committee of the whole - city of ryde...2009/03/17 · committee of the whole page 1 committee of...

Committee of the Whole

AGENDA NO. 4/09

Meeting Date: Tuesday 17 March 2009 Location: Committee Room 2, Level 5, Civic Centre, 1 Devlin Street, Ryde Time: 7.30pm

NOTICE OF BUSINESS Item CONFIRMATION OF MINUTES........................................................................ 1 2 CITIES FOR CLIMATE PROTECTION ADVISORY COMMITTEE -

Minutes of Meeting 23 February 2009 ............................................................... 2 3 589 - 605 VICTORIA ROAD, RYDE Hunter Holden - Alleged

unauthorised tyre fitting business ...................................................................... 9 4 181-191 BUFFALO ROAD, RYDE. LDA for demolition and construction

of new substation. ............................................................................................ 14 5 MEADOWBANK PARK - Proposed Bioretention System ............................... 39 6 LOOKING GLASS BAY WATERWAY REHABILITATION PROJECT -

Status Report ................................................................................................... 54 7 DARVALL ROAD SLIPPAGE - Remediation Works ....................................... 61 8 STREET TREE PLANTING - 2009................................................................ 103 9 EASTWOOD EVENTS & PROMOTIONS COMMITTEE MINUTES OF

MEETING-23 February 2009 ......................................................................... 109

Committee of the Whole Page 1

Committee of the Whole Report No. 4/09, dated 12 March 2009, submitted to Council on 17 March 2009. General Manager Mayor

1 CONFIRMATION OF MINUTES

File Number: CLM/09/2/2/3 - BP09/135

RECOMMENDATION: That the Minutes of the Committee of the Whole No. 03/09 held on 03 March 2009, be confirmed.



2 CITIES FOR CLIMATE PROTECTION ADVISORY COMMITTEE - Minutes of Meeting 23 February 2009

Report prepared by: Manager - The Environment Report dated: 6/03/2009 File No.: COR2006/647 - BP09/105

Report Summary This report presents the minutes of the meeting of the Cities for Climate Protection Advisory Committee (ATTACHED) held on 23 February 2009 and recommends the attached minutes be received and noted. A variation to the adopted terms of reference regarding an increase in meeting frequency for this committee from twice a year to quarterly is recommended. Background This Committee has taken over from the former Ryde Sustainability Strategies Advisory Committee which was formed in 2005 and successfully guided the development, implementation, review and reporting processes of the Ryde Environment Strategy and other related Strategies. This Committee met twice each year and communicated effectively via phone and email in between meetings. The new Committee will now focus on climate change to help guide Ryde’s mitigation and adaptation initiatives into the future. This Committee is chaired by Cr Campbell. Report The minutes from the meeting held 23 February 2009 are attached to this report. The Committee endorsed the adopted terms of reference with one exception that the Committee has proposed to meet bimonthly instead of twice yearly given the anticipated pace and breadth of emerging climate change issues that are likely to arise or require attention during the term of the Committee. It addition, it was agreed that Committee meet from 5.30pm – 7.30pm each time. Whilst the intent is understandable, this variation to the original terms of reference is a significant one in terms of staffing resources allocated to service this and other advisory committees of Council. In addition, meeting bimonthly will limit the time available to properly research and deliver on actions in between meetings. Strategically timetabled quarterly meetings in March, June, September and December each year, and good open communication channels involving phone and email for members in between meeting dates is considered more serviceable under existing Council resources. The next meeting is scheduled for Monday 23 March 2009 and, if Council approves the quarterly meeting, it is proposed that the cycle will begin from March.



Consultation Internal Council business units consulted included:- • Not Applicable Internal Workshops held:- • Not Applicable City of Ryde Advisory Committees consulted included:- • Cities For Climate Protection Advisory Committee External public consultation included:- • Not Applicable Comments The committee confirmed the terms of reference and broadly set future agenda items and topics to be canvassed. Critical Dates There are no critical dates or deadlines to be met. Management Plan Budget / Linkages This project is from the Management Plan listed on page No. 70 of the Management Plan 2008-2012. This project forms part of the 2008/2009 Operational Budget for the Environment Unit. Relationship to Key Outcome Areas

People This project meets the following key outcomes for People (set out on page 46 of the Management Plan 2008-2012):

P2 A city that plans for people by involving them in decision making to improve their quality of life.

Community members on the Advisory Committee provide valuable input to the decisions to improve the local environment and their quality of life.

Assets This matter has no direct relationship to this key outcome area.



Environment This project meets the following key outcomes for Environment (set out on page 67 of the Management Plan 2008-2012):

E3 Preserved natural ecological systems and areas. E6 Sustainable practices in buildings, waste management, transport, energy

systems and water use Community members on the Advisory Committee provide valuable input to the decisions that will help Council manage and reduce greenhouse gas emissions (mitigation) and make adjustments to existing activities and practices so that vulnerability to potential impacts associated with climate change can be reduced or opportunities realised (adaptation).

Governance This project meets the following key outcomes for Governance (set out on page 75 of the Management Plan 2008-2012):

G1 Improved awareness and understanding of Council’s decisions by the community.

G2 Members of the community are engaged in democratic decision making. Community representatives on the Advisory Committee allow consideration on emerging climate change issues and provide valuable input to decision making on Council activities with regard to the most appropriate climate change mitigation and adaptation initiatives and positioning Ryde for any proposed Carbon Pollution Reduction Scheme. Financial Impact Adoption of the option outlined in this report will have no financial impact. Policy Implications There are no policy implications through adoption of the recommendation except the Committee has sought to vary the adopted terms of reference relating to meeting frequency for this Committee. Other Options Not Applicable Conclusion This Committee will have the dual role of advising Council on appropriate climate change mitigation and adaptation initiatives.



RECOMMENDATION: (a) That the report of the Manager - The Environment, dated 6/03/2009 on CITIES

FOR CLIMATE PROTECTION ADVISORY COMMITTEE - Minutes of Meeting 23 February 2009, be received and noted.

(b) The adopted terms of reference for the Cities for Climate Protection Advisory

Committee be varied to allow the Committee to meet quarterly ATTACHMENTS Minutes of CCPAC – 23 February Report Prepared By: Sam Cappelli Manager - The Environment Report Approved By: Dominic Johnson Group Manager Environment & Planning



Subject: Cities For Climate Protection Advisory Committee – Minutes of Meeting Page 6 of 3

File No: COR2006/647

Document Ref:

Venue: Level 5 Room 2 Ryde Civic Centre

Date: 23 February 2009

Time: 5.00pm – 7.30pm

Chair: Mayor Vic Tagg (to 6.10pm) Cr Nicole Campbell (from 6.10pm)

Facilitators Sam Cappelli – Manager, The Environment / Sarah Kinsela – Sustainability Engineer, Environment Participants

Present Apology Name Position Title Group Other

Cr Nicole Campbell (NC)

Councillor and Chair Elected Arrived 6.10pm

Sam Cappelli (SCapp) Manager, The Environment E&P Sarah Kinsela (SK) Sustainability Engineer, Env E&P Peter Hickman (PH) Manager, Parks CL Baharak Sahebekhtiari

(BS) Manager, Community Services

CL

Ian Ackland (IA) Community Representative Community Susan Clark (SC) Community Representative Community Brad Purcell (BP) Community Representative Community Barry Hadaway (BH) Community Representative Community Noel Plumb (NP) Community Representative Community Arrived 5.45pm Mayor, Vic Tagg (VT) Councillor and Delegate Elected Left meeting 6.10pm

Cr Sarkis Yedelian (SK) Councillor and Delegate Elected

Observers

Present Apology Name Organisation Group Other

Roy Newsome (RN) Group Manager CS Left meeting 5.30pm



Details Action

Date

1.

Apologies: Cr Sarkis Yedelian

Noted

23 Feb 2009

2.

Minutes from prior meeting: N/A as this was inaugural meeting of new Committee

Noted

23 Feb 2009

3.

Matters arising from prior meeting: No matters

Noted

23 Feb 2009

4.

Opening Address by Chair: Mayor Vic Tagg opened meeting at 5.00pm for Chair Nicole Campbell who was running late due to unforeseen work commitments. The Mayor welcomed the new committee and thanked all members for their involvement on this committee. Later Cr Campbell did the same and reinforced the very important role this Committee has in guiding Council on climate change solution initiatives.

Noted

23 Feb 2009

5.

Group Manager, Corporate Services Roy Newsome: Presentation RN presented role of Committee, Code of Meeting Practice and Code of Conduct. Relevant Codes were tabled and one each was handed to all members. Committee’s role as an advisory committee was confirmed.

Presentations received and noted

23 Feb 2009

6.

Summary of Past Committee Activities: SCapp provided a presentation on the achievements of the former Ryde Sustainability Strategies Advisory Committee formed in 2005 primarily was to guide the development, implementation, review and reporting processes of any sustainability strategy and related strategies.

Noted

23 Feb 2009

7.

Confirmation of Terms of Reference: SCapp advised terms of reference were adopted by Council on 9 December 2008. Committee unanimously endorsed approved terms with one exception that the Committee now proposes to meet bi monthly on the 4th Monday of the month from 5.30pm – 7.30pm (instead of twice each year). This to manage the anticipated pace of emerging climate change mitigation and adaptation issues which the committee will be expected to advise on and provide a ‘touch point’ for Council when it is considering strategy and climate change planning initiatives. In addition, it was agreed to make it clearer in the terms of reference that the committee does not replace any formal processes of communication and consultation that would normally follow with the community.

SCapp to report variations to Terms of Reference to Council, for endorsement

By 17 Mar 2009

Committee of the Whole Page 8 ITEM 2 (continued)


Details Action

Date

8.

Other Issues:

• NP requested details of CCP mitigation strategies Council is implementing. It was agreed that SCapp would present to next meeting

• NC suggested SCapp provide a presentation to next meeting on Council’s progress through the Cities for Climate Protection Program and details of ICLEI’s World Congress and North American Study Tour on Climate Change planned for June this year. Plus details of Council’s Greenhouse Gas Reduction Action Initiatives planned for the upcoming few years.

• NC suggested SK provide presentation to next meeting on plans for this year’s World Environment Day on 5 June 2009. By the time of the next meeting, the theme for this year should be known

• NC would like to see CoR engage with the Green Building Council on how to mandate Green star rated sustainable building design beyond BASIX requirements. NP would like to see all Council buildings becoming green star rated and a better uptake of green energy across the community. SCapp advised that Council is currently contributing 10% green power to 6 of its highest energy using sites. Currently the Council is reviewing its planning controls with, among other things, improvements to sustainable design such as WSUD and energy efficient design aspects under consideration.

• NP outlined concerns he has with construction waste management and the need for more regulatory scrutiny to avoid land filling or inappropriate disposal. SK advised that Council’s current Waste DCP is under review and within that construction waste is being considered. It was agreed that this be a future agenda item.

• NP and BH both raised the issue of community gardens in Ryde and requested that this be a future agenda item for the committee. PH advised that 2 potential sites are under consideration and will soon be considered by Council in March under Council’s Parks on Track For People Strategy. Members can keep track via Council meeting agenda and minutes.

• SC expressed a difficulty in arranging child care during the times of the Committee, particularly now that the Committee is requesting to meet bi-monthly. NC advised child care arrangements may be available through Council and SK to investigate and liaise with SC.

• BH commented on the importance of focussing on consumption such as food choices as well as options such as green power. It was agreed that this be be included as a future agenda item

• SK commented on the importance of community consultation and engagement and outlined the work Council is undertaking in this area. Effective engagement with the community is crucial particularly when implementing key climate change mitigation and adaptation strategies. SK will provide the committee with an update on the Strategy Council is now implementing at a future meeting.

• SC suggested that a regular standing item on emerging climate change agenda and technologies be considered 6 monthly (or every 3rd meeting) by the committee. To begin cycle next meeting.

• NC and NP both suggested setting up an email tree between committee members to facilitate good communication. Subject to agreement by members, SK to organise

• IA enquired on availability to telephone conferencing to cover those times when members cannot physically make meetings but wish to participate. SCapp to investigate and update next meeting

CCP and GGRAP status report next meeting Details of ICLEI World Congress in June on Climate Change next meeting World Environment Day community activities agenda item next meeting Emerging Climate Change technologies item next meeting Update on telephone conferencing technology next meeting Update on available child care facilities for members and advise next meeting Email tree of members to be setup, subject to member approval

23 March 09 23 March 09 23 March 09 23 March 09 23 March 09 23 March 09 23 March 09

8.

Next Meeting: Monday 23 March 2009 Ryde Civic Centre Level 5 Room 2

Noted

23 Feb 2009

Minutes taken by Sarah Kinsela Sustainability Engineer, Environment and Transport City of Ryde 23 February 2009



3 589 - 605 VICTORIA ROAD, RYDE Hunter Holden - Alleged unauthorised tyre fitting business

Report prepared by: Manager - Health and Building Report dated: 10 March 2009 File No.: CRS2008/1834 - BP09/130

Report Summary The purpose of this report is to inform Council of the investigation of a complaint about an alleged unauthorised tyre fitting business at the Hunter Holden Service Centre at No. 589 to 605 Victoria Road. This report recommends to Council that no further enforcement action should be taken on this matter and the complainant be advised of the decision. Background Council received representation from a resident informing them that a tyre retail outlet had commenced operation on the site of the existing Hunter Holden Dealership at 589-605 Victoria Road, Ryde. The part of the site where the alleged unauthorised business is operating is on the corner of Victoria Road and Irvine Street.

Aerial photograph of Hunter Holden site

The resident alleged that the tyre retail outlet had commenced without Council approval. He was also concerned that it was an attempt by the owner of the site to expand the business through the intensification of the existing development and expand the business onto adjoining residential properties which would contribute to vehicle congestion, noise and traffic. The resident also believes that existing use does not apply to the tyre fitting business.



Report Council’s compliance staff investigated the allegation and identified that a tyre fitting business had commenced. Council staff gave the owner of Hunter Holden an opportunity to make representation in response to the allegation. The representation made by the owner’s of Hunter Holden was received via email on 30 September 2008 stated that:

“retail tyre sales and installation are one particular service, amongst a myriad of others that a licensed workshop performs on vehicles. The only point of difference in our situation is we have made a marketing decision to highlight ‘the retail sales and installation of tyres’. It is for all intents and purposes part of our existing workshop arrangements owned and operated by Hunter Holden, and managed by the same staff that run the workshop for Holden from the very same site. Contrary to what you have been advised the ‘tyre centre’ is not owned/leased or operated by another 3rd party and there is no intentions going forward for this to be the case”.

The representation made by Hunter Holden included that the tyre business was consistent with the existing use of the site which is to service vehicles. The matter was referred to Council’s planning consultant for a search of approved land uses for the site to establish whether or not existing use applied. The search revealed documents dating back to 1956 and most recently a series of approvals granted for the purposes of a vehicle service station. There has been no evidence of an abandonment of this use at any time since 1956. A referral was also made by Council’s planning consultant for an opinion on whether a tyre retail and fitting business constitutes the servicing of vehicles. If so, then the use may be lawfully carried out. The advice from Council’s general counsel is provided under separate cover In addition to the opinion attached, the part of the site used as a tyre retail outlet is within an area approved for the use as a vehicle repair station. In terms of the amenity issues raised, there is no evidence of additional noise or congestion of the site. The existing service operations of Hunter Holden on site are well managed with little or no effect on the adjoining residential area. It should be noted that a small mechanical workshop is operating at No. 587 Victoria Road, Ryde. At first it was thought that Hunter Holden may have used this site to service surplus vehicles as they had sought approval to do so in 1996. The investigation to date has not proved this to be the case, but is an independent mechanical workshop, separate from the Hunter Holden business. The owner of this business has been requested to



provide evidence that development consent for the mechanical workshop has been granted. Consultation Internal Council business units consulted included:- • Council’s consultant Town Planner, General Counsel Internal Workshops held:- • Not Applicable City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- • Not Applicable Comments Critical Dates There are no critical dates or deadlines to be met. Management Plan Budget / Linkages This project forms part of the 2008/2009 Operational Budget for Environment and Planning Relationship to Key Outcome Areas

People This matter has no direct relationship to this key outcome area

Assets This matter has no direct relationship to this key outcome area

Environment This matter has no direct relationship to this key outcome area.

Governance This project meets the following key outcomes for Governance



G5 Compliance with all legislative requirements and statutory obligations. The tyre fitting business has been investigated having regard to the legislative and statutory obligations of existing use rights and has been found to be a lawful business. G6 An efficient and effective regulatory environment. The matter has been thoroughly investigated so as to provide an outcome that is reasonable. Financial Impact Adoption of the option(s) outlined in this report will have no financial impact. Policy Implications There are no policy implications through adoption of the recommendation. Other Options Not Applicable Conclusion The use of part of the site as a tyre retail outlet is within an area of the site that has consent to be used as a vehicle service station. The operation of the retail tyre outlet is a lawful use of the site and is consistent with the approvals granted for the vehicle service station currently in use on the site. As the use is lawful, Council staff, do not have any power to take enforcement action on this matter. RECOMMENDATION: (a) That the report of the Manager - Health and Building, dated 10 March 2009 on

589 – 605 VICTORIA ROAD, RYDE – Hunter Holden – Alleged unauthorised tyre fitting business, be received and noted.

(b) That no enforcement action be taken against Hunter Holden as they are

operating a lawful business. (c) That the complainant be notified of the result of Council staff’s investigation of

his allegations and be advised no further action will be taken.



ATTACHMENTS There are no attachments for this report. Report Prepared By: Scott Cox Manager - Health and Building Report Approved By: Dominic Johnson Group Manager Environment & Planning



4 181-191 BUFFALO ROAD, RYDE. LDA for demolition and construction of new substation.

Report prepared by: Team Leader - Assessment Report approved by: Group Manager Environment & Planning Report dated: 11/03/2009 File Number: GRP/09/6/3 - BP09/133

The assessment contained in this report is a summary of the matters deemed relevant to this development proposal and matters contained in the Department of Planning's Guide to Section 79C – Potential Matters for Consideration. 1. Report Summary

Applicant: Energy Australia Owner: Energy Australia Date lodged: 22 November 2007

Council at its Committee of the Whole (COW) meeting on 1 July 2008 considered a proposal by Energy Australia to demolish the existing structures and construct new buildings to be used as an Energy Australia Substation. The Committee resolved to seek approval from the Minister for Planning to refuse the development application (DA), or if the Minister decided to approve the DA, it was requested that Energy Australia offers to acquire adjoining properties. Subsequent to Council’s resolution, the Department of Planning has facilitated meetings and correspondence with Council officers and Energy Australia to try to resolve this matter. Council officers have consistently re-iterated Council’s resolution which was to request that this DA be refused. As a result of this exchange of dialogue between Council officers, the Department and Energy Australia, the Minister for Planning has requested Council to approve the DA subject to specified conditions of consent by letter dated 2 March 2009. It was requested that Council formally approve the DA within 15 days (ie by 17 March 2009). Reason for Referral to COW: This report is to advise Council of the Minister’s request/direction to Council in this matter, and to seek a further resolution from Council endorsing the issuing of development consent for the Energy Australia substation in accordance with the Minister’s directive. The original DA was considered at the Committee of the Whole by request from the Mayor, Councillor Tagg and Councillor Petch. 2. Report At its COW meeting of 1 July 2008, Council resolved the following in relation to this DA: (a) That Council write to the Minister for Planning requesting permission to refuse

the Local Development Application No. 903/2007 at 181-191 Buffalo Road,



Ryde, for the demolition of existing structures and construction of a new Energy Australia zoned substation.

(b) That should the Minister for Planning approve LDA No 903/2007, he be

requested to give consideration to the following:- (i) Energy Australia offering to acquire the immediate adjoining properties; (ii) the draft conditions of consent prepared by Council being included, with

express reference to draft condition No. 2. The previous report to the COW in this matter is CIRCULATED UNDER SEPARATE COVER. Subsequent to this meeting, the Department of Planning arranged a “mediation meeting” on 6 August 2008, attended by officers of the Department, Council (represented by the Team Leader – Assessment and Council’s consultant (Ray Garrett of EMC Services)) and Energy Australia. At this meeting, Council officers re-iterated the resolution of Council (as above). Energy Australia advised that they did not agree with Council’s resolution to seek refusal of the DA, nor did they agree with the draft conditions attached to the previous report to COW (several conditions were in dispute). There was no satisfactory resolution to the outstanding issues of concern at this meeting – in particular, Energy Australia indicated that they would not accept a specific condition in relation to Electromagnetic fields (EMF) at the boundary (which condition 2 related to). The result of the meeting was that Energy Australia would prepare further information regarding electromagnetic radiation issues. On 6 November 2008, the Department of Planning wrote to Council, and provided various additional information, further to the mediation meeting in August. This included additional EMF assessment, Energy Australia’s response to Council’s recommended conditions of consent, and options for the proposed boundary fencing to neighbouring residential properties. The Department requested Council’s response within 14 days. The additional EMF information was referred to EMC Services for their input. EMC Services advised:

“the substation design changes with a view to application of prudent avoidance has resulted in lower fields at the boundaries with adjoining residents. Additionally, the predicted field strengths at the adjoining property boundaries are now generally less than those previously cited as of possible concern. Consequently ongoing measurements of the fields produced are now considered unnecessary.”

Council officers replied to the Department on 26 November 2008, indicating that in view of the comments from EMC Services (as above), Council officers would be prepared to recommend amendments to condition 2 to require compliance with the specialist reports submitted with the additional information attached to the Department’s letter of 6 November 2008. However, it was further re-iterated that Council’s position on this DA was to seek refusal (as per the above resolution of COW on 1 July 2008). The time-frame associated with responding to the



Department’s letter of 6 November 2008 did not allow Council officers to obtain a further resolution from Council. On 16 January 2009, Council received a letter from the Minister for Planning, which noted that the “mediation meeting” of 6 August 2008 did not result in an agreement for determination of this DA. The Minister advised that she did not agree with Council’s proposed refusal of the DA, and neither did she agree with Energy Australia being required to purchase the neighbouring properties. Attached to the Minister’s letter were a revised set of conditions for Council’s information and review. By letter dated 9 February 2009, Council officers responded to advise that no objections were raised to the list of conditions – however it was again re-iterated that any decision to approve the DA did not conform with Council’s resolution of 1 July 2008 which was to seek refusal of the DA. Council officers also requested the Minister to provide further direction as to the determination of the DA. The latest position in this matter is that Council has received a letter from the Minister dated 2 March 2009 which directs Council to formally approve the DA within 15 days (ie by 17 March 2009). A copy of this letter is ATTACHED to this report. The letter also includes the set of unchanged conditions to be imposed on the consent, together with the Minister’s reasons for the determination. 3. Management Plan Linkages Relationship to Key Outcome Areas


P1 A vibrant city that is economically strong and engages its community through

cutltural and social activities. P2 A city that plans for people by involving them in decision making to improve their

quality of life. P3 A harmonious community through a culturally enriched and respectful society. Comment: As indicated in the previous assessment report for this DA, the DA was notified and advertised in accordance with Council’s Notification DCP. Council’s reports and minutes are available on Council’s website, and business papers are publicly available.

Assets This project meets the following key outcomes for Assets (set out on page 56 of the Management Plan 2008-2011):

A1 Well designed streets and paths where motorists, cyclists and pedestrians feel

safe.



A2 Well designed places and spaces that minimise personal harm and where people interact with each other.

A3 A high standard of visual appearance for our infrastructure, built environment and public areas.

Comment: Implications regarding Council’s assets have been safeguarded in the form of standard conditions for restoration of disturbed road and footway areas.


E1 Clean air through better integrated transport systems. E2 Clean water through control of pollution entering our waterways and through

protection of these waterways. E3 Preserved natural ecological systems and areas. E4 Strong links to the past through protection, conservation and interpretation of

our heritage. E5 A leafy City through parks, gardens, trees and the built environment. E6 Sustainable practices in buildings, waste management, transport, energy

systems and water use. Comment: The proposal will facilitate improved provision of energy supply for the local community.


G1 Improved awareness and understanding of Council’s decisions by the

community. G2 Members of the community are engaged in democratic decision making. G3 Review of best practice approaches on Governance to enhance the delivery of

services to the community. G4 A safe working environment with skilled and motivated staff who are committed

to the organisation’s vision and values. G5 Compliance with all legislative requirements and statutory obligations. G6 An efficient and effective regulatory environment. Comment: The application was notified to adjoining residents in accordance with DCP 2006: Section 2.1 – Notification of Development Applications. Submissions have been considered in the assessment of this application, and Council’s business paper and decisions are available to the public. The application has been assessed in accordance with Section 79C of the Environmental Planning and Assessment Act 1979, the Ryde Planning Scheme Ordinance 1979, relevant State Planning Policies and Legislation, the City of Ryde DCP 2006 and relevant Council policies.



4. Consultation – Internal and External No additional consultation was required in respect of this matter, the required consultation was undertaken as outlined in the previous report to Council. 5. Critical Dates There is a critical date in relation to this matter – Council has been directed by the Minister for Planning to formally approve the DA “within 15 days” (ie by 17 March 2009). Furthermore, although this is not directly an issue for Council, Energy Australia have noted on several occasions during the DA processing (and subsequently) that this project is now behind schedule and beginning to impact on their ability to service existing and future energy demands in the local area. Accordingly, Energy Australia have requested Council’s timely determination of this DA. 6. Financial Impact Adoption of the recommendation to this report will have no financial impact. 7. Other Options Pursuant to section 116E(4)(d) of the EPA Act, if a negotiation in relation to a Crown DA fails, the Minister may direct the Council to approve the application within a specified timeframe. In this case, the Minister has requested that Council approve the DA by 17 March 2009 in accordance with specified conditions. Pursuant to section 116E(7)(b) of the Act, if Council does not approve the application by that time, it is taken to have been approved in any event. In summary, Council has two options: 1. approve the application by 17 March 2009; or 2. do nothing by 17 March 2009 in which case the application is approved by operation of law. It is recommended that Council takes the first option in this matter, as this will ensure compliance with the Minister’s direction in this DA. 8. Conclusion: Council has been directed by the Minister for Planning to formally approve this DA, subject to conditions, and therefore it is recommended that development consent be granted by Council in accordance with the Minister’s direction.



RECOMMENDATION: (a) That Local Development Application No 903/2007 at 181-191 Buffalo Rd, Ryde

be approved subject to the conditions listed in the letter from the Minister for Planning dated 2 March 2009.

(b) That the persons who made submissions be advised of Council's decision. ATTACHMENTS Letter from Minister for Planning Report Prepared By: Chris Young Team Leader - Assessment Report Approved By: Dominic Johnson Group Manager Environment & Planning



5 MEADOWBANK PARK - Proposed Bioretention System

Report prepared by: Senior Civil Engineer; Sustainability Engineer Report dated: 11/03/2009 File No.: GRP/09/3/3 - BP09/136

Report Summary A bioretention system (or rain garden) is proposed in Meadowbank Park to treat stormwater from the upstream Macintosh Street catchment before it enters the Parramatta River. Council has secured a grant from the Department of Environment and Climate Change (DECC) to fully fund the project, estimated at $70,000 to be spent by the end of 2008/09. The project will act as an innovative demonstration site and complement other initiatives to improve sustainability of the natural water cycle in the City of Ryde. Background In 2007 Council received grant funding from the Department of Environment and Climate Change through the Environmental Trust Urban Sustainability Grants program, to facilitate Water Sensitive Urban Design Projects (WSUD) within the Parramatta River. The project is entitled “Working together to Sustain the Parramatta River” and aims to demonstrate sustainability in an ultra-urban context by applying the principles of WSUD to a spectrum of high profile sites along the Parramatta River. The lead Council for this joint project is Parramatta Council, other partners are Auburn, Ashfield, Canada Bay, Hunters Hill, Ryde and Strathfield. The three projects in the City of Ryde are at Meadowbank Park, Gladesville and West Ryde Urban Village aiming to integrate pollution control devices, water reuse opportunities, vegetated buffer zones, permeable pavers and sustainable building materials into these areas. Being within the Meadowbank Park area and meeting the grant related outcome, the bioretention system proposed for Meadowbank Park in this report will be funded out of the abovementioned grant. Report ATTACHMENT A (also UNDER SEPARATE COVER) contains a concept design of the bioretention system for the Macintosh Street catchment. The raingarden is proposed to be located in Meadowbank Park alongside the Andrew Street boundary. At present stormwater from the Macintosh Street catchment is collected in a gully pit in Andrew Street and piped to the nearby box culvert, which drains to the Parramatta River. This project will divert stormwater to the raingarden instead, where it will be filtered and polished, before being discharged to the box culvert as before. The raingarden is approximately 30m long and 10m wide. At the surface, it will be densely planted with native plants in a shallow depression with gently sloping sides. It will form a natural barrier between the dog walking area/hockey field and the park fenceline.



The concept is based on a Technical Guideline focussing on WSUD prepared jointly by the NSW Stormwater Trust and Upper Parramatta River Catchment Trust. Water Sensitive Urban Design (WSUD) is concerned with the provision of urban environments that are sustainable by limiting the negative impacts of urban development on the water cycle. The key objective is to return urbanised stormwater runoff to the pre-development situation with respect to water quality and quantity. The main aims are as follows:

• Protect natural systems such as creeks, rivers and wetlands within urban catchments;

• Improve the quality of stormwater runoff drainage from urban developments and hence protect the quality of the receiving waters;

• Integrate stormwater treatment into the landscape by using systems that provide a variety of benefits such as water quality treatment, wildlife habitat, public open space and recreational and visual amenity;

• Reduce runoff peaks from developments by temporary stormwater detention; • Minimise impervious areas; • Reduce potable water demand by using stormwater as a resource for non-

potable purposes such as irrigation. What is bioretention? Bioretention systems (or rain gardens) use vegetation and soil to treat stormwater runoff from urban areas. Stormwater is diverted into a shallow depression and filters down through plant roots and soil. The surface is densely planted with native grasses, shrubs and sometimes trees. (See Figure 1 below). Vegetation on the surface plays a key role in bioretention systems by preventing clogging of the surface, by removing nutrients and heavy metals from the water and by transporting oxygen into the soil. The underlying soil medium further filters out sediment and the attached pollutants such as nutrients, free oils/grease and heavy metals. The filtered stormwater is collected at the base of the system in a subsoil drainage network (ie ag pipes) and is conveyed back into the drainage system. At the surface, a bioretention system looks like a garden bed that is sunken below the surrounding areas. Generally the surface of the bioretention system is dry. The garden is sunken so that during heavier rainfall when inflow is greater than the infiltration rate, water is allowed to pond on the surface temporarily as it slowly percolates through the soil. The maximum depth of ponding for this particular rain garden will be 200mm and is controlled by a grated overflow outlet pit.



Figure 1 - Typical Detail of a Bioretention System What can bioretention achieve? Typical pollutant removal efficiencies for bioretention systems are as follows: Pollutant Expected removal efficiency Gross Pollutants such as litter and organics (leaves and branches)

Up to 100%, removed by a basket or net prior to entering the bioretention system

Coarse Sediment 80 to 100% Medium Sediment 50 to 80% Fine Sediment 30 to 50% Free Oil and Grease 30 to 50% Nutrients such as phosphates, sulphates and nitrates

40 to 60%

Metals 30 to 50% What about maintenance? A properly constructed bioretention system imposes little more maintenance requirement than a normal garden bed. The main components of the system (vegetation and soil media) are designed to blend together over time. This means the plant and root growth, organic decomposition and the development of a macro and micro-organism community will



help the system to be sustaining. The individual components have complementary roles or functions to improve water quality and quantity control. Consultation Internal Council business units consulted included:- • Catchments and Assets • The Environment • Maintenance Services • Parks Internal Workshops held:- • Not Applicable City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- • None to date, letters will be sent to surrounding residents and a noticeboard

placed on-site, if Council agrees to accept the Grant. Comments The feedback from these groups has been very positive. Critical Dates The following deadlines are required to be met: • The works must be complete and the grant funding spent before 30 June 2009. Management Plan Budget / Linkages This project meets key objectives of the current Management Plan 2008-2012. The project is not included in the 2008/2009 Budget, however, it will be fully funded by DECC. The project also furthers the aims of the Parramatta River Urban Sustainability Grant as well as Council’s Environment Strategy, Water Savings Action Plan and Water Quality Monitoring Strategy. Relationship to Key Outcome Areas


P2 A city that plans for people by involving them in decision making to improve their quality of life. The site will be used as a community demonstration site and will be accompanied by an education program available to community.





The bioretention system (or rain garden) will appear simply as a densely vegetated garden once complete and will contribute to the visual amenity of Meadowbank Park along its boundary on Andrew Street.


E2 Clean water through control of pollution entering our waterways and through protection of these waterways.

E3 Preserved natural ecological systems and areas. E5 A leafy City through parks, gardens, trees and the built environment. E6 Sustainable practices in buildings, waste management, transport, energy

systems and water use. The primary aim of the project is to reduce the amount of pollution (gross pollutants, nutrients, free oil/grease, sediments and heavy metals) in stormwater entering the Parramatta River.


G3 Review of best practice approaches on Governance to enhance the delivery of services to the community.

This project is funded by DECC as an example of best practice for the sustainable management of the urban water cycle. Financial Impact This is not provided for in the current budget (2008/09) and would be fully funded from grant funds from the DECC Environmental Trust Grants. There will be no significant additional on-going costs of maintaining this system It is anticipated that the project would be complete in June 2009. Policy Implications The project is consistent with Council’s Environment Strategy, Water Savings Action Plan and Water Quality Monitoring Strategy. Other Options



In conjunction with the Meadowbank Park Stormwater Reuse Project, several options were considered within the park for stormwater quality improvements. While the reuse of stormwater as irrigation is itself a key objective of WSUD, several large impervious areas were identified within the park (eg carparks), as well as catchments directly upstream of the park, that could be treated on site. All options would improve the runoff quality before it is discharged into the Parramatta River. These are summarised as follows: Catchment Area

(ha) Stormwater treatment options Indicative Cost

LH Waud Carpark 0.39 Bioretention system (63m2) $20,000Tennis Carpark 0.14 Bioretention system (22m2) $8,000Netball Courts 1.38 None recommended due to site

constraints Ross Smith Avenue catchment

1.91 Tidal wetland to treat western catchment (625m2)

$100,000

Adelaide Street catchment

1.12 Vegetated swale to replace concrete channel

$60,000

James Street catchment

3.38 Wetland (2,400m2) $360,000

Macintosh Street catchment

1.53 Bioretention system (250m2) $70,000

Crowley Street catchment

2.52 None recommended due to site constraints

The Macintosh Street catchment bioretention system was chosen as the most appropriate device since:

• The cost of construction can be fully covered by the grant; • The construction of the device will have minimal disruption to park users since

access is directly off Andrews Street and the site can be cordoned off completely;

• There is a potential for educational signage at the device, not only for park users by passers-by on the footpath;

• The bioretention system (or rain garden) will blend in well with the surroundings and will not interfere with the adjacent dog walking field/hockey field.

Conclusion A bioretention system (or rain garden) is proposed in Meadowbank Park to treat stormwater from the upstream Macintosh Street catchment before it enters the Parramatta River. Council has secured a grant from the DECC to fully fund the project, estimated at $70,000 to be spent by the end of 2008/09. The project would act as an innovative pilot for further initiatives to improve sustainability of the natural water cycle in the City of Ryde.



RECOMMENDATION: (a) That the report of the Senior Civil Engineer, dated 11/03/2009 on

MEADOWBANK PARK - Proposed Bioretention System, be received and noted. (b) That Council accept the Grant from DECC for the construction of a bioretention

system (rain garden) in Meadowbank Park. ATTACHMENTS Function design drawings – Bioretention system Report Prepared By: Rob Lenferna Senior Civil Engineer Sarah Kinsela Sustainability Engineer Report Approved By: Kim Woodbury Group Manager - Public Works Dominic Johnson Group Manager Environment & Planning



6 LOOKING GLASS BAY WATERWAY REHABILITATION PROJECT - Status Report

Report prepared by: Manager Catchments & Assets Report dated: 11/03/2009 File No.: GRP/09/3/3 - BP09/134

Report Summary To advise Council of the status of the waterway rehabilitation project at Looking Glass Bay which aims to reduce the amount of stormwater pollution entering the waterway, stabilise the creek banks & bed, protect and enhance native vegetation and improve public amenity. This report seeks Council’s endorsement of the proposed concept waterway rehabilitation plan. Background Looking Glass Bay Park is located in the suburb of Gladesville and contains a small urban stream (waterway) which flows north-south through the western side of the park before discharging to the Parramatta River. An urbanised area of approximately 7.5ha drains into the stream, affecting creek stability, water quality and contributing to a degraded natural habitat. Council’s Management Plan 2008-2012 contains an allocation of $125,000 to provide a stormwater quality improvement device at the head of the waterway to reduce the amount of stormwater pollution entering Looking Glass Bay Park. Subsequent NSW Government grants has allowed expansion of the project scope to include more rehabilitation works and improvements to public access and amenity. This report details a concept creek rehabilitation option for Looking Glass Bay Park including the outcomes of the recent community consultation. Report Looking Glass Bay Park is located in the suburb of Gladesville. Looking Glass Bay Park possesses important remnants of bush land, saline wetland and stream habitat. A variety of ecological conditions occur within the park. The protected creek banks support plants such as Pittosporum, Port Jackson Fig and Tree-ferns. Blackbutt and other sandstone gully forest species dominate the drier areas. The foreshore represents a classic saline wetland situation where mangrove forest grades into salt mash, while the broader area of the park attracts bird habitat. The total catchment area draining to the park is 14.4ha, with a 7.2ha subcatchment draining to the waterway commencing at Ashburn Place. This subcatchment is almost completely covered by impervious surfaces. Land use is a mixture of high density residential, commercial and roads, with very little natural landscape to intercept stormwater pollutants.



Like many waterways in urbanised catchments, the creek is demonstrating the effects of erosion, sedimentation, nutrification and weed infestation. Frequent, high energy storm flows are contributing to ongoing erosion and channelisation of the stream & banks, while sediment and gross pollutants are being deposited in the lower section of the reach and are also entering the Parramatta River. Council’s Management Plan 2008-2012 contains an allocation of $125,000 to provide a stormwater quality improvement device at the head of the watercourse to reduce the amount of stormwater pollution entering Looking Glass Bay Park. Successful grant applications to the Department of Environment and Climate Change (DECC) under their Estuary Management and Environmental Trust Programs has increased the total project budget to $280,000 (refer Table 1). Table 1: Project budget allocation. Budget Description Council’s

Catchments Budget Grant Funding

Looking Glass Bay SQID $125,000 DECC Estuary Management Program $125,000DECC Environmental Trust $30,000

Total $280,000 In August 2008, Council commissioned Storm Consulting to develop waterway rehabilitation options for Looking Glass Bay Park. The draft concept waterway rehabilitation plan for Looking Glass Bay Park was circulated to Councillors via the Councillor Information Bulletin on 13 February 2009. The draft concept plan is provided in ATTACHMENT “A” and includes the following key improvements: - • Construction of a gross pollutant trap to remove litter, debris and sediment from

the creek; • Revegetation of riparian zones with native species; • Construction of a pedestrian bridge to formalise the current creek crossing; • Localised rock armouring to stabilise the creek embankments at various locations;

and • The installation of landmark educational signage. A community consultation workshop was held on 26 February 2009. The workshop was attended by approximately 25 people, with 13 written responses received. Table 3 provides a summary of the responses and comments received. Table 2 provides an itemised concept estimate for the documented scope of works.



Table 2: Project cost estimate Description of Task/ Activity Estimate

(ex GST) Consultancy Fees $15,000Surveys and drainage investigations $20,000Purchase of gross pollutant trap unit $35,000Construction of gross pollutant trap unit $65,000Rock armouring $35,000Vegetation management implementation $40,000Timber pedestrian bridge $20,000Landmark educational signage $5,000Bioretention system and drainage works $30,000

Total Estimate $265,000Tree Removal As part of the instillation of the GPT and new drainage system it is proposed that one Jacaranda mimosifolia (Jacaranda) and three planted Acmena smithii (Lillypilly) will need to be removed. All four trees are located at the top of the reserve where the GPT and pipes are to be positioned. The undertaking of the works will have significant impact on the root system of all four trees. All four trees will be replaced with locals sourced seedlings as part of the rehabilitation works. Consultation Internal Council business units consulted included:- • Parks Unit • The Environment Unit Internal Workshops held:- • Not Applicable City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- • Department of Environment & Climate Change • Local residents

As previously mentioned, approximately 25 members of the local community attended the community consultation workshop, with thirteen written responses received. Table 3 provides a summary of the written responses (See Table 3 below).



Table 3: Summary Feedback Table

Passive Recreational Activities Highest Restoration Priority

Support Waterway

Works Comments

Dog Walking

Bush Care /

Walking

Bird Watching Other Water

Quality Improved Access

Bush Regen Yes No

Remove fallen tree Upgrade pathways Expand scope Upgrade pathways Maintenance

Clear weeds Upgrade pathways Upgrade pathways

Upgrade pathways Stairs at Amiens St Bushfire risk

In summary, there was overwhelming support for the proposed waterway rehabilitation works, with members of the community equally ranking water quality improvement, improved access and bush regeneration as having the highest restoration priority. The proposed waterway rehabilitation plan proposes to address all of these identified priorities. Critical Dates As noted above, detailed design documentation is programmed for completion by March 2009, request for quotations is scheduled for April 2009, while construction is scheduled to commence in May 2009. Management Plan Budget / Linkages This project is from the Management Plan (Water Quality Improvement (Renewal)) listed on page No. A-11 of the Management Plan 2008-2012 and forms part of the 2008/2009 Catchment & Assets capital works program. Relationship to Key Outcome Areas



The local community has been engaged in the planned rehabilitation of the waterway through Looking Glass Bay Park through a community consultation workshop.




A2 Well designed places and spaces that minimise personal harm and where people interact with each other.


The proposed waterway rehabilitation at Looking Glass Bay Park represents best practice stormwater management and responds to the identified key community priorities for the park by enhancing natural bushland and addressing litter and water pollution.


E2 Clean water through control of pollution entering our waterways and through protection of these waterways.

E3 Preserved natural ecological systems and areas. E5 A leafy City through parks, gardens, trees and the built environment. The key outcomes of the project include improving stormwater quality, rehabilitating a degraded creek, and establishing a riparian vegetation corridor.



G2 Members of the community are engaged in democratic decision making. Community consultation has been undertaken and comments received incorporated into the final concept plan. Engagement of the local community and key stakeholder groups in developing and implementing the project will generate a greater awareness of the importance of protecting the local, natural environment. Financial Impact A budget of $125,000 is provided for the project in the current 2008/2009 Catchments & Assets capital works program. An additional $155,000 is provided for in NSW Government grants. The total estimated cost to implement the final draft waterway rehabilitation plan is $280,000. Policy Implications There are no policy implications through adoption of the recommendation. Other Options



A number of different water quality improvement options were considered in arriving at the final gross pollutant trap type and configuration. In addition, comments received from the local community during the workshop have been incorporated into the final draft concept plan Conclusion A final draft concept rehabilitation plan for Looking Glass Bay Park has now been finalised following the community consultation workshop. Given the level of community support for the proposed waterway rehabilitation works, it is intended to proceed with detailed design and construction in 2008/09. RECOMMENDATION: (a) That the report of the Manager Catchments & Assets, dated 11/03/2009 on

LOOKING GLASS BAY WATERWAY REHABILITATION PROJECT - Status Report, be received and noted.

(b) That approval for the removal of one Jacaranda mimosifolia (Jacaranda) and

three planted Acmena smithii (Lillypilly) as part of the proposed works be approved and that they be replaced with locals sourced seedlings as part of the rehabilitation works.

(c) That Council endores the final draft waterway rehabilitation plan recommended

in this report for immediate implementation. ATTACHMENTS Concept Design Report Prepared By: Matthew Lewis Manager Catchments & Assets Report Approved By: Kim Woodbury Group Manager - Public Works



7 DARVALL ROAD SLIPPAGE - Remediation Works

Report prepared by: Senior Roads Engineer - Assets Report dated: 11/03/2009 File No.: GRP/09/3/3 - BP09/137

Report Summary This report discusses the investigation and proposed remedial actions for the landslip that occurred on the western edge of Darvall Road, just south of Warrawong Street in December 2007. The report recommends the reconstruction of the pipe culvert, improving the surface drainage on Darvall Road and improving the stability of the embankment by flattening the batters below the roadway. Background In December 2007, a landslip occurred on the western edge of Darvall Road, just south of the intersection with Warrawong Street. Warrawong Reserve is on the eastern side of Darvall Road at this location (see ATTACHMENT 1). Before development of the area, there was a creek at this location that went through Warrawong Reserve and a timber bridge spanned over the creek making Darvall Road a through road. In the mid 1950’s the bridge was replaced with a culvert with filled embankments extending to the eastern side to the area now known as Warrawong Reserve. The culvert was constructed with two parallel steel pipes across Darvall Road, approximately on the alignment of the creek existed in this location. The embankment on the western side is steep and densely vegetated with grasses and weedy shrubs. Immediately following the slip, the roadway has been made safe to traffic by barricading off the area affected by the land slip. The City of Ryde also engaged the services of Douglas Partners, geotechnical engineering consultants, to undertake geotechnical testing of the road and to propose treatment options. Report The slipage occurred at the western edge of Darvall Road, just south of Warrawong Street intersection. Warrawong Reserve in on the eastern side of this slipage and a 10m deep gully on the western side. The gulley is densely vegetated with grasses and weedy shrubs and has a steep slope of 1:1 (ie 45 degrees slope). Geotechnical Investigation Seven (7) borehole were drilled; two (2) on western side of Dravall Road pavement, two (2) on the eastern side of Darvall Road in Warrawong Reserve and three (3) on southern side of Warrawong Street pavement. The plans showing the locations and the cross-sections is available (see ATTACHMENT 2 and also UNDER SEPARATE COVER). Borehole logs identified variably compacted fill material containing clay, silty clay, sandy clay, clayey sand, crushed sand stone, shale fragments, slag, gravel, sand,



pieces of wood, sandstone cobbles and vegetation to the depths between of 0.7m and 11.2m. It was noted that there is variation in the fill materials and the compaction. Aerial photos taken in 1943, 1956, 2001 and 2006 were analysed to understand the profiles of the creek before and after the development of this area (see ATTACHMENT 3). From the geotechnical testing, Douglas Partners have deducted that slip occurred in the upper part of the embankment and the borehole tests could not identify any deep slip under the road pavement. Close Circuit Television (CCTV) Inspection of the Drainage System To identify any drainage issues a CCTV inspection of the drainage system was conducted, using remote controlled video cameras. Due to the access difficulties and blockages of pipes the CCTV inspection of the drainage system was conducted at different points in time to get a complete picture of the condition (See ATTACHMENT 4 for plans of the existing drainage system). The inspections identified that the pipe culvert was constructed of cast iron pipes (2 x 825 mm diameter) except for last few meters on the western end. These pipes were completely corroded at the invert (or bottom of the pipe). Some of the pictures taken by the inspection camera are shown below for reference.



Drainage Analysis Detailed hydraulic modelling was carried out by Council’s Catchment and Assets Section to determine the effective drainage treatment to mitigate a future pipe collapse and eliminate water saturating the site. It was determined from this analysis that a 900mm diameter pipe will be adequate to cater for the upstream flow demand. It is also proposed to lay the pipe at a higher elevation to reduce the cost of construction, without compromising the efficiency of the drainage system. Any effective treatment to the slippage area should include replacement of the system. The proposed drainage upgrades are ATTACHED (see ATTACHMENT 5 and also UNDER SEPARATE COVER). Warrawong Street Investigations The stability of the Warrawong Street retaining wall was also investigated by the geotechnical engineers. The stability of this wall is considered satisfactory but can be significantly improved by the filling of the slope below in conjunction with the remediation works along Darvall Road. Treatment Option The consultant considered a number of options to improve the stability of the embankment. All options have replacing the existing pipe culvert as a part of the



treatment. A copy of the main part of the Consultant’s Report is forwarded to Councillors UNDER SEPARATE COVER. The recommended treatment for this land slip is to: • reconstruct the drainage line with a single 900mm diameter pipe, • improve the drainage system in the vicinity of the site by additional pits, kerbs and

drainage lines, • discharging the water to the creek through an energy dissipater, • stabilise the slope downstream by earth filling to an approximate 1.5:1 batter

slope. This will require approximately 3,000m3 of fill to be imported and take around nine (9) months to complete.

• re-landscaping of the batter with native species (including Cissus Antartica). The stabilisation work of the slope will be contained within the road reserve for Warrawong Street (see also Attachment 1). Consultation Internal Council business units consulted included:- • Catchments and Assets Internal Workshops held:- • Not Applicable City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- • Initial contact has been made with the residents of Nos 10,12 and 14

Warrawong Street. They will be affected by these works as access to the lower part of the site can only be obtained past the front of their properties. Ongoing consultation will be required throughout the project with residents in the affected neighbourhood to mitigate the impact of the remediation work. Restoration of the public access way will be required when the works are completed.

Critical Dates The works are proposed to commence in May / June 2009 and take up to nine (9) months to complete (depending on the quantity of suitable material available). Management Plan Budget / Linkages This project is from the Management Plan (Capital Works) listed on page No. A9 of the Management Plan 2008-2012. Relationship to Key Outcome Areas

People This matter has no direct relationship to this key outcome area




A1 Well designed streets and paths where motorists, cyclists and pedestrians feel

safe. The remedial works will improve the stability of the road pavement and improve the overall safety of the road users


E6 Sustainable practices in buildings, waste management, transport, energy

systems and water use. The remedial works will eliminate damage to trees and natural vegetation in this are and minimise the impact on the creek downstream.

Governance This matter has no direct relationship to this key outcome area

Financial Impact This project is partly provided for in the current 2008/09 budget – Darvall Road Slipage with an allocation of $250,000. The preliminary estimate for the total project is $650,000, consisting of: • Pipe replacement and extension with an energy dissipator $210,000 • Earthworks $250,000 • Roadworks $190,000 It is proposed that the project be commenced in June 2008, with an additional $400,000 to be considered by Council for 2009/10 in the development of the 2009/13 Management Plan in the Catchments & Access Capital Works Programs. Policy Implications There are no policy implications through adoption of the recommendation. Other Options Consultants report considered five options: • Place an earth fill layer on the downstream (western) face of the embankment • Place a compacted rock fill layer on the downstream face of the embankment • Fill the gully down slope of the embankment • Remove and reconstruct the upper 6-7 m of the fill embankment • Remove and reconstruct the whole fill embankment



Following discussions with Council officers the suggested treatments were based on cost and benefit to the community. Conclusion The landslip occurred at this location is limited to the upper section of the fill embankment on the western side of Darvall Road. It is more likely that a combination of saturation of soils, the steepness of the fill embankment and the deterioration of gabion wall was the cause. The existing twin cast iron pipes (825mm diameter) have severely rusted-out and are in need of immediate replacement. The stability of this area can be significantly improved by: • Replacing the main drainage line across Darvall Road. • Reducing the overland flow of stormwater onto the filled embankment by installing

kerb and gutter. • Flattening the fill embankment by additional earth filling. RECOMMENDATION: (a) That the report of the Senior Roads Engineer - Assets, dated 11/03/2009 on

DARVALL ROAD SLIPPAGE - Remediation Works, be received and noted. (b) That the works outlined in this report be commenced, following designs being

finalised. (c) That additional funding, as outlined in this report, be considered when Council

develops the 2008 / 2009 Capital Works Program. ATTACHMENTS 6 Attachments Report Prepared By: Kumar Satkumaran Senior Roads Engineer - Assets Report Approved By: Andrew Cooper Manager - Access Kim Woodbury Group Manager - Public Works

Committee of the Whole Page 67 ITEM 7 (continued) Attachment 1




8 STREET TREE PLANTING - 2009

Report prepared by: Manager - Parks Report dated: 18/02/2009 File No.: COR2009/251 - BP09/25

Background The City of Ryde has three major tree planting programs noted in its Capital Works Program. The three programs are the Boulevard Program, the Street Program and the Parks Program. A proposal for the 2009 Boulevard Program is the subject of another report and the Parks Program is included to augment upgrades at parks to specifically improve shading and biodiversity/habitat functions as well as replacing trees that need to be removed for one reason or another. The Street Tree Program has been in place for a number of years. It has more recently been focused on the planting of indigenous species, with only one or two species being planted in a street, depending on the street infrastructure. Street Tree planting opportunities are not distributed evenly over the City with the older areas of the City being planted earlier. There are also differences in the outcomes of community consultation between the three wards. The resultant table of proposed streets for planting is reflective of the available opportunities and the outcome of community consultation. Report In 2007, Council embarked on a major consultation exercise to discover the attitude of residents to planting of trees along the streets. Forty streets were identifierd as providing an opportunity for planting and were surveyed with markedly different results. For example, the residents of Pembroke Street, between Vimiera Road and Agincourt Street were against any trees being planted in the street, while the residents of Cobham Av, Monash and Ryde Roads were more positive. In 2007 Cobham, Cox’s, Eastview, Curzon, Monash, Ryde and the western end of Pembroke Roads were planted. Council staff are recontacting residents of the streets surveyed in 2007 to again determine the level of interest in street tree planting this year. Generally the trees will be native and, where infrastructure allows, of a single species in each street. Where infrastructure does not allow, eg where there are overhead wires, two species may be nominated. Staff, when selecting the appropriate species will be considering the infrastructure in the street and the expressed wishes of those who respond. Trees in the streets that are in declining condition, or unsuitable, will be removed subject to appropriate approval. Prior to planting, residents will be advised of the intended program and extent of the works. A schedule of streets, tree species, ward location and approximate numbers of trees is ATTACHED. It is intended that planting will commence in April and continue through to July 2009 until the funds identified in the Capital Works Programs for 2008/9 and 2009/10 are expended. Consultation



Internal Council business units consulted included:- • Public Works City of Ryde Advisory Committees consulted included:- • Bushland and Environs Advisory Committee for Ryde External public consultation included:- • State Government Agencies with street infrastructure through the “Dial B 4 U

Dig” program. Comments Feedback has been considered and influenced the choice of species for planting. Critical Dates Although there are no critical dates or deadlines to be met, it is desired to complete the two financial years programs through the winter planting season. Management Plan Budget / Linkages This project is from the Management Plan (Eg. Key Action Plan/Capital Works Etc) listed on page No. A-23 of the Management Plan 2008-2012. This project forms part of the 2008/2009 Operational Budget for (Action Plan Group). Relationship to Key Outcome Areas



P3 A harmonious community through a culturally enriched and respectful society. Street trees provide many benefits to the local environment including shade, amenity and appearance. Utilising native trees will provide a reminder of the tree species that existed before European settlement of the area.


A1 Well designed streets and paths where motorists, cyclists and pedestrians feel safe.


The nature of the Street Tree planting will improve the ambiance and appearance of the streets selected for planting.




E3 Preserved natural ecological systems and areas. E4 Strong links to the past through protection, conservation and interpretation of

our heritage. E5 A leafy City through parks, gardens, trees and the built environment. The use of the endemic species preserves natural ecological systems, with links to the past through the use of species that are attractive and form part of the original plant communities that are becoming rarer in the Sydney Basin.



G2 Members of the community are engaged in democratic decision making. The local community has been engaged through a consultation process that invited comments to be considered by Council in making their decision. Financial Impact It is estimated that the total cost of the project is initially $75,000. As noted above this project is provided for in the current Capital Works Program budget noted on page A-23 of the Management Plan 2008-12. The on-going cost of maintaining this project is $5,000 and could be included in future operation budgets. Maintenance will include that for the planting, and in the future, maintenance to the trees. It is anticipated that the project could be partly complete in this financial year, and further progress perhaps to completion, with funds allocated through current considerations for the Capital Works Program of 2009-10. Policy Implications There are no policy implications through adoption of the recommendation. Other Options Council may decide not to proceed with the Street Tree Planting Program.



Conclusion Council staff will continue progressing the Street Tree Planting consultation and planning to identify the streets to be planted, the species selected, the results of consultation and the extent of works, including those trees and shrubs that are proposed to be removed for presentation to Council in a report for approval. RECOMMENDATION: (a) That the report of the Manager - Parks, dated 18/02/2009 on STREET TREE

PLANTING - 2009, be received and noted. (b) That a report on the outcome of the Street Tree Program be made at the

completion of the project. ATTACHMENTS Schedule Report Prepared By: Peter Hickman Manager - Parks Report Approved By: Louise Gee Group Manager - Community Life

Committee of the Whole Page 107 ITEM 8 (continued) Attachment


STREET TREE PLANTING

2009 to 2011

Species Selection Tree Numbers Street Name Wires No Wires

Ward Wires No

Wires

Dan St Buckinghamia

celissima Eucalyptus sideroxylon C 25 25

Greene

Eucalyptus haemastoma

Lophostemon confertus C 40 45

Kulgoa

Callistemon viminalis ‘Kings Park Special”

Eucalyptus punctata C 20 25

Tuckwell

Eucalyptus acmenoides or Eucalyptus pilularis– no wires C 40

Isabel Angophora bakeri Corymbia eximia C 10 15

Aitchandar

Eucalyptus haemastoma

Angophora costata E 15 15

College

Tristaniopsis laurina

Angophora costata E 20 10

Champion Angophora bakeri Angophora

costata E 40 40

Spencer

Acmena hemilampra

Syzygium paniculatum E 25 15

Curtis

Angophora hispida /

Corymbia filifera

Eucalyptus piperita E 15 10

Delange Banksia serrata Eucalyptus

maculata E 50 40

Cressy

Banksia serrata Angophora

costata E 100 40



Species Tree Numbers Street

Name Wires No Wires Ward Wires No Wires

Callaghan

Callistemon viminalis / Melaleuca linarifolia

Eucalyptus sideroxylon E 15 15

Jopling

Backhousia citriodora /

Buckinghamia celissima

Syzygium paniculatum E 25 30

Blenheim

Callistemon viminalis / Melaleuca linarifolia

Eucalyptus amplifolia subsp.

amplifolia E 30 25

Cutler

Angophora hispida

Eucalyptus maculata E 25 20

Doomben Banksia serrata

Eucalyptus acmenoides or

Eucalyptus microcorys

W 40 20

Glenayr

Lilly Pilly (Syg.leuman)

Eucalyptus sideroxylon W 35 30

Eric Banksia serrata Angophora

floribunda W 15 15

Gordon

Buckinghamia celissima

Flindersia australis W 10 10

Elston

Tristaniopsis laurina

Eucalyptus fibrosa W 10 10

Crowley W 25 20

Lancaster

Corymbia gummifera /

Angophora bakeri

Eucalyptus punctata W 50 65



9 EASTWOOD EVENTS & PROMOTIONS COMMITTEE MINUTES OF MEETING-23 February 2009

Report prepared by: Manager - Community Relations and Events Report dated: 10/03/2009 File No.: GRP/09/3/3 - BP09/131

Background Background The Eastwood Events and Promotions Committee held a meeting on 23 February 2009 and in accordance with Council’s resolution on 8 July 2008, the minutes of the meeting are now submitted to Council. The Eastwood Events and Promotions Committee meets quarterly to consider matters relating to the promotional activities taking place in Eastwood Plaza and surrounds. Report The minutes of the Eastwood Events and Promotions Committee held on 23 February 2009 are ATTACHED. Consultation Internal Council business units consulted included:- • Not applicable Internal Workshops held:- • Not applicable City of Ryde Advisory Committees consulted included:- • Eastwood Events & Promotions Committee External public consultation included:- • Not applicable Comments Matters requiring resolution of Council The Committee Terms of Reference be amended to include a Granny Smith Festival Working Group and a Lunar New Year Working Group. Critical Dates There are no critical dates or deadlines to be met. Management Plan Budget / Linkages This project is from the Management Plan, Community Relations and Events listed on page No. 54 of the Management Plan 2008-2012. This project forms part of the 2008/2009 Operational Budget for (Community Relations & Events).



Relationship to Key Outcome Areas


P1 A vibrant city that is economically strong and engages its community through

cultural and social activities. P2 A city that plans for people by involving them in decision making to improve their

quality of life. P3 A harmonious community through a culturally enriched and respectful society. Activities in Eastwood Plaza and surrounds gives the community a sense of belonging and participation.


A2 Well designed places and spaces that minimise personal harm and where

people interact with each other.

Activities in Eastwood Plaza and surrounds gives the local community a sense of belonging and utilise community facilities.

Environment This matter has no direct relationship to this key outcome area.

Governance This matter has no direct relationship to this key outcome area.

Financial Impact This project is provided for in the current budget 2008/09 for Eastwood Plaza. Policy Implications * There are no policy implications through adoption of the recommendation. Other Options Not applicable Conclusion This report has been prepared to report on the Eastwood Events and Promotions Committee.



RECOMMENDATION: (a) That the report of the Manager - Community Relations and Events, dated

10/03/2009 on EASTWOOD EVENTS & PROMOTIONS COMMITTEE MINUTES OF MEETING-23 February 2009 be received and noted.

(b) That the minutes of the meeting of the Eastwood Events and Promotions

Committee, held on 23 February 2009 be received and noted. (c) That the Eastwood Events and Promotions Committee Terms of Reference be

amended to include a Granny Smith Working Group and a Lunar New Year Working Group.

ATTACHMENTS Minutes Report Prepared By: Derek McCarthy Manager - Community Relations and Events Report Approved By: Louise Gee Group Manager - Community Life



Subject: Eastwood Events and Promotions Committee Minutes Page 112 of 115

File No: COR2007/2670

Document Ref:

Venue: Eastwood Croquet Club – Eastwood

Date: Monday 23 February 2009

Time: 6.30pm

Chair: Councillor Justin Li Participants

Present Apology Name Position Title Organisation Email

Justin Li Councillor City of Ryde

Derek McCarthy Manager Community Relations and Events City of Ryde

Courtney Long Event Officer City of Ryde

Roseanne Gallo Community Representative Eastwood Chamber of Commerce Member

Brad Chan Managing Director Eastwood Shopping Centre Councillor Perram Councillor City of Ryde

Young Byun Korean Women’s Association – Eastwood

Christian Community Aid Services Lydia Scuglia President Eastwood Chamber of Commerce

Roy Newsome Group Manager – Corporate Services City of Ryde

Kenny Lee Korean Chamber of Commerce Hugh Lee President Eastwood Chinese Senior Citizens Club Artin Etmekdjian Councillor City of Ryde Mark Chan Vic Tagg Mayor, Councillor City of Ryde



Details

Previous minutes moved

• Moved by Derek McCarthy and Roseanne Gallo

Business Arising

• Roy Newsome clarified Terms of Reference, Committee Roles and Responsibilities and the Code of Conduct. Information which is set out in the documents Mr Newsome provided to each committee member.

• Councillor Perram briefly outlined the history of the committee as follows: o Council established a Plaza Management Committee when the plaza was opened in

the mid 1980s to manage the plaza and promote usage of the public space. o The Committee, made up mainly of shopkeepers, with a few Council and community

representatives, operated for over 15 years in that format, raising money independently from retailers utilising the footpath outside their shops (behind what is now the green line).

o Monies raised were used for infrastructure and events like Christmas in July, Carols by Candlelight and the weekly “Jazz in the Plaza” during the daylight saving period.

o As shops changed hands the committee membership declined. o Council formalised the committee and the money handling aspects approximately 5

years ago. o Over the last few years the committee has remained self financing via allocation of

revenue from shopkeepers using the green line. o Revenue has been diminishing as fewer shops display goods externally. With the

planned phasing out of the green line, income from this source will eventually cease.

• Derek McCarthy reported that the 09/10 budget will meet the previous committee budget of $50,000 with no link to property/green line.

New Business

• Derek McCarthy raised the recommendation by Council that there be a Granny Smith Festival Working Group and a Lunar New Year Working Group. The Chair of these working groups will report their progress through the Eastwood Events and Promotions Committee to Council.

• Recommendation to amend Committee Terms of Reference to include both Working Groups –

Unanimous. Derek McCarthy to make amendment and forward to Council. • The Korean Chamber of Commerce led by Kenny Lee and Eastwood Chinese Seniors Club led by

Hugh Lee were highly acknowledged for the successful organisation of the Lunar New Year event by the Mayor.

• Derek McCarthy set out previous event and promotion background of committee which included: o Regular low key entertainment from 11.00am – 2.00pm on a Thursday and a

Saturday, year round. o Carols in the Plaza – grown over the years with potential to expand. o Singing Star Competition 3rd year during the day on a Saturday.

• Councillor Etmekdjian recognised the contribution by Roseanne Gallo to Singing Star/Carols in the

Plaza over the years. • Derek McCarthy noted that the Council Events Department focused on City Wide events and not

just Eastwood events. Derek mentioned it was important that the committee was aware and mindful that the Events Department has limited time resources and that help from committee members of the Eastwood Events and Promotions would be needed.

• Derek McCarthy will provide at the May meeting a listing of possible events for the coming financial

year including an actual budget for 08/09 and a budget for 09/10. • Brad Chan opened discussion on other opportunities for promotion of Eastwood. Topic raised as an

on going discussion at future meetings. • Opportunities discussed around Chambers of Commerce promoting restaurants and fresh food.

• Derek noted that the Christmas Lights need replacing with LED lighting. Quote for lights to be restrung and repaired this financial year.

• Derek McCarthy to source quoting and options for additional lighting/decorations around Lunar New

Year.



Details

• Courtney Long to provide minutes of meetings within a week of meeting. Committee to provide feedback on meeting minutes within a week of distribution. Should there be no feedback minutes will be forwarded to Council and displayed on the City of Ryde website.

Next Meeting

Monday 25th May - Women’s Rest Centre – Eastwood at 6.00pm

committee of the whole - city of ryde...2009/03/17 · committee of the whole page 1 committee of...

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