combined federal campaign coordinator training training guide history of the cfc cfc structure in...
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COMBINED FEDERAL CAMPAIGN
COORDINATOR TRAINING
TRAINING GUIDE
HISTORY OF THE CFC
CFC STRUCTURE IN Alaska CFC
COORDINATOR DUTIES
RUNNING THE CAMPAIGN
COMMUNICATION AND PUBLICITY
TOOLS AND RESOURCES
WAYS TO PLEDGE
ELEMENTS OF A SUCCESSFUL CAMPAIGN
COMMONLY ASKED QUESTIONS
WHY GIVE TO CFC ?
PROMOTING YOUR CAMPAIGN
HISTORY OF THE CFCIn 1961, President John F.
Kennedy signed Ex Order 10927 which authorized the U.S. Civil Service Commission to develop guidelines and regulate fundraising in the Federal service.
This year we are celebrating the 51st Anniversary of the CFC
The CFC has transformed over the past 51 years, but the art of giving has remained constant.
2012 Alaska LFCC ChairBeth G.PendletonRegional Forester, Alaska RegionU.S Forest Service
Office of Personnel Management
(OPM)Sets policies and procedures
nationally
Local Federal Coordinating Committee (LFCC)
Local Board of Directors responsible for running a local
campaign. Comprised of local federal agencies.
Principal Combined Fund Organization (PCFO)Manages the local
Campaign and serves as a fiscal agent and central processing point for the campaign contributions.
Coordinates campaign activities and
distributes/collects CFC material/pledges within
various agencies Campaign.
CharitableOrganizatio
ns
Mission: CFC supports and promotes philanthropy though a
program that is employee focused, cost-efficient, and effective in
providing all federal employees the opportunity to improve the quality
of life for all
Contributors: Federal and
civilian employees,
Postal Service, and MilitaryALASKA 1.8
million dollar goal
CFC Campaign Coordinators.YOU HERE IN THE ROOM
TODAY
Magic Words From the Federal Agency Head…..
“The CFC ….It’s Important”
From the Coordinator and Key Worker…. “Let me tell you about CFC” … let them know how their gifts can impact our community.& “Let me tell you my story”
Coordinator Duties • Know the facts about
CFC, learn the manuals and literature
• Organize your team early and train them
• Analyze last year’s campaign
• Communicate • Conduct an
enthusiastic and informative campaign
• Secure support• Establish
objectives• Pledge Card and
charity list• Publicize your
campaign- Website!
• Wrap up campaign • Thank all your
workers
Steps to a successful campaign
Build an Employee Campaign Team
Reach more people with an effective campaign team! With your Agency Head support, select a team of motivated coworkers to help plan and coordinate the campaign. We recommend one team member for every 30 employees. Try to include team members from across the company with a variety of skill sets!
Who to Ask?
HR or Employee Relations Department
Agency Head assistant
Employees who have been helped by CFC
Payroll Department
Marketing Department
Department Representatives
Develop a Campaign Plan
Now that you have surrounded yourself with support, you are ready to create your campaign plan. Review your three year Company History with your Agency Head
Understanding the history allows you to set long term goals and strategies critical to your success.
Strategies: · Increase participation and 100% ASK
Remember: completed pledge forms contain confidential information. Please store forms/pledge information in a secure location. Report the results · You’ve set your campaign goals, executed your plan and completed the paperwork, so now it’s time to celebrate your success! · Use newsletters, posters, emails, paycheck stuffers, intranet, and pictures of your events to tell employees how much you raised and how much fun you had in the process.
Thank and Recognize THANK YOU: These two simple words not only show appreciation, but also set a positive tone for next year’s campaign. Here are some ideas that will help you conclude your campaign:
Running the Campaign
• Build a team
• Ensure you and the key workers have all the informational materials
• Review your campaign goals
• Develop a plan that: - Makes all employees aware of the campaign - Ensures every employee is contacted
Serve as the point of contact regarding the campaign
- Distribute charity lists and pledge forms (to Key Workers)
- Collect and turn in agency donation/pledges
- Account for all agency donations and pledges
- Check all math - ENSURE PAYROLL DEDUCTIONS
ARE PROPERLY PROCESSED - Keep upper-level management and
employees informed at all times
Running the Campaign (con’t)
Communication and Publicity
Media/ Marketing Inter Agency Newsletter E-mail(weekly updates) Webpage(s) Bulletin Boards (Electronic?) Radio PostersMemosCharity SpeakersHigh Traffic Area
Promoting Your Campaign
A promotional event can mean anything from a full scale kick-off to a video. This will depend on the size & means of your organization.
Look for fun people to work with.Keep presentations short.Inform your co-workers about the
simplicity of payroll deduction.
Make It Fun!
Campaign Tools
Charity ListsPledge CardsPostersThermometersMaterial Request FormSpeakers Request
FormDonor Gift Order Form
Coordinator GuidePower Point- OnlineCFC Staffwww.alaskacfc.orgwww.opm.gov/cfcYour Team- ask for help!Other CoordinatorsYour Leadership- top
down support!
Resources
Speaker/ Charity Fair Requests
Commonly Asked Questions• Why not give directly to the charity?
• One buck isn't going to change the world. We want a buck a pay period for a total of $26
• I know of a local charity that would like to be included in the CFC Charity list.
Commonly Asked Questions• What If I don’t feel I can afford to give?
• My spouse gives where he/she works. Why should I give again?
• I don’t like feeling pressured to give.
• How do I know that my pledge gets where I intended it to go?
FEDERAL EMPLOYEES PLEDGE TO CFC
In 2008 - $276 million pledgedIn 2009 - $282 million pledged
In 2010 - $281 million pledged
In 2011- $272 Million pledged
2011Alaska CFC totals:
$1,495,521.56
2012 Pledge
Form
HOW DO I PLEDGE?
PLEDGE FORM
One time Credit Card Giving
Alaskacfc.org (NEXUS link)
The option to have one time credit card giving
New option for 2012Only available online at
https://www.cfcnexus.org/_alaskacfc/
Check / Payroll Deduction Envelope
All Lines must be filled in. Pledge forms must be complete payroll deduction included
Cash EnvelopesDo not mail cash! Make sure you have 2 people (key worker and coordinator) verifying the correct amounts and sign off on back of envelope.
New information to Envelopes
Why Give….BECAUSE
- Supports a wide range of services that nearly everyone has used or potentially may use during his or her lifetime.
- Enables federal employees to allocate financial resources based on local community needs.
- Responds to local, national, and international needs, as well as pioneers new program to meet changing and challenging needs
-Is an inclusive package of health, human, social and environmental programs,
-Fosters cooperation and coordination with government, non-profit agencies, contributors, and recipients of the services.
- Unites the diverse elements of our community
Contact Information
Mke Wyne– Alaska CFC Director907-263-3818
Heather Schnell– Associate Director907-263-3843
www.alaskacfc.org