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1 | CommBiz User Guide Edit an Electronic Facility Authority www.commbiz.com.au

Commonwealth Bank of Australia 2017 ABN 48 123 123 124 AFSL 234945 006-131 150317

About this guide This guide takes you through the process of editing an existing Electronic Facility Authority for one or more Arrangements on your CommBiz Service.

An Electronic Facility Authority defines who can authorise transaction(s) on your CommBiz Service for your Arrangement products. It is comprised of a Facility Authorisers List and an Electronic Method of Operation.

Electronic Facility Authorities established for your CommBiz Service only apply to CommBiz and do not replace any existing authorities (signatories) on these accounts.

This guide covers instructions on how to:

I. Edit an Existing Electronic Facility Authority;

II. Group Multiple Arrangements into an Electronic Facility Authority

To help you understand the terms used in this guide - you can refer to the Definition of Terms, the Current Terms and Conditions for Business Finance or the CommBiz Terms and Conditions.

Before you startEditing an Electronic Facility Authority is a Maintenance Request and requires an additional level of security. You will only be able to define authorities if you have been assigned Admin (Administrator) permissions and have a security token.

The option to ‘Edit an Electronic Facility Authority’ applies to Arrangements that have an existing authority defined. For Arrangement(s) that do not have an existing Electronic Facility Authority – refer to the Add an Electronic Facility Authority guide on how to add / define Authorisers.

Ensure that you have the Arrangement Number and Arrangement Holder Type for the Arrangement you wish to edit the Electronic Facility Authority for.

Important informationThis guide is published solely for information purposes. As this guide has been prepared without considering your objectives, financial situation or needs, you should consider its appropriateness to your circumstances and if necessary seek the appropriate professional advice before acting on the information in this guide. Where this guide is inconsistent with the Current Terms and Conditions for Business Finance or Interest Rate Reset Management Agreement, or the CommBiz Terms and Conditions, the Current Terms and Conditions for Business Finance and the CommBiz Terms and Conditions prevail to the extent of such inconsistency.

CommBiz User Guide.Edit an Electronic Facility Authority



Definition of Terms

Arrangement An Arrangement is the particular facility under which the Bank makes financial accommodation available to you. For example, a Market Rate Loan is an Arrangement that provides an umbrella limit offering multiple Loan Accounts.

Arrangement Type An Arrangement Type is a specific banking product (such as Bank Guarantees or Market Rate Loan) that an Arrangement is for.

Arrangement Number The unique number / identifier for the Arrangement. This can be found in the Offer Document and Account Confirmation document.

For Market Rate Loans - this is known as the Facility Number.

Arrangement Holder Type An Arrangement Holder Type is the structure of the borrower / facility holder that the Arrangement is for - this can be a Company, Government, Incorporated Association, Partnership / Joint, Sole Proprietor / Firm, Trust and Unincorporated Association entity.

Authoriser(s) An identified individual that has been granted permission to submit transaction(s) on the CommBiz Service for specific products.

Available Balance The amount available for Drawdown or Balance Increase when the Arrangement is not drawn up to the Limit.

Balance Decrease / Decrease Repayments to reduce the Loan Balance of a Loan Account on Reset Date.

Balance Increase / Increase Subsequent Drawdown from the Available Balance of an Arrangement to a Loan Account on Reset Date.

Consolidation Combine two or more Loan Accounts with the same Reset Date under an Arrangement into an existing Loan Account with a consolidated Loan Balance.

Current Reset Date Current or past Reset Date of the Loan Account.

Dashboard A CommBiz page providing a summary view of your Arrangements, Loan Accounts and Service Requests at a point in time.

Electronic Facility Authority The Electronic Facility Authority is the authority form submitted by a CommBiz Administrator to grant individual(s) the ability view and/or transact on specific Arrangements on CommBiz.

Identified / Unidentified User An Identified User is an individual that has completed identification and verification checks with the Bank.

An Unidentified User is an individual that has not completed identification / verification checks with the Commonwealth Bank. Unidentified Users must complete these checks before the user can submit a Maintenance Service Request.

Loan Funding Date The date on which the Bank debits the requested amount from your Available Balance to a Loan Account.

Maintenance Service Request / A Maintenance Service Request is an administration task raised by a CommBiz user to make changes toService Request their CommBiz products, profile and/or authorities.

New Drawdown A new request to Drawdown from the Available Balance of an Arrangement.

Next Reset Date Reset Date in the future determined by the Current Reset Date and Rollover Period.



I. Edit an Existing Electronic Facility Authority 1. Open your internet browser, visit www.commbiz.com.au and log in to CommBiz using your password AND your token password from your

security token.

2. On the top menu, click Admin > Maintenance Requests. The ‘Find Maintenance Request’ page is displayed.



3. On the left menu, click Edit an Electronic Facility Authority. The ‘Arrangement Summary’ page is displayed. To edit the Electronic Facility Authority for a specific Arrangement, click the Edit button next to the Arrangement.

4. The ‘Arrangement Authorisers’ page is displayed with the list of identified Authorisers for the selected Arrangement. You can Edit details of an Authoriser or Delete an existing Authoriser.



5. To add a new Authoriser to the Arrangement, select Add Authoriser option from the Identified User dropdown and click Add. The ‘Add / Edit Authoriser’ page is displayed.

Note: The Service Users drop down menu lists users that are currently linked to the CommBiz Service. You can select a user from this dropdown to add or edit. Ensure that all fields marked with a red asterisk (*) are completed. When you are finished, click Add.

Note: You can identify a user by linking the individual to an existing Commonwealth Bank account. Start by selecting an Account Type drop down and enter the individuals account details.

6. If there are no users available in the Service Users list – fill out the form to add details about a new Authoriser. Ensure that all fields marked with a red asterisk (*) are completed. When you are finished, click Add.



7. The ‘Arrangement Authorisers’ page is displayed with the new Authoriser listed. You can Edit or Delete this new Authoriser. To add additional Authorisers, follow steps 5-6.

When you are finished, click Apply Authority.

Note: If the user is unidentified – a red cross is listed next to their name. Commonwealth Bank will conduct identification checks on this individual before adding / linking them as an Authoriser for your Arrangement.

8. The ‘Arrangement Summary’ page is displayed with a notepad icon next to the ‘List of Authorisers’ that was recently edited. When you are finished, click Next.



9. The ‘Confirm Details’ page is displayed with details of the Arrangement and edited list of Authorisers. You can review and/or modify. When you have finished, click Confirm.

10. The ‘Edit an Electronic Facility Authority – Confirmed’ page is displayed with the CommBiz Request Number for future references.

11. Under ‘CommBiz Forms’, you must print, complete, sign and return the form(s) shown before your Arrangement(s) and defined Authorisers will be finalised.

12. Your must tick the check box next to ‘Maintenance request forms have been saved/printed’ before clicking the OK button. You will now be returned to the ‘Find Maintenance Request’ screen.



II. Group Multiple Arrangements into an Electronic Facility Authority 1. Open your internet browser, visit www.commbiz.com.au and log in to CommBiz using your password AND your token password from your

security token.

2. On the top menu, click Admin > Maintenance Requests. The ‘Find Maintenance Request’ page is displayed.



3. On the left menu, click Edit an Electronic Facility Authority. The ‘Arrangement Summary’ page is displayed.

To group multiple Arrangements into a single Electronic Facility Authority (where Authorisers are the same individuals across multiple Arrangements of the same account holder type) – tick the checkbox next to the Arrangement(s) you wish to group together and click Define Authority.

Note: Only Arrangements with the same Arrangement Type and Arrangement Holder Type can be grouped and defined in the same Electronic Facility Authority

4. The ‘Define Electronic Facility Authority’ page is displayed. Select Define a new Electronic Facility Authority and click Next.



5. The ‘Arrangement Authorisers’ page is displayed. To add an Identified User, select the individual and click Add.

Note: The Identified Users drop down menu lists individuals linked to the same CommBiz Service and have been successfully identified by Commonwealth Bank.

6. The Identified User is displayed in the Authoriser table. If you wish to add additional Identified Users, repeat step 5.



7. If the user you wish to add is not listed, select Add Authoriser and click Add. The ‘Add / Edit Authorisers’ page is displayed.

Note: The Service Users drop down menu lists Unidentified Users that are currently linked to the CommBiz Service. You can select a user from this dropdown to add or edit. Ensure that all fields marked with a red asterisk (*) are completed. When you are finished, click Add.

Note: You can identify a user by linking the individual to an existing Commonwealth Bank account. Start by selecting an Account Type drop down and enter the individuals account details.

8. If there are no users available in the Service Users list – fill out the form to add details about a new Authoriser. Ensure that all fields marked with a red asterisk (*) are completed. When you are finished, click Add.



9. The ‘Arrangement Authorisers’ page is displayed with the new Authoriser listed. You can Edit or Delete this new Authoriser. To add additional Authorisers, follow steps 5-7.

When you are finished, click Apply Authority.

10. The ‘Arrangement Summary’ page is displayed with the grouped Arrangements under a single Electronic Facility Authority. A notepad icon is displayed next to the recently edited ‘List of Authorisers’



11. When you are finished, click Next. The ‘Confirm Details’ page is displayed with the new Authoriser(s) listed. You can review and/or modify. When you have finished, click Confirm to submit the request.

12. The ‘Edit an Electronic Facility Authority – Confirmed’ page is displayed with the CommBiz Request Number for future references.

13. Under ‘CommBiz Forms’, you must print, complete, sign and return the form(s) shown before your defined Authorisers are finalised.

14. Your must tick the check box next to ‘Maintenance request forms have been saved/printed’ before clicking the OK button. You will now be returned to the ‘Find Maintenance Request’ screen.

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