come fly with us. history erer task force formation and work mn electronic recording standards 3...
TRANSCRIPT
Come Fly With Us
HistoryERER Task Force Formation and Work
MN Electronic Recording Standards
3 Document Types Satisfaction Certificate of Release Assignment of Mortgage
Minnesota Pilot Counties
Current Efforts
Stakeholders - Title Companies- Banks and Mortgage Companies- Recording Service Providers- County Recorders- County Auditors/Treasurers- County I.T. Staff
Need - Expansion beyond Initial Pilot Counties- Expansion beyond Initial Trusted Submitters
Trusted Submitter Guide and Process- Committee Formation - Work in Progress
Question?
With this?
With this?
Why not try this?
Question?Is Electronic Recording in Minnesota for you?
Do you:
Record a High Volume of Documents?Originate or Execute Documents?Intend to Develop Long Term eRecord Plan?Have Internal I.T. Staff?
Answer:
Did you say yes to one or more of the preceding questions?
Do we have the ticket for you!
How to begin• There are just a few
decisions you need to make to begin your flight.
Pre-flight Check
1. Set up a project plan2. Choose a target county3. Commit to be a Trusted Submitter4. Test5. eRecord!
Flight PlanA. Form a Flight
Crew
- IT Staff- Office Staff Involved in the Recording Process- Management- Legal Counsel/Staff
Flight Plan: Review B. It begins with
“IT”• Review MN Schema
Document Types• Review MN
Communication Protocol
• Review Style Sheet
Flight Plan: Review(Continued)
• Review Company Fleet (Hardware)• Review Flight Instruments (Software
Options)• Review Flight Plans (Document
Processes with Recording Department Staff)
Flight Plan: Assess
Flight Plan: Assess (Continued)Software Options
- Internal Development
- Purchase Software Package
- Contract Process Out
Conduct Cost Assessment of each
Flight Plan: Decide
• Chose your Flight Path!
Flight Plan (Continued)C. Identify Project Steps
- Check with Legal Counsel- Review Assessments- Develop Workflow Diagrams - Review Current Automated Process- Study Minnesota Schema- Consider Multi-State vs Single State
Submissions- Consider Integration with Back System
Statement of Commitment
• Commitment between County and Trusted Submitter– Defines Parties and Terms– Commitments,
Expectations, Communications
– MN Standards
Who are my passengers?
Who are my passengers?
• Local, State and National– Title Companies – Recording Service Providers– Banks and Mortgage Companies– Attorneys– Realtors