fortaleza 2013 ExMC Meeting

Decision 2014/03 The Meeting accepted a report from the Secretariat on the actions arising from the Fortaleza 2013 Meeting as detailed in Annex A of ExMC/902A/RM.



Decision 2014/04

The Meeting accepted the Secretariat’s report ExMC/938/R, containing an overview of the IECEx System activities acknowledging the continued and sustained year by year growth of the IECEx. The Secretariat agreed to:

- Include a report item on the number of Assessment Reports reviewed by the Secretariat- To consider a better way of displaying the information currently outlined in Figure 6 (ExTRs and

QARs reviewed)- To revise the Table in Item 7.2 (Statistics of number of issued documents) to only show the last

five years

4.2 Election for nomination of IECEx Vice ChairmanDecision 2014/05

The Meeting unanimously accepted the nomination of Dr Zalogin and confirmed the recommendation be put to IEC CAB for a further term of Dr Zalogin in this position.

Countries voting: AU, BR, CA, CH, CN, CZ, DE, DK, FI, FR, GB, HR, HU, IL, IT, JP, KR, MY, NL, NO, NZ, PL, RU, SI, ZA, US

4.3 Election for nomination of IECEx TreasurerDecision 2014/06The Meeting unanimously accepted the nomination of Mr Houeix and confirmed the recommendation be put to IEC CAB of Mr Houeix for the position of IECEx Treasurer.


Decision 2014/07The meeting expressed its sincere gratitude to Mr Berger for his many years of dedicated service that has enabled the IECEx System to be in such a sound financial position.

5 REPORT ON IEC CAB (Conformity Assessment Board) MATTERS5.1 Address by IEC Vice President and CAB Chairman – Dr Hiromichi Fujisawa

Decision 2014/08

The meeting appreciated an address by the IEC Vice President and CAB Chairman, Dr Fujisawa along with his support of the IECEx System and attendance at this and previous IECEx meetings and events.

5.2 Review of Conformity Assessment Board (CAB) Decisions from CAB Meetings since the Fortaleza 2013 ExMC Meeting

Decision 2014/09

The Meeting accepted a verbal report from the CAB Chairman.

5.4 New CAB WG 17 on Cyber Security – (Decision 35/8 of CAB/1281A/DL)

Decision 2014/10The Meeting agreed that IECEx Chairman and Secretary will initially represent IECEx interests on CAB WG17. The Secretary to contact Member Bodies seeking an expert to represent IECEx.

5.6 Guidelines on General Reserves – (Decision 35/13 of CAB/1281A/DL)Decision 2014/11The meeting appreciated advice from the General Secretary that there is no set timeframe to achieve the target of 3 year’s operating costs for the general reserve.

6 IECEx MEMBERSHIP

6.1 Current Membership

Decision 2014/12The Meeting accepted the updated Membership list, as listed at http://www.iecex.com/directory/bodies/od001.asp


Decision 2014/13The meeting welcomed the United Arab Emirates as the 32nd Member and Israel as the 33rd Country of the IECEx and the planned application from Belgium.

6.3.1 New ExCBs and ExTLs accepted, via correspondence, since Fortaleza 2013 ExMC Meeting.

Decision 2014/14

The Meeting accepted the report detailing the list of ExCBs and ExTLs accepted via correspondence as detailed in ExMC/939/R with the addition of MASC of ZA.

Decision 2014/15The Meeting appreciated the Secretariat’s offer to review the current method of identifying scope limitations to assist transparency.


Decision 2014/16

The Meeting accepted the report detailing the applications for extension of Scope detailed in ExMC/940/R.

Decision 2014/17

The Meeting agreed to assign the Secretariat to revise ExMC/271B/Inf to remove the requirement for member body endorsement of scope extensions and submit for final ExMC voting by correspondence.

7 IECEx ASSESSMENTS OF ExCBs AND ExTLs


Decision 2014/18The Meeting accepted the report detailing the re-assessment reports issued since the Fortaleza 2013 ExMC Meeting detailed in ExMC/941/Inf.

7.3 Report on implementation of OD 003-2 to incorporate an Interim Surveillance Assessment between 5 year Re-assessments


Decision 2014/19The Meeting accepted the proposed revision of OD 003-2 and agreed that this should proceed to publication incorporating the following changes:

Clarify that mid-term surveillance activities apply to all ExCBs and ExTLs irrespective of their assessment frequency.

Mid-term surveillance activities may be undertaken in conjunction with annual surveillance visits.

In favour of ExMC/930/DV: AU, BR, CA, CN, HR, CZ, DK, FI, FR, DE, IL, JP, KR, MY, NL, NZ, NO, PL, RU, SI, ZA, CH, GB, US

Opposed to: NIL

Decision 2014/20In response to items raised by Canada concerning the assessment reporting process the meeting agreed that Canada is to prepare a written proposal for consideration at the next ExMC meeting.

7.4 Assessment Reports of New ExCBs and ExTLs for Voting

7.4.1 New Applicant ExCB – CNEx of NLDecision 2014/21The meeting agreed not to accept CNEX of NL at this point in time.

In favour of ExMC/952/DV: AU, CN, FI, KR, MY, NL, NO,

Opposed to: BR, CZ, DK, FR, DE, HU, IT, JP, PL, CH

Abstentions: CA, HR, ZA, USA, NZ, GB, RU, SI, IL

7.4.2 New Applicant ExTL – Intertek India Private Limited of INDIADecision 2014/22The Meeting accepted the Assessment report contained in ExMC/955/DV and agreed that Intertek India be accepted as an ExTL.

In favour of ExMC/955/DV: AU, BR, CA, CN, HR, CZ, DK, FI, FR, DE, IL, HU, IT, JP, KR, MY, NL, NZ, NO, PL, RU, SI, ZA, CH, GB, US

Opposed to: NIL

8 IECEx CERTIFIED EQUIPMENT SCHEME, IECEx 028.3.1 RU Proposal concerning the ExCB / ExTL relationship

Decision 2014/23The Meeting did not support Option #1 as proposed in ExMC/942/CD.

In favour of ExMC/942/CD Option #1: NIL

Decision 2014/24The meeting agreed that the IECEx Executive is to review current rules and consider criteria for the acceptance of an applicant ExCB that does not have an integral testing laboratory and report to the next ExMC meeting.

8.3.2 RU Proposal concerning Certification at the Commissioning of Equipment and Installation

Decision 2014/25The meeting supported the Chairman’s proposal that, in the absence of clear support for the RU proposal, IECEx retain the service offering of “Certification at the Commissioning of Equipment and Installation” on our list of possible future service offerings but not listed as high priority at this point in time.

8.4 Operational Document OD 024 – Follow up consideration by ExMC to discussions from the 2013 ExMC Fortaleza meeting

Decision 2014/26The meeting agreed that we retain the use of OD 024 and in parallel, assign the IECEx Chairman and Secretary consult with their counterparts in IECEE Scheme to explore the similarities and differences between the approaches in IECEx OD 024 and IECEE OD 2048 with a view to extract mutual benefits. A report on this work will be provided to the 2015 ExMC meeting for consideration.

8.5 Integration of Ex s (new IEC 60079-33) into the IECEx 02 Certified Equipment SchemeDecision 2014/27The meeting agreed that ExMC/866A/CD proceed to publication incorporating editorial corrections (noting the clarification that the requirement for active involvement in IEC or national standards committees would be satisfied by participating in document review and commenting processes).

In favour of ExMC/866A/CD: AU, BR, CA, CN, HR, CZ, DK, FI, MY, NZ, PL, SI, ZA, CH, GB, US

Opposed to: JP, NL

13 IECEx CONFORMITY MARK LICENSE SYSTEM, IECEx 0413.1 Report from the IECEx Marks Committee Chairman, Mr Tim DuffyDecision 2014/28The Meeting accepted the report from the ExMarkCo Chairman in the form of a presentation summarizing the content of ExMC/944/R and covering ExMC 2014 Meeting Agenda Items 9.1.1, 9.1.3, 9.1.4 and 9.1.5List of IECEx Mark Licenses issuing ExCBs including those approved since the Fortaleza 2013 ExMC Meeting9.1.2 Appointment of ExMarkCo ChairmanDecision 2014/29The meeting unanimously agreed to appoint Mr Duffy for a further 3 year term as ExMarkCo Chairman.


9.1.4 Publication of revised IECEx GuidesDecision 2014/30The Meeting noted the publication of revised editions of IECEx Guides IECEx 01B and IECEx 04A

Review of Day 1 Decisions.

Decision 2014/31The Meeting noted the draft decisions from Day One and accepted these or inclusion in a Confirmed list of Decisions with the following minor editorial changes:

Addition of JP and NL as negative votes in relation to Decision 2014/27 Addition of NZ, GB and SI as abstentions in Decision 2014/21

10 CERTIFIED SERVICE FACILITIES SCHEME – IECEx 0310.3 Provision for the introduction of a Forum for ExCBs operating in the IECEx 03 Services Scheme,

similar to ExTAG

Decision 2014/32The meeting applauded the work of WG10, particularly the convenor Mr Theo Pijpker.

Decision 2014/33 The Meeting agreed that there is support for the establishment of a forum similar to ExTAG to support the IECEx 03 Scheme. Members noted that this will require a revision of the IECEx Basic Rules and that this will require CAB approval. The Executive will commence work on preparing a draft revision of IECEx 01 to reflect the preference for Option #2 as outlined in ExMC/945/CD, taking into account views expressed during this meeting


Decision 2014/34 The Meeting accepted the report contained in ExMC/946/R.


Decision 2014/35The Meeting unanimously agreed that the draft of OD 503 Ed. 3.0 as presented in ExMC/934/CD proceed to publication.


11.3 Revised Edition of IECEx OD 504 (new Ed 3.0)Decision 2014/36The Meeting unanimously agreed that the draft of OD 504 Ed. 3.0 as presented in ExMC/935/CD proceed to publication.


11.4 New Operational Document IECEx OD 506 Decision 2014/37The Meeting unanimously agreed that the draft of OD 506 as presented in ExMC/936/CD proceed to publication.


11.5 New Operational Document IECEx OD 521Decision 2014/38The Meeting agreed that ExPCC should prepare a final draft OD based on ExMC/937/CD and incorporating comments from the meeting. This new OD to be submitted for final approval by ExMC via correspondence.

11.6 Revised Edition of IECEx 05 (new Ed 3.0)Decision 2014/39Based on the discussions and Decisions 2014/35 and 2014/36 the Meeting agreed that a final version of ExMC/947/CD be submitted for ExMC approval by correspondence following an editorial review by the IECEx Secretariat.

13 WORKING GROUP REPORTS13.1 IECEx WG1 - RulesDecision 2014/40The Meeting accepted all five recommendations from ExMC WG1 as presented in ExMC/948/R.

Decision 2014/41The Meeting accepted the ExMC WG1 proposal to appoint Mr Marty Cole as the new convenor of ExMC WG1.

13.2 IECEx WG5 - Management of Quality System Assessments of ManufacturersDecision 2014/42The Meeting accepted the report from ExMC WG5 presented as ExMC/948/R.

13.3 IECEx WG2 - Development of Technical Guidance Documents Decision 2014/43The Meeting accepted a presentation on progress from the ExMC WG2 Convener, Mr Steve Bentham.

Decision 2014/44The Meeting accepted the proposal from ExMC WG2 that TCDs covering IEC 60079 parts 10, 14, 17 and 19 be referred to ExMC WG10.

13.4 IECEx WG4 - Technical Reference Group for Assessment of ExCBs and ExTLs

Decision 2014/45The Meeting accepted the report contained in Document ExMC/949/R.

Decision 2014/46The Meeting supported the Chairman’s call for additional assessors to serve the expanded IECEx 03 Scheme and his suggestion that we need to provide more clarity on the capability and competence of assessors.

13.5 IECEx WG 13 - Business DevelopmentDecision 2014/47The Meeting accepted the verbal report from the WG13 Convener, Mr Maalouf on the current status of implementation of the IECEx 2013 – 2016 Business Plan and supporting actions.

13.6 IECEx WG 15 – Non Electrical EquipmentDecision 2014/48The Meeting accepted the report contained in Document ExMC/950/R.

Decision 2014/49In noting items raised by ZA regarding regulatory recognition of IECEx , the meeting called upon ZA and all members to contribute suggestions to ExMC WG8 for consideration.

14 ExTAG MATTERS14.1 Report from ExTAG 2014 Meeting held in The Hague

Decision 2014/50The Meeting accepted a report from Mr Ron Sinclair, ExTAG Chairman as circulated as Document ExTAG(TheHague/ExTAGChairman)05.

Decision 2014/51The Meeting accepted a suggestion that IEC TC31 be formally requested to prepare a standard in the IEC 60079 series for use in the certification of assemblies. Noting that ExTAG is considering a draft Decision Sheet on this matter.

Decision 2014/52The Meeting accepted the ExTAG suggestion to revise IECEx 02, Clause 10.2 to clarify eligibility to access the appeals process in line with IECEx 01.

Decision 2014/53The Meeting accepted a proposal from the ExTAG that participation in the Proficiency Testing Program be mandatory for all accepted and applicant IECEx ExTLs and their associated laboratories (noting that this does not include laboratories operating under the provisions of IECEx OD 024)

14.2 Appointment of ExTAG ChairmanDecision 2014/54The Meeting unanimously accepted the ExTAG recommendation that Prof Xu Jianping be appointed as ExTAG Chairman to commence duties on 1st January 2015 for a three term.



Decision 2014/55

The Meeting accepted the Secretariat report contained in Document ExMC/938/R.

Decision 2014/56The NL NC will prepare a written proposal in support of their suggestion regarding signatures on publicly available electronic IECEx Certificates and this will consider the concerns expressed by Mr Sinclair regarding the security of signatures on HTML documents. This NL NC proposal will assist members to consult before considering changes to the On-line System and also enable the Secretariat to investigate costs and other aspects of On-line System changes.


Decision 2014/57The Meeting accepted the TC 31 report contained in Document ExMC(TheHague/TC31 Chairman)04 as presented by Mr Mark Coppler.

Decision 2014/58The Meeting expressed their thanks to Mr Jim Munro for his contributions to the IECEx System in his role as IEC TC31 Chairman over 15 years.

Decision 2014/59The IEC TC31 report to be forwarded to ExMC WG13 as it contains information on future standards that may represent business opportunities for IECEx.

17 REPORT FROM THE UNITED NATION’S UNECE

17.1 Update Report

Decision 2014/60In noting concerns expressed by RU regarding the promotion of the CROs in the direction of mutual acceptance through the use of the IECEx instruments, the Meeting agreed to the RU proposal to refer these to WG8.


Decision 2014/61The Meeting accepted a report from, Mr Thierry Houeix, the Vice Chairman of the European Notified Bodies Group for ATEX, ExNB to be provided as ExMC(TheHague/ExNB)06


Decision 2014/62The Meeting accepted a verbal report and update of recent PCIC activities and planned future events, from Mr Marty Cole.

Decision 2014/63The Meeting supported the NL proposal for IECEx to have greater participation on PCIC events with Mr Cole (CA) offering to assist those interested in presenting papers at future PCIC events.

Decision 2014/64The Meeting expressed thanks for the efforts of Mr John Allen and the Secretary in promoting IECEx through presentations at PCIC Middle East in February 2014.

20 FINANCE


Decision 2014/65The Meeting in noting the audited accounts in Document ExMC/932/DV and agreed that they be referred to CAB for acceptance.


Decision 2014/66Members in noting the forecasted Draft Budget Guide contained in Document ExMC/951/CD agreed that it can be used as guidance when preparing the formal budget for 2016, being cognizant of the 3 times annual operating costs as the targeted General Reserve.


Decision 2014/67Members noted the current Edition of OD 019 as Edition 7.1 and the need for further revision to accommodate Decision 2014/40 to accept the ExPCC proposal on the fee for the new Ex 000.

22 OTHER BUSINESS22.1 Presentation from NZ regarding their hosting of the 2015 series of IECEx meetings

Decision 2014/68Members noted the informative presentation from the NZ NC regarding the preparations for the 2015 IECEx Annual Meetings.

22.2 IECEx Secretariat update

Decision 2014/69In noting the retirement of Mr Wal Robson from the IECEx Secretariat members agreed to record a note of thanks to Mr Wal Robson for his contribution to the success of IECEx.

22.3 Any other matters not listed on the Agenda.

22.3.1 Correspondence from AU NC regarding IEC 60079-29-3

Decision 2014/70Members noted the correspondence from the AU NC regarding AU concerns on the application of IEC 60079-29-3 and agreed with the suggestion that at this point in time the standard is not suitable for use in the IECEx Equipment Scheme.

22.3.2 Editorial error in IECEx 02

Decision 2014/71Members noted the Chairman’s editorial error in IECEx 02 Ed 1.0, Clause 9.6 and agreed for the Secretary to proceed and correct the publication

23 REPORT TO CABDecision 2014/72Members agreed that the preparation of the report to the next CAB meeting be left to the Chairman and Secretary.

24 NEXT MEETING

Decision 2014/73The Meeting accepted with appreciation an offer from Japan to host the 2021 series of IECEx meetings.

Decision 2014/74The Meeting accepted the advice from the NZ NC that the 2015 IECEx meeting is being planned for the week commencing 7th September 2015.

Decision 2014/75The Meeting agreed that we consider the dates of other important events (particularly PCIC events) when scheduling future IECEx meetings and events, with a targeted timeframe of 2nd/3rd week of September.

25 CLOSE OF MEETINGDecision 2014/76In closing the meeting, the Meeting endorsed the Chairman’s appreciation of the following:

DEKRA management and staff for all their hard work in ensuring the success of this week’s meeting

All Sponsors for their greatly appreciated support. The Secretariat Team for their work in ensuring that the agenda and papers all ran smoothly. Attendance at the meeting by the IEC Vice President and CAB Chairman, Dr Hiromichi Fujisawa Attendance at the meeting by the IEC General Secretary and CEO, Mr Frans Vreeswijk All Delegates for their contribution and assistance in completing a very full agenda within the

set timeframe


ExMC – IECEx Management Committee – ExMC/900/DL

Confirmed List of Day 1+2 Decisions

Introduction

This document contains a list of Decisions from Day 1 and 2 of the Fifteenth Meeting of the IECEx Management Committee, ExMC, held in Fortaleza on 19 and 20 September 2013.

Decisions 2013/01 to 2013/37B were confirmed during Day 2 of the meeting.

Decisions 2013/38 to 2013/60B were confirmed by the IECEx Executive via correspondence, immediately following the meeting.

In noting the success of the Fortaleza meetings we look forward to working with all Members as we implement these decisions and further secure the success of the IECEx System.

With kind regards

Chris Agius


Visiting address:

IECEx Secretariat

SAI Global Building

286 Sussex Street

Sydney NSW 2000

Australia

Contact Details:

Tel: +61 2 8206 6940

Fax: +61 2 8206 6272




1.2 Address by the IEC President – Dr Klaus Wucherer

Decision 2013/01

The meeting appreciated an Address from the IEC President Dr Wucherer and his support of the IECEx System


Decision 2013/02

The Meeting approved the Draft Agenda ExMC/858D/DA with the following changes:

Item 8.4 – Proposed new OD for application of IEC 60079-33 Ex s – Inclusion of Comments from DE relating to ExMC/866/CD Comments issued as Green paper ExMC(DE/Fortaleza)03.

Item 13.4.1 – Relating to the Report from WG4 “Assessors” Additional Comments from DE will be provided verbally at Item 13.4.1

Item 13.7 – Report from WG15 on Non electrical Standards – Revised Report ExMC(Secretariat/Fortaleza)02 Replaces ExMC/877/CD

Item 13.8 – Report from WG16 Training - To move item 13.8 Report from WG16 to be included with item 11 IECEx CoPC Scheme Report as the recommendation from WG16 has a direct impact on the work of ExPCC


3.2.1 Report on Actions arising from the Calgary 2012 ExMC Meeting

Decision 2013/03

The Meeting accepted a report from the Secretariat on the actions arising from the Calgary 2012 Meeting as detailed in Annex A of ExMC/819A/RM, noting action item 18 (IT solutions for identifying Certificates covered by an IECEx Mark License) carries forward.

4 OVERVIEW OF IECEx SYSTEM ACTIVITIES AND CURRENT POSITION


Decision 2013/04

The Meeting accepted the Secretariat’s report ExMC/859/R, containing an overview of the IECEx System activities acknowledging the continued and sustained year by year growth of the IECEx.

4.2 Election of IECEx Chairman

Decision 2013/05

The Meeting, following an election by secret ballot, agreed to appoint Dr Thorsten Arnhold from Germany as the ExMC nomination as Chairman for CAB approval.

5 REPORT ON IEC CAB (Conformity Assessment Board) MATTERS

5.1 Address by IEC CAB Chairman – Dr Hiromichi Fujisawa

Decision 2013/06

The meeting appreciated an address by the IEC Vice President and CAB Chairman, Dr Fujisawa along with his support of the IECEx System and attendance at this and previous IECEx meetings and events.


Decision 2013/07

The Meeting accepted a verbal report from the Secretary.

Decision 2013/08

The Meeting agreed to discuss a GB comment concerning the IECEx general reserve during the discussion on Finances

6 IECEx MEMBERSHIP

6.1 Current Membership

Decision 2013/09

The Meeting accepted the updated Membership list, as listed at http://www.iecex.com/directory/bodies/od001.asp .

6.3.1 New ExCBs and ExTLs accepted, via correspondence, since Calgary 2012 ExMC Meeting.

Decision 2013/10

The Meeting accepted the report detailing the list of ExCBs and ExTLs accepted via correspondence as detailed in ExMC/860/R.


Decision 2013/11

The Meeting accepted the report detailing the applications for extension of Scope detailed in ExMC/861/R, noting agreement on the use of IEC 60079-13.


Decision 2013/12

The Meeting accepted the report detailing the re-assessment reports issued since the Calgary 2012 ExMC Meeting detailed in ExMC/862A/Inf.

7.3 Revision of OD 003-2 to incorporate an Interim Surveillance Assessment between 5 year Re-assessments

Decision 2013/13A

The Meeting, in noting support from the ExTAG, accepted a proposal from WG1 (Revision of Scheme Rules) for a mid-term interim surveillance assessment visit for ExCBs and ExTLs subjected to 5 year reassessments, by a technical assessor, not necessarily a Lead Assessor, as provided for by the proposed


amendment to OD 003-2 contained in Document ExMC/857/DV. The current program for On-Line reviews by the Secretariat shall continue.

Decision 2013/13B

The Meeting, in noting support from the ExTAG, agreed to the AU proposal that use may be made of a suitable local Assessor for the midterm surveillance assessment visit in an attempt to contain costs, where practical to do so, taking account issues of impartiality.

7.4 New ExCBs and ExTLs Assessment Reports since ExMC Meeting Calgary, 2012

7.4.1 New ExCB – LabTest Certification Inc. Canada

Decision 2013/14

The Meeting accepted the Assessment report contained in ExMC/884/DV

7.4.2 New ExTL – LabTest Certification Inc. Canada

Decision 2013/15

The Meeting accepted the Assessment report contained in ExMC/885/DV

8 IECEx CERTIFIED EQUIPMENT SCHEME, IECEx 02

8.2 Proposed Amendment to IECEx 02 Rules of Procedures

Decision 2013/16A

The Meeting accepted the Proposed Amendment to IECEx 02 Edition 5.0 contained in ExMC/863A/DV to proceed to publication, following editorial alignment regarding “or legal entity” as per ISO/IEC 17065.

Decision 2013/16B

The Meeting accepted the principle of the DE Proposal to amend Clause 8.1.3 contained in IECEx 02 Ed.5 as detailed in document ExMC/899/CD but agreed to refer this to WG 1 for further work and prepare an amendment for final consideration by ExMC.

8.3 Operational Document OD 024 - Results and Discussion on Questionnaire – Acceptance of non Witnessed Tests

Decision 2013/17

The Meeting, in noting the following two documents, and additional input from IECEE agreed to defer further discussion until the next ExMC meeting to allow further consideration and an understanding of developments within the IECEE.

ExMC/717A/Q – Questionnaire ExMC/865/CD – Results and Analysis of Questionnaire

8.4 Integration of Ex s (new IEC 60079-33) into the IECEx 02 Certified Equipment Scheme

Decision 2013/18

In noting general acceptance of document ExMC/866/CD as the new OD and clarification over the term Independent Verifiers, the meeting agreed to refer the remaining DE Comments detailed in ExMC(DE/Fortaleza)03 to the Executive for review and preparation a final Draft OD for ExMC approval via correspondence.

14 IECEx CONFORMITY MARK LICENSE SYSTEM, IECEx 04

9.1.2 Current ExMarkCo Membership vacancies

Decision 2013/19

The Meeting accepted the nomination of Ms Dalia El Tawy as a member of the IECEx Mark Committee in the Interest Category of Manufacturer

9.1.3 Guidance for the use of the IECEx Logo

Decision 2013/20

The Meeting agreed that the following documents proceed to publication.

ExMC/867/CD - Draft Revision of IECEx 01B

ExMC/868/CD - Draft Revision of IECEx 04A

9.1.4 Procedures for issuing IECEx Mark Licenses, OD 022 and use of the Mark for Unit Verification Certification

Decision 2013/21

The Meeting agreed that document ExMC/869/CD should proceed to publication.

9.3 Other Matters relating to the IECEx Conformity Mark System

Decision 2013/22A

The Meeting accepted the ExMarkCo recommendation that more work be undertaken to cover aspects of Confidentiality within the IECEx Rules.

Decision 2013/22B

The Meeting thanked Mr Duffy for his comprehensive report on the work of ExMarkCo Committee outlined in document ExMC/883/R.

10 CERTIFIED SERVICE FACILITIES SCHEME – IECEx 03

10.2 To Note Publication and feedback of new Scheme Rules and Operational Documents for the IECEx Certified Service Facilities Scheme-

Decision 2013/23

The Meeting noted that all documents listed under this agenda item have been published in accordance with decisions 2012/26; 27:28 and 29 from the Calgary meeting

10.3 Any Other matters concerning the IECEx 03 Certified Services Scheme

Decision 2013/24

The Meeting agreed that the Executive should be asked to consider a proposal to establish a new Committee structure for the Certified Services Scheme for consideration by the ExMC.

11 IECEx CERTIFICATE OF PERSONNEL COMPETENCE SCHEME, IECEx 05

Decision 2013/25A

The Meeting agreed to ExMC WG16 Recommendation #4 (of ExMC/878/R) that the work of WG 16 (see Agenda Item 13.8) be transferred to a new WG of ExPCC, with ExMC WG16 Recommendations # 1, 2, 3 to be referred to ExPCC.

Decision 2013/25B

The Meeting agreed that the existing members of ExMC WG16 become the WG members under the ExPCC to consider this work. The Convenor of this WG be left to ExPCC to appoint.

11.1 Report from the ExPCC Chairman

Decision 2013/26A

The Meeting agreed that as an interim measure the following apply

All existing ExCBs use Edition 1 of both OD 503 and 504. All new ExCBs use Edition 2 of both OD 503 and 504. All ExCBs use Edition 3 of both OD 503 and 504 on publication.

Decision 2013/26B

The Meeting agreed that Mr John Allen take over the Chairman of ExPCC with Mr R Wigg to become Deputy Chairman. This to apply for the remainder of the existing term and the next term.

Decision 2013/26C

The Meeting accepted the report contained in ExMC/870/R.

12 IECEx SYSTEM – GENERAL MATTERS

12.2 ISO/IEC 17065 Implementation

Decision 2013/27

The Meeting in accepting the proposed implementation plan contained in Document ExTAG/298/Inf noted that an upcoming ExTAG training session proposed for the next meeting could cover some of the comments made by RU concerning the need for technical requirements and checklists.

12.3 Approval and maintenance of Documents (re Action Item 13 from Split 2011 ExMC Mins – RU Proposal)

Decision 2013/28A

The Meeting agreed that the Chairman and the Secretary seek approval within CAB for consistency in the provision of required timeframe for the review of both Operational documents and Rules of procedures.

Decision 2013/28B

The Meeting agreed that when revised Operational Documents and Rules are published in a manner that identifies changes eg use of “Red Line” documents. The Secretary was requested to review which is the best way to capture identification of the Changes’

12.4 Progress on the AU Proposal for certain matters to be delegated to IECEx Executive

Decision 2013/29

The Meeting agreed in principle to having a list of items that may be delegated to the Executive but are not in a position to accept the proposals in document ExMC/872/CD. Therefore it was agreed to defer this proposal to the next ExMC meeting. However in the meantime Members were requested to submit written comments in the form of proposed changes to ExMC/872/CD to the Secretary within 3 months.

12.5 Term of Office for Chairman and Deputy Chairman of ExTAG, ExMarkCo and ExPCC - proposed Amendment to IECEx 01 Basic Rules

Decision 2013/30

The Meeting accepted the proposal in Document ExMC/890/CD to be referred to the CAB for approval.

13 WORKING GROUP REPORTS

13.1 IECEx WG1 - Rules

Decision 2013/31A

The Meeting accepted the format of Document ExMC/864/CD as the recording of Terms and Definitions used within IECEx.

Decision 2013/31B

The Meeting agreed in principle that where ever possible consistent definitions should be used.

Decision 2013/31C

The Meeting agreed in principle that where applicable TC 31 definitions should be used.

Decision 2013/31D

The Meeting agreed that all definitions should be referred to the definition “Owners” for detailed review and alignment where necessary. The Secretary was requested to keep the list of Definitions up to date.

Decision 2013/31E

The Meeting accepted the recommendations contained in Document ExMC/873/R with the following variations:

Recommendation 4 to go to WG2 (re List of test equipment required by ExTLs)

Recommendation 12 not accepted. To obtain more information from the US and refer back to WG 1 with the US experts to WG1 to provide additional information.

Recommendation 14- agreed that the number series 400 be assigned to the Conformity Mark documents.

13.2 IECEx WG5 - Management of Quality System Assessments of Manufacturers

Decision 2013/32

The Meeting agreed to consider via correspondence documents referenced in recommendations 2, 3, 4 contained in Document ExMC/874/R.

13.3 IECEx WG2 - Development of Technical Guidance Documents

Decision 2013/33

The Meeting accepted a verbal report of progress from the ExMC WG2 Convener, Mr Steve Bentham, noting a written report to be provided along with new TCD by end October 2013. The title of the WG changed to Technical Capability Documents.

13.4 IECEx WG4 - Technical Reference Group for Assessment of ExCBs and ExTLs

13.4.1 WG4 Report

Decision 2013/34A

The Meeting accepted the report contained in Document ExMC/875/R.

Decision 2013/34B

The Meeting accepted a proposal from DE that WG4 review Operational Document OD 003-1 to cover Assessor requirements for all IECEx Schemes.

Decision 2013/34C

The Meeting in accepting the offer from Mr John Allen to join WG4 requested other Members to nominate experts to join WG4.

13.4.2 Assessor Applicants

Decision 2013/35A

The Meeting appointed Mr Philip Oates of GB as an IECEx Approved Assessor as contained in Document ExMC/888/DV

Decision 2013/35B

The Meeting appointed Mr Heinz Farke of DE as an IECEx Approved Assessor as contained in Document ExMC/889/DV

13.5 IECEx WG11 - Trade Agents

Decision 2013/36

The Meeting accepted the recommendations contained in Document ExMC/891A/CD and the Operational Documents proceed to publication.

13.6 IECEx WG 13 - Business Development

Decision 2013/37A

The Meeting accepted the recommendations contained in Document ExMC/871/R, noting the following

Examples of use of the IECEx Logo on social media sites with the Secretariat to track down the incorrect use of the IECEx Logo on eg “Linked in” page.

Refer the Recommendation 2, concerning Market research back to WG13 to expand on this recommendation and provide more information.

Decision 2013/37B

The Meeting accepted the draft Business Plan to be issued as the current Business Plan as of the 30 June 2013 and agreed to request WG13 to continue to review and update the Business Plan.

End of Day 1

5.4 IEC’s Review of the Structure and Governance of IEC Conformity Assessment Activities

Decision 2013/38

The Meeting appreciated an Address from the IEC Vice President and CAB Chairman, Dr Fujisawa, concerning a review of the Structure and Governance of IEC Conformity Assessment Activities.

13.7 IECEx WG 15 – Non Electrical Equipment

Decision 2013/39A

The Meeting agreed to retain ISO 16852, Flame arresters, as a Standard for use in the Certified Equipment Scheme and within the work of WG 15.

Decision 2013/39B

The Meeting accepted a report from Mr J Munro as contained in Document ExMC/877/R and Green Paper ExMC(Secretariat/Fortaleza)02.

14 ExTAG MATTERS

14.1 Report from ExTAG Fortaleza 2013 Meeting

Decision 2013/40A

The Meeting, noted a letter from the retiring Secretary of ExTAG Mr Michel Brenon, and agreed that the ExMC Secretary respond to his letter and warmly thank him for his kind comments and especially his tremendous contribution over the years.

Decision 2013/40B

The Meeting agreed to the nomination from ExTAG that Mr. Julien Gauthier be appointed as the new ExTAG Secretary.

Decision 2013/40C

The Meeting accepted a report from Mr R Sinclair contained in Document ExTAG(Secretariat/Fortaleza)02.

14.2 Any other ExTAG Matters

Decision 2013/41

The Meeting agreed that the AU proposal concerning Assessor capabilities, re Document ExMC/887/CD be referred to WG4 for consideration.


Decision 2013/42

The Meeting accepted the Secretariat report contained in Document ExMC/879/R.


Decision 2013/43A

The Meeting expressed their great appreciation of the tremendous contribution from Mr Jim Munro as Chairman of IEC TC 31 with over 15 years service to both TC 31 and IECEx.

Decision 2013/43B

The Meeting accepted the TC 31 report contained in Document ExMC/880/R.


17.1 Update Report

Decision 2013/44A

The Meeting accepted a verbal report from Lorenza Jachia on the activities on UNECE including a report of the 2013 UNECE Ex Sectorial Initiative workshop on 18 September.

Decision 2013/44B

In considering action required arising from both the recent UNECE surveys and the outcome of UNECE Ex Sectorial Initiative workshop held on 18 September 2013 in Fortaleza, the Meeting agreed to the following:

1. That a clear and positive statement from UNECE WP6 be obtained that confirms the IECEx as satisfying the objectives of the published CROs

2. That the United Nations UNECE CRO Publication be located on a more visible and accessible area of the UN main website

3. Confirmed the need for on-going promotion and awareness of the CROs via vehicles such as the planned IECEx / UNECE International Conferences, eg 19+20 February 2014 Conference planned for Malaysia

4. To recommend to WG8 IECEx to focus on issues of promotion of mutual acceptance of the results of conformity assessment – the IECEx Certificates of Conformity in accordance with the requirements of Recommendation L of UNECE and the CROs.

Decision 2013/44C

The Meeting expressed its appreciation to the UNECE, especially Lorenza Jachia and Frank Lienesch for the cooperation with IECEx in addressing the needs of the Ex Sector.

17.2 United Nations, UNECE Publication Common Regulatory Objective

Decision 2013/45

The Meeting noted the translations of the UNECE Common Regulatory Objective publication (CROs) into many other languages. These will be available from IEC website, noting that copies of the CROs are available as conference material from the IECEx Secretariat.

Review of Day 1 Decisions.

Decision 2013/46

The Meeting noted the draft decisions from day one and accepted them with some minor editorial changes, which have been incorporated in this Confirmed list of Decisions.


Decision 2013/47

The Meeting accepted a Report from, Mr T Houeix, the Vice Chairman of the European Notified Bodies Group for ATEX, ExNB [ ExMC(ExNB/Fortaleza)06 ].


Decision 2013/48

The Meeting accepted a verbal report and update of PCIC Nth America, PCIC Europe and PCIC Middle East, from Mr Marty Cole and appreciated his representing IECEx at the 10th anniversary of PCIC Europe.

20 FINANCE

20.1 2012 Accounts


Decision 2013/49

The Meeting in noting the audited accounts in Document ExMC/848/DV agreed that they be referred to CAB for acceptance.

20.1.2 IECEx General Reserve Status

Decision 2013/50A

The Meeting noted the current level of IECEx General Reserve at end of 2012. The meeting in noting CAB Decision 33/5 of CAB/1170/DL regarding a level of General Reserve equivalent to 3 years Operating Costs expressed their concern at this decision as the detail and basis for this decision is unclear and requests clarification from CAB.

Decision 2013/50B

The Meeting agreed for the need to undertake a review of the General Reserve policy to address:

Clarify the exact IEC Policy requiring these reserves Clarity over why the funds are necessary and what is to be covered Clarity over what comprises Operating Costs Funds needed to ensure ordered contraction of the System in the unlikely event of unexpected

world-wide trading conditions Timeframe to achieve the General Reserve Target Establishment of a final Ceiling level

Decision 2013/50C

The Meeting agreed that WG13 develop proposals for ExMC to consider, once the General Reserve target has been reached.


Decision 2013/51

Members in noting the forecasted Draft Budget Guide contained in Document ExMC/881/CD agreed that it can be used as guidance when preparing the formal budget for 2015.


Decision 2013/52A

Members accepted a Draft Amendment to OD 019 Edition 7.0 as contained in Document ExMC/882A/CD.

Decision 2013/52B

The Meeting, following comment that Associated ExTL locations should contribute to the fees of the IECEx, agreed that the Secretary and Treasurer to prepare a written proposal to be considered by correspondence.

21 REVIEW OF CURRENT ExMC WORKING GROUPS (WGs)

Decision 2013/53

Members agreed to the following:

WG2 to be renamed. WG16 to be disbanded.

22 OTHER BUSINESS

22.1 Change to Rules

Decision 2013/54

Members agreed that RU prepare a proposal for other options concerning the relationship between ExCBs and ExTLs not currently provided by Clause 11.1 of the Rules 02 for referral to WG1 and the Executive for consideration.

22.2 Immediate Past Chairman

Decision 2013/55

Members agreed that as the Immediate past Chairman, Mr K McManama is unable to participate in the IECEx Executive, Dr. U Klausmeyer continue to serve in this role.

22.3 Translation of documents into other languages

Decision 2013/56

In noting advice from the Secretary concerning a desire from some IECEx Member Bodies for the provision of translated versions of IECEx Rules and Operational Documents, Members agreed however, that the only officially recognised Document is the English Version, in accordance with the IEC Statutes.

Also agreed on the need to ensure copyright provisions for the protection of IEC intellectual property remain with the IEC.

23 REPORT TO CAB

Decision 2013/57

Members agreed that the preparation of the report to the next CAB meeting be left to the Chairman and Secretary.

24 NEXT MEETING

Decision 2013/58

The Meeting noted a report from Mr Rudolph Pomme about the arrangements and program for the next meeting of the IECEx scheduled to be held in The Hague, The Netherlands in August 2014.

Decision 2013/59

The Meeting accepted an offer from CSA to host the 2020 series of IECEx meetings in Toronto Canada.

25 Close of Meeting

Decision 2013/60A

In closing the meeting, the Meeting endorsed the Chairman’s appreciation of the following:

COBEI management and staff for all their hard work in ensuring the success of this week’s meeting

All Sponsors for their greatly appreciated support. The Secretariat Team for their work in ensuring that the agenda and papers all ran smoothly. All Delegates for their contribution and assistance in completing a very full agenda within the

set timeframe

Decision 2013/60B

The Meeting expressed its sincere appreciation to Dr Alexander Zalogin for stepping into the role of Acting Chairman and his leadership in representing the IECEx including reporting to CAB and for officiating at this meeting.


ExMC – IECEx Management Committee

Confirmed List of Decisions, 2012ExMC/800/DL

Introduction

This document contains a list of Confirmed Decisions of the 2012 Meeting of the IECEx Management Committee, ExMC, held in Calgary on 6 September 2012. Day 1 Decisions were confirmed during the opening session of Day 2 (Decision 2012/39) while Decisions from Day 2 (Decisions 2012/40 – 2012/59) were confirmed by the IECEx Executive immediately following the meeting.

The usual detailed minutes will be issued in due course along with the List of Action Items, in the meantime we request all Members to note the respective actions associated with the list of decisions, in particular the following Decisions.

2012/15,

2012/18,

2012/27, 28, 29

2012/33

2012/58C

In expressing our sincere appreciation to QPS for the excellent host arrangements, we also extend a special note of thanks to all delegates and sponsors for making the 2012 IECEx meeting series yet another successful event and look forward to working with all Members to ensure that IECEx continues to serve the Global Ex industries.

Chris Agius


Visiting address:

IECEx Secretariat

SAI Global Building

286 Sussex Street

Sydney NSW 2000

Australia

Contact Details:

Tel: +61 2 8206 6940

Fax: +61 2 8206 6272





Decision 2012/01 The Meeting approved Draft Agenda ExMC/763C/DA noting the following:

To have the PCIC Europe Report moved to day 1 as Terry Hazel. The Secretary, Chris Agius will present the UNECE report. As Lorenza cannot

stay. Agenda Item 11.3 US Proposal re Training Centres, Paul House has a

presentation to show in support of the US Proposal in ExMC/761/CD Agenda Item 16 TC 31 Report ExMC/785/R – is now available on the IECEx

website http://www.iecex.com/calgary/exmc.html

Decision 2012/02 The Meeting accepted a suggestion from France with regards to a discussion on the performance of issuing and acceptance of ExTRs between ExCBs and that this be referred to the Executive for further consideration.

3.2.1 Report on Actions arising from the 2011 ExMC Split Meeting

Decision 2012/03 The Meeting accepted a verbal report from the Secretary on the actions arising from the Split 2011 Meeting as detailed in Annex A of ExMC/723A/RM, noting many items covered by Items listed on this ExMC Agenda, with Action Items 14, 26, 32, 38 being carried forward.


Decision 2012/04AThe Meeting accepted the Secretariat’s report card ExMC/749/R, containing an overview of the IECEx System activities with the correction to the number of ExCBs currently approved in the IECEx 02 Equipment Scheme at 43 and acknowledging the continued and sustained year by year growth of the IECEx System.

http://www.iecex.com/calgary/exmc.html

Decision 2012/04BThe Meeting accepted an Australia’s request that in future the report contain information as evidence of the requirements of OD 003-2 relating to surveillance of ExTRs and QARs.

5.3 Specific CAB Matters for discussion/action by ExMC

Decision 2012/05The Meeting accepted a verbal report from the Chairman and Secretary noting the CAB documents as referenced.

5.3.2 IEC Young Professionals Programme CAB Decision 31/16

Decision 2012/06Members agreed that the Young Professional (YP) Programme should be supported by all Members and further supported the IECEx involvement in the past and future YP Workshops.

5.3.3 Draft ISO/IEC 17067 US proposal

Decision 2012/07The Meeting agreed that the Chairman and Secretary arrange for the document to be discussed at the next meeting of.IEC/IAF/ILAC Steering Committee to determine the intention of Accreditation Bodies regarding application of the new ISO/IEC 17067.

6.3.1 New ExCBs and ExTLs accepted, via correspondence, since ExMC Meeting Split, 2011.

Decision 2012/08The Meeting accepted the report detailing the list of ExCBs and ExTLs accepted via correspondence as detailed in ExMC/750/R.


Decision 2012/09The Meeting welcomed Spain attending this Meeting for the first time


Decision 2012/10The Meeting accepted the report from the Secretary detailing the applications for extension of Scope detailed in ExMC/751/R

7.1 Status on surveillance of accepted ExCBs and ExTLs

Decision 2012/11The Meeting accepted a verbal report from the Secretary advising that there were 3 remaining surveillance assessments to be conducted in 2012.


Decision 2012/12The Meeting accepted the report detailing the re-assessment reports issued since the Split 2011 ExMC Meeting detailed in ExMC/780/Inf.

8.2 Publication of Revision to the IECEx 02 Rules of Procedures

Decision 2012/13The Meeting agreed to refer the proposal in ExMC/792/CD, A proposal from AU seeking to amend IECEx 02 – Rules of Procedure concerning the use of QARs, to WG1 for consideration.

8.3 Publication of Revised Operational Document OD 009

Decision 2012/14The Meeting agreed to refer the proposal in ExMC/793/CD, A proposal from AU seeking amendment to IECEx OD 009 - IECEx Certified Equipment Scheme, Procedures for the Issuing of IECEx Certificates of Conformity, IECEx Test Reports and IECEx Quality Assessment Reports, concerning the use of QARs, to WG1 for consideration.

8.4 Results and Discussion on Questionnaire – Acceptance of non Witnessed Tests

Decision 2012/15Members endorsed a proposal from Mr Sinclair to work with the Secretary, The Chairman and Mr Collis to revise the Questionnaire ExMC/717/Q based on comments received and resubmit to Members for comment with a commitment that all Members respond.

8.5 Proposal from UK to Amend IECEx 02

Decision 2012/16The Meeting agreed that the proposal in ExMC/728/CD, a proposed amendment to IECEx 02 Clause 8.1.1 to provide for the issuing of a new IECEx Certificate of Conformity (CoC) to older editions of an IEC Standard where an ExTR already exists, be referred to WG1 for further consideration.

8.6 Integration of Ex s (new IEC 60079-33) into the IECEx 02 Certified Equipment Scheme

Decision 2012/17The Meeting agreed with the recommendation of ExMC/778/CD, that the Executive develop the necessary documents to allow for integration of new IEC 60079-33 into the IECEx 02 Equipment Scheme, for consideration by ExMC.

8.7 Inclusion of new Standards produced within IEC SC31M : Non-Electrical Standards

Decision 2012/18Members agreed to establish a new Working Group to undertake work to enable integration of new IEC SC31M Standards, namely ISO 80079-36, ISO 80079-37 and ISO/IEC 80079-38, with the following countries agreeing to nominate their experts to the IECEx Secretary.

AU, US, UK, DE, NL, CA, CN, IT, FR, KR, JPWith Mr Munro of AU as Convenor with the following as the initial Terms of Reference.

The terms of reference should include the following: The need for ExTRs A proposed system / procedure for qualifying ExTLs and ExCBs, both new and

existing Bodies What additional expertise/tools would be necessary concerning assessment of ExTLs

and ExCBs Other issues as necessary

8.8 Attachments to IECEx On-Line Certificates of Conformity

Decision 2012/19Members noted strong support for document ExMC/790/CD and agreed that Mr Sinclair and the IECEx Secretary take on board the comments from this meeting along with the recommendations of WG1 and prepare an Operational Document on this subject for final approval by ExMC.

9.1.2 Current ExMarkCo Membership openings

Decision 2012/20Members agreed that the Nomination for Mr Roger Jones as a representative of manufacturing interests on the ExMarkCo Committee be accepted.

9.1.4 Revisions to IECEx 01B and IECEx 04A

Decision 2012/21Members agreed that ExMarkCo continue reviewing documents IECEx 01B and IECEx 04A and the development of any revisions.

9.1.5 Procedures for issuing IECEx Mark Licenses, OD 022 and use of the Mark for Unit Verification Certification

Decision 2012/22Members agreed that ExMarkCo move forward with the development of Rules to allow the use of the IECEx Mark for products covered by IECEx Unit Verification provided any issues raised by IEC Central Office Legal are addressed.

9.1.6 Increased Exposure and use of the IECEx Mark on Certificates of Conformity (CoCs)Decision 2012/23

Members agreed that in an effort to increase the exposure of the IECEx Mark, the Conformity Mark be displayed on a CoC linked to a Conformity Mark and that no fee to be charged for the up- issue of a CoC to show the link to the Conformity Mark.

Decision 2012/24Members thanked Mr Duffy for his comprehensive report on the work of ExMarkCo Committee.

10.2 Report from WG10 Convener -.

Decision 2012/25Members agreed with the document structure outlined in ExMC/746/Inf, but with the numbering of ODs to start with numeral 3 (such as OD 313-5).

10.2.1 IECEx 03-5 IECEx Certified Services Scheme – Part 5: Ex Repair, overhaul and reclamation

Decision 2012/26Members agreed that the following documents proceed to publication taking account of previous decision with regard to OD numbering:-ExMC/747/CD – IECEx 03-5 (Proposed Revision of current IECEx 03 Rules)ExMC/752/CD – Draft OD 013-5 (Proposed Revision of current OD 013 covering Repair Services)ExMC/753/CD – Draft OD 014-5 (Proposed Revision of current OD 014 covering Repair Services)ExMC/754/CD – Draft OD 015-5 (Proposed Revision of current OD 015 covering Repair Services)ExMC/755/CD – Draft OD 016-5 (Proposed Revision of current OD 016 covering Repair Services)ExMC/759/CD - Draft FAR+NCR for the IECEx 03-5 Repair Scheme (Proposed combination of current CRF 60079-19 + FAR 60079-19)

10.2.2 IECEx 03-3 IECEx Certified Services Scheme – Part 3: Installation and initial inspection

Decision 2012/27Members agreed that an extension period of time of 3 months be allowed for National Committees to provide comments on the following documents and comments be referred back to the WG 10 for consideration prior to publication, noting earlier Decision to include the OD 3XX-Y Numbering format:

ExMC/748/CD – IECEx 03-3 (New Rules for Installation + Initial Inspection Services)ExMC/756/CD - Draft OD 013-3 (New proposed Operational Document covering Installation + Initial Inspection Services)ExMC/757/CD - Draft OD 014-3 (New proposed Operational Document covering Installation + Initial Inspection Services)ExMC/758/CD - Draft OD 016-3 (New proposed Operational Document covering Installation + Initial Inspection Services)ExMC/760/CD – Draft FAR+NCR for the new IECEx 03-3 Installation and Initial Inspection Scheme

10.2.3 IECEx 03-2 IECEx Certified Services Scheme – Part 2: Design and Selection Services

Decision 2012/28Members agreed that an extension of time of 3 months be allowed for National Committees to provide comments on the following documents and all comments be referred back to the WG 10 for consideration prior to publication, noting earlier Decision to include the OD 3XX-Y Numbering format:

ExMC/773/CD – IECEx 03-2 (New Rules for Design + Selection Services)ExMC/766/CD - Draft OD 013-2 (New proposed Operational Document covering Design + Selection Services)ExMC/767/CD - Draft OD 014-2 (New proposed Operational Document covering Design + Selection Services)ExMC/768/CD - Draft OD 016-2 (New proposed Operational Document covering Design + Selection Services)

10.2.4 IECEx 03-4 IECEx Certified Services Scheme – Part 4: Inspection and Maintenance Services

Decision 2012/29Members agreed that an extension of time of 3 months be allowed for National Committees to provide comments on the following documents and all comments be referred back to the WG 10 for consideration prior to publication, noting earlier Decision to include the OD 3XX-Y Numbering format:

ExMC/769/CD – IECEx 03-4 (New Rules for Inspection + Maintenance Services)ExMC/770/CD - Draft OD 013-4 (New proposed Operational Document covering Inspection + Maintenance Services)

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_770_CD_OD%20013-4_Inspection+Maintenance.doc

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_769_CD_IECEx%2003%20-%204_Inspection+Maintenance.doc

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_768_CD_OD%20016-2_Desin+Selection.doc

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_767_CD_OD%20014-2_Design+Selection.doc

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_766_CD_OD%20013-2_Design+Selection.doc

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_773_CD_IECEx%2003%20-%202%20-%20Edition%201.doc

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_760_CD_FAR+NCR_Installation_IECEx_03-3.pdf

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_758_CD_OD%20016-3%20-Installation%20+%20Initial%20Inspection.doc

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_757_CD_OD%20014-3_Installation.doc

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_756_CD_OD%20013-3_Installation+Initial_Inspection.doc

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_748_CD_%20IECEx%2003%20-%203_Installation+initial%20Inspection.doc

ExMC/771/CD - Draft OD 014-4 (New proposed Operational Document covering Inspection + Maintenance Services)ExMC/772/CD - Draft OD 016-4 (New proposed Operational Document covering Inspection + Maintenance Services)

11 IECEx CERTIFICATE OF PERSONNEL COMPETENCE SCHEME, IECEx 05

Decision 2012/30Members thanked Mr Wigg for his report outlined in document ExMC/783/R.

11.1 Revision of IECEx 05 IECEx Certificate of Personnel Competence (CoPC) Scheme Rules

Decision 2012/31Members agreed that document ExMC/782/CD proceed to publication.

11.2 Revision of IECEx Certificate of Personnel Competence (CoPC) Scheme Operational Documents

Decision 2012/32Members agreed that the following documents proceed to publication:ExMC/774/CD - Draft Revision OD 501ExMC/775/CD - Draft Revision OD 502ExMC/776/CD - Draft Revision OD 503 - The missing information in this document is to be approved by ExPCC and then proceed to publication.ExMC/777/CD – Draft Revision OD 504

11.3 IECEx Training Body Certification Scheme – Proposal from USNC / IECEx member Body

Decision 2012/33Members agreed that the best way forward would be establish an ExMC WG consisting of the membership of the Executive plus others to consider the proposal in ExMC/761/CD, with Member Bodies to submit nominations of their experts to the Secretary with a maximum of 2 experts per country.The Convenor of the WG is to be the Chairman of the ExMC.

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_777_CD_iecexOD504_ed2_0.pdf

http://www.iecex.com/Wal/Calgary%20Meetings/ExMC/Calgary%20ExMC%20decisions/ExMC_776_CD_iecexOD503_ed2.pdf





12.2 IEC / ILAC / IAF CooperationTo provide for any further discussion in addition to matters raised under 5.3.1 above.

Decision 2012/34Following detailed discussion on the CAB/1068A/R Members agreed that while supporting the on-going dialogue between IEC Conformity Assessment Schemes and IAF and ILAC under the IEC / IAF / ILAC MOU

the decision making forum concerning Rules and Procedures of the IECEx System reside with ExMC

the established peer assessment procedures and processes of the IECEx that have ensured credibility of the Schemes remain

IECEx operate Schemes and Programmes outside the scope of operation of most Accreditation Bodies

the opportunities for cooperation with joint assessments appears to be difficult in some circumstances

12.3 Approval and maintenance of Documents (re Action Item 13 from Split 2011 ExMC

Mins – RU Proposal)

Decision 2012/35Members in noting that preliminary discussions had occurred within the Executive agreed that the Executive continue with these discussions to consider the need for varying Document Types and agreeing to the RU request that the role of National Committees concerning the approval of IECEx Rules and Procedures be re-enforced .

12.4 AU Proposal for certain matters to be delegated to IECEx Executive

Decision 2012/36Members agreed that the proposal in ExMC/791/CD be referred to The Executive for consideration and preparation of a report to come back to the ExMC.

13.1 WG1 Rules

Decision 2012/37AMembers agreed that Recommendation 1 in Document ExMC/742/R in that a separate document be prepared that contains all the various definitions used within the IECEx rules and Operational Documents and that this work can be handled by WG1

Decision 2012/37BMembers agreed that Recommendation 2 in Document ExMC/742/R, in that an additional attachment to a CoC be provided for instances where the CoC Applicant seeks additional

information to be attached to on-line CoCs concerning compliance with Standards outside that of the IECEx Scheme. Such Attachments should not contain the IECEx Logo

Decision 2012/37C

Members accepted that WG1 required an additional meeting to finalise a proposal concerning life of component Certificates.

13.2 IECEx WG5 Management of Quality System Assessments of Manufacturers

Decision 2012/38Members accepted the report in Document ExMC/743/R and thanked Mr Olsen and members of WG5 for their work.

End of Day 1 Decisions

Review of Day 1 Decisions

Decision 2012/39Members agreed that the decisions from Day 1 of the meeting be accepted as confirmed with the minor change to Decision 2012/34 to change the last bullet point to read:

the opportunities for cooperation with joint assessments appears to be difficult in some circumstances

{Secretariat Note: Confirmed List of Decisions from Day 1 available at http://www.iecex.com/calgary/greenpapers.html }

13.3 IECEx WG2 Development of Technical Guidance Documents

Decision 2012/40AMembers accepted the report as contained in document ExMC/789/R including that the name Technical Guidance Document (TGD) be changed to Technical Capability Document (TCD)

Decision 2012/40BMembers accepted the proposals as contained in document ExMC/765/Inf relating to the preparation of TDGs for 60079-14, 60079-17 noting that WG2 may not be in a position to do this work in the short term.

http://www.iecex.com/calgary/greenpapers.html

Decision 2012/40CMembers thanked Mr Bentham and the members of WG2 for their work.

13.4 IECEx WG4 Technical Reference Group for Assessment of ExCBs and ExTLs

Decision 2012/41AMembers thanked Mr Munro and the Members of WG4 for their work outlined in document ExMC/788/R.

Decision 2012/41BMembers in noting that OD 024 requires a register to be retained by IECEx, agreed that the current arrangements of the Secretariat should continue. (i.e. the register of participating manufacturer and user Test Laboratories being retained by the IECEx Secretariat and the register not be made publically available).

Decision 2012/41C

Members accepted the WG4 proposal that lead assessors facilitate an informal forum amongst the team at the end of the assessment to discuss the performance and effectiveness of assessments and any lessons that could be learnt for the future as a means of providing feedback to the system. If time permits this might take place in person after the finish of the assessment, otherwise it could be done by other means such as e-mail. It was noted that in many instances this may already be happening.

Decision 2012/41D

Members, in discussing the timing for triggering of Follow up visits, agreed that at closing meetings Assessors shall document a time frame for the closure of all items with an expectation that all items be closed within 3 months. Any items open after 6 months may result in the Secretary arranging a site assessment revisit, following consultation with the Assessment Team.

13.5 IECEx WG11 Trade AgentsDecision 2012/42A

Members thanked Mr Sinclair and members of WG11 for their work in producing ExMC/762/CD – Initial Draft Operational Document and support the direction the WG is going.

Decision 2012/42B

Members agreed that the degree of transparency offered by B3 of the draft in ExMC/762/CD is sufficient at this time but that WG11 take note of comments from the meeting concerning the listing of manufacturer on CoCs.

Decision 2012/42C

Members agreed that WG11 take on the work related to requirements for surveillance and supervision of Stockist and assemblers previously discussed in ExTAG.

13.6 IECEx WG 13 Business DevelopmentDecision 2012/43A

Members thanked Mr Maalouf and members of WG13 for the development of the draft Business Plan contained in document ExMC/779/CD and agreed for WG13 to review the draft to take account of various comments raised including the following:

Provision of financial forecasts covering revenues and costs up to 2016 Look back at history of forecasts and determine how effective estimates and projections

have been. Reference to review of Test Reports at Item 10.2

Members congratulated Mr Maalouf and WG13 Members for their excellent work reflected in this latest Draft and look forward to receiving an updated version for consideration.

Decision 2012/43B

In considering a proposal to change the Name from “Business Plan” to “Business Strategy” Members agreed to retain the current Term of “Business Plan” as the name of the document.

Working group 14

Decision 2012/44

Members accepted a proposal from the Convenor of WG14 that it be disbanded noting with appreciation his offer to remain available if any future assistance is required. The Members thanked Mr Massey

14.1 Report from ExTAG Calgary Meeting

Decision 2012/45A

In noting that no matters were brought to ExMC for decision, Members appreciated the detailed reports from Mr Sinclair as ExTAG Chairman on the:

ExTAG Training Workshop ExTAG Formal Meeting 2012

Decision 2012/45B

Members noted the contribution of PTB and expressed their gratitude to PTB for their Leadership work on proficiency testing, within ExTAG WG10.

15 IECEx INTERNET BASED “ON-LINE” CERTIFICATE OF CONFORMITY SYSTEM

15.1 General matters

Decision 2012/46A

Members accepted a verbal report from the Secretary on the status of improvements and enhancements to the IECEx Website including the IECEx “On-Line” Certificate of Conformity System and the IECEx Web Site.

Decision 2012/46B

Members expressed their appreciation for the work of the IECEx Secretariat and that of the IEC IT Department in the development and maintenance of the IECEx website on-line Certificate System.


Decision 2012/47A

Members accepted a report from the IEC TC 31 Chairman, Mr Jim Munro, concerning TC 31 activities and work since the last ExMC Meeting, including the SC31M Sub-committee, as contained in document ExMC/785/R.

Decision 2012/47B

Members accepted a proposal from France that future TC 31 Chairman reports to IECEx contain matters relating to coverage or involvement in Ex by other Technical Committees.


Decision 2012/48

Members accepted a verbal report from Mr Agius as neither the Chairman of UNECE WP6 Ex initiative Mr. Frank Lienesch (DE) nor Lorenza Jachia from UNECE were able to be present at this meeting. Also Members noted the previous publication of the UNECE CRO – Common Regulatory Objective – A Common Regulatory Framework for Equipment Used in Environments with an Explosive Atmosphere and the continuing promotion of this document.

17.3 Any Other Matters concerning UNECE as they may relate to the work of IECEx ExMC WG8 – Regulatory Recognition

Decision 2012/49

Members accepted a report concerning UNECE as they may relate to the work of IECEx ExMC WG8 – Regulatory Recognition, as presented by the Secretary as outlined in document ExMC/786/R on the activities of WG8.

{Secretariat Note: While ExMC/786/R was not included as part of the zip folder it is now available from the 2012 IECEx Calgary Meeting page at http://www.iecex.com/calgary/exmc.html }

17.4 Report from Dr Alexander Zalogin, IECEx Vice Chairman – Kazan Conference

Decision 2012/50

Members accepted a report and information from the IECEx Vice Chairman Dr Zalogin regarding the pending EU-Russia Industrialists Round Table Conference in Kazan (Russia).


Decision 2012/51

Members accepted a report from the ATEX ExNB Group Vice Chairman, Mr T Houeix of the European Notified Bodies Group for ATEX,


Decision 2012/52

http://www.iecex.com/calgary/exmc.html

Members appreciated report and presentation on PCIC Europe activities by the PCIC Europe Secretary Mr Terence Hazel, during Day 1 of the meeting, noting the recent Prague Conference and the launching of PCIC Middle East Conference to be held in Abu Dhabi on 12-13 November 2012 in both of which IECEx is involved.

21.3 New Smart Phone/ Pad Application “IECEx”

Decision 2012/53A

Members accepted a verbal report and demonstration, via screen shots, from the Secretary on the upcoming launch of the new IECEx Smart Phone and portable device Application, noting the “on and Off” Line features outlined by the Secretary.

Decision 2012/53B

In agreeing that this new IECEx Smart Phone and portable device Application is a valuable project, Members thanked the Secretary, IECEx Executive and IEC Central Office for this initiative.

22 FINANCE


Decision 2012/54

Members noted the audited accounts for 2011 in Document ExMC/741/DV as presented by the Treasurer, Mr Heinz Berger and agreed that they be accepted and referred to CAB for approval.


Decision 2012/55

Members in noting the forecasted Draft Budget Guide for 2014 contained in Document ExMC/787/CD as presented by the Treasurer Mr Heinz Berger, agreed that it can be used as a guide when preparing the formal budget for 2014 along with the final accounts for 2012.

23 REVIEW OF CURRENT ExMC WORKING GROUPS (WGs)Decision 2012/56

In reviewing the current allocation and list of ExMC Working Groups Members agreed to the following:

WG14 – IECEx Good Working Practise, be disbanded. WG12 – Now transferred to new ExPCC A new WG15- preparing documents dealing with non-electrical equipment be formed,

with Mr Munro as Convener

25 REPORT TO CABDecision 2012/57

Members agreed that the preparation of the report to the next CAB meeting be left to the Chairman and Secretary.

26 NEXT MEETING

Decision 2012/58A

Members appreciated the excellent presentation from Brazil concerning location and arrangements for the next meeting of IECEx to be held in Fortaleza, 2-6 September 2013.

Decision 2012/58B

Members accepted the kind invitation from South Africa to host the meetings in 2016 as presented by Mr Paul Meanwell of ZA and noted the following concerning future meetings:

- 2014: Netherlands- 2015: Australia/New Zealand- 2016: South Africa - 2017: USA- 2018: France

Decision 2012/58C

Members agreed with the ExPCC Chairman’s request for Members to also consider hosting the May/June series of Operational Meetings of ExPCC and WGs, noting that the 2013 Meeting of ExPCC and related WGs along with ExMarkCo are planned for Buxton UK.

27 CLOSE OF MEETING

Decision 2012/59

Members expressed their appreciation and great satisfaction with both the running of the meetings and the excellent hosting and support from the Management and Staff of QPS.


ExMC – IECEx Management CommitteeExMC/715/DL

CONFIRMED List of Decisions

Introduction

This document contains the Confirmed List of Decisions of the 2011 Meeting of the IECEx Management Committee, ExMC, held in Split on 8+9 September 2011.

Decisions 2011/01 – 2011/36 (from Day 1 of the ExMC Meeting) were issued as ExMC(Split/Secretariat)09A and were confirmed during Day 2 of the ExMC Split meeting, 9 September 2011.

Decisions 2011/37 – 2011/58 (from Day 2 of the ExMC meeting) were issued as ExMC(Split/Secretariat) 12 and were confirmed via correspondence following the meeting.

This document now replaces both the above and is issued for the information of Members. The usual detailed minutes will be issued shortly along with the List of Action Items.

In expressing our sincere appreciation to Ex-Agencija for the excellent host arrangements, we also extend a special note of thanks to all delegates and sponsors for making the 2011 IECEx meeting series another successful event.

We also wish to remind all of the planned IECEx International Conference to be held on 20+21 March 2012 in Dubai as a sponsored event organised by ESMA of the United Arab Emirates, IEC, IECEx and the United Nations UNECE for further details and a copy of the Conference Brochure visit http://www.iec.ch/meetings/events/

Kind regards

Chris Agius


Visiting address:

IECEx Secretariat

SAI Global Building

Contact Details:

Tel: +61 2 8206 6940

Fax: +61 2 8206 6272

http://www.iec.ch/meetings/events/

286 Sussex Street

Sydney NSW 2000

Australia




CONFIRMED LIST OF DECISIONS


Decision 2011/01 The Meeting approved the Draft Agenda ExMC/694C/DA noting green papers as displayed on the IECEx Split 2011 meeting website.

3.2.1 Report on Actions arising from the 2010 ExMC Berlin Meeting

Decision 2011/02 The Meeting accepted a report on the actions arising from the Berlin 2010 Meeting as detailed in Annex A of ExMC/642B/RM


Decision 2011/03The Meeting accepted the Secretariat’s report ExMC/699/R, containing an overview of the IECEx System activities acknowledging the continued and sustained year by year growth of the IECEx.

In noting the Chairman’s advice that we had just received 2 letters from AU regarding Secretariat Resources and Reviews of ExTRs and QARs, which will be referred to the IECEx Executive, it was also agreed that the IECEx Executive also consider the request for the Secretariat to expand the report card to include additional information that would assist the Members such as:

a break down of the number of Unit verification CoCs issued within the Equipment Scheme, and

information concerning the level of surveillance/reviews of CoCs, ExTRs and QARs,.

5 REPORT ON IEC CAB (Conformity Assessment Board) MATTERS

Decision 2011/04The Meeting accepted a report from the Chairman and Secretary. The members appreciated the letter of address to the meeting from the CAB Chairman.

5.3 Specific CAB Matters for discussion/action by ExMC

5.3.2 Energy Efficiency CAB WG12

Decision 2011/05Members in discussing this determined that at this point in time there is no immediate impact on IECEx.

5.3.5 Certification needs of Marine Energy

Decision 2011/06The members in noting the formation of the new CAB WG 15 accepted a report from the Secretary.

5.3.6 System Level Conformity Assessment (SLCA)

Decision 2011/07The meeting agreed for the Secretariat to issue a call for nomination to ExMC Members to represent IECEx on the IEC CAB AdHoc WG for SLCA.

6 IECEx OFFICERS6.1 IECEx Chairman

Decision 2011/08The Meeting confirmed the nomination of Mr Kerry McManama to the CAB to serve a second term as Chairman and expressed their appreciation for his excellent leadership during his first term. This to be reported to the next meeting of CAB for approval.

6.2 IECEx Executive Secretary

Decision 2011/09The Meeting confirmed the nomination of Mr Chris Agius to the CAB to serve another term as Secretary. This to be reported to the next meeting of CAB for approval.

6.3 IECEx Treasurer

Decision 2011/10The Meeting confirmed the nomination of Mr Heinz Berger to the CAB to serve a further term as IECEx Treasurer and expressed their appreciation for his excellent service during his term and the present excellent financial position of the IECEx. This to be reported to the next meeting of CAB for approval.

6.4 IECEx Vice Chairman

Decision 2011/11In noting the calibre of both nominations for which the IECEx would be well served by either, the Meeting confirmed the nomination of Dr Alexander Zalogin, of Russia for the position of Vice Chairman. This to be reported to the next meeting of CAB for approval.

6.5 IECEx Vice Chairman, Mr. LIU Weijun completion of Term of Office

Decision 2011/12The Meeting wished to record a formal vote of thanks to Mr LIU Weijun, CNCA, China, for his dedicated service and significant contribution to the success of the IECEx, in his role of IECEx Vice Chairman for the past 6 years. The members also appreciated his commitment to continue in active support and participation in IECEx.

7 IECEx MEMBERSHIP

7.3.1 New ExCBs and ExTLs accepted, via correspondence, since ExMC Meeting Berlin, 2010.

Decision 2011/13The Meeting accepted the report detailing the list of ExCBs and ExTLs accepted via correspondence detailed in ExMC/702/R.

7.3.2 Acceptance of of Agencija za prostore ugrožene eksplozivnom atmosferom

(Ex-Agencija)

Decision 2011/14The Meeting approved, on the basis of the IECEx Assessment Reports, (ExMC/696/DV and ExMC/697/DV) the acceptance of Ex-Agencija as an IECEx ExCB and ExTL, within the IECEx System.

7.4 Applications for Extension of Scope, IECEx 02 Equipment Scheme

Decision 2011/15The Meeting accepted the report detailing the list of scope extensions allocated to ExCBs and ExTLs as detailed in report ExMC/703/R.

8 IECEx ASSESSMENTS OF ExCBs AND ExTLs

Decision 2011/16The Meeting accepted a report from the Secretary on Re-Assessments and Surveillances as detailed in ExMC/704/Inf since Berlin.

9 IECEx CERTIFIED EQUIPMENT SCHEME, IECEx 02

9.3 Updating Revision to the IECEx 02 Rules of Procedures

Decision 2011/17The Meeting in reviewing document ExMC/690/CD agreed with the document as presented but also agreed to defer publication for 1 month to allow further comments from Member Bodies and

input from the ExTAG Chairman. Members agreed that any Comments received will be referred to the IECEx Executive for final determination prior to publication.

Members also agreed with the WG1 suggestion that Annex A of ExMC/690/CD be removed (as there are more than one Scheme now) and the content be issued an IECEx Operational Document (OD). Other editorial changes accepted.

9.4 Updating Revision of Operational Document OD 009

Decision 2011/18The Meeting in reviewing document ExMC/691/CD agreed that the document could proceed to publication.

Comments made by Australia {use of terms audit and assessment) to be considered during next revision.

Comment from Russia with regards to procedures for approval and maintenance of documents to be referred to the IECEx Executive.

10 IECEx CONFORMITY MARK LICENSE SYSTEM, IECEx 04

10.1 Report from the IECEx Marks Committee Chairman, Mr Tim Duffy

Decision 2011/19Members accepted the report from the Chairman of the IECEx Mark Committee as contained in document ExMarkCo/33A/R.

10.1.2 Draft new Guide – Guidance on use of the IECEx Logo

Decision 2011/20Members agreed that Document ExMC/693/CD proceed to publication subject to an editorial change to Clause 3.4 with regard the addition of “Logo not being permitted for use on product marking” as raised by FR.

10.1.3 Procedures for issuing IECEx Mark Licenses, OD 022

Decision 2011/21Members agreed that a new edition of OD 022, currently being prepared by ExMarkCo is to be reviewed and approved by ExMC via correspondence.

It was further agreed that Document ExMC/687/CD (UK proposal concerning surveillance of the Mark license system) be referred to WG 5 for consideration with the chairman of ExMarkCo atending.

Members further agreed that the US proposal in Document Split/US/03 Green paper to be referred to ExMarkCo for consideration.

11 CERTIFIED SERVICE FACILITIES SCHEME – IECEx 03

11.2 Listing of ExCBs – According to IECEx 03, Certified Service Facility Scheme

Decision 2011/22Members accepted the report from WG 10 as contained in Document ExMC/711/R.

Members agreed that the UK comment regarding Energy Efficiency of Motors being retained following re-wind operations, be raised by John Allen at the next WG10 meeting (planned for Sydney October 2011). In noting the US concern over the scope of IECEx activities and that Energy Efficency is not part of the IEC 60079-19 requirements.

12 IECEx CERTIFICATE OF PERSONNEL COMPETENCIES SCHEME, IECEx 05

Decision 2011/23Members accepted the report from the Convener of WG 12 as contained in Document ExMC/700/R.

12.1 Proposal to Transform WG12 to a new Committee, reporting to the IECEx Management Committee, ExMC

Decision 2011/24The meeting agreed with the proposals contained in document ExMC/681/CD to convert WG 12 to be a new Committee noting that Operational Documents produced within the new CoPCCC would require final approval from ExMC.

Decision 2011/25 Members agreed that the present Convener of WG 12 (Mr R Wigg of AU) be appointed as Chairman of the new CoPCC Committee.

Decision 2011/26Members agreed that the present Deputy Convener of WG 12 (Mr J Allen of GB) be appointed as Deputy Chairman of the new CoPCC Committee..

Decision 2011/27Members agreed the name of the new Committee be “Certificate of Personnel Competence

Certification Committee” but agreed on Day 2 to use the acronym ExPCC

13 IECEx SYSTEM BASIC RULES

13.2 Updated Revision to the IECEx Basic Rules 01, Revision of 5th Edition

Decision 2011/28Members agreed that the Secretariat update the document (ExMC/692/CD) with regards to the decision to convert WG12 into a Committee with the position of Deputy Chairman added and some minor editorial corrections (eg Clause 9.3.4 and 9.3.6) in time to present this document to the next CAB meeting.


14.2 IECEx Board of Appeal

Decision 2011/29The following nominations to be accepted for submission to CAB on condition that their CVs are sent to Secretariat for circulation to ExMC and that no objections are received..

Chair, BR - Mr Giovanni Hummel Borges GB – Mr. John Allen CA – Mr. Nick Maalouf DE, - Ms Ursula Aich US – Ms Patricia Pasemko

Any other nominations shall be circulated along with their CVs for formal approval by ExMC, via correspondence.

14.3 Consideration of an IECEx User Group/Forum

Decision 2011/30In the absence of full support, Members did not accept the proposal contained in document ExMC/701/CD to form an IECEx User Group Forum at this time, noting the DE comments that Users along with all stakeholders participate in their respective national committees along with the ability to attend ExMC.

15 OTHER WORKING GROUP REPORTS

15.1 WG1 Rules

Decision 2011/31Members accepted the report contained in document ExMC/689/R as presented by the Convener Mr Chris Agius


Decision 2011/32

Members accepted the report contained in document ExMC(Split/WG 5) 07as presented by the IECEx Secretary Mr Chris Agius in the absence of Mr Olsen.

The proposed time frame for replacing OD 005 with IEC 80079-34 was accepted on condition that the comparison document as discussed be published.

15.3 WG2 Development of Technical Guidance Documents

Decision 2011/33Members accepted a verbal report presented by WG2 Convener Mr Steve Bentham and indicated their appreciation for his efforts to move this important work forward.

15.4 WG 13 Business Development

Decision 2011/34Members accepted a nomination from Canada for Mr Maalouf as Convener of WG13 with Members indicating their appreciation to Mr McManama for his work as WG13 Convener which resulted in the first edition of the IECEx Business Plan being produced.

15.5 IECEx WG 14 Good Working Practise

Decision 2011/35Members accepted the recommendation contained in the WG report in document ExMC/712/R as presented by the Convener Mr Evans Massey.

16 ExTAG MATTERS

16.1 Report from ExTAG Split Meeting

Decision 2011/36

The meeting welcomed the nomination for the reappointment of Mr R Sinclair to serve a further three year term as ExTAG Chairman and approved this appointment.

ExTAG Proposal 1 – Consideration of mandatory attendance at ExTAG Meetings

Decision 2011/37Secretariat to circulate Member Bodies a question seeking comment on the following:

“ExMC is asked to consider whether to enforce attendance to both the training workshop and the formal meeting, and how”.

ExTAG Proposal 2 – Definition of Manufacturer

Decision 2011/38Members agreed that the ExTAG suggestion to amend IECEx 02 to clarify or amend the definition of manufacturer to separate the two responsibilities of “control of the design” and “control of the physical manufacturing process be referred to WG 1 for consideration and recommendations.

ExTAG Proposal 3– Reference to instructions

Decision 2011/39The meeting agreed to the ExTAG suggestion of removing the requirement for referencing “Instructions” on IECEx Certificates as listed in Clause 8.1.3 of IECEx 02 be removed with this change incorporated in ExMC/690/CD for publication

ExTAG Proposal 4. ”Use of Un-witnessed Testing”

Decision 2011/40Members agreed that the Secretariat in consultation with the IECEx Chairman and ExTAG Chairman prepare and issue a questionnaire to all Member Bodies seeking comment..

ExTAG Proposal 5. – Introduction of Ex s IEC 60079-33

Decision 2011/41 In noting the work within ExTAG WG9 it was agreed that the matter of introducing IEC 60079-33 (when published) be referred to the IECEx Executive and WG1 for consideration.

ExTAG Proposal 6 – Identification of equipment to different editions of standard

Decision 2011/42Members agreed to refer the issue of clear identification of editions of standards covering components on the certificate to WG1 for consideration.

Report from WG 4

Decision 2011/43Members accepted a report contained in document ExMC(Split/WG4)08 from the convener Mr J Munro



17.2 On-Line review of CoCs, ExTRs, QARs

Decision 2011/44Members accepted a verbal report given by the Secretary.


Decision 2011/45Members accepted a report contained in document ExMC/685/Inf presented by Chairman of IEC TC 31 Mr J Munro.

Decision 2011/46Member in noting the recent publication of IEC 60079-0 Edition 6 in a redline version (that shows changes from the previous edition) the meeting indicated its support for the value to industry with this feature.

It was agreed that this be Communicated to IEC Central Office and included in IECEx Chairman report to CAB

Decision 2011/47Members agreed to support the proposed approach being developed by TC 31 for the identification of the significant changes to TC 31 Standards,

Decision 2011/48Members in noting the progress with the development of non-electrical standards by SC 31 M due for publication in 2013 or 2014 agreed that issues relating to their introduction in the IECEx

Scheme be referred to the IECEX Executive to consider the implications of the availability of such standards to be added to the scopes of ExCBs and ExTLs operating in the IECEx Equipment Certification Scheme.


Decision 2011/49Members accepted a report from the Vice Chairman of the European Notified Bodies Group for ATEX, ExNB according to document ExMC(Split/ExNBG) 11.

23 PROMOTION OF THE SCHEME

23.2 Action to raise profile of the IECEx Scheme

Decision 2011/50Members accepted a verbal report from the Secretary on the promotional activities.

Members further agreed that WG13 “Business Development” include consideration of promotional and marketing opportunities to drive more user engagement

24 FINANCE

24.1 2010 Accounts


Decision 2011/51

Members agreed with the 2010 audited accounts detailed in Document ExMC/680/DV for forwarding for CAB approval.

24.1.2 IECEx General Reserve Status

To note the current level of IECEx General Reserve at end 2010

Decision 2011/52Members accepted a report from the Secretary with regards the general reserve


Decision 2011/53Members in noting the forecasted Draft Budget Guide contained in Document ExMC/698/CD agreed that it can be used as a guide when preparing the formal budget for 2013.


Decision 2011/54Members in noting the WG12 will transformed into a Committee agreed that WG12 be disbanded.

The meeting also noted a change in Convenership of WG13

26 OTHER BUSINESS

26.1 Lead Assessor Forum

Decision 2011/55Members agreed that WG4 to be asked to prepare combined report format for ExCBs, ExTL and to cover IECEx 02, IECEx 03 and IECEx 04 Schemes in the one report to prevent duplication of information and keep time and costs down. Also to review the report format that the issue of removing names from the report be included but that names of senior staff still be shown.

Decision 2011/56Members in noting the issue of Feedback Mechanism of the performance of Assessors and Lead Assessors agreed that it be referred to WG4 to look at the concept of a Feedback Mechanism.

Also agreed that WG 4 consider a feed back mechanism from assessed bodies

Decision 2011/57

Members agreed that the WG4 be asked to prepare guidelines on how assessment teams approach the assessment of ExCBs and ExTLs for compliance with OD 024 to ensure consistency. Also WG4 be asked to consider a check list against OD 024

28 NEXT MEETING

Decision 2011/58In the absence of an invitation to meet, Members agreed to have the Secretariat arrange the 2012 annual meetings in Singapore associated with the IEC Office.

Members also noted an invitation from Australia for 2014.

29 CLOSE OF MEETING



List of Confirmed Decisions 2010 ExMC Berlin Meeting ExMC/638/DL

Introduction

This document provides a list of the ExMC Decisions from the ExMC meeting held 2+3 September 2010 in Berlin.

Decisions 1 – 29 (Day 1 Decisions) were confirmed during the Day 2 ExMC meeting proceedings with the remaining decisions being confirmed by the IECEx Chairman and Officers, following the meeting.

This list of Confirmed Decisions is now submitted for information and action of the ExMC Members. The Decisions are recorded according to the respective Agenda items detailed in ExMC/615C/DA.

A full set of the minutes of the ExMC meeting and action list will be prepared for Members review via correspondence, shortly.

The IECEx Chairman and Officers wish to congratulate all Members and participants to the IECEx 2010 Berlin meetings for their active participation and overall spirit of cooperation to complete an extremely full week long programme.

A further special note of thanks goes to the German National Committee and sponsors for an efficient and most enjoyable set of meeting arrangements. These arrangements ensured a very successful 2010 IECEx meeting series.

Chris Agius


Address:

Level 7

286 Sussex Street

Sydney NSW 2000

Australia

Tel: +61 2 8206 6940

Fax: +61 2 8206 6272

Email: [email protected]

Web: www.iecex.com




Decision 2010/01 The Meeting approved the Draft Agenda ExMC/615C/DA


3.2.1 Report on Actions arising from the 2009 ExMC Melbourne Meeting

Decision 2010/02 The Meeting accepted a report on the actions arising from the Melbourne 2009 Meeting, with the Secretariat agreeing to give priority to the DE request for updating the list of Assessors to show capability and utilization.

4 OVERVIEW OF IECEx SCHEME ACTIVITIES AND CURRENT POSITION

Decision 2010/03The Meeting accepted the Secretariat’s report ExMC/621/R, containing an overview of the IECEx System activities acknowledging the continued and sustained year by year growth of +30% of the IECEx.

5.3.4 Certification needs of Wind Turbine Industry

Decision 2010/04In noting the report from the CAB Chairman, concerning TC 88 Wind Turbines, Members agreed to advise CAB that we need to be mindful that wind generators may be installed in Explosive atmospheres.

6.4.1 New ExCBs and ExTLs accepted, via correspondence, since ExMC meeting Melbourne 2009.

Decision 2010/05The Meeting accepted the report detailing the list of ExCBs and ExTLs accepted via

correspondence detailed in ExMC/627/Inf.


Decision 2010/06The Meeting accepted the report detailing the list of scope extensions allocated to ExCBs and

ExTLs as detailed in report ExMC/617/Inf.

7 IECEx ASSESSMENTS OF ExCBS AND ExTLS

7.1 Status on surveillance of accepted ExCBs and ExTLs

Decision 2010/07Meeting noted US will be submitting to the Officers suggestions concerning the management of assessment for initial consideration by the Officers.


Decision 2010/08The Meeting accepted the report detailing the list of Re-assessment reports of ExCBs and ExTLs as detailed in report ExMC/631A/Inf.

7.3.1 Report from WG2 Convener , Secretary to report

Decision 2010/09The Australian nomination of Mr Steve Bentham as Convenor of WG2 was accepted.

Decision 2010/10In noting the resignation of Mr Carpenter as WG2 Convener, the ExMC recorded a special note of thanks to Mr Phil Carpenter for his sterling work as Convener of WG2 for TGDs.

7.4 Assessment procedures – Revision of OD 003

7.4.1 New Operational Document OD 003 Part 2 – Assessment and Surveillance of ExCBs and ExTLs (Revision in part of OD 003)

Decision 2010/11After consideration of ExMC/618/CD, it was agreed to amend Clause 2.2.2 and 2.2.3 and align the text in each Clause. In addition the complete document to be reviewed by the Secretary for consistency and then forwarded for publication.

7.4.2 Report from ExMC WG4 Technical Reference Group for Assessment of ExCBs and ExTLs Report from ExMC WG4 Convenor, Mr Munro

Decision 2010/12

In thanking Mr Munro both for his report as WG4 Convener, green paper document ExMC(Berlin/WG04)08, and the excellent work of WG4, the meeting noted current ExMC consideration of the future for WG12 and possible transformation into a Committee and agreed that ExMC may need future consideration concerning scope of work of WG4.

8 IECEx SCHEME, RULES AND PROCEDURES

8.1 Amendment to the IECEx Basic Rules, IECEx 01 Edition 4

Decision 2010/13Members agreed for document ExMC/619/CD to go to CAB, as presented, for consideration. However if during consideration of this matter at the CAB meeting in Seattle a different view is expressed the Chairman and Secretary have authority from ExMC to make changes at the CAB meeting with a view to resolving this issue.

8.3 Publication of IECEx 02

Decision 2010/14Agreed for the Secretary to review document IECEx 02 with regards to the inclusion of dusts following a comment from Japan.

8.5 IECEx Certificate of Personnel Competency Scheme

8.5.3 IECEx WG12 IECEx CoPC Scheme

In addition to ExMC/620/R, Green paper ExMC(Berlin/WG12)07 was presented for consideration, with the following decisions recorded:

Decision 2010/15ExMC agreed with the WG12 recommendation and endorsed Mr John Allen as Deputy Convenor of WG12.

Decision 2010/16ExMC agreed that the WG12 “in-principle” proposal that WG12 be reconstituted as a Committee reporting directly to ExMC be referred to a 30 day vote by ExMC via correspondence. If the vote is positive the matter will be referred to the Officers for implementation.

Decision 2010/17ExMC agreed that the German comment on the clarification of the title “handbook” should be referred to WG12 for consideration in light of harmonisation of titles within the IECEx System documents and therefore agreed to have WG12 consider the term “Guide” which is currently in use within the IECEx System.

9 IECEx CERTIFIED EQUIPMENT SCHEME

9.2 IECEx Unit Verification Certification

Decision 2010/18After consideration of Document ExMC/524A/CD Members agreed that the document go forward for publication with the changes recommended by WG1.

[Secretariat Note: WG1 recommendations referred to above are contained in ExMC(Berlin/WG1)02]

10 CERTIFIED SERVICE FACILITIES PROGRAM – COVERING REPAIR AND OVERHAUL OF Ex EQUIPMENT

10.2 Report from WG10 Convener

Decision 2010/19The Meeting accepted the report ExMC/636/R from Mr. Theo Pipjker as Convener and looks

forward to progress of their work.


11.2 IECEx WG1 Review of Scheme Rules

Decision 2010/20Green paper document ExMC(Berlin/WG1)02 was considered and the recommendations contained in the document were accepted as detailed below.

Unit verification accepted.

Agree that there was no need to change the present situation with regards to the life of Equipment CoCs.

Agree Ad hoc WG within WG 1 continue consideration on the life of Components CoCs.

Agree that WG 11 be reactivated to create Operational Document for Licensed Equipment. This would require a call by the Secretariat to the national Committees for membership of WG11.

Decision 2010/21ExMC Agree to request that WG1 should meet well in advance of the next ExMC to allow time for the Membership to adequately review any proposals, especially regarding the life of Component Certificates.


Decision 2010/22Green paper document ExMC(Berlin/WG5)03 was considered and the three recommendations were accepted. Again, ExMC requested WG5 to meet well in advance of the next ExMC meeting to allow sufficient time for Members to consider proposals, especially regarding the future of OD 005.

11.4 IECEx WG 14 Good Working Practise

Decision 2010/23ExMC Agreed with the recommendations of the Officers reflected in ExMC/630/CD and that WG14 conduct a comparison review between the Draft GWP and that of TC 31 and report back to ExMC.

http://www.iecex.com/committee_docs/ExMC(Berlin_Sec)_02.doc

http://www.iecex.com/committee_docs/ExMC(Berlin_Sec)_02.doc

12 IECEx CONFORMITY MARK COMMITTEE (ExMarkCo)

12.3 Operational Aspects of IECEx Conformity Mark Committee

12.3.1 Recommendations from ExMarkCo

Decision 2010/24The recommendations contained in Document ExMarkCo/25/R were accepted except for the ExMarkCo Decision 2010/06 which is to be referred back to ExMarkCo for further consideration.

In addition the following decisions were taken during consideration of the report.

Decision 2010/25The Australian proposal in Green paper ExMC(Berlin/AU) 05 that “No fees should be charged for use of IECEx Mark by the IECEx System” should be maintained and reflected in OD 019, was accepted.

Decision 2010/26Agreed that the Australian proposal concerning possible partial funding for IECEx experts to attend promotional events be referred to the IECEx Officers for further consideration.

Decision 2010/27Agreed that Mr John Allen be appointed to ExMarkCo as a representative of Repair Facilities.

12.4 Appointment of ExMarkCo Chairman

Decision 2010/28

http://www.iecex.com/committee_docs/IECEx_MarkCo_Formal_Comments_05.doc

In expressing their thanks for the excellent work and leadership of Mr Duffy as the first Chairman of the IECEx Marks Committee, the ExMC unanimously agreed to appoint Mr Duffy for a second 3 year term as Chairman of ExMarkCo.

13 ExTAG MATTERS

13.1 Report from ExTAG Berlin Meeting

The Green paper report ExMC(Berlin/ExTAG)09 contained two Items for reference to the ExMC in Item 8 of the report and these were accepted.

Decision 2010/29ExMC reviewed the issue of an ExTR being issued to cover part of testing and assessment to Standards and agreed with the ExTAG view that this is required and further agreed that to ensure this is provided within the IECEx 02 rules the Secretary prepare an amendment to IECEx 02 to allow ExTRs to have partial testing and be circulated for ExMC voting.

END OF DAY ONE

Review of day 1 decisions.

Members noted the 29 decisions recorded in Draft Document ExMC(Berlin/Secretariat)10 (Draft Version displayed on screen)

Decision 2010/30Members confirmed the list of recorded decisions (1 – 29) from the Day 1 meeting proceedings Document ExMC(Berlin/Secretariat)10 with the following editorial correction:

Decision 04 – Reference should be to Agenda Item 5.3.4

13.2 Testing at other locations – work of ExTAG WG6

Decision 2010/31The meeting in noting document ExTAG/186A/CD thanked the convenor Mr Maalouf and members of the WG for all the hard work and agreed that the document should be forwarded for publication now incorporating the changes to 6.10 proposed by ExTAG and a slightly modified item c) to read

c) Tests of the relevant industrial standards (nonEx Standards)

It was further agreed that comments made with regards to the need for further work in Clause 6.10 be referred back to the ExTAG WG 6 for review and preparation of a draft revision specifically to provide more structure as it relates to the issue of “control of manufacturers” under Clause 6.10. A new draft for consideration by National Committees should be made available within 6 months.

As a result of this decision, the meeting agreed to explore if there is a need to revise text within IECEx 02 to ensure alignment with the new OD 024.



Decision 2010/32The meeting agreed that the Secretariat’s report, presented during the ExTAG Training session be issued as a green paper and requested members to circulate this green paper to all interested parties, especially among ExCB and ExTL staff.

15.2 On-Line review of CoCs, ExTRs, QARs

Decision 2010/33The meeting agreed that the Secretariat report displayed on the screen be issued as a green paper document.

16 IECEx BULLETIN

Decision 2010/34The meeting noted document ExMC/626/CD and the date of 15 September 2010 by which comments are to be received by the Secretary, following which the draft 4th edition will proceed for publication.

17 PROMOTION OF THE SCHEME

17.2 UN ECE Project

Decision 2010/35In noting a verbal report from the Secretary, Members agreeing that the recommendation from Russia, that the UNECE CRO document use the IECEx peer assessment model for evaluation of Test Labs and Certification bodies, in lieu of accreditation, be forwarded by Russia to UNECE.

17.4 Report from WG 8 to receive a report from the WG8 Convener Dr U. Klausmeyer, concerning work on Regulatory recognition of IECEx.

Decision 2010/36The meeting agreed that there should be a call for members to join WG 8 so some new work could begin.

The meeting agreed with the following nominations

- AU, Mr Ron Collis- RU, Mr Vitaly Grudtsyn - US, to nominate

17.5 Update on matters relating to IMO and TC 18

Decision 2010/37The meeting accepted report ExMC/632/Inf as presented by Mr Andersen.

19 IECEx BUSINESS PLAN

Decision 2010/38The meeting noted document ExMC/622/CD containing a draft IECEx Business plan and agreed that the Business Plan be published.

It was further noted that WG13 will continue to review the Business plan and propose amendments as required, such as the GB suggestion to identify actions to mitigate the risks listed in Item 10 of the Business Plan.

20 FINANCE

20.1 2009 Accounts

Decision 2010/39The meeting in noting Document ExMC/616/CD, the 2009 audited accounts, endorsed the document, for submission to CAB for approval.

20.3 IECEx General Reserve Policy

Decision 2010/40The meeting reviewed document ExMC/623/CD which contained 4 proposals from WG13 with regards to generating the agreed IECEx General Reserve to cover 2 years operating costs, with Members agreed to adopt Option 4.

The German comment to the previous AU proposal for partial funding of delegates to certain promotional events be referred to Officers, as previously agreed.

France suggested a possible change to fee structure, with members agreeing for France to make an initial proposal to WG13.

Members were requested to provide further nominations for membership of WG13.

France expressed interest in becoming a member of WG13


Decision 2010/41The meeting reviewed document ExMC/628/CD containing a forecast Budget Guide. This document is to be used to prepare the formal budget for 2012 at the beginning of 2011 depending of the 2010 results and agreed for the Treasurer and Secretary to use ExMC/628/CD as the basis for the 2012 Draft Budget that will be prepared early 2011.

20.5 IECEx Scheme Participation Fees

Decision 2010/42The meeting agreed that the only change required to OD 019 (System Fees) arising from this meeting is the matter related to no fee for IECEx Mark License fee.

The Treasurer also reminded Members of the Surcharge fee for late payment of invoices, as contained in OD 019.


Decision 2010/43In reviewing the list of Working Groups, the meeting noted the change to WG 2 with the appointment of Mr Steve Bentham of AU and reactivation of WG 11.

Also a reminder from the Secretariat to inform them of changes to members contact details.

22 OTHER BUSINESS

22.1 Norway proposal concerning assessment / certification of Training Bodies

Decision 2010/44In considering an initial suggestion from NO for a mechanism to assess/quality/recognize Training Bodies or their training subject matter that may be provided in support of the new IECEx CoPC Scheme, Members agreed to refer this to the IECEx Officers for initial consideration.

22.2 RU Proposal for Certificate of Membership

Decision 2010/45The meeting agreed with the RU proposal to introduce a “Certificate of Membership” to be issued to IECEx Member Bodies.

22.3 AU proposal for a User Forum within IECEx

Decision 2010/46The meeting agreed to refer the suggestion of a User Group within IECEx to the IECEx Officers for consideration.

Meeting Closed 12.15 pm on 3 September 2010



Confirmed List of Decisions 2009 ExMC Melbourne Meeting

IntroductionExMC/569/DL

This document contains a list of Decisions from the 2009 2 Day Meeting of the IECEx Management Committee, ExMC, held in MELBOURNE on 3rd and 4th September 2009.

The Day 1 list of Decisions were confirmed during Day 2 of the ExMC meeting and have been issued as document ExMC(Melbourne/Secretariat)07. Day 2 decisions have been reviewed and confirmed by the IECEx Chairman and Officers immediately following the meeting.

As is normal practice a full set of minutes of the 2 Days of ExMC meeting will be issued shortly as Draft minutes for confirmation by ExMC members

This document is issued for noting by ExMC with Members requested to also note the respective actions contained within.

On behalf of the IECEx Chairman, Mr McManama and Officers we convey our sincere appreciation for Members participation and assistance which ensured a most productive and successful series of 2009 meetings and on your behalf our thanks to the AU Industry and Member Body for the excellent host and social arrangements.

Chris Agius

Secretary ExMC

Address:Level 7286 Sussex StreetSydney NSW 2000Australia

Tel: +61 2 8206 6940

Fax: +61 2 8206 6272


Web: www.iecex.com

CONFIRMED LIST OF DECISIONS

Opening Remarks

The Chairman, Mr McManama declared the meeting open at 9.00 am on 3 September 2009, welcoming Delegates.

He also welcomed: Mr Liu Weijun, IECEx Vice Chairman Mr Heinz Berger, Treasurer Mr Ron Sinclair, Chairman ExTAG Mr Michel Brenon, Secretary ExTAG Mr Tim Duffy, ExMarkCo Committee Mr Patrick Leroux, PCIC Europe Mr Jim Munro, Chairman IEC TC31

The Chairman especially welcomed Dr Uwe Klausmeyer immediate past Chairman of the IECEx and congratulated him on receiving the IEC Lord Kelvin Award.

The Chairman, further acknowledged in attendance, Members of the IEC CAB, Mr Collis (AU) and Mr Brenon (FR)

The Chairman also welcomed Mr Frank Lienesch and Ms Lorenza Jachia from UNECE.

The Chairman thanked Mr Collis and the Australian/IECEx Member Body for the excellent host facilities.

Apologies from Malaysia and Mirko Balaz from Italy were noted.

The Chairman welcomed Mr John Castles, Chairman of Standards Australia, to the meeting and invited him to address the delegates.



Agenda Item 2 - Approval of the Agenda

Decision 2009/01 The Meeting approved the Draft Agenda ExMC/538A/DA with correction to item 3 of the agenda to refer to Paris 2008.

Agenda Item 3.2.1 – Action ListDecision 2009/02

The Meeting accepted a report on the actions arising from the Paris 2008 Meeting.

Agenda Item 4 - Overview of IECEx System ActivitiesDecision 2009/03

The Meeting accepted the Secretariat’s report ExMC/544/R, containing an overview of the IECEx System activities acknowledging the continued and sustained growth of IECEx. The meeting agreed that future reports should include a report of the number of companies holding IECEx CoCs.

Agenda Item 5.3.2 Product Piracy and Counterfeit Parts, re CAB Decision 25/13, CAB/826/DL

Decision 2009/04

The Meeting in noting an extract from CAB/828/RM – Minutes of the CAB June 2009 meeting, with regards to piracy and counterfeit parts, agreed that the issues were legal and complex across the world and that a single solution could not be found at this time. Therefore it was agreed to report to CAB that IECEx would take no further action at this stage.

Agenda Item 6.3 Possible new Country MembershipDecision 2009/05

The Meeting agreed that the following countries should be contacted by the Secretariat following an indication of their interest in IECEx

Belgium Ireland Mexico Argentina Chile

Agenda Item 6.4.1 New ExCBs and ExTLs accepted via correspondence, since ExMC Paris 2008Decision 2009/06

The Meeting accepted report ExMC/545/Inf.

Agenda Item 6.5.1 Applications Processed for extension of scopeDecision 2009/07

The Meeting accepted report ExMC/546/Inf endorsing the scope extensions.

Agenda Item 7.3.2 Report from ad hoc WG2, Mr John Allen, TGD for IEC 60079-19Decision 2009/08

The Meeting in noting document ExMC/559/CD – Report and Draft TGD for IEC 60079-19, agreed that this document should be accepted and issued for immediate use.

Agenda Item 7.4.1 New Operational Document OD 003 Part 2 – Assessment and Surveillance of ExCBs and ExTLs (Revision of OD 003)Decision 2009/09

The Meeting in noting documents ExMC/460A/CD - Draft OD 003 Part 2, and ExMC/562/CD – Comments from AU, agreed that the comments could be incorporated into the draft by Mr Jim Munro and the document forwarded to the IECEx Secretary for review and then to go forward for publication.

Agenda Item 8.2 - Amendment to the IECEx Basic Rules, IECEx 01 Edition 4Decision 2009/10

The Meeting in noting document ExMC/537/CD - Proposed Changes to IECEx 01, agreed that a revised document based on the proposed changes be forwarded for publication. The AU comment concerning 2008 ExMC decisions for coverage of other related Ex

Services, e.g. Inspection is intended in the current scope of IECEx 01 and is intended to be reflected in a future edition of the Rules of Procedure, IECEx 03

Agenda Item 8.3 – Publication of IECEx 02Decision 2009/11

The Meeting in noting document Ex/MC/542/CD agreed that document be forwarded for publication.

ExMC/558/CD – Letter from BR requesting consideration of manufacturers Test Labs as ExTLs exclusively for own productsDecision 2009/12

The Meeting noted the document which was deferred until consideration of WG1 report.

ExMC/563/CD – Comments from AU “contents of Certificates”Decision 2009/13

After discussion comments were to be referred to the IECEx Officers for consideration and solution.

Agenda Item 8.4 Publication of IECEx 03Decision 2009/14

The Meeting in noting document ExMC/543/CD – Draft Edition 2 of IECEx 03, agreed that the document go forward to publication.

Agenda Item 8.5.1 New Publication IECEx 05 – Rules of Procedure for the IECEx Certificate of Personnel Competencies Scheme (CoPC)Decision 2009 / 15

The Meeting noted that document ExMC/515A/DV had been approved via correspondence– Draft IECEx 05 and agreed that the document go forward to publication, following a brief editorial review by the WG12 Convener and Secretary.

Agenda Item 8.5.2 - IECEx New Operational Documents for the IECEx Certificate of Personnel Competencies Scheme (CoPC)Decision 2009/16

ExMC/516A/DV – Draft IECEx OD 501




The Meeting in noting the documents agreed that the documents go forward to publication following editorial review. The WG12 Convenor and Secretary will take into consideration minor editorial comments recorded in the respective RVs while comments of a technical nature will be referred to WG12.

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Agenda Item 8.5.3 IECEx WG12 Ex CompetenciesDecision 2009/17

The meeting in noting an update and report from the ExMC WG12 Convener, Mr. Wigg, (Document ExMC/566/R) agreed with following:

Fees – CHF250 for initial Assessment and CHF100 for Re-assessment and changes. At this point in time Assessors are to be drawn from WG12 members already involved

within the WG as well as in the preparation of the WG12 documents. Assessment visits – A minimum of two Assessors to visit an applicant ExCB already

accepted within the IECEx System. WG12 to set criteria for future assessors to be involved in the Certified Persons Scheme Not to disband the WG but update the Terms of Reference to cover the ongoing

maintenance of the Rules and Procedures.

There was insufficient support for a proposal for compensation such as additional fees for Assessors with the Convener withdrawing the request at this time.

The proposal that Members who do not attend WG12 meetings should no longer be considered as Members. This proposal was referred to the IECEx Officers for development of guidelines and for further review.

Agenda Item 9.2 – IECEx Unit Verification CertificationDecision 2009/18

The Meeting noted document ExMC/524/CD - Draft IECEx OD 033 Edition 1.0, and compilation of comments ExMC/539/CC ExMC and agreed that document ExMC/524/CC be sent back to the Ad Hoc WG for review in line with the principles detailed in ExMC (Melbourne/WG1 + WG5)02 Item 2.

The meeting also agreed to re-enforce the principle that Testing be conducted by ExTLs.

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Agenda Item 10.2 - Report from WG10 ConvenerDecision 2009/19

The meeting noted the report in Document ExMC/565/R – Report from the WG10 Convener and accepted a proposal that Mr Theo Pipjker take over as convenor with the Terms of Reference to be expanded to cover on going maintenance of documents.

Agenda Item 11.2 IECEx WG1 Review of Scheme RulesDecision 2009/20

The Meeting noted the WG1 report document ExMC (Melbourne/WG1 + WG5)02 and agreed to:

The proposals and recommendations of the WG1 report

WG1 to consider the need and implications concerning defined certificate life.

That IECEx 02 include a clear statement preventing the acceptance of applications from manufacturer’s Test Labs, as ExTLs. In response to discussions related to ExMC/558/CD.

Agenda Item 11.3 - IECEx WG5 Management of Quality System Assessments Decision 2009/21

The Meeting in noting the principles and recommendations in document ExMC (Melbourne/WG5)06 agreed with all WG recommendations and that the WG should continue in a maintenance capacity.

Agenda Item 11.5 - IECEx WG 14 Good Working Practice

Decision 2009/22

The Meeting in noting the content of document ExMC/555/CD approved the publication of the Operational Document.

Decision 2009/23

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The Meeting in noting the content of document ExMC/556/Q agreed that it should be referred to the IECEx Officers for review and development.

Agenda Item 11.4 - IECEx WG13 Business Development

Decision 2009/24

Mr Ron Collis presented power point slides and a verbal report with regards to a Business Plan. It was agreed that following WG13’s final review of the ad hoc WG’s document, Draft Version 1.01, that it be circulated to ExMC members for comment. Comments received are then to be forwarded to WG13 for review and preparation of a new document for circulation and further consideration by ExMC Members.

It was also agreed that the Terms of Reference of the WG13 be amended to include an ongoing maintenance function.

Agenda Item 12 IECEx CONFORMITY MARK Committee (ExMarkCo)

12.1 Report from the Chairman Mr Duffy

Decision 2009/25

The Meeting agreed with proposal from the ExMarkCo Chairman that ExMarkCo document ExMarkCo/20A/DA Meeting report of the IECEx Mark Committee Meeting held in Geneva, 11 th June 2009 be made available.

12.3.2 Constitution of the ExMarkCo Committee. To consider members of the ExMarkCo and terms of office - Document ExMC/547/CD

Decision 2009/26

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The Meeting in noting the content of document ExMC/547/CD – proposed constitution, accepted the new proposed constitution and agreed that the Secretary should circulate a request to Members for applications to fill the vacancies on the ExMarkCo committee. The nominations are then to be forwarded to the Officers.

12.3.3 Notifications of misuse of the IECEx Conformity Mark

Decision 2009/27

In noting the call for information concerning any misuse of the IECEx Conformity Mark, Members noted that no issues have been raised at this early stage of issuing Mark Licenses, however it was agreed to include this item as a standing agenda item as requested by CAB along with a request of the Secretariat to review current IECEx Mark Licensing rules and Operational Documents to ensure CAB requirements are reflected.

12.4 Other Matters associated with the Mark

Decision 2009/28

Members agreed to expand the Terms of Reference of the ExMarkCo Committee to include the IECEx Logo. Members also agreed that the ExMarkCo develop a Guidance Document on how and where the IECEx Logo may be used

Agenda Item 13.1 Report from ExTAG Melbourne Meeting

Report on ExTAG workshop held 31 August 2009 –

Document ExMC(Melbourne/ExTAG Chairman)03

Decision 2009/29

The meeting noted that some ideas on Spark Testing Semi Conductor-Current-Limited Power supplies were presented by Mr Ajay Maira and supported a proposal that this information should be promulgated, but not necessarily, in a Decision Sheet. The ExTAG suggested that a new type of document be circulated for information, perhaps to be called a Technical Sheet. The meeting agreed to have the IECEx Secretariat, in consultation with the Officers, determine a suitable mechanism for a controlled set of technical documents to be issued within IECEx.

Report on the ExTAG meeting 1 September 2009

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Document ExMC(Melbourne/ExTAG Chairman)05

Decision 2009/30

WG6

The Meeting in noting ExTAG WG6 had considered Testing conducted at Manufacturers locations and proposed that in light of the comments received on the existing document, ExTAG WG6 continues its work to redraft the document prepared, taking these comments into account. It was recommended that clear definitions of control testing and witnessing be included in the revised document which would then be circulated to ExMC and ExTAG for comments to allow feed back from a wider group including Manufacturers, Users and Regulators.

Certification of products containing components which had Ex Component Certificates to earlier editions of the Standard

Decision 2009/31

The Meeting in noting a request to consider the establishment of a WG to consider this matter, agreed that it should be referred to ExMC WG1 to establish an ad hoc working group. Also there was request that the word “Manufacturer” be clearly defined.

Closed Session of ExTAG

Decision 2009/32

The Meeting noted the concern expressed that there had been at least one instance of an ExCB that had endorsed an ExTR from its ExTL refusing to answer legitimate questions from another ExCB who had received the ExTR in pursuit of national certification.

The Meeting agreed that if the IECEx Secretary could not resolve such an issue in a timely way, the IECEx Officers would be invited to consider the issues and are hereby authorised by ExMC to take appropriate action. It was also agreed that incidents would be logged and details made available to the assessors at the next reassessment.

Agenda Item 13.2 Appointment of ExTAG Secretary

Decision 2009/33

The Members agreed with the ExTAG recommendation that Mr Michel Brenon be reappointed as Secretary of ExTAG for a further term, expressing their appreciation for his long standing service and dedication to IEC and IECEx.

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Agenda Item 17.2 UNECE Project

Decision 2009/34

The meeting noted the confirmation from Lorenza Jachia, of the UNECE, their endorsement of the IECEx as the recommended International Conformity Assessment System within the Ex field.

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Agenda Item 17.5 Update on matters relating to IMO and TC 18

Decision 2009/35

In noting various supporting comments, the Meeting agreed that the Secretary take steps to establish formal Liaison with IEC TC 18.

Agenda Item 19.1 2008 Accounts

Decision 2009/36

The Meeting in noting document ExMC/526/DV – 2008 Audited accounts, agreed that the audited accounts be referred to CAB for approval.

Agenda Item 19.3 IECEx 2011 + 2012 Forecasted Draft Budget Guide

Decision 2009/37

The Meeting in noting the content of document ExMC/541/CD Forecasted Draft Budget Guide, agreed on a policy of maintaining a minimum of 2 years operational expense in General Reserve.

Decision 2009/38

The Meeting agreed that the recommendations from GB that a % of annual costs and other caveats be used to acquire the General Reserve, with a possible target of 5 years to reach the level of general reserve of 2 years operating expenses, and that these recommendations be forwarded to WG13 for review of expenditure, revenue and the establishment of an acceptable time frame.

Decision 2009/39

Following discussion and further clarification the Meeting endorsed document ExMC/541/CD Forecasted Draft Budget Guide on the basis that adjustments be made based on results of 2009 final accounts, System growth levels and that WG 13 considers the issue of timeframe to reach the General Reserve .

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Agenda Item 20 REVIEW OF CURRENT ExMC WORKING GROUPS (WGs)

Decision 2009/40

The Meeting endorsed a proposal that the Convenors of WG1, WG10 and WG12 be called upon to participate in the IECEx Officers forum as required by the IECEx Chairman.

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Agenda Item 23 NEXT MEETINGSDecision 2009/41

Members confirmed their agreement for the 2010 series of IECEx meetings to be held in Berlin during 29 August to 3 September 2010 and expressed their sincere appreciation to the DE Member Body and industry.

Offers to host future meetings are to be sent to the IECEx Secretariat noting the US offer to host the 2017 meeting.

Meeting Closed 1.30pm on 4th September 2009

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INTERNATIONAL ELECTROTECHNICAL COMMISSION IEC SCHEME FOR CERTIFICATION TO STANDARDS RELATING TO EQUIPMENT FOR USE IN EXPLOSIVE ATMOSPHERES (IECEx SCHEME)ExMC – IECEx Management Committee

Confirmed List of DecisionsExMC/491A/DL

Introduction

This document contains the confirmed list of Decisions taken during the Paris 2008 Meeting of the IECEx Management Committee, ExMC, held in Paris 2+3 October 2008 and replaces document ExMC/491/DL.

The Decisions recorded relate to ExMC Agenda items detailed in document ExMC/459B/DA.

We wish to thank all IECEx Members that commented on the draft Decision list.

A detailed set of draft minutes will be issued shortly for your review.

With thanks and kind regards

Chris Agius

Secretary ExMC

Address:

Level 7

286 Sussex Street

Sydney NSW 2000

Australia

Tel: +61 2 8206 6940

Fax: +61 2 8206 6272


Web: www.iecex.com



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Opening Remarks

The Chairman, Dr Klausmeyer declared the meeting open at 9.00 am on 2 October 2008, welcoming all Delegates. He commented on the growing numbers attending at the meetings saying that it was gratifying to see so much interest. He commented that the development of the Scheme is moving well and was pleased to see the increased interest from industry regulators and end users

The Chairman thanked Madame Isabel Heller UTE and the French National Committee for the excellent host facilities and for hosting the very successful Industry Symposium, on Wednesday 1 October 2008.

A special welcome was extended to new member countries Poland and Malaysia as well as Observers from Croatia and Turkey

A special welcome was also extended to Dr Fujisawa, CAB Chairman Nominee

The Chairman further acknowledged the attendance of other Members of the IEC CAB, Mr Collis (AU) and Mr Brenon (FR)

An apology was noted from Mr Thore Andersen (NO)


Decision 2008/01

The Meeting approved the Draft Agenda (ExMC/459B/DA) with the addition of the following:

o Agenda Item 6.2 – to include consideration of appointment of Dr Klausmeyer as Immediate Past Chairman

o New Agenda Item 9.4 - Green Paper Document ExMC(Paris/DE) 02 Proposal from Germany

o Agenda Item 12.4 - Green Paper Document ExMC(Paris/WG1 and 5) 03 Reporto Agenda Item 20.3 - Green Paper Document ExMC(Paris/SE) 04 Proposal from SE

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Agenda Item 3.1 the Confirmed Minutes of the last meeting held in Denver, USADecision 2008/02

In noting that Minutes of the Denver 2007 Meeting were confirmed via correspondence, DE raised the issue of the attendance list, questioning the number of official delegates that can be listed. After some discussion it was determined that no more than three delegates are to sit at the table as delegates but that it is possible that each country may have more than three delegates who may be called upon at different times. The decision was taken that in the future only visitors from non member countries will be called Observers with everyone else will be titled delegate or Head Delegate (only one Head Delegate per country) and that delegates are officially notified to the Secretary by the IECEx Member Body representative, prior to the meeting.


The meeting accepted a report from the Secretary on the 30 actions arising from the Denver 2007 Meeting, detailed in Annex A of ExMC/413A/RM. In addition to noting that a number of items are scheduled for discussion or report at this meeting the following was also noted:

Action Item

5 To be dealt with during the next CAB/ILAC discussions, scheduled for Dec 2008

8 Agreement to carry forward for progression.

12 Retain WG10 for feedback from operation of the Certified Service Facility

Agenda Item 4 - Overview of IECEx Scheme Activities and Current Position Decision 2008/04

The meeting accepted Document ExMC/461/R as a report from the Secretariat on the progress of the IECEx Scheme, noting the strong and sustainable growth of the Scheme. In addition the meeting supported FR’s appreciation for the clear and detailed report as presented.

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Agenda Item 5.2.3 – CAB Report on Report of CAB WG 13, Product PiracyDecision 2008/05

The Meeting agreed to accept recommendations of the CAB WG13 Report contained in Clause 5 Recommendations to the CAB of CAB/731/R Report of CAB, WG 13 - Policy on product piracy, especially items a) and b), but clarified that item a) may be embedded in ExCB existing forms

Agenda Item 6.2 Election of IECEx ChairmanDecision 2008/06

The Meeting unanimously endorsed the nomination of Mr McManama as Chairman of the ExMC for approval by the CAB, noting his extensive experience in the Ex field at International level. Mr McManama expressed his thanks and sincere appreciation for the confidence of the members and declared his unqualified commitment to the Scheme.

Consideration by the members on the acceptance of the introduction of the role of Immediate Past ChairmanDecision 2008/07

In noting the work of Dr Klausmeyer with industry and regulators, as IECEx Chairman, the meeting agreed to appoint Dr Klausmeyer as IECEx Immediate Past Chairman, to enable him to continue with his work along with the new incoming IECEx Chairman, nominee Mr McManama. Dr Klausmeyer expressed his great appreciation and commitment to the IECEx.

Agenda Item 6.3 Election for IECEx Vice-Chairman

Nomination for Mr LIU Weijun, of ChinaDecision 2008/08

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The meeting endorsed the nomination of Mr Lui Weijun CN for approval by CAB for a further term as IECEx Vice Chairman in accordance with IECEx Scheme Rules and for approval by CAB, noting his demonstrated commitment and valuable member of the IECEx Officer Team. The Vice Chairman expressed his thanks and sincere appreciation.

Agenda Item 6.4 Election of IECEx TreasurerDecision 2008/09

In consideration of the three candidate nominees, the meeting endorsed the nomination of Mr Heinz Berger for CAB Approval for a further term as IECEx Treasurer in accordance with IECEx Scheme Rules and for approval by CAB, noting the excellent work to date. The Treasurer expressed his thanks and appreciation and commitment to IECEx.

The meeting thanked both Mr Collis of AU and Mr Schwedt of DE for their nominations which are indicative of their support for the IECEx Scheme and its principles.

Agenda Item 6.5 Board of AppealDecision 2008/10

The committee endorsed the current Board of Appeal for CAB Approval in accordance with IECEx Scheme Rules with the replacement of Mr Joe Gryn by Mr Nick Maalouff CA

Board of Appeal

GB – Mr. Ron Sinclair AU – Mr. Jim Birch US – Mr. Robert Martell DE – Mr. Gerhard Schwarz

Current Deputies:

GB – Mr. John Allen CA – Mr. Nick Maalouff

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Agenda Item 8.3.1 Report on WG2 Development of Technical Guidance DocumentsDecision 2008/11

The decision was taken to progress and publish draft TGDs currently available and for GB to retain Convenorship.

Agenda Item 8.4.1 New Operational Document OD 003 Part 1 – Appointment of AssessorsDecision 2008/12

In noting the updated appointment of assessors process as detailed in

EMC/451/ DV, the meeting agreed to approve this for publication

Decision 2008/13

The meeting noted DE concerns over providing sufficient information about IECEx Assessors, including the number of assessments they have undertaken which provides clear transparency of experience and agreed for the Secretariat to include provision for this information.

Agenda Item 8.4.2 New Operational Document OD 003 Part 2 – Assessment and Surveillance of ExCBs and ExTLs (Revision of OD 003)Decision 2008/14

Following detailed discussion on ExMC/460/CD, as presented by Mr Munro the meeting agreed to the following:

Mandatory Pre-assessment – A clear majority decided not to have mandatory pre-assessment, however noting that at present this is a valuable option for new ExTLs / ExCBs entering the IECEx Scheme

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Terms of re assessment from 5 years to 3 years – A clear majority to keep re assessments to 5 years

Greater transparency on assessments and assessment results to provide additional information when reporting

Decision to take into account US comments (ExMC/480/Inf) when revising this document (ExMC/460/CD)

ExMC/460/CD Document to be revised taking into account the above decisions.

Agenda Item 8.4.3 Report from ExMC WG4 Technical Reference Group for Assessment of ExCBs and ExTLsDecision 2008/15

In noting the report from Mr Munro, ExMC/488/Inf, the meeting agreed to the appointment of Mr Herbert Peters DE appointed as an IECEx Technical assessor

Agenda Item 9.2 Revision of IECEx Basic Rules, IECEx 01Decision 2008/16

In consideration of the proposed revision of IECEx 01 Basic Rules, ExMC/452/DV the meeting agreed to report to the CAB their support for the publication of this document subject to the following

A slight change of wording to Clause 9.2.1 to be agreed by FR and the secretary, according to ExMC/477/CD, in order to provide clarification

Reduce the time from 8 to 6 weeks for the notice of meetings, the issuing of agenda and the documents prior to an ExMC meeting, to align with general practise elsewhere, e.g. CAB.

Inclusion that IECEx Member Bodies are responsible for the review and endorsement of ExCB and ExTL applications that they submit to the Secretariat

Expand the list of officers to include ExTAG Chairman, Secretary ExTAG , ExMarkCo Chairman and Immediate Past Chairman of the ExMC.

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To inform CAB of the IECEx concerns for changing the name of Scheme to System and Programs to Schemes given the impact to members of IECEx and the industry / regulators with specific wording of formal documents.

Agenda Item 9.4 New Item Green Paper Document ExMC(Paris/DE)02 Proposal from Germany Decision 2008/17

In considering the proposal from DE detailed in Green paper Document ExMC(Paris/DE)02, the meeting agreed to the following:

Terms of Reference of ExMC WG1 to be align with the DE proposal

Officers to consider restructure/reconstitution of WG1 and the possible future need for an individual WG1 for each program

o Equipmento Serviceso Marko Competencies

Agenda Item 12.3 and 12.4 Reports from WG 1 and 5Decision 2008/18

The meeting considered the report of the Sunday 28 September 2008 joint meeting of WG 1 / WG 5 and agreed to the report presented by the WG1 Convener, Green Paper Document ExMC(Paris/WG1+WG5) 03

Agenda Item 12.5 IECEx WG12 Ex CompetenciesDecision 2008/19

The meeting agreed to approve introduction of the new IECEx Certified Persons Program and request CAB Approval to the extension of the IECEx Basic Rules to allow this, based on the report from WG 12 and recommendations of the WG 13 Business Development WG.

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In receiving a full and complete report from the WG 12 Convener the meeting noted the specific advice from the Convener that the following documents

ExMC/465/CD – Draft Rules and Procedures (Draft IECEx 05) ExMC/466/CD – Draft Assessment Procedures for issuing and maintaining IECEx

Certificates of Personnel Competencies ExMC/467/CD – Draft Assessment Procedures for IECEx acceptance of Certification

Bodies (ExCBs) for the purpose of issuing and maintaining IECEx Certificates of Personnel Competencies

ExMC/468/CD - Draft Specification for Units of Competency Assessment Outcome

while reasonably mature, still require further work on their detail, have been presented to assist ExMC make an informed decision on the specific proposal from WG 12 for the introduction of the IECEx Personnel Certification Scheme as outlined in WG12 Report ExMC/470/CD (report of the business case to WG13). The meeting focused on ExMC/470/CD and agreed that a clear business case had been put forward for the introduction of IECEx Personnel Certification Program, noting the following:

That this proposal has been given full and careful consideration by the WG 12, WG 13 and ExMC, noting that this work commenced with the formation of WG 12 at the 2005 Buxton ExMC meeting

Of all countries present at the 2008 Paris ExMC meeting, not one objected to the proposed introduction of an IECEx Certified Persons Program

The positive support from Industry and a regulators, especially the End Users, noting that during the 2008 UTE / IECEx Industry symposium all end users, manufacturers and repair facilities that presented, indicated the need for such

The meeting expressed their appreciation for the immense work done by the Convener and his WG 12 Team Leaders and Members and asked WG 12 to continue with its work on finalising the supporting documentation

Decision 2008/20

The meeting agreed that where IECEx Member bodies have experts from their country sitting as CAB members that IECEx members inform the CAB Members of this ExMC decision and provide them with the back ground information as they will be asked to approve a change to the IECEx Basic Rules IECEx 01.

Decision 2008/21

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In line with Decision 2008/19 ExMC agreed on the need to ensure that the work of WG 12 detailed in ExMC/470/CD is included as input into the development of a formal business plan by WG 13.

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Agenda Item 12.6 IECEx WG13 Business DevelopmentDecision 2008/22

In consideration of the WG 13 Report, ExMC/469/R and the responses from WG 1, ExMC(Paris/WG1+WG5)03 ExMC agreed to the following:

RECOMMENDATION 1 (of ExMC/469/R – WG13 Report)

Recommend to the ExMC that, whilst a formal 3 – 5 year Business Plan for the IECEx Scheme has value, the IECEx is still in a major development and growth stage and therefore a formal Business Plan would be superseded in a few years. The formulation of a formal Business Plan should be deferred for 3 to 5 years.

ExMC decision to recommendation 1 = Disagree and requests WG13 to establish an AdHoc Group led by Mr Collis AU to have a proposed IECEx Business Plan Specification ready for consideration during the 2009 Melbourne ExMC meeting.

RECOMMENDATION 2 (of ExMC/469/R – WG13 Report )

Recommend to the ExMC that the Terms of Reference of WG13 be amended as follows:

As a result of discussions held during the ExMC Denver 2007 this WG was formed to provide a more structured approach to Business Development in considering new programs and services and enhancement of any existing programs and services as assigned by the ExMC. To provide recommendations, which may include dedicated business plans, to the ExMC,

ExMC decision to recommendation 2 = Agree.


Recommend to the ExMC that even though it was considered that Marketing and promotion was outside the scope of this WG, some group should be reviewing the needs and resources required to continue to promote the IECEx around the world

ExMC decision to recommendation 3 = Agree


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Recommend to the ExMC that non-IEC Standards be used within the IECEx Scheme when no IEC Standard exists.

ExMC decision to recommendation 4 = Agree on the basis that

Non IEC standards have undergone the normal consensus approach That a structured process whereby ExMC approves the use of each Standard be

established Such Standards cease to be used once an IEC Standard is introduced


Recommend to the ExMC that inspection services to IEC 60079-17 be included within the Certified Service Facility Program.


Recommend to the ExMC that installation services to IEC 60079-14 be included within the Certified Service Facility Program.


Recommend to the ExMC that Area Classification to IEC 60079-10 be included within the Certified Service Facility Program.

ExMC decision to recommendations 5, 6 + 7 = Agree with WG 1 position that these are introduced but treated as separate to the existing IECEx Service Facility Program for Repair and Overhaul.


Recommend to the ExMC that CENELEC .EN 50495 be referred to IEC TC 31 for consideration as an IEC standard.

ExMC decision to recommendation 8 = Agree. Noting that the IEC TC 31 Chairman, present at the ExMC Paris meeting will take this to TC 31


Recommend to the ExMC that WG13 undertake a review of the long term outcome with regards to income from CoC fees as part of long term budgeting planning

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Recommend to ExMC acceptance of the increased Certificate Fees.

ExMC decision to recommendation 9 and 10 = Disagree with the matter further discussed under ExMC Agenda Item 20.3

Decision 2008/23

The meeting agreed to value of WG13’s work and expressed their appreciation to the work of the WG 13 Convener and his Members.

Agenda Item 12.7 Proposal received from FranceDecision 2008/24

In considering the FR proposal detailed in ExMC/479/CD the meeting did not agree to accept this proposal but did agree with the intent for greater worldwide recognition of IECEx Certificates of Conformity.

Agenda Item 13 Report from the IECEx Conformity Mark Committee, ExMarkCoDecision 2008/25

The meeting accepted the report from the IECEx Conformity Mark Committee Chairman and the proposals contained in ExMC/463/CD and expressed their appreciation of the work of the Chairman and his Committee Members.

Decisions to note:

Approve the structure, representation and term limits of the ExMarkCo.

Approve the work programme of the ExMarkCo as presented

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Approve the ExMarkCo recommendations related to 2007 ExMC Action Item 19 - Retain the current decision of no additional fee for IECEx Conformity Mark awaiting the recommendations from WG13 and the Business Plan.

Agenda Item 14 Report from the IECEx Testing and Assessment Group, ExTAG Decision 2008/26

The meeting accepted the report from the ExTAG Chairman and arrived at the following decision on a number of items for which ExTAG sought a decision from ExMC:

a) Access to a drawing list on the ExTR Internet Summary page via level 1 ExCB password.

ExMC decision to a) = Disagree

b) That IECEx Quality Assessment Reports (QARs) only be issued and registered on the Internet site where all major nonconformances have been satisfactorily resolved.

ExMC decision to b) = Agreed

c) To request WG 5 to consider the presentation of Annex A + B of OD 005 in a manner that provides a more consistent approach in their application

ExMC decision to c) = Agreed

d) To establish a clear principle that where no National Differences have been reported to the Secretariat that the Scheme determines that none exist. Thereby removing the option to show TBA (To be advised) in the IECEx Bulletin.

ExMC decision to d) = Agreed

e) Move the current ExTAG Working Group on “Good Working Practice” to an ExMC Working Group under the Convenership of Mr Evans Massey of US

ExMC decision to e) = Agreed

f) In light of the ExTAG Chairman, Mr McManama now appointed for nomination to CAB as the new IECEx Chairman, the meeting approved the ExTAG nomination of Mr Ron

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Sinclair of UK as the new ExTAG Chairman, noting that there was a close decision between Mr Sinclair and the other candidate Mr. Dave Adams of CA.

ExMC decision to f) = Agreed

g) ExMC noted with appreciation additional items for information including the work of ExTAG in areas of - ExTR development and Maintenance- Ongoing work of Testing at other locations- Workshop Training and development- Overall cooperation among the ExCBs and ExTLs

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Agenda Item 18.4 Report from the IECEx WG8 Regulatory Recognition Decision 2008/27

In noting the report from the Convener ExMC/472/R the meeting noted the work of the Chairman in relation to the UNECE initiative and agreed to the on-going work with UNECE.

Agenda Item 18.5 Links to manufacturers’ websites Decision 2008/28

The meeting noted the requests received by the Secretariat and agreed to proceed to provide a structured method for linking to manufacturers’ websites that hold IECEx certificates, noting this should also extend to repair facilities holding IECEx Certification.

Agenda Item 18.6 Update on IMO and TC 18 Matters Decision 2008/29

The meeting considered the report from Thore Andersen detailed in ExMC/478/R and agreed to all recommendations listed under item 5.2, especially noting the recommendation that ALL IECEx Member Bodies contact their responsible Government Marine Technical Department / authority to inform them about IECEx and to report by the 2009 IECEx meetings.

The meeting expressed their appreciation for the work by Mr Andersen.

Agenda Item 20.3 IECEx 2010 + 2011 Forecasted Draft Budget Guide Decision 2008/30

In noting that the 2007 Accounts and 2009 Budget have been approved according to the procedures detailed in CAB/727/INF the meeting considered the Draft budget Forecast 2010 + 2011 and agreed to the forecast with the following changes and/or further action:

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a)As part of the WG 13 Business Planning, WG 13 considers the general policy matters such as

i. What level of general reserves would be considered acceptable, ii. What % level of total revenue should come from Annual Fees, e.g.

30%iii. Other possible items that may be covered by Scheme finances for

the future as additional funds are generated

b) Annual Fees to be adjusted to showMember Body Fee = CHF 3’000 (reduction by CHF 500)

c)Certificate Fees to be adjusted to showNew Certificate CHF 350 (increase by CHF 100)

Additional Issue of a Certificate – No change.

The meeting expressed appreciation to the Treasurer for his work in preparing this forecast

Agenda Item 21 Review of IECEx Working Groups Decision 2008/31

In reviewing the list of ExMC Working Groups the following changes were agreed

a) Disband WG 11 - Certificates of Conformity issued to distributors, Convener = Mr Ron Sinclair

b) Create new WG 14 – Good Working Practise, Convener Mr Evans Massey

Agenda Item 22 Other Business Decision 2008/32

In noting the AU request to consider a Proposed User Group Forum, ExMC agreed to consider a proposal, to be prepared by AU, for the 2009 ExMC meeting that would address:

Constitution – Manufacturers, End Users, Regulators, Service Facilities Membership arrangements Possible participation fees

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Decision 2008/33

The meeting noted the AU request to consider possible funding assistance for future IECEx meetings as the meetings increase in size each year with new members. AU to prepare a proposal for consideration at the Melbourne 2009 meeting

Agenda Item 24 Next Meetings Decision 2008/34

In noting the next meeting for 2009 is planned for Melbourne AU, the meeting noted with appreciation the future offering by the US to host the 2017 IECEx meetings, with Members to consider the hosting of 2010 and beyond and inform the Secretariat.

Agenda Item 25 Close of Meeting

In closing the meeting the following was noted

a)Dr Klausmeyer extended the members sincere appreciation to the FR National Committee and supporting organisations for the hosting of a most successful 2008 IECEx meetings

b) This was the last meeting for Dr Klausmeyer as IECEx Chairman, with the Secretary expressing the sincere thanks from IECEx Members and the global Ex industries for the excellent stewardship by Dr Klausmeyer and the way in which he has brought together all stakeholders in a manner where jointly they have moved IECEx to where it is today.

c)The Secretary was pleased to announce advice from Turkey that given their attendance at this meeting, their decision to now formally apply to become a new Member Country of the IECEx

d) The meeting was declared close at 1550 on Friday 3 October 2008.

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INTERNATIONAL ELECTROTECHNICAL COMMISSIONIEC SCHEME FOR CERTIFICATION TO STANDARDS RELATING TO EQUIPMENT FOR USE IN EXPLOSIVE ATMOSPHERES (IECEx SCHEME)


List of DecisionsExMC/406/DL

Introduction

This document contains a list of Decisions from taken during the 2007 Meeting of the IECEx Management Committee, ExMC, held in Denver on 27th and 28th September 2007.

This list incorporates the Day 1 list of Decisions recorded as Green Paper Document ExMC(Denver/Secretariat)07 and the corrections agreed during the morning session of Day 2 of the meeting.

Chris Agius

Secretary ExMC

Address:

Level 7

286 Sussex Street

Sydney NSW 2000

Australia

Tel: +61 2 8206 6940

Fax: +61 2 8206 6272


Web: www.iecex.com



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DECISION LIST – Day 1

Opening Remarks

The Chairman, Dr Klausmeyer declared the meeting open at 9.00 am welcoming Delegates.

The Chairman thanked Mr McManama and the US/IECEx Member Body for the excellent host facilities.

A special welcome was extended to the IEC Vice President and CAB Chairman, Mr Don Gray, with the Chairman noting the Members appreciation for his attendance at this meeting and participating in the 2007 IECEx / US Industry Symposium, yesterday .

The meeting received with appreciation an Address from Mr Gray detailing the IEC governance structure and current work in this area as it relates to the IEC Conformity Assessment Schemes.

The Chairman noted the attendance of Mr Nick Maalouf of CA and that Mr Maalouf was the Convener of the original IEC Working Group, known as WGEx. Mr Maalouf gave the meeting a brief background of the original ideas and while considered radical at the time, is most pleased to see many of those ideas now a reality.

The Chairman also acknowledged other members from the original WGEx Group, also present today, Mr Schwarz (DE), Mr Bremmer (SE), the Secretary. The Chairman, further acknowledged in attendance, Members of the IEC CAB, Mr Collis (AU), Mr Gryn (CA) nand Mr Brenon (FR)

Apologies noted from Mr Janos Hanko (HU), noting that this is the first meeting not attended by Mr Hanko

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Report of ExMC Day 1 Decisions:


Decision 2007/01 The Meeting approved the Draft Agenda (ExMC/382D/DA) with the addition of the following:

FR proposal to consider “One-Off” Production Verification under the IECEx 02 system

Consideration of the Canadian comment in ExMC(Denver/CA)03 Consideration of the German comment in ExMC(Denver/DE)02 Additional Reports from WG4:

o ExMC(Denver/WG4)04o ExMC(Denver/WG4)05


The meeting accepted a report on the actions arising from the Shanghai 2006 Meeting, noting that agenda item 10.2 being referred to the IECEx Officers meeting, requires further consideration on the issue of an Advisory Board and will be further considered during the Nov 8 2007 IECEx Officers meeting to be held in Geneva

Agenda Item 4.2.2 Other itemsDecision 2007/03

The Meeting noted the Secretariat’s advice that the following guides are under preparation and supported the progress of this work, including the review by ExMC

Guide to Applicant – IECEx Equipment Program Guide to Applicants – Certified Service Facilities Program Comparison Guide between IECEx and ATEX

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Agenda Item 5 Overview of IECEx Scheme ActivitiesDecision 2007/04

In noting the report ExMC/390/Inf, the meeting also noted document ExMC(Denver/CA)03 CA comments as presented by Mr Gryn of CA and agreed to requesting the development a business plan relating to:

cost resources Industry need and demand

when introducing any new IECEx Programs. In doing so, agreed to refer this to WG12 concerning introduction of Certified Persons Program. While acknowledging the work done to date within WG12 to arrive at the position they have regarding industry need for this new program, the meeting felt such a business plan from WG12 would assist.

Agenda Item 7.4.1 New ExCBs and ExTL Decision 2007/05

The meeting noted and endorsed document ExMC/394/Inf detailing the list of Assessments and reassessments approved since Shanghai 2006.

Agenda Item 7.5 – Scope ExtensionsDecision 2007/06

The meeting noted and endorsed document ExMC/396/Inf detailing the list of Scope extensions processed by the Secretariat since the last 2006 ExMC Shanghai meeting.

Agenda Item 8.3 – WG2 Development of TGDsDecision 2007/07

In noting the valuable work of WG2 the meeting agreed on the need for a TGD dedicated to the Ex Certified Service Facilities and formed the following subgroup of WG2

GB to nominate a convener NO CN US AU

(Secretariat requests nomination of experts to be submitted to the Secretariat no later than October 31, 2007)

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Agenda Item 9.1 Publication of IECEx 02 and IECEx 03 Decision 2007/08

“FR Proposal to introduce Unit verification”

After some discussion, the meeting agreed to the FR proposal to introduce provision for “One-Off” Product Verification as part of the IECEx 02 rules, utilising the expertise within ExTAG to assist with details.

Agenda Item 9.2 – Revision of Basic Rules

Decision 2007 /09

The meeting approved document ExMC/360A/CD for progression to CAB as an amendment to the Basic Rules to provide for the formal establishment of the new IECEx Conformity Mark Committee.

Agenda Item 10 - IECEx Certified Service Facilities Program

Decision 2007/10

The meeting agreed with the immediate publication of the revised operational documents, OD 13, OD 14, OD 15 but requests WG10 to revise the Annex of OD 15 relating to Over Pressure Test.

WG10 into remain constituted as a Reference forum within the program to deal with general comments and feedback from the Scheme. WG10 requested to report at the next ExMC Meeting.

Decision 2007/11ExMC/393/CD is accepted with a starting date of 1st January 2008, with an updated report to be submitted to the Paris 2008 ExMC meeting, from the Secretariat to identify costs associated with this program.

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Agenda Item 11.1 – Professional Indemnity Insurance

Decision 2007/12

The meeting discussed this issue in detail and agreed with the WG1 suggestion that the current requirements of Guide 65 adequately covers the Scheme’s needs and therefore no need to specify a minimum level of insurance coverage.

Agenda Item 11.2 IECEx Assessor WGDecision 2007/13

The meeting noted the following documents:

ExMC/378/R ExMC(Denver/WG4) 04 ExMC (Denver/WG4)05

Following discussions, and noting the IECEx 02 rules for assessment teams to include peers from other ExCBs and ExTLs, the meeting agreed to the recommendations contained within these reports and requests WG4 to further report at the next ExMC meeting, with a further request for all ExCBs and ExTLs to consider nominating candidate assessors.

Agenda Item 11.3 Report from WG12 – Certified Competent Persons ProgramDecision 2007/14

In noting the report from WG12 the meeting agreed for the WG12 to progress their work and develop a business plan in order to seek ExMC approval and then submission to CAB, noting that WG12 may submit a further report for ExMC approval via correspondence.

Agenda Item 12 IECEx Conformity MarkDecision 2007/15

In line with the decisions from Shanghai 2006, the meeting supported the nomination from US to appoint Mr Duffy of US as the Chairman of the new IECEx Conformity Mark Committee and to constitute this new Committee, pending CAB approval of the Draft Amendment to IECEx Basic Rules, (see decision 2007/09.

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Decision 2007/16

The meeting further agreed to the report and recommendations from WG7 that the fees and other operational matters be referred to the new Marks Committee, with the Marks Committee reporting back to the ExMC, seeking approval of matters via correspondence where necessary.

End of Decisions from Day 1.

Review of Day 1 Decisions, ExMC(Denver/Secretariat)07Decision 2007/17

The meeting reviewed the list of decisions from Day 1 and accepted this list as an accurate record of the decisions with the following corrections/changes:

Decision 2007/02 – The reference to the Shanghai minutes should be Item 10.2 not 10.1

Decision 2007/10 – Add “…but requests WG10 to revise the Annex of OD 15 relating to Over Pressure Test”

Some minor corrections to spelling

Agenda Item 12 IECEx Conformity MarkDecision 2007/18

In further discussion on the issue of the Mark, the meeting agreed that fees associated with the use of the Mark be deferred until 2009. In order to better gauge the costs associated with the Mark Licensing System the new IECEx MarkCo has been requested to develop a final proposed fee structure for consideration by ExMC.

Agenda Item 11.4 Report from WG1 Review of Scheme RulesDecision 2007/19

The meeting received a comprehensive report from the WG1 Convener, IECEx Secretary, noting the listed recommendations in ExMC(Denver/WG1+WG5)06, being a report of the combined WG1/WG5 meeting and agreed with all recommendations Nos 1 to 8 noting that Recommendations 3, 5 and 7 were taken into account under ExMC Decisions taken on Day 1.

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Decision 2007/20

Further to the discussion on Recommendation 8 from WG1, the meeting discussed the German concerns regarding “product piracy” detailed in ExMC(Denver/Germany)02 and agreed to elevate this discussion to CAB for consideration among all schemes.

Decision 2007/21

The meeting appreciated the preparatory work conducted by WG1 in their role as a “Maintenance Team” for the Scheme rules and agreed on the value of WG1 meeting ahead of the ExMC to assist in meeting preparations on matters affecting the rules.

Agenda Item 11.5 Report from WG5 Management of Quality System AssessmentsDecision 2007/22

The meeting noted the report from the WG5 Convener, Mr Jeff Olson (US), included in ExMC(Denver/WG1+WG5)06 and agreed to recommendations 1, 2 and 3 detailed in ExMC(Denver/WG1+WG5)06

Agenda Item 13.1 Report from the ExTAG Chairman, Mr McManama Decision 2007/23

The meeting noted with appreciation the extensive report from the ExTAG Chairman detailed in ExTAG(Denver/Secretariat)07 and agreed to all recommendations listed within.

[Secretariat Note: An updated version of the ExTAG Chairman Report to include minor corrections has been issued as ExTAG(Denver/Secretariat)07A ]

http://www.iecex.com/committee_docs/ExTAG_Denver_Secretariat_07_Report_ExTAG_Chairman_Meeting_Denver2.doc

http://www.iecex.com/committee_docs/ExTAG_Denver_Secretariat_07_Report_ExTAG_Chairman_Meeting_Denver2.doc

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Agenda Item 13.2 Appointment of ExTAG ChairmanDecision 2007/24

The meeting noted the nomination by ExTAG for the re-appointment of Mr McManama as ExTAG Chairman for a second term with members unanimously agreeing to the appointment. The ExMC Chairman noted the excellent work and contribution made by Mr McManama in his roles as both ExTAG Chairman and as an Officer of the IECEx Scheme. Mr McManama expressed his appreciation for the confidence in him.

Agenda Item 17 Promotion of the Scheme Decision 2007/25

In noting the reports from the Chairman and Secretary concerning promotion of the Scheme, Members agreed to the suggestion from NO for formal contact between the International Maritime Organisation (IMO) and IECEx and agreed for the Secretary and NO, via Mr Thore Andersen, to make initial contact and report back to ExMC.

Agenda Item 17.2+ 17.4 UN ECE Project + WG8 Report Decision 2007/26

In noting the report from the IECEx Chairman concerning the UN ECE project and upcoming Regulators dialogue, the meeting endorsed the work and its efforts to develop a proposed set of model regulations for the Ex industries.

Agenda Item 17.3 Action to raise IECEx Profile

Decision 2007/27

The meeting endorsed the advice received from AU concerning their efforts to raise the profile of IECEx in the Asia Pacific area along with other IECEx Members in the region.

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Agenda Item 17.5 Links to Manufacturers WebsitesDecision 2007/28

In noting that the Secretariat receives requests for links between the IECEx Website and Manufacturers websites, the meeting noted the WG1 Recommendation, as agreed under Decision 2007/18. The suggestion that links be expanded to include Service Facilities was agreed. It was further agreed that WG 1 develop and prepare a report, covering this area, for consideration by ExMC.

Agenda Item 19.1 Finance – 2006 Accounts

Decision 2007/29

The meeting noted and approved the accounts detailed in ExMC/361/Inf expressing their appreciation for the steering work of Mr Berger as IECEx Treasurer.

Agenda Item 19.2 Finance – 2008 Budget

Decision 2007/30

In noting the draft budget ExMC/389/CD the meeting approved the Budget with the following alteration:

Inclusion of CHF 10’000 as estimated income from the Service Facility Program with this extra CHF 10’000 allocated to the General reserves

Decision 2007/31

In light of general discussion and the new approval procedures for Scheme finances, announced by CAB, the meeting agreed with the suggestion for the development of a rolling overall IECEx Scheme business plan and financials. The first version of this plan is to be prepared for consideration during the Paris 2008 ExMC meeting. This plan will look at the long-term financials of the Scheme.

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Decision 2007/32

Further to the decision for a rolling business plan, the meeting unanimously agreed to the creation of an ExMC Working Group on IECEx Scheme Business Development, with membership as follows:

Mr K McManama (US) and WG Convener CA – Mr Nick Maalouf GB – (To be advised) SE – Mr Peter Bremer US – Mr Bill Fiske Conveners of all ExMC WGs ExMC Secretary IECEx Treasurer

Agenda Item 19.3 Finance – IECEx Scheme Participation Fees (OD 019)

Decision 2007/33

In noting the comments and correspondence regarding the late payment of fees included in Version 3 of OD 019, the meeting agreed for the immediate withdrawal of Version 3 and asked that the matter be referred, for further consideration, to the next IECEx Officers meeting to be held in Geneva during November2007.

Agenda Item 19.4 Finance – IECEx Finance Approval Process

Decision 2007/34

In noting the new approval procedures and timing required for this process resulting from the need for IEC to prepare consolidated accounts, the meeting accepted the procedure detailed in ExMC/391/CD, on the basis of an earlier decision for the IECEx Scheme Officers to prepare a rolling forecast ready for discussion at 2008 Paris meeting.

Agenda Item 20 Reviews of WGs

Decision 2007/35

In noting the listed Working Groups, the meeting agreed to disband WG7 on the basis that WG7 is now a formal Committee of the IECEx.

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Decision 2007/36

In noting a report on the activities of WG 9 “Proficiency Testing” the meeting agreed to the RU proposal that this WG be transferred to the ExTAG as this would be more appropriate for its activities.

Decision 2007/37

The meeting noted WG11 Convener’s comments (Mr Ron Sinclair), that the work of this WG had now been completed the change having been incorporated into the latest edition of IECEx 02 via Clause 9.8 “Certification procedure for licensed equipment´ agreeing however that the WG should be retained to deal with any feedback relating to this new clause.

Decision 2007/38

In noting the earlier decision to request a general business plan from WG12 as part of the progression of their work on “Certification of Persons” the WG12 Convener sought confirmation from the Meeting concerning the need for WG12 to continue its work. The meeting noted the supportive comments received from industry for inclusion of competencies within the Scheme. This included specific remarks from NL (KEMA) commenting on the synergy between the assessment of the Repair workshop for compliance to IEC 60079-19 and the assessment of persons conducting work under IEC 60079-19.

In conclusion the meeting endorsed the coverage of personnel competencies in this field and for WG12 to continue with its work.

Agenda Item 21 Other Business – Proposal from RU “Good Practise Guide”

Decision 2007/39

The meeting agreed to the RU proposal for the Good Practise Guide, currently under development within ExTAG, to be expanded to include all areas of IECEx.

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Agenda Item 23 Next Meetings

Decision 2007/40

The meeting thanked the FR Member Body for confirmation of their invitation to host the 2008 meetings and noted the timeframe as the week commencing 29 September 2008, with details to be issued.

Decision 2007/41

The meeting thanked the AU Member Body for extending an invitation to host the 2009 meetings and accepted the invitation. Details to follow in due course.

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INTERNATIONAL ELECTROTECHNICAL COMMISSIONIEC SCHEME FOR CERTIFICATION TO STANDARDS RELATING TO EQUIPMENT FOR USE IN EXPLOSIVE ATMOSPHERES (IECEx SCHEME)


List of DecisionsExMC/342/DL

Introduction

This document contains a list of Decisions from Day 1 and Day 2 of the 2006 Meeting of the IECEx Management Committee, ExMC, held in Shanghai China on 7th and 8th September 2006.

Please that that the Day 1 ExMC meeting decisions were confirmed via Decision 2006/17 during Day 2 of the Meeting.

Concerning the Day 2 Decisions, these have been recorded by Secretariat and in consultation with the IECEx Chairman.

As per usual practice we will be issuing a more detailed and formal set of minutes in due course.

On behalf of the IECEx Chairman and Officers, I would extend our sincere appreciation for your support, assistance and participation during the meetings.

Chris Agius

Secretary ExMC

Address:

Level 7

286 Sussex Street

Sydney NSW 2000

Australia

Tel: +61 2 8206 6940

Fax: +61 2 8206 6272


Web: www.iecex.com



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DECISION LIST

The Chairman, Dr Klausmeyer declared the meeting open at 9.10 am welcoming Delegates.

Mr Xie welcomed delegates to the 10th Meeting of IECEx on behalf of CNCA. He extended a special welcome to all officers, delegates and observers.

Mr Xie feels the rules as set by the IECEx Scheme ensures free flow of trade while ensuring a high level of safety.

Finally Mr Xie wished the meeting good success and a pleasant stay in Shanghai

The Chairman thanked Mr Xie for the excellent host facilities.

Apologies noted from Mr Dave Chirdon US, MSHAMr Sinclair (GB) and Reuben Harokave, from (PNG)



Decision 2006/01 The Meeting approved the Draft Agenda (ExMC/331A/DA)

Agenda Item 3.2 – Action ListDecision 2006/02

The meeting accepted a report on the actions arising from the Buxton 2005 Meeting, agreeing to carry forward Action item 22 from the

ExMC/302A/RM Buxton Confirmed Minutes:

To form a new Working Group to determine various forms of membership.

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Agenda Item 4.2.3 Restriction of Hazardous SubstancesDecision 2006/03

The Meeting agreed to reconfirm ExMC/300/Inf - Decision 2005/07, Restriction of Hazardous substance, taken during the Buxton 2005 Meeting, noting the concern that there shall not be competing services offered within IEC Schemes.

Agenda Item 4.2.4 ISO/IEC Guide 65 RevisionDecision 2006/04

The meeting agreed to form the following panel/WG to assist with the review of Guide 65, to be undertaken within ISO CASCO:

J Munro TC 31 ChairmanH Berger – IECEx TreasurerZhang Wei, CNJ Gryn – CAD Stubbings - GBR Sinclair - GBA Wass - GB

The Secretary shall coordinate this work.

Agenda Item 5 IECEx OfficersDecision 2006/05

The meeting confirmed the nomination of Mr Chris Agius for CAB approval to serve a further term as IECEx Secretariat.

Agenda Item 6.2 New Country MembershipDecision 2006/06

The meeting noted with pleasure the acceptance, via correspondence of India as a new Member Country of the IECEx Scheme, noting an address from Mr Bahtia on behalf of his Director General, Mr S. P. Sharma.

Decision 2006/07

Following discussion on possible new members, the meeting called upon the Secretary to examine areas of SE Asia that may be potential new members with AU willing to assist.

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Agenda Item 6.4.2.1 Fyzikálně technický zkušební ústav (Physical Technical Testing Institute – FTZU, of the Czech Republic)Decision 2006/08

Following the issuing of Assessment Reports ExMC/323/DV (ExCB) and ExMC/324/DV (ExTL) , the meeting agreed to the acceptance of FTZU as an accepted Ex Certification Body and ExTL within the IECEx Scheme

Agenda Item 6.4.2.2 + 6.4.2.3 Decision 2006/09

After some discussion, the meeting agreed that the following Reports be submitted for voting via correspondence to allow further time for consultation at the National level:-

a) TÜV Rheinland Industries Assessment Reports ExMC/333/DV (ExCB) and ExMC/334/DV (ExTL)

b) TÜV SÜD Product Service GmbH as an IECEx Certification Body (ExCB) and TÜV SÜD Automotive GmbH as an IECEx Test Laboratory (ExTL)

Agenda Item 6.5.2 Application from KGS for extension to scope

Decision 2006 /10

The meeting approved an extension of scope for KGS detailed in reports ExMC/338/DV (ExCB) and ExMC/339/DV (ExTL)

Decision 2006/11

Separate to the discussion on acceptance of the KGS scope extension, the meeting agreed to ask WG2 to consider the issue of subcategories within Ex protection concepts when reviewing the TGDs

Agenda Item 7.2 WG2 Development of Technical Guidance Documents–Decision 2006/12

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The meeting noted with thanks a report from the Convenor of WG2, Mr Cleare, detailed in ExMC/321/R. The meeting expressed its regret that Mr Cleare could no longer continue as Convenor and expressed its sincere thanks to Mr Cleare for the work done. The meeting accepted the nomination from GB, Mr Phil Carpenter from EEMUA as the new WG2 Convenor. In accepting this nomination called upon Mr Alan Ogden, GB, to assist Mr Carpenter.

Agenda Item 7 ExCB and ExTL AssessmentsDecision 2006/13

The meeting agreed that a vote via correspondence on the implementation of the new edition of 17025 be held via correspondence and that this be expedited.

Agenda Item 9.1 Report form WG10 – Certified Service Facilities ProgramDecision 2006/14

1. The meeting accepted the WG10 Report and its recommendations, including the retention of WG 10 as an expert consultative forum for the new program, noting the DE offer to conduct an editorial review of the ODs to convert “should” to “shall” as appropriate.

2. At this early stage of the new program there shall be no application fees for existing ExCBs when seeking an extension of scope to enter this new program

Agenda Item 10.1 Professional Indemnity InsuranceDecision 2006/15

Following extensive discussion the meeting resolved to withdraw this item and document ExMC/328/CD and defer for discussion at the next Officers meeting scheduled for 28 September 2006 in Berlin.

Agenda Item 10.2 Comments from GermanyDecision 2006/16

In discussing both the German Comments in ExMC/327/CD and French comments in ExMC(Shanghai/Secretariat)03 the meeting noted the following points:-

Intergovernmental acceptance of IECEx The need to ensure that any manufacturers testing must be under the control of an

ExTL Reciprocity

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The issues surrounding sub-contracting Updating of IECEx Scheme Operational Documents

And agreed to defer further discussion to “Other Business” to await a presentation from AU.

The meeting adjourned at 5.00pm on Day 1.


Decision 2006/17

The meeting confirmed the recorded decisions of Day 1, ExMC(Shanghai/Secretariat)06 as presented by the Secretary.

Agenda Item 10.3 Report from WG4 – Assessor Working GroupDecision 2006/18

In noting the WG4 Reports and recommendations, ExMC(Shanghai/Secretariat)04 + ExMC(Shanghai/Secretariat)05 the meeting resolved to request WG4 to review the recommendations and current IECEx Documents, eg OD 003 in light of the comments raised during the discussions such as:

Review of Key requirements to make these stronger More clarity in the way Assessors may be appointed Highlighting the need for Assessor availability Ensure that on-going training is clear to reflect current Scheme practises

Agenda Item 10.4 WG12 Report – Ex CompetenciesDecision 2006/19

The meeting reviewed the WG4 report, ExMC/319/R and results of the Survey of Members, ExMC/320/CC and received a power point presentation from the WG12 Convener. Following extensive discussion the meeting agreed for WG12 to proceed with its recommendation of progressing this work for further consideration by ExMC, noting the individual comments from both Mr Leroux of TOTAL, being representative of the Oil and Gas Industry and Mr Waudby of the AU NSW Mines Inspectorate, being representative of the Regulators views expressing strong support for IECEx to move in this direction.

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Decision 2006/20

In noting the concerns expressed by CA, DE and US the meeting further resolved to delay any request of CAB to expand IECEx 01, to include Ex Competency Assessments until consideration of WG12’s further work.

Agenda Item 10.5 WG1 Report – Review of Scheme RulesDecision 2006/21

The meeting received a report from the Combined meeting of WG1 “IECEx Scheme Rules” and WG5 “Quality management System Assessment” detailed in ExMC(Shanghai/Secretariat)02 and agreed to Recommendation 1 of that report for the method of preparing and issuing Operational Documents to be reviewed by the IECEx Officers, noting the next Officers meeting is scheduled for Berlin 28 September 2006.

Agenda Item 10.6 WG5 Report – Quality System AssessmentsDecision 2006/22

The meeting further accepted the report from the combined WG1 + WG5 meeting, ExMC(Shanghai/Secretariat)02 and agreed to Recommendations 2, 3 and 4 with the following added text.

Recommendation No 3: Add ……..“That the ExCB determine are current”.

Recommendation No. 4: Add item c as follows:

c) ExMC Members are to review the updated version of Rev ExMC/161/CD, as included in Annex A to ExMC(Shanghai/Secretariat)02 and provide the Secretariat with comments no later than 31 October 2006

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Agenda Item 11 IECEx MarkDecision 2006/23

The Meeting received a power presentation from the WG 7 Convener, Mr Duffy which summarised the work on updates to Draft IECEx 04 “Mark Regulations” (Use of the Term “Conformity Mark”) and new Draft Operational Documents OD 022 and OD 023 to cover the procedures for an ExCB to grant Conformity Mark Licenses and a common set of Terms and Conditions for Mark Licensees. The meeting agreed with the WG7 recommendations to proceed with the Mark by accepting the updated to IECEx 04 and providing further time for Members to consider Draft OD 022 and OD 023 with comments to be sent to the Secretariat no later than 31 October 2006

Agenda Item 12 Report from ExTAGDecision 2006/24

The meeting noted a comprehensive report from the ExTAG Chairman, Mr McManama detailing both the ExTAG Training Workshop held on 4 September and the ExTAG Technical Meeting held on 5 September 2006 and agreed with the recommendations contained within the report, namely:

1. In noting the document displayed by the Secretariat, detailing the surveillance status of ExCBs and ExTLs that this information is listed on the IECEx website in the restricted area.

2. ExMC review its procedures for the preparation and issuing of Operational Documents [Note also Decision from ExMC meeting to refer this to the next IECEx Officers meeting]

3. Industry wish to have a flag (or icon) on the IECEx home page to signal when new IECEx Documents are available.

4. In noting the work of ExTAG WG1 regarding the development and maintenance of ExTR Blank Forms, ExTAG recommends that the maintenance of OD 010 be assigned to ExTAG WG1

5. In noting the recent posting of OD 024 “Testing at other locations” ExTAG recommends that this document be withdrawn while further work is undertaken within ExTAG WG6 and its new members.

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6. That ExTAG/92/CD “Guidance on the preparation of IECEx Certificates and Reports covering more than one identifiable item of equipment”, be issued to ExMC members for comment as a new Operational Document.

7. That ExTAG/95/CD “Certification Documentation” not be published as an ExTAG Decision sheet but rather issued to ExMC for inclusion in IECEx 02

Agenda Item 14 IECEx “On-Line” Certificate of Conformity SystemDecision 2006/25

In noting the report from the Secretary concerning current upgrades to the system, the meeting endorsed these upgrades with AU suggesting the benefits to Mining Regulators if the current search capability could be extended to search for Group I equipment.

Agenda Item 18.1 2005 AccountsDecision 2006/26

The meeting approved the 2005 accounts, ExMC/335/CD as presented by the Treasurer, Mr Berger, for approval by CAB.

Agenda Item 18.2 Participation FeesDecision 2006/27

The meeting Agreed with the revised OD 019 with a request for the IECEx Officers to consider at their next meeting the strengthening of a penalty for non payment by preventing an ExCB from issuing CoCs after 3 months of non payment.

Agenda Item 18.3 2007 BudgetDecision 2006/28

The meeting discussed the draft 2007 budget, ExMC/336/CD, and agreed to the budget as presented, noting comments from GB and SE concerning a possible reduction in annual fees and the general concern that a sufficient level of reserves be built prior to any reduction in fees.

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Agenda Item 19 Review of current Working GroupsDecision 2006/29

In reviewing the list of current WGs, FR advised of their intension to nominate to WG12.

Agenda Item 20 Other BusinessDecision 2006/30

With the meeting further discussing the issues of DE (ExMC/327/CD) and FR (ExMC(Shanghai/Secretariat)05), the meeting were presented with an AU proposal for a possible formation of an advisory Board. The meeting concluded to refer all these matters for discussion at the next IECEx Officers meeting schedules for 28 September 2006, in Berlin with the view to forming an IECEx Advisory Committee, noting the interest from end users and regulators as well as manufacturers.

Agenda Item 22 Next MeetingDecision 2006/31

The meeting appreciated a presentation from Mr Darrin J. Lombard of Vantage Technology of the US, concerning the next meeting of both ExTAG and ExMC to be held in Denver.

Agenda Item 23 Close of meeting

Prior to the close, the meeting welcomed the comments from Mr Waudby of the Mines Inspectorate of NSW, AU indicating his appreciation for the opportunity to attend the 2006 IECEx meetings and Symposium, commenting that the IECEx Scheme is demonstrating a high level of credibility with these meetings having lifted his overall confidence in the Scheme and its Member Bodies. Mr Waudby further commented that this confidence will greatly assist in the NSW Mines Inspectorate’s current review of its Legislation regarding full acceptance of IECEx Certification.

The Meeting expressed its sincere appreciation to the Hosts and organisers of this years 2006 meetings for such a high professional standard in both the Organisation leading up to and during the running of these meetings and further for providing a most friendly and enjoyable atmosphere.

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INTERNATIONAL ELECTROTECHNICAL COMMISSION

IEC SCHEME FOR CERTIFICATION TO STANDARDS RELATING TO EQUIPMENT FOR USE IN EXPLOSIVE ATMOSPHERES (IECEx SCHEME)


List of DecisionsExMC/300/Inf

Introduction

This document contains a list of Decisions from the 2005 Meeting of the IECEx Management Committee, ExMC, held in Buxton UK on 6 + 7 October 2005.

This document also includes confirmation of the List of Decisions from Day 1, ExMC(Buxton/Secretariat)03 and the agreed corrections.

While not recorded as a formal Agenda Item decision the IECEx Chairman, Officers, Members and Observers expressed their sincere gratitude to the Management and staff of Baseefa, UK for hosting a most successful IECEx 2005 series of Meetings and Industry Conference.

Chris Agius

Secretary ExMC

Address:

Level 7

286 Sussex Street

Sydney NSW 2000

Australia

Tel: +61 2 8206 6940

Fax: +61 2 8206 6272


Web: www.iecex.com



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The Seventh Meeting of the ExMCIn Buxton, UK

6th and 7th October 2005

The Chairman declared the meeting opened at 9.05 a.m. Day 1, welcoming delegates and invited guests. Special invitation extended to:

Japan – as a new Member of IECEx

Malaysia – Attending as Observer

Members of CAB (also IECEx Delegates), Mr Brenon, Mr Collis, Mr Gryn, Mr Xie

IECQ Chairman – Mr Smith

Chairman thanked Mr Ron Sinclair and Baseefa for hosting the meeting.

Apologies noted from YU and CH



Decision 2005/01 Meeting approved the Draft Agenda (ExMC/256C/DA)

Agenda Item 1.1 – Presentation from IECQ Chairman, Mr SmithDecision 2005/02The meeting thanked Mr Smith for his presentation on IECQ and the various services on offer, noting various synergies between the two Schemes and indicated a general support for cooperation between the Schemes including possible use of IECQ services by IECEx.

Agenda Item 3 – Minutes of previous meeting

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Decision 2005/03The meeting accepted a report on the actions arising from the Brdo 2004 Meeting, noting that all items had been dealt with.

Agenda Item 4.1 – Report on CAB Matters

Decision 2005/04 - Presentation on the role of CAB by Mr GrynThe meeting thanked Mr Gryn for his excellent presentation and agreed that the presentation is to be made available on the IECEx website.

Agenda Item 4.3.1 – CAB WG 7 IEC Mark of Conformity

Decision 2005/05The meeting agreed to the CAB proposal to disband CAB WG7 on the basis that the IECEx Secretariat and its WG have access to the necessary resources in order to progress work for the introduction of an IECEx Mark

Agenda Item 4.3.2 – CAB/ILAC Cooperation

Decision 2005/06In noting the progress in cooperation between IEC and ILAC, the meeting agreed to support the exploration of cooperation between IEC and IAF, noting that IECEx has a great deal of synergy with the work of IAF with both Certification matters concerning review of product testing/assessment and quality system assessment and surveillance of manufacturers.

Agenda Item 4.3.3 – Restriction of Hazardous substancesDecision 2005/07The meeting agreed to support the work of CAB WG9 on the following basis:

- That standards be developed for this activity

- That there is a single scheme approach to a possible new program for assessment of compliance with restriction of hazardous substances

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- Any framework developed shall not result in a situation where IEC Schemes may be competing for the same conformity assessment work, but yet enable complementary services.

- Support the initial work of IECQ

Agenda Item 5.1 – Election of IECEx ChairmanDecision 2005/08

Agreement for the nomination of Dr Klausmeyer as IECEx Chairman for a further term, to be approved by CAB.

Agenda Item 5.2 – Election of IECEx Vice-ChairmanDecision 2005/09

The Meeting endorsed the nomination of Mr LIU Wejiun for approval by CAB as the new IECEx Vice-Chairman.Agenda Item 5.3 – Election of Treasurer

Decision 2005/10

The Meeting endorsed the nomination of Mr Berger for approval by CAB as IECEx Treasurer.

Agenda Item 6.4 – Notification of Appointment of new ExCBsDecision 2005/11The meeting noted the approval via correspondence voting for the following new ExCBs and ExTLs

- KEMA Quality - ITACS - CESI of IT- DNV of NO- GMI of GB (as ExTL only)- INERIS of FR

Agenda Item 64.7 – 6.4.10 – Appointment of new ExCBs + ExTLsDecision 2005/12Following issuing of Assessment Reports, in August 2005, the meeting appointed the following bodies from CN:

- CQM (as ExCB)

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- CQST ( as ExTL)- NEPSI (as ExTL)- PCEC (as ExTL)

Agenda Item 6.5.1 – Processing applications for extension of scope

Decision 2005/13

Procedures detailed in ExMC/271/Inf and supporting “Capability Declaration Form” ExMC/251/Q were endorsed along with the GB proposal to expand the form to provide for the recording of “the Rationale” behind the decision to grant or not grant an extension.

It was further agreed to provide members with a further period to submit any additional comments, to be submitted by Member Bodies, till end December 2005.

Agenda item 6.5.2 – Notification of Extension of Scope, TUV Nord

Decision 2005/14The meeting noted the approval, via correspondence, for extension of scope of TUV Nord detailed in ExMC/245/DV (ExCB) and ExMC/246/DV (ExTL) and the corresponding voting reports in ExMC/286/RV and ExMC/287/RV respectively.

Agenda item 6.5.3 – Notification of Extension of Scope, SIRA

Decision 2005/15The meeting noted the approval, via correspondence, for extension of scope of SIRA detailed in ExMC/248/DV (ExCB) and ExMC/249/DV (ExTL) and the corresponding voting reports in ExMC/288/RV and ExMC/289/RV respectively.

Agenda Item 6.6.1- Assessment procedures OD 003

Decision 2005/16

In agreeing with the introduction of the ExTR and QAR surveillance procedures incorporated in OD 003 (shown in ExMC/295/CD) the meeting endorsed OD 003 along with the CA proposal to allow an Assessor to be part of an assessment Team, when assessing a body within the same country they reside, providing the assessor does not act as the Team Leader.

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In noting that the ExTR QAR surveillance procedure, reflects the decisions of the 2004 Brdo ExMC meeting, it was further agreed to allow Member Bodies to submit any additional comments to the Secretariat by end 2005 but that the document be issued for immediate use.

Agenda Item 6.6.2- Completion of Re-Assessments

Decision 2005/17

In noting that no comments were received the meeting endorsed the following Re-assessment reports and noted the Secretary’s comments regarding both the large amount of work and assistance by the various assessment teams and the excellent cooperation by all bodies concerned during this round of Re-assessments,

a) ExMC/258/R – ExCB Re-assessment report for EXAM of DEb) ExMC/259/R – ExTL Re-assessment report for EXAM of DEc) ExMC/260/R – ExCB Re-assessment report for PTB of DEd) ExMC/261/R – ExTL Re-assessment report for PTB of DEe) ExMC/262/R – ExCB Re-assessment report for KOSHA of KRf) ExMC/263/R – ExTL Re-assessment report for KOSHA of KRg) ExMC/264/R – ExCB Re-assessment report for SP of SEh) ExMC/265/R – ExTL Re-assessment report for SP of SEi) ExMC/266/R – ExCB Re-assessment report for TestSafe of AUj) ExMC/267/R – ExTL Re-assessment report for TestSafe of AUk) ExMC/268/R – ExCB Re-assessment report for SIMTARS of AUl) ExMC/269/R – ExTL Re-assessment report for SIMTARS of AUm) ExMC/270/R – ExTL Re-assessment report for ITACS of AUn) ExMC/248/DV – ExCB Re-assessment report for SIRA of GBo) ExMC/249/DV – ExTL Re-assessment report for SIRA of GB

Agenda Item 7.2- Technical Guidance Documents (TGDs)

Decision 2005/18

The meeting noted with thanks a report from the Convenor of WG2, Mr Cleare, detailed in ExMC/274/R and agreed with the WG2 proposed philosophy for moving forward on the revision of existing TGDs and the development of additional TGDs, eg TGD covering Quality Assurance Assessment and auditing. The meeting also noted with thanks the kind offer from Baseefa to take part in the WG2 to revise the TGD for Ex e.

Agenda Item 9 – Integration of Certified Service Facilities

Decision 2005/19

The meeting noted that voting on Draft IECEx 03 had resulted in 2 negative votes from AU and US, re ExMC/272/RV along with various comments. The meeting agreed to the progression of the new IECEx 03 for publication with the recorded comments to be

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submitted to the Working Group WG10 for consideration of their inclusion in the final document or as an amendment/future revised edition.

Decision 2005/20

The meeting noted that compilation of comments concerning the draft Operational Documents for the Certified Service Facilities program, detailed in the following documents and agreed to charge the WG10 members with the task of revising the Draft ODs in light of these comments.

ExMC/219/CC – Compilation of Comments, OD 013 ExMC/222/CC – Compilation of Comments, OD 014 ExMC/224/CC – Compilation of Comments, OD 015 ExMC/226/CC – Compilation of Comments, OD 016

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Agenda Item 10 – IECEx Mark of Conformity

Decision 2005/21

The meeting agreed to re-constitute the IECEx WG7 to proceed forward with work on introduction of an IECEx Mark, noting no major objection to the draft Regulations, ExMC/257/CD, as prepared by the Secretary (an IECEx adoption of CAB WG7 work). The newly constituted IECEx WG7 is as follows:

US – Mr T Duffy, Convenor

AU – Mr R Wigg

US – Mr K McManama

GB – To nominate

In addition both the IECEx Treasurer and Secretary are active members of this re-constituted IECEx WG7

Agenda Item 11 – Report from ExTAG Chairman

Decision 2005/22

The meeting noted with thanks the comprehensive report from the ExTAG Chairman, Mr Kerry McManama and agreed to endorse the following recommendations arising from the ExTAG meeting:

1. Training and Evaluation of Assessors Combine ExMC Working Groups WG4 and WG6 into one WG to assist in the Development of a Training program for IECEx Assessors and a system for the “re-evaluation” of the existing pool of assessors. The new combined WG shall be constituted as follows:

AU – Mr Munro (Convenor)

CN – Mr Zhang Wei

DE – Mr Karl-Heinz Schwedt

GB – To nominate

ExMC Secretary and other active Lead assessors as required

The WG is also asked to take into account the provision of assessors attending assessments in an Observing capacity as part of their training (with the assessor or their organisation bearing such costs)

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It was also agreed that this new WG also take into account assessors for the Certified Service Facilities program and may need to consult with WG10.

2. Code of Conduct a) All the ExMC members and ExTAG members be reminded about their

responsibility as ExCBs and ExTLs to respect the necessity of the sharing of issues related to the functioning of the IECEx. Emphasising that it is essential for all issues, should they arise, to be dealt with initially within the IECEx.

b) Development of an IECEx Code of Conduct that is applicable to all bodies operating in IECEx.

c) Endorsement of the Secretary’s move to introduce a more formal system for the recording and dealing with Complaints against the Scheme.

3. Scope of coverage of IECEx CoCs The IECEx Secretary is required to incorporate, as part of the review of CoCs, the checking of the “scope of coverage” of an IECEx Certificate of Conformity, CoC, to ensure that 1 CoC only covers a single family of products, e.g. Fluorescent Luminaries and Sodium Vapour luminaries cannot be regarded as a single family of product even if the same Ex protection concept is used.

The Secretary shall also work closely with Mr Sinclair and the ExTAG Chairman and Secretary in the development of an ExTAG Decision sheet.

Agenda Item 12 – Report from IEC TC 31 Chairman

Decision 2005/23

The noted with thanks, a report from the TC 31 Chairman, Mr Munro and in general discussion concerning the future possible existence of International Standards for Ex, prepared by organisations other than IEC, IECEx should ensure that its scope and terms of reference do not preclude use of such Standards.

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Agenda Item 8 – Revision of IECEx 02 – Rules of Procedure, Equipment Certification

Decision 2005/24

The meeting noted a report from the WG1/WG5 Convenor informing the meeting of a Joint meeting between WG1 and WG5 held on Sunday

2 October 2005, in Buxton and a report of that meeting contained in Green Paper, ExMC(Buxton/WG1+WG5)04.

The meeting agreed with the WG1/WG5 Meeting recommendations detailed in ExMC(Buxton/WG1+WG5)04, As per the following

Recommendation No. 1 - ExMC(Buxton/WG1+WG5)04

Recommendation accepted with the following adjustment:

RU Comment No. 80 (in ExMC/273/RV) for inclusion in the final version Concerning AU Comment No 38, AU to arrange for a Draft ExTAG Decision Sheet

to be prepared concerning reference to Clause 30 of IEC 60079-0, for submission to ExTAG for their consideration

Recommendation No. 2- ExMC(Buxton/WG1+WG5)04

Accepted.

Recommendation No. 3 - ExMC(Buxton/WG1+WG5)04

Accepted with the following correction to be in line with the WG1/WG5 agreement:-

Item 3 – Change to read “The document make it clear that surveillance audits are to be every 18 months but that there may be exceptional situations where it is necessary to have audits occur every 12 months”

Agenda Item 17 – Board of Appeal

Decision 2005/25

The meeting agreed to nominate for appointment to the Board of Appeal the following nominations:-

GB – Mr Ron Sinclair

AU – Mr Jim Birch

US – Mr Robert Martell

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DE – Mr Gerhard Schwarz

New Alternates:

GB – Mr John Allen

CA – To advise

Agenda Item 18 – Finance

Decision 2005/26

The meeting approved for nomination to CAB, the 2004 IECEx Accounts detailed in ExMC/275/CD and extended a special note of thanks to the Treasurer, Mr Berger for his efforts.

Decision 2005/27

The meeting agreed that GB prepare a proposal for amendment of

OD 019, to limit the amount of Surcharges paid by a manufacturer (from a non-IECEx Member Country) during a 12 month period, for consideration by ExMC.

Decision 2005/28

The meeting approved for submission to CAB, the 2006 IECEx Budget represented in ExMC/276/CD with the following alteration:

To clarify that Income item XXXX includes both Certificate Fee + Surcharges To ensure the clear reporting of sums received from “Certificate Fee” and from

“Surcharges”

Agenda Item 19 – IECEx Website

Decision 2005/29

The meeting agreed to consider the future need to provide for different levels of password security, other than the current 2 levels between Members and ExCBs for Drafting and issuing of CoCs.

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Agenda Item 20 – ExMC Working Groups

Decision 2005/30

The meeting agreed to the following regarding ExMC Working Groups:

TC 31 Chairman to be added to WG9 Include Mr Mark Hikspoors to WG7 WG 11 liaise with WG1 concerning CoCs for Distributors

Agenda Item 21 – IECEx Personnel Competency

Decision 2005/31

The meeting agreed to form the following new Working Group to determine how the issue of Competencies in the Ex field are dealt with by various countries and then determine whether there is a need for the introduction of Competency assessment and/or verification in the IECEx Scheme.

AU – Mr Wigg Convener

DE – To Nominate

FR – To nominate

GB – To nominate

NO – Thore Andersen

Agenda Item 22 – Other Business

Decision 2005/32

The meeting considered Green Paper ExMC(Buxton/Secretariat)05, suggesting discussion on various forms of membership and agreed to form the following new Working Group to explore this further but to take note of the value that currently exists by way of National Committees that act as a single forum to present national views to IECEx.

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CA – Mr Gryn Convener

AU – To nominate

CN – To nominate

FR – Mr Brenon

GB – Mr Cleare

US – To nominate


Decision 2005/33

The meeting noted RU request for the use of IECEx Assessors to be expanded and make use of the wider pool of experts that exist, including Dr Zalogin of RU and agreed that this will be taken into account as part of the action arising from Decision 2005/22.


Decision 2005/34

The meeting recalled previous discussions surrounding the notification of different conditions that may exist among countries concerning the acceptance of Ex equipment and systems, that are outside the remit of Ex Technology, eg EMC and agreed to form the following AdHoc WG to explore this issue further and report back to ExMC

ExMC Secretary Convener

CA – Mr Adams

FR – Mr Brenon

US – Mr Kelly

Agenda Item 23 – Report to CAB

Decision 2005/35

In considering the reporting to CAB, the meeting confirmed the record of Day 1 Decisions, as detailed in Green Paper ExMC(Buxton/Secretariat)03 with the following amendments:

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Decision 2005/21 – Correction to show Mr McManama from US and not “GB”

Decision 2005/22 – o Change “Calibration of Assessors” to “Training and Evaluation of

Assessors”o Add GB to the WG for Item 1

Decision 2005/17 – Correction to show SP from “SE” and not “DE” as shown on the list of re-assessments

Agenda Item 24 – Next Meeting

Decision 2005/36

The meeting confirmed their acceptance with thanks, for the invitation from China to host the 2006 meetings and agreed on the dates as 4 – 8 September 2006 and to follow a similar program to that of Buxton 2005.

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INTERNATIONAL ELECTROTECHNICAL COMMISSION SCHEME FOR CERTIFICATION TO STANDARDS FOR EXPLOSIVE ATMOSPHERES (IECEx SCHEME)

Ex Management Committee, ExMC

ExTAG – IECEx Testing and Assessment Group

TITLE: List of Decisions from the October 2004 Brdo meeting of the IECEx Management Committee (ExMC)

IntroductionThis document provides a List of discussions from the ExMC meeting held 13 and 14 October 2004, in

Brdo Slovenia, as confirmed, in part, during the ExMC meeting and reviewed by the IECEx Chairman and

Officers.

This list of decisions is issued for the information of ExMC and ExTAG Members and will form the basis

for a detailed set of minutes that will be issued shortly.

Decisions 2004/01 to 2004/18 Represent the decisions from Day 1 of the meeting while Decisions

2004/19 to 2004/28 are those recorded from Day 2 of the meeting.

While the Day 1 decisions were confirmed during Day 2 of the ExMC meeting, Day 2 Decisions have

been reviewed by the IECEx Chairman and Officers.

The IECEx Chairman and Officers express their appreciation to all members for their attendance and

active participation that has ensured a most productive meeting.

Chris Agius

IECEx Secretary

Address:

IECEx Secretariat

SAI Building

286 Sussex Street

Sydney 2000

Australia

Tel: +61 2 8206 6940

Fax: +61 2 8206 6272


Internet: www.iecex.com


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The Chairman declared the meeting opened at 9.35 a.m. welcoming delegates and invited guests.

Mr Likar welcomed delegates on behalf of SIQ, the host for the 2004 IECEx meetings, informing delegates of host arrangements

Chairman gave a presentation of his vision for IECEx noting the challenges and demands on the Scheme by the international Ex industry it serves.


Decision 2004/01 Meeting approved the Draft Agenda (ExMC/207B) with Item 5 “IECEx Membership” brought forward to Item 2.

Agenda Item 5 - ExMC Member Bodies

Decision 2004/02In noting positive voting responses from ExMC Members concerning the Voting documents, listed

below, ExMC formally approved the acceptance of FM Approvals of the US, as an ExCB and ExTL:

ExMC/189/DV ExMC/190/DV

Decision 2004/03In noting to positive voting responses from ExMC Members concerning the Voting documents, listed below, ExMC formally approved the acceptance of NANIO-CCVE of Russia, as an ExCB and ExTL:

ExMC/191/DV ExMC/192/DV

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Decision 2004/04In noting to positive voting responses from ExMC Members concerning the Voting document, listed below, ExMC formally approved the acceptance of The Czech Republic, as an IECEx Member Body:

ExMC/214/DV

The meeting welcomed these new members to the IECEx Scheme.

Agenda Item 3 – Minutes of previous meeting

Decision 2004/05In noting a report from the IECEx Secretary the meeting agreed to accept the Report on actions arising from the Budapest 2003 Meeting.

Agenda Item 4 – Report on CAB Matters

Decision 2004/06In order to familiarise ExMC Members with the CAB’s activities, responsibilities and authority the meeting agreed to include an information session on CAB during the next ExMC Meeting.

Agenda Item 4.2.1 – CAB WG 7 IEC Mark of Conformity

Decision 2004/07The meeting reinforced its support for the introduction of an IECEx Mark of Conformity, at the earliest possible stage, based on industry demand also noting the support from all manufacturing representatives present.

Agenda Item 4.2.2 – CAB/ILAC Cooperation

Decision 2004/08The decision of the ExMC is to support the MOU CAB/489A/DV Draft MOU between IEC and ILAC, noting that ExMC as the IECEx Management Committee retain full authority for determining the acceptance criteria and final approval of all IECEx Bodies, as reflected in IECEx 01 and IECEx 02. The ExMC will report to the CAB that it is appreciative of CAB’s work in this area.

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Agenda Item 6.2 – WG2 Report (IECEx TGDs)

Decision 2004/09

In noting the appointment of Mr Cleare as the new convenor, ExMC wishes to extend their thanks to Mr Peter Bennett for his work as the former Convenor of ExMC Working Group 2. His involvement from the early days of the scheme has been much appreciated. Also the ExMC extends its thanks to EEMUA, Engineering Equipment and Materials Users Association, for their continued stewardship of Working Group 2.

Decision 2004/10

The Meeting endorsed the Secretary’s proposal to make the Technical Guidance Documents (TGDs) available to National Accreditation Bodies as part of the IEC/ILAC co-operation.

Decision 2004/11

The meeting agreed to include the following new members to WG2-

Mr Jim Munro (Chairman of Panel of Assessors),

Mr Dave Smith (CA),

Mr Alain Czyz (FR),

Mr Alan Ogden (GB)

Agenda Item 7.1 – Report from WG10

Decision 2004/12The Meeting accepted the report from WG10 as reflected in ExMC/193/R.

Agenda Item 7.2 – Proposed new rules for inclusion of repair services, draft IECEx 03

Decision 2004/13In noting the work of WG10, the meeting agreed to allow a further two month period for comment, closing 31st December 2004. A revised draft is then to be prepared by WG10 in light of comments with this revised draft to be circulated to ExMC for approval or further comment, depending on the nature of the comments received.

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Agenda Item 7.3 – Proposed new Operational Documents, concerning inclusion of service facilities

Decision 2004/14

In line with decision 2004/13, the meeting agreed to allow a further period for comment of two months, closing 31st December 2004 in relation to the following documents, with WG10 to prepare further revised versions to incorporate the comments received.

Draft OD 013 – Draft Operations manual Draft OD 014 – Draft Quality management System Requirements for Service

Facilities Draft OD 015 – Draft Technical Requirements for Repair and Overhaul of Ex

Equipment (aligned with Revision of IEC 60079-19) Draft OD 016 – Draft Assessment procedures for the acceptance of ExCBs to

issue IECEx Certificates of Conformity to Ex Service Facilities providing Repair and Overhaul Services.

Agenda item 8 – Revision of IECEx 01 Draft Revision

Decision 2004/15In consideration of the GB comment to amend the title of Draft Rev IECEx 01, the meeting accepted the final proposal from RU to reword the title to read:

“IEC Scheme for certification to standards relating to equipment for use in explosive atmospheres (IECEx Scheme) Basic Rules”

Decision 2004/16The meeting agreed to request CAB approval of the draft revision of IECEx 01 incorporating the editorial changes contained in the WG1+WG5 Report, ExMC(Brdo/WG1+WG5)02 and Decision 2004/15.

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Agenda Item 9- Revision of IECEx 02– IECEx SCHEME, RULES OF PROCEDURE

Decision 2004/17

In discussing content of the CoC the meeting agreed that drawing numbers appear on the ExTR and is not necessary to appear on the Certificate of Conformity.

Decision 2004/18

The Meeting agreed that when documents are revised a WORD document highlighting all changes (additions and deletions) be made available.

Agenda item 10.1 Report from the Brdo ExTAG Meeting

Decision 2004/19ExMC agreed to the following ExTAG recommendations with the officers to prioritise and ExMC Secretariat to manage–

Recommendation that the ExMC give high priority to the marketing and promotion of the IECEx Scheme.

The ExMC to look towards an IT solution to assist in the compilation and issuing of ExTRs with IEC 60079-0 and IEC 60079-7 to be used in the pilot project.

Guidance for testing at other locations to be in included in the revision of the TGDs Acceptance of ExTAG recommendations to form a new ExMC Working Group, WG11, to

deal with preparing an Operational Document (OD) concerning Certificates of Conformity issued to distributors of Ex equipment-

Members of the Working Group as follows-

Mr Ron Sinclair (Convenor)

Mr Thorn (GB)

Mr Karl Heinz Schwedt (DE)

Mr Gerold Klotz-Engmann (DE)

Mr Michel Brenon (FR)

Mr Joe Gryn (CA)

Mr Evans Massey (US)

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Expansion of the IECEx Bulletin to include National Differences of Quality Requirements.

Agenda Item 10.2 Appointment of ExTAG Secretary.

Decision 2004/20ExMC approved ExTAG recommendation for the re-appointment of Mr Brenon for a further 5-year term as ExTAG Secretary.

Agenda Item 14 Promotion of the Scheme

Decision 2004/21ExMC agreed to the Canadian (CA) proposal to conduct a survey of member countries to determine the level of acceptance of the IECEx by their national regulators. The results of the survey will then be reviewed at the next annual ExMC Meeting. At that time the decision will be taken as to the amount of information that will be made available to the public.

Agenda Item 15.1 2003 Accounts

Decision 2004/22ExMC accept the accounts for 2003 and thank Mr Berger for his ongoing efforts as the IECEx Treasurer, particularly his assistance to the IECEx Secretariat in fiscal management. The meeting thanked Mr Berger for his excellent work.

Agenda Item 15.2 IECEx Scheme Participation Fees

Decision 2004/23In reviewing the scheme participation fees the ExMC agreed upon the following-

to retain application fees for ExCBs and ExTLs as detailed in ExMC/204/CD surcharges for manufacturers from non IECEx member countries. ExMC agreed to

replace the existing 2000 CHF surcharge with the following-o CHF 500 for Certificate of Conformity CoC (No ExTR fee)o CHF 300 for ExTR or QAR (where a CoC is not issued)

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o Where both ExTR + QAR are issued and no CoC then Surcharge is CHF 300

these new surcharges apply to applications received by ExCBs as from 2005/01/01

Agenda Item 15.3 Certificate Fee

Decision 2004/24In the interest of securing sufficient levels of funding for the long-term operation of the IECEx Scheme and its services the ExMC agreed to apply a one off certificate fee. This fee shall be introduced for applications received as from 2005/01/01 and is set at the following levels-

o for new CoCs CHF 250 o changes to existing CoCs CHF 125

In general the ExCB will collect CoC fees with an invoice being issued, on an annual basis (to minimise bank fees), to enable payment to the IEC accounts at IEC Central Office. ExMC agreed that an alternative system for collection of fees at the national level may be proposed to the secretariat by a member body.

Agenda Item 15.4 Proposed Budget 2005

Decision 2004/25Given the above decision, 2004/24, the ExMC agreed to propose, for CAB approval, an Interim Budget as outlined in ExMC/206A/CD, updated to include the new IECEx Member Body, the Czech Republic and the forthcoming application from Singapore as per their e-mail advice to the Secretariat. A revised budget is also to be prepared to take in to account income and expenditure arising from the introduction of a Certificate fee. This revised budget shall be submitted to the ExMC for acceptance prior to seeking CAB approval during the first quarter of 2005.

Agenda Item 17 Other business

Decision 2004/26Other business - AU Proposal

ExMC noted the AU proposal for the introduction of random surveillance of CoCs and ExTRS by way of document review as a means of instilling confidence in the IECEx Scheme. The Secretariat will prepare a proposal for consideration by the ExMC.

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Other business - CA Proposal

ExMC agreed to consider the CA proposal of other forms of IECEx Membership and to give further consideration to this during the ExMC 2005 Meeting. In the meantime the officers will give the proposal consideration and report back to ExMC.

Agenda Item 19 Next meeting

Decision 2004/27The ExMC agreed to the following future meetings-

2005 United Kingdom

2006 People’s Republic of China

2007 United States

2008 France

Agenda Item 20 Close of Meeting

Decision 2004/28The ExMC expressed their sincere appreciation to Mr Igor Likar and his staff for the excellent meeting arrangements. These arrangements undoubtedly helped to create a most comfortable and productive working environment.

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