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CITY OF WAUPACA

COUNCIL AGENDA

REGULAR MEETING

TUESDAY FEBRUARY 3, 2015

COUNCIL CHAMBERS, CITY HALL

6:00 P.M. CITY OF WAUPACA MISSION STATEMENT: “The city of Waupaca’s mission is to lead creatively, plan wisely and spend prudently to provide the services that ensure a safe and vibrant community.”

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. REPORT FROM CLERK ON OPEN MEETING LAW COMPLIANCE

4. ROLL CALL

5. CONSENT AGENDA All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or City staff so requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. The items selected for the Consent Agenda are as follows: Regular and Special Meeting Minutes, Monthly Income Report for the Parks and Recreation Department, Airport Hangar Reports, Monthly Department Head Reports, Payrolls and Bills, Quarterly Weights and Measures Reports, Quarterly Room Tax Reports, Second Reading of Ordinances, if received a unanimous recommendation at the previous meeting, project invoices for projects previously approved by City Council, any low bid budgeted operating or capital expenditure under $25,000 approved by the appropriate Board or Committee and any expenditure of non-city funds that received a unanimous recommendation.

A) PAY REQUESTS AND CHANGE ORDERS AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL:

1. All Net Consulting: • Invoice No. 7185, WOL.Net January 2015 billing – $2,259.50

B) MONTHLY/QUARTERLY/ANNUAL REPORTS: 1. Waupaca Area Chamber of Commerce 4th Quarter 2014 Room Tax Report

C) APPROVAL OF BILLS – CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS

6. REGULAR AGENDA

7. NON-AGENDA ITEMS AND ANNOUNCEMENTS

COMMON COUNCIL MEETING AGENDA

A) ANNOUNCEMENTS AND CORRESPONDENCE: none

B) PUBLIC INPUT

8. UNFINISHED BUSINESS: a. Russ Young, Inc. Development Agreement Amendment – Henry Veleker, City

Administrator/Clerk

9. NEW BUSINESS: a. Ordinance No. 01-15, An Ordinance Amending Chapter 9.08(4)(a) Waupaca Municipal Code as

it Relates to Exceptions for Fireworks Displays (1st Reading) – City Attorney John Hart b. Award of Bid for Skid Steer Loader with attachment - John Edlebeck, Director of Public Works c. Sewer Use Ordinance Municipal Code Chapter 13.02 Update – John Edlebeck, Director of

Public Works d. City Railroad Spur and Side Rail Work – John Edlebeck, Director of Public Works e. Request for Proposal for Sanitary Sewer System Capacity, Management, Operation &

Maintenance (CMOM) Program Preparation Assistance (for informational purposes – no action) – John Edlebeck, Director of Public Works

f. License Report No. 1263, Operator’s Licenses

10. ISSUES/PROJECT DISCUSSION (30 MINUTE MAXIMUM) – NO ACTION REQUIRED: none

11. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR 12. ADJOURNMENT

/s/ Henry Veleker, City Administrator/Clerk

PLEASE NOTIFY THE CLERK’S OFFICE IF YOU ARE UNABLE TO ATTEND.

PLEASE ADVISE THE CITY CLERK’S OFFICE IF YOU REQUIRE SPECIAL ACCOMMODATIONS. THE CITY OF WAUPACA PROVIDES EQUAL OPPORTUNITIES FOR PUBLIC MEETINGS.

2

A Great Place to Be

221 S. Main Street

Waupaca, WI 54981-1522

Ph. 715-258-7343

Fax 715-258-7868

Toll Free 888-417-4040

E-Mail [email protected]

January 19, 2015 City of Waupaca Finance Committee 111 South Main Street Waupaca, WI 54981 Dear Finance Committee Members, Thank you for supporting the Waupaca Area Chamber of Commerce’s efforts in promoting tourism in our area. We continue to strive to be the lead in attracting visitors and helping them once they arrive to the Waupaca area. As of December 1st Mitchell Swenson accepted the Vice President of Tourism position. We are excited to have Mitchell as a part of our team. The Waupaca Area is a prime tourist destination and we continue to use different avenues to increase the amount of visitors and room nights at our hotels. Please see the attached report detailing our efforts. Sincerely,

Terri Schulz President Waupaca Area Chamber of Commerce

2014 – 4th Quarter Room Tax

Waupaca Area Chamber of Commerce Hotel/Motel Tax 4th Quarter Report

The Chamber’s websites www.WaupacaMemories.com and

www.WaupacaAreaChamber.com continues to be updated on a weekly basis with information about the area by Lynn and Mitch. This includes an events calendar which includes area things to see and do. Each has a detailed listing of the event.

The Chamber continues to utilize social media for promoting the area businesses and events. Information is posted to the sites on a daily basis. We post to “I Love Waupaca” and the Chamber Facebook page.

The Chamber is responsible for the Department of Tourism’s Extranet entries for the Waupaca area. The 140 entries included tourist related events, all of our lodging facilities, restaurants, and local attractions. These are updated on a daily basis, as needed.

During this time of the year things slow down a great deal. We still receive calls for visitors looking for information on the area but not to the extent of the spring and summer months. The Chamber continues to maintain an attractive Visitor’s Center open year round with over 350 brochures and business cards on display. The brochures which are displayed include information on area businesses, things to see and do, maps, and general information on the area. We provide visitors easy access to parking and restrooms.

We continue to offer ‘Waupaca Wisconsin’ items for sale, t-shirts, sweatshirts, hats and post cards.

We continue to work on the VisitWaupacaCounty website. We update as we feel is needed.

We prepared visitor information packets for Special Touch Ministries – 30 and Wisconsin Bed & Breakfast Association - 100.

VP of Tourism Report October - December 2014

Advertisements ran as part of the annual advertising campaign on SilentSports.net and Madison.com as well as in the Silent Sports magazine, and Wisconsin Cycling Magazine; wedding advertisements were placed in the Picture Post.

A reservation was made for the Canoeacpia Sport Show in Madison for 2015.

2015 Waupaca Area Visitor Guide was published with 100 businesses advertising. 35,000 guides were printed. Guide distribution is scheduled to begin in January. Approximately half of the guides will be distributed directly around the state through contracted distribution companies, state welcome centers, other Chambers of Commerce and Convention and Visitors Bureaus. The remainder will be distributed locally through Chamber information centers, mailing to visitor inquiries and through local businesses.

The Chain O’ Lakes Blues Festival was completed. Overall the event was a success but not as successful as we had hoped for. We saw a decrease in the numbers from the first two years. We feel the decrease in dollars spent in advertising and the lack of earned media along with the band selection all made a significant impact on the final numbers. Based on zip code data collected we were able to determine that 51% of the attendees stayed overnight, 34% were day trippers and 15% were residents. The estimated economic impact of the event was $54,456. The final report for the JEM Grant was developed and submitted to the Wisconsin Department of Tourism.

Planning for the O’so Pond Hockey Classic (Wintervergnugen) continues. Posters and registration information has been distributed to 105 hockey organizations around the state, encouraging them to promote it to their adult members. We have thirteen teams registered; this is up 2 teams from last year.

Website, WaupacaMemories.com, saw 5,838 visits in the 4th quarter.

The Tourism Council met to establish goals for 2015, and develop an advertising plan for 2015. We will share this information with you in early 2015.

Committed to and ran the promotion of the State Department of Tourism Big Bundle-up Program which collects lightly used winter outer wear for local families in need. 176 items were received at the Chamber office and were donated to the Miracle Tree.

Facebook ‘I Love Waupaca’ o 136 new likes o 46,104 people reached o 2,975 total lifetime likes

29,816 inquiries were received by Chamber staff by way of telephone, e-mail or mail.

Continue the video production with Allyce Lees and Josh Werner to develop local videos on

our businesses. Three businesses were interviewed and recorded for November, December and January. We developed 2015 calendar of topics to use as a target for the businesses chosen for each month.

Interviews were held to fill the Vice President of Tourism position. Mitchell Swenson accepted the position at the end of November with a start date of December 1st. Mitchell has a tourism back ground, he has worked for the Iola Old Car Show and the Scandinavia Corn Roast for many years. He has also worked at the Waupaca Foundry and HO Wolding in the IT division.

2014 Room Tax Financial Reports

2014 Proposed Budgets 5% Room TaxEvent/Item

Expenses 4th QTR Total Income 4th QTR TotalAdvertising 15,925.00$ 2,617.99$ 13,938.90$ 1,500.00$ 492.57$ 869.62$ Decorations 600.00$ 83.85$ 408.65$ Education/Training 1,800.00$ 583.77$ 811.27$ Hometown Day 17,075.00$ -$ 15,942.39$ 16,550.00$ -$ 17,078.14$ Insurance 1,238.00$ 5.00$ 1,246.50$ Office Telephone and Internet 2,812.00$ 652.05$ 2,535.43$ Office Expense 4,750.00$ 912.71$ 5,905.50$ Office Equipment 10,200.00$ 1,162.16$ 8,107.07$ Office Maintenance 950.00$ 703.75$ 2,443.48$ Mortgage/Taxes 7,150.00$ 1,200.00$ 7,157.24$ Postage 3,000.00$ 750.00$ 3,184.70$ Professional Organization Dues 1,385.00$ 956.00$ Room Tax Receipts 44,308.00$ 11,098.92$ 44,395.68$ Strawberry Fest 19,450.00$ 208.59$ 12,799.52$ 28,700.00$ -$ 28,307.00$ Utilities 3,850.00$ 920.97$ 3,525.45$ Chamber Funds to balance -$

Total 90,185.00$ 9,800.84$ 78,962.10$ 91,058.00$ 11,591.49$ 90,650.44$

Prepared by Terri Schulz 1/19/2015 Page 1


Advertising Budget

Event/Item Expenses 4th QTR Total Income 4th QTR Total

Advertising to be determined 13,000.00$ -$ Weddings 2,066.46$ Billboard 600.00$ 2,400.00$ Close Publications 990.00$ Website 325.00$ 314.75$ Yellowstone Trail 300.00$ Journal Centinel 500.00$ Madison.com 1,525.00$ Silent Sports 3,283.00$ Website 394.85$

Promotional Items 500.00$ -$ T-Shirts/Sweatshirts 487.36$ 487.36$ 400.00$ 38.99$ 416.04$ Scarecrow Contest 1,700.00$ 1,135.78$ 1,135.78$ 1,100.00$ 453.58$ Shop Local 400.00$ -$

Total 15,925.00$ 2,617.99$ 13,002.35$ 1,500.00$ 492.57$ 416.04$



Hometown Day Budget


Advertising 800.00$ -$ Chicken Dinners 150.00$ 135.00$ 150.00$ 135.00$ Event Coordination 850.00$ Fireworks 14,000.00$ 15,000.00$ Harley Riders 150.00$ 150.00$ Miscellaneous ASCAP fees 150.00$ 141.45$ Parade Entry Fees 1,400.00$ 1,060.00$ Parade Prizes 500.00$ 31.62$ Portalets 175.00$ 220.00$ Postage 150.00$ 136.82$ Parade Permit 5.00$ -$ Security 145.00$ 127.50$ Sponsorship 15,000.00$ 15,883.14$

Total 17,075.00$ -$ 15,942.39$ 16,550.00$ -$ 17,078.14$



Strawberry Fest Budget


Advertising 2,500.00$ 25.00$ 2,218.08$ All Berry Booth 1,000.00$ 569.50$ 1,500.00$ 1,077.00$ Arts and Crafts 400.00$ 110.23$ 210.23$ 14,000.00$ 14,085.00$ Change 1,200.00$ 1,000.00$ 1,200.00$ 1,000.00$ Dumpsters 400.00$ 380.10$ Eating Contest Prizes 575.00$ 523.21$ 400.00$ 240.00$ Electricity 175.00$ 73.36$ 237.41$ Emcee 150.00$ 150.00$ Entertainment 1,000.00$ 900.00$ Entertainment Kids area 750.00$ 525.00$ Event Coordination 4,250.00$ -$ Food Vendors 800.00$ 725.00$ Miscellaneous ASCAP Fees 200.00$ 78.09$ Reseller Vendors 125.00$ 2,800.00$ 3,175.00$ Portalets 800.00$ 807.08$ Shortcake 1,400.00$ 1,649.26$ 4,000.00$ 4,205.00$ Sponsorship 3,500.00$ 3,800.00$ Tables & Chairs 550.00$ 545.44$ Tent 1,350.00$ 1,450.62$ Security 150.00$ 136.00$ Trolley Car-replaced with Horse Drawn Wagon Rides 1,100.00$ -$ 500.00$ -$ Volunteers 1,200.00$ 994.50$ Work Group 300.00$ 300.00$

Total 19,450.00$ 208.59$ 12,799.52$ 28,700.00$ -$ 28,307.00$



Tourism Director Budget 3% Room Tax

Expenses 4th QTR Total Income 4th QTR Total

Salary, Payroll Taxes and Benefits 32,747.00$ 22,425.65$ Education/Training 1,000.00$ 494.10$ Association Dues 1,000.00$ -$ Advertising To be determined 13,500.00$ -$

Ad Agency- Idea People 601.36$ 7,478.10$ Fays4 Media 300.00$ Fire On Ice 130.00$ 130.00$ Fun In Wisconsin 990.00$ 990.00$ Silent Sports 1,472.04$ 1,472.04$ Wisconsin Bike Federation 600.00$ 600.00$ Sport Shows 1,951.56$ Brochure Rack Program 276.20$ Visitors Guide 30,000.00$ 62.00$ 24,893.05$ 32,000.00$ 26,567.47$ 36,593.47$

Event Blues Festival - See attached 22,325.00$ 8552.32 20,371.95$ 22,360.00$ 10,965.69$ 16,001.05$ Event Wintervergnugen - See attached 5,800.00$ 251.50$ 3,207.96$ 3,850.00$ -$ 3,649.00$ Postage 200.00$ 182.30$ Telephone Expenses 200.00$ 198.00$ 198.00$ Equipment Computer 866.82$ 866.62$ Miscellaneous Tourism Fourm 374.00$ 58.00$ 855.85$ 890.00$ Mileage 1,500.00$ 34.24$ 1,097.03$ 3% Room Tax Receipts 56,939.00$ 8,094.36$ 48,340.06$

Total 108,646.00$ 13,816.28$ 87,790.41$ 115,149.00$ 45,627.52$ 105,473.58$



Wintervergnugen Budget


Advertising 500.00$ 174.49$ Event Coordination 2,000.00$ Tent Rental 1,500.00$ 1,218.52$ Volunteers 250.00$ Signage 200.00$ Miscellaneous 300.00$ 83.64$ 524.56$ Portalets 150.00$ 120.00$ Pond Hockey Registration 50.00$ 2,250.00$ 3,549.00$ Awards 750.00$ 167.86$ 975.89$ Reserve Deputy 150.00$ 144.50$ Sponsorship 1,500.00$ 100.00$ Beer Sales 100.00$ -$ Change

Total 5,800.00$ 251.50$ 3,207.96$ 3,850.00$ -$ 3,649.00$



Blues Festival Budget


Advertising 6,275.00$ 2,800.00$ 6,093.04$ Entertainment 8,300.00$ 272.38$ 8,122.38$ Entertainment Hospitality 150.00$ 55.32$ 55.32$ Emcee 200.00$ 200.00$ Event Coordination 2,500.00$ -$ Miscellaneous ASCAP Fee 150.00$ 100.00$ Reserve Deputy 150.00$ -$ Sponsorship -$ 4,000.00$ 1,560.00$ 3,660.00$ JEM Grant -$ 1,560.00$ Cover Charge -$ 15,000.00$ 6,289.10$ 9,218.46$ Merchandise Sales 700.00$ 938.95$ 938.95$ 800.00$ 1,116.59$ 1,122.59$ Change 1,000.00$ 2,000.00$ 2,000.00$ 1,000.00$ 2,000.00$ 2,000.00$ Shuttle Service 500.00$ 847.50$ 847.50$ Signage 200.00$ -$ Survey Gift 50.00$ 50.00$ 50.00$ Tent & Stool Rental 1,000.00$ 981.15$ 981.15$ Tickets/Wristbands 250.00$ 376.59$ Volunteers 100.00$ 100.00$ 100.00$ Taxes 800.00$ 507.02$ 507.02$

Total 22,325.00$ 8,552.32$ 20,371.95$ 22,360.00$ 10,965.69$ 16,001.05$


ACCOUNTS PAYABLE CHECKSCHECK NUMBERS AMOUNT

GENERAL CHECKING 1 84859-84888 40,104.43 SEWER CHECKING 5 10061-10062 182.96 WATER CHECKING 6 10293 6,735.09 WAUPACA ONLINE CHECKING 7 0 -

47,022.48$

VOUCHERS HELD FOR COUNCIL APPROVALGENERAL FUND 80,582.97$ TRANSIT SYSTEM FUND 25,998.29$ ADULT RECREATION FUND -$ AIRPORT FUND 6,320.69$ HOTEL TAX FUND 11,380.00$ DEBT SERVICE FUND 17,000.00$ CAPITAL PROJECTS FUND 90,271.18$ WATER FUND 30,322.46$ SEWER FUND 28,828.14$ TELECOMMUNICATIONS FUND 4,339.97$

295,043.70$

342,066.18$

Respectfully Submitted,

Kathryn Kasza, CPFO/CMTW/WCMCFinance Director-City Treasurer

ACCOUNTS PAYABLE CHECKS/VOUCHERS TO BE APPROVED BY THE CITY COUNCIL

February 3, 2015

M = Manual Check, V = Void Check

CITY OF WAUPACA Check Register - 1st National Bank Page: 1

GL Posting Period(s): 13/14 - 01/15 Jan 30, 2015 02:50pm Check Issue Date(s): 01/21/2015 - 01/30/2015

Report Criteria:

Check.Bank No = 1

Date Check No Vendor No Payee Invoice Description Invoice No GL Acct No GL Acct Title Seq Amount

01/23/2015 84859 710 BAKER & TAYLOR INC. ADULT BOOKS LIBRARY: BOOKS100-55111-250-000 87.80 202940953ADULT BOOKS LIBRARY: BOOKS100-55111-250-000 757.85 2029418945

Total 84859 845.65

01/23/2015 84860 1363 CAP SERVICES ADMIN FEE REVOLVING LOAN: MISC230-51581-299-000 34.28 201401/23/2015 84861 1465 CENTURYLINK AIRPORT PHONE BILLS AIRPORT: TELEPHONE245-54531-206-000 69.23 301627299-0215

AIRPORT PHONE BILLS AIRPORT: TELEPHONE245-54531-206-000 86.89 301627365-0215

Total 84861 156.12

01/23/2015 84862 1546 CHARTER COMMUNICATIONS BASIC TV POLICE STATION: CONTRACT SERVI100-51714-211-000 84.25 36036-011501/23/2015 84863 2144 DALCO MINERALX YOUTH PROGS: SUPPLIES100-55212-301-000 63.02 280510301/23/2015 84864 2455 DENNIS TRINRUD CLOTHING ALLOWANCE SH&A: UNIFORMS100-54311-112-000 125.00 201501/23/2015 84865 2510 DWD-UI UNEMPLOYEMENT SH&A: UNEMPLOYMENT100-54311-129-000 249.24 6567598

UNEMPLOYEMENT YOUTH PROGS: UNEMPLOYMENT100-55212-129-000 249.24 6567598UNEMPLOYEMENT PATROL: UNEMPLOYMENT100-52112-129-000 1,387.96 6567598UNEMPLOYEMENT AR: COMMUNICATIONS100-15625-000-000 6.41 6567598

Total 84865 1,892.85

01/23/2015 84866 13155 EHLERS REGISTRATION - CONF 2/12 WI DELLS FINANCE: TRAINING100-51551-202-000 210.00 KASZA-201501/23/2015 84867 4820 JR'S WAUPACA TRUE VALUE HARDWARE GARAGE: MAINT OF FACILITIES100-54121-208-000 4.21 A28087

HOOKS GARAGE: MAINT OF FACILITIES100-54121-208-000 1.82 A28290

Total 84867 6.03

01/23/2015 84868 4968 KATE LEWELLYN FITBALLS SR CITIZENS: SUPPLIES100-55131-301-000 44.27 PR145901/23/2015 84869 5033 DAYTON, KENNETH R MEN'S BASKETBALL ADULT BASKETBAL: REFEREES, ETC236-55218-232-000 108.00 JAN201501/23/2015 84870 5813 MARION PUBLIC LIBRARY LOST ITEM LIBRARY: BOOKS100-55111-250-000 8.00 MG012015B01/23/2015 84871 6235 MINNESOTA LIFE INSURANCE C LIFE INS PREMIUM LIFE INS100-21343-000-000 1,369.80 2832L-FEB 201501/23/2015 84872 6453 NATIONAL PAYMENT CENTER WAGE ASSIGNMENT GARNISHMENTS100-21371-000-000 7.53 011515PR01/23/2015 84873 13085 NEW LONDON PUBLIC LIBRARY LOST ITEM LIBRARY: BOOKS100-55111-250-000 12.95 MG012015A01/23/2015 84874 7209 PITNEY BOWES INC METER TERMINATION FEE CLERK: MAINT OF EQUIP100-51411-207-000 50.00 4813573-E01/23/2015 84875 1548 PREMIER COOPERATIVE PROPANE AR: WATER100-15611-000-000 399.03 120591

PROPANE AR: WATER100-15611-000-000 861.33 120592PROPANE AR: WATER100-15611-000-000 125.77 120593





PROPANE AR: WATER100-15611-000-000 235.49 120595GAS AND DIESEL MACH & EQUIP: DIESEL FUEL100-54111-313-000 2,575.45 9022980-1214GAS AND DIESEL MACH & EQUIP: GASOLINE100-54111-312-000 424.88 9022980-1214PROPANE CEM: MAINT OF EQUIP100-57711-207-000 100.43 9022980-1214PROPANE-SWAN PARK PARKS: GASOLINE100-55411-312-000 239.00 9022980-1214PROPANE POL PATROL: GASOLINE100-52112-312-000 267.60 9149210-1214

Total 84875 5,228.98

01/23/2015 84876 7441 R.H. LIQUIDATION CREDIT - INV 29267 CEM: HEAT100-57711-203-000 116.00 -294633PROPANE CEM: HEAT100-57711-203-000 118.50 297142PUNCH CHISEL SET/TIES/HARDWARE AR: SEWER100-15621-000-000 25.00 297382

Total 84876 27.50

01/23/2015 84877 7891 ROBERT L. ROLOFF MEN'S BASKETBALL REF ADULT BASKETBAL: REFEREES, ETC236-55218-232-000 54.00 01141501/23/2015 84878 8950 TERI MOE REIMB REC FEST SUPPLIES YOUTH PROGS: SUPPLIES100-55212-301-000 47.48 PR146501/23/2015 84879 9937 VFG LEASING & FINANCE PROPANE LEASE POLICE ADMI: CONTRACT SERVICES100-52111-211-000 174.36 36786401/23/2015 84880 Void Check V245-21211-000-000 .0001/23/2015 84881 10965 WISCONSIN PUBLIC SERVICE C FUEL TANKS ELEC - AIRPORT AIRPORT: ELECTRICITY245-54531-204-000 107.82 401273070-109 0115

AIRPORT ELECTRIC AIRPORT: ELECTRICITY245-54531-204-000 210.40 401273070-110 0115ELECTRIC - BRUNNER HANGAR AIRPORT: ELECTRICITY245-54531-204-000 85.76 401273070-117 1115

Total 84881 403.98

01/23/2015 84882 13150 JOHN'S LAWN CARE & MAINTENANCE SNOW PLOWING AIRPORT: SALT & S&-SNOW REMOVA245-54531-305-000 425.50 153201/23/2015 84883 620 AUTOMOTIVE SUPPLY COMPANY BLADES/SEALANT/GREASE/ROTTELLA MACH & EQUIP: MAINT OF EQUIP100-54111-270-000 151.68 12034627001/23/2015 84884 4820 JR'S WAUPACA TRUE VALUE DUCT TAPE CH/LIB: SUPPLIES100-51711-301-000 15.62 B4547401/23/2015 84885 6545 NELSON'S SALES & SERVICE VEHICLE LIGHT HARNESS POL PATROL: MAINT OF VEHICLES100-52112-272-000 24.20 12771601/23/2015 84886 6730 NORTHWAY COMMUNICATIONS, I UPGRADE PORTABLE RADIOS POL PATROL: EQUIP100-52112-231-000 278.25 12291401/23/2015 84887 4826 JPMORGAN CHASE BANK NA CREDIT CARD CHARGES FINANCE: SUPPLIES100-51551-301-000 27,638.53 JAN201501/27/2015 84888 9708 U.S. BANK EQUIPMENT FINANCE COPY MACHINE CONTRACT LIBRARY: REPRODUCTION100-55111-214-000 423.00 269861522

COPY MACHINE CONTRACT LIBRARY: REPRODUCTION100-55111-214-000 193.60 269861639

Total 84888 616.60

Totals: 40,104.43





Dated: _____________________________________________________

Finance Director/ City Treasurer: ______________________________________________

Council Approval Date: _______________________________________

Report Criteria:Check.Bank No = 1


CITY OF WAUPACA Check Register - Farmer's Water Checking Page: 1


Report Criteria:

Check.Bank No = 6


01/23/2015 10293 10905 WE ENERGIES WELL 5 & 6 - ELECTRIC FUEL: ELECTRICITY610-62300-204-000 6,735.09 503524-DEC14

Totals: 6,735.09

Dated: _____________________________________________________




CITY OF WAUPACA Check Register - Farmer's Sewer Checking Page: 1


Report Criteria:

Check.Bank No = 5


01/23/2015 10061 1265 BRUCE MUNICIPAL EQUIPMENT, INC LIQUID LEVEL SENSOR COLL SYS: MAINT OF EQUIP620-82210-207-000 85.46 515002801/23/2015 10062 12595 COMMERCIAL TESTING LAB, INC KJELDAHL-NITROGEN OP PLANT: PROF SERVICES620-82110-210-000 97.50 22076

Totals: 182.96

Dated: _____________________________________________________



PD = Fully Paid Invoice PR = Partially Paid Invoice

CITY OF WAUPACA Payment Approval Report by GL No - COUNCIL REPORT Page: 1

Unpaid / Partial Paid Invoices 01/01/2015 - 02/28/2015 Jan 30, 2015 02:47pm

Report Criteria:Invoice.Payment Due Date = 020315

GL Acct No Vendor Vendor Name Description Invoice No Inv Date Amount

100-14164-000-000 AR: RECYCLING13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 2.87

100-15611-000-000 AR: WATER13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 577.61

100-15621-000-000 AR: SEWER1443 CELLCOM CELL PHONE CHARGES 11383 01/23/2015 52.74

13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 577.61 630.35 *

100-15625-000-000 AR: COMMUNICATIONS1443 CELLCOM CELL PHONE CHARGES 980589 01/20/2015 13.05

13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 212.13 225.18 *

100-21342-000-000 INC PROTECT INSURAN7330 PLIC - SBD GRAND ISLAND SHORT AND LONG TERM INS 100397-0215 02/01/2015 1,263.81

100-21350-000-000 DENTAL INSURANCE2392 DELTA DENTAL OF WISCONSIN DENTAL INS 762601 02/01/2015 1,224.34

100-21371-000-000 GARNISHMENTS6453 NATIONAL PAYMENT CENTER WAGE ASSIGNMENT 012515PR 01/25/2015 46.98

100-51111-216-000 COUNCIL: POSTAGE13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 95.83

100-51211-206-000 ADMIN: TELEPHONE1443 CELLCOM CELL PHONE CHARGES 11383 01/23/2015 67.53

100-51211-216-000 ADMIN: POSTAGE13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 29.31

100-51411-216-000 CLERK: POSTAGE13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 180.76

100-51411-301-000 CLERK: SUPPLIES6803 OFFICE OUTFITTERS TONER 356003 01/15/2015 67.99





100-51412-216-000 ELECTIONS: POSTAGE13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 .96

100-51412-301-000 ELECTIONS: SUPPLIES13160 ELECTIONSOURCE ELECTION SUPPLIES 26878 01/21/2015 188.61

100-51423-210-000 LABOR REL: PROF SERVICES10021 VONBRIESEN & ROPER, S.C. LEGAL SERVICE 194792 01/13/2015 215.00

100-51432-207-000 REPRODUCT DEPT: MAINT OF EQUIP35 ACCENT BUSINESS SOLUTIONS COPY MACHINE CONTRACT 62347 01/15/2015 399.94

100-51512-121-000 HR DEPT: GRP HLTH INS9016 THEDACARE EAP EAP 172474 01/01/2015 2,211.00

100-51512-235-000 HR DEPT: FEES2587 DIVERSIFIED BENEFIT SERVICES FSA ADMIN FEES 195759 01/20/2015 119.38

100-51512-301-000 HR DEPT: SUPPLIES6803 OFFICE OUTFITTERS FILE FOLDERS 356003 01/15/2015 121.98

100-51521-206-000 COMM DEV: TELEPHONE1443 CELLCOM CELL PHONE CHARGES 980589 01/20/2015 63.04

100-51521-216-000 COMM DEV: POSTAGE13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 50.34

100-51551-217-000 FINANCE: MEMBERSHIP & DUES6380 MUNICIPAL TREASURERS ASSOC DUES-KATHRYN KASZA 2014 01/01/2015 50.00

100-51711-112-000 CH/LIB: UNIFORMS479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357437-0115 01/28/2015 7.92

100-51711-206-000 CH/LIB: TELEPHONE1546 CHARTER COMMUNICATIONS PHONE CHARGES 11210-0215 01/23/2015 573.89

100-51711-208-000 CH/LIB: MAINT OF FACILITIES479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357441-0115 01/28/2015 300.40 479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357630-0115 01/28/2015 29.40





329.80 *100-51711-211-000 CH/LIB: CONTRACT SERVICES

1546 CHARTER COMMUNICATIONS BASIC TV 11210-0215 01/23/2015 53.62

100-51711-301-000 CH/LIB: SUPPLIES4820 JR'S WAUPACA TRUE VALUE BATTERIES/KEYS A29058 01/12/2015 7.82 4820 JR'S WAUPACA TRUE VALUE HOSE & FITTINGS A29254 01/20/2015 4.56 4820 JR'S WAUPACA TRUE VALUE MISC NUTS/BOLTS B46511 01/14/2015 2.54

14.92 *100-51714-208-000 POLICE STATION: MAINT OF FACIL

479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357440-0115 01/28/2015 136.08 479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792358908-0115 01/28/2015 113.40

249.48 *100-51931-301-000 MAP SYS: SUPPLIES

6803 OFFICE OUTFITTERS NOTE PADS/ENVELOPES/HILIGHTERS 356003 01/15/2015 72.62

Total COUNCIL 5,163.92

100-52111-206-000 POLICE ADMIN : TELEPHONE1443 CELLCOM CELL PHONE CHARGES 11383 01/23/2015 210.32 1443 CELLCOM CELL PHONE CHARGES 980589 01/20/2015 92.04

302.36 *100-52111-211-000 POLICE ADMI: CONTRACT SERVICES

13170 COPERS LLC SOFTWARE SUPPORT 171 11/29/2014 580.00

100-52111-216-000 POLICE ADMIN : POSTAGE13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 104.97

100-52111-301-000 POLICE ADMIN : SUPPLIES6803 OFFICE OUTFITTERS FILE FOLDERS 356003 01/15/2015 16.99

100-52112-121-000 POL PATROL: GRP HLTH INS7875 ROBERT LEWINSKI HEALTH INS FROM SICK BANK JAN2014 01/01/2015 401.51

100-52112-231-000 POL PATROL: EQUIP810 BAYCOM INC. THERMAL PRINTER 91606 01/14/2015 243.00

100-52112-301-000 POL PATROL: SUPPLIES7682 RESPONDER SERVICES, LLC AED ELECTRODES 15107 01/13/2015 160.60





100-52311-211-000 FIRE DEPT: CONTRACT SERVICES10130 WAUPACA AREA FIRE DISTRICT 1ST QUARTER 2015 2015-01 01/01/2015 24,597.49

Total POLICE ADMINISTRATION 26,406.92

100-54111-112-000 MACH & EQUIP: UNIFORMS479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357436-0115 01/28/2015 15.76

100-54121-208-000 GARAGE: MAINT OF FACILITIES479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357436-0115 01/28/2015 37.80

8790 SUPERIOR CHEMICAL CORP CLEANER 81532 01/16/2015 315.09 352.89 *

100-54121-210-000 GARAGE: PROF SERVICES9895 VALLEY PEST CONTROL PEST CONTROL PUBLIC WORKS BLDGS 382568 01/12/2015 78.00

100-54211-201-000 ENG & ADMIN: TRAVEL4685 JOHN EDLEBECK MILEAGE REIMBURSEMENT 012215 01/22/2015 128.82

100-54211-206-000 ENG & ADMIN: TELEPHONE1443 CELLCOM CELL PHONE CHARGES 11383 01/23/2015 79.56

100-54211-216-000 ENG & ADMIN: POSTAGE13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 1.90

100-54311-112-000 SH&A: UNIFORMS479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357436-0115 01/28/2015 399.84

2770 EARL DENNEE CLOTHING ALLOWANCE BALANCE 2015 01/15/2015 125.00 524.84 *

100-54311-229-000 SH&A: MED EXAM, ETC9017 THEDACARE AT WORK DRUG TESTING ANNUAL FEE 171917 01/16/2015 108.00

100-54311-301-000 SH&A: SUPPLIES4820 JR'S WAUPACA TRUE VALUE cARDS B46397 01/12/2015 4.14

100-54351-211-000 SNOW & ICE: CONTRACT SERVICES3080 FAULKS BROS CONSTRUCTION, I SNOW HAULING 211728 01/15/2015 385.00

100-54351-272-000 SNOW & ICE: MAINT OF VEHICLES




6300 MONROE TRUCK EQUIPMENT PLOW BLADE PARTS 730672 01/06/2015 432.28 10220 WAUPACA COUNTY HIGHWAY DEP ROAD SALT & SAND 3821 01/16/2015 8,493.17 11180 ZARNOTH BRUSH WORKS BROOM BRUSH 153061 01/13/2015 461.20

9,386.65 *100-54351-305-000 SNOW & ICE: SALT & S&-SNOW REM

10220 WAUPACA COUNTY HIGHWAY DEP TRAFFIC COUNT 3821 01/16/2015 755.85 10220 WAUPACA COUNTY HIGHWAY DEP ROAD SALT & SAND 3870 01/28/2015 6,186.40

6,942.25 *100-54461-272-000 LEAF PICKUP: MAINT OF VEHICLES

8645 STEPP L;EAF TRUCK PARTS 820404 12/30/2014 1,404.17

100-54761-210-000 SAN LFILL: PROF SERVICES4895 K. SINGH & ASSOCIATES, INC 4TH QUARTER GROUNDWATER TESTS 4489-12-14 12/31/2014 670.00

Total MACHINERY & EQUIP 20,081.98

100-55111-211-000 LIBRARY: CONTRACT SERVICES6345 MOTION PICTURE LICENSING C LICENSE FEES 503936570 01/01/2015 82.57

100-55111-214-000 LIBRARY: REPRODUCTION6270 MODERN BUSINESS MACHINES COPY MACHINE FEES 26360565 11/06/2014 53.59

100-55111-216-000 LIBRARY: POSTAGE13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 267.72

100-55111-217-000 LIBRARY: MEMBERSHIP & DUES10364 WAUPACA ROTARY CLUB MEMBERSHIP FOR - BURINGTON 179 01/01/2015 125.00 10364 WAUPACA ROTARY CLUB MEMBERSHIP FOR - BURINGTON 254 01/01/2015 125.00

250.00 *100-55111-250-000 LIBRARY: BOOKS

710 BAKER & TAYLOR INC. BOOKS 2030162391 12/29/2014 6.29 710 BAKER & TAYLOR INC. CHILD BOOKS 203016964 12/30/2014 66.20 710 BAKER & TAYLOR INC. CHILD BOOKS 2030195228 01/09/2015 41.88 710 BAKER & TAYLOR INC. CHILD BOOKS 2030218162 01/14/2015 1,334.10

2620 DOMINIC FRANDRUP REIMB AMAZON PURCHASES DF01272015 01/27/2015 63.95 13180 REIMBER, RUBY LIBRARY REFUND 120814 12/08/2014 20.00

9165 THE PENWORTHY COMPANY CHILDRENS BOOKS 5782 01/13/2015 2,120.49 3,652.91 *

100-55111-251-000 LIBRARY: PERIODICALS4810 JOURNAL SENTINEL INC SUBSCRIPTION 1308919-2015 01/01/2015 506.96 8377 SILENT SPORTS SUBSCRIPTION 2480401-2015 01/31/2015 24.95





531.91 *100-55111-254-000 LIBRARY: PROGRAMS

13175 HAMMARGREN, KRISTIN LIBRARY PROGRAM 012615 01/26/2015 260.00 9775 UPSTART CHILDREN PROGRAMS 5489148 01/02/2015 37.50

297.50 *100-55131-216-000 SR CITIZENS: POSTAGE

9595 U S POSTAL SERVICE RENEW PERMIT #80 2015 01/01/2015 220.00 13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 19.62

239.62 *100-55131-254-000 SENIOR: TRIPS

6460 NATIONWIDE TRAVELERS DEPOSIT - 3/26/15 TRIP 12963 01/12/2015 325.00 6460 NATIONWIDE TRAVELERS DEPOSIT- 5/12/15 TRIP 12964 01/12/2015 529.00

854.00 *100-55131-301-000 SR CITIZENS: SUPPLIES

7195 PIGGLY WIGGLY SENIOR PROGRAMS 267055 01/12/2015 31.43 7195 PIGGLY WIGGLY SENIOR PROGRAMS 269016 01/14/2015 21.87

53.30 *100-55211-206-000 REC ADMIN: TELEPHONE

1443 CELLCOM CELL PHONE CHARGES 980589 01/20/2015 64.59 1443 CELLCOM CELL PHONE CHARGES 980589 01/20/2015 63.04

127.63 *100-55211-216-000 REC ADMIN: POSTAGE

13055 UNITED MAILING SERVICES INC MAILING SERVICE/POSTAGE 124955 01/09/2015 26.17

100-55215-301-000 YOUTH CTR: SUPPLIES8905 TEAM OUTFITTERS SHIRTS 143 12/12/2014 21.03

100-55216-208-000 REC BLDG: MAINT OF FACILITIES479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357437-0115 01/28/2015 244.53

13020 SPECIALTY CLOSURES & EQUIP CO SAFETY STRAP 2572 01/05/2015 550.00 794.53 *

100-55216-244-000 REC BLDG: ELEVATOR50 A-1 ELEVATOR SALES & SRVC, COR REC CENTER ELEVATOR-BATTERY 7555 01/12/2015 26.58

100-55341-301-000 CIVIC PROMOS: SUPPLIES800 BAUER ELECTRIC, INC. REPAIR TREE OUTLET-WI TITLE 191308 01/08/2015 93.01

100-55345-206-000 IT/COMMUNICATION: TELEPHONE1443 CELLCOM CELL PHONE CHARGES 11383 01/23/2015 66.36

100-55411-112-000 PARKS: UNIFORMS




479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357437-0115 01/28/2015 7.92

100-55411-206-000 PARKS: TELEPHONE1443 CELLCOM CELL PHONE CHARGES 980589 01/20/2015 23.04 1443 CELLCOM CELL PHONE CHARGES 980589 01/20/2015 86.08

109.12 *100-55411-211-000 PARKS: CONTRACT SERVICES

800 BAUER ELECTRIC, INC. LIGHTING-SLED HILL SWAN PARK 191347 01/12/2015 8,964.79 3080 FAULKS BROS CONSTRUCTION, I SITE PREP - TBALL FIELD 208313 09/12/2014 7,814.88

16,779.67 *100-55411-231-000 PARKS: EQUIP

8233 SERVICE MOTOR COMPANY CUTTING EDGE 60' BUCKET IV53805 01/13/2015 258.00

100-55411-301-000 PARKS: SUPPLIES1480 CHAIN PORTABLES OZ TRAIL 2014 1125 01/12/2015 340.00

Total LIBRARY 24,933.14

100-57711-112-000 CEM: UNIFORMS479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357437-0115 01/28/2015 7.92

100-57711-301-000 CEM: SUPPLIES10035 W J DORAN CO., INC THERMAL COUPLER 6531-8 01/28/2015 17.95

Total CEMETERY 25.87

Total GENERAL FUND 80,582.97





225-54551-236-000 TRANS SYS: CITY SUBSIDY1240 BROWN CAB SERVICE, INC. PACKAGE DELIVERIES-VETS HOME DEC2014 12/31/2014 623.50

225-54551-237-000 TRANS SYS: STATE SUBSIDY1240 BROWN CAB SERVICE, INC. SUBSIDY-TRANSPORTATI 1149 12/31/2014 25,374.79

Total TRANSIT SYSTEM 25,998.29

Total TRANSIT SYSTEM FUND 25,998.29





245-54531-211-000 AIRPORT: CONTRACT SERVICES7235 PLANE GUYS AVIATION LLC MANAGER FEE JANUARY 2015 01/01/2015 6,320.69

Total AIRPORT 6,320.69

Total AIRPORT FUND 6,320.69





250-51580-299-000 5% HOTEL/MOTEL TAX13165 CRONIES TRAIL CREW HOTEL/MOTEL TAX FUNDING GRANT 2015 01/01/2015 6,970.00 10300 WAUPACA HISTORICAL SOCIETY HOTEL/MOTEL FUNDS 2015 01/01/2015 4,410.00

11,380.00 *

Total HOTEL/MOTEL ROOM TAX ADMIN 11,380.00

Total HOTEL/MOTEL ROOM TAX FUND 11,380.00





310-59451-299-000 DEBT SERVICING: MISC7899 ROBERT W. BAIRD & CO. 2015A FINANCIAL ADVISOR FEE PF284061 01/23/2015 17,000.00

Total PARKS 17,000.00

Total DEBT SERVICE FUND 17,000.00





450-71112-503-000 PUB BLDG PROJ: 219 W. FULTON 2734 DURACLEAN SPECIALISTS 219 W FULTON-WATER RESTORATION 201501040 01/21/2015 5,101.68

Total C/O COUNCIL 5,101.68

450-74111-502-000 C/O MACH & EQUIP: C/O EQUIP6095 MID-STATE TRUCK SERVICE INC 2011 HAULING TRUCK 22837 01/08/2015 85,169.50

Total C/O MACH & EQUIP 85,169.50

Total CAPITAL PROJECTS FUND 90,271.18





610-50810-399-000 TAXES1685 CITY OF WAUPACA TAXES JAN2015-WTR 01/01/2015 19,166.67

Total DEPRECIATION EXP 19,166.67

610-60300-211-000 WLHD PROT: CONTRACT SERVICES12565 LARRY LANG CROPPING AGREEMENT 2014 01/21/2015 3,877.50

Total OPERATION LABOR 3,877.50

610-62300-203-000 FUEL: HEAT10905 WE ENERGIES GAS - MATHESON ST 0898434716-0115 01/26/2015 51.33 10905 WE ENERGIES GAS - BAILEY ST 7807616581-0115 01/26/2015 81.26 10905 WE ENERGIES GAS - HARDING ST 7816474162-0115 01/26/2015 415.74

548.33 *

Total FUEL FOR POWER 548.33

610-63100-208-000 STRUCT: MAINT OF FACILITIES479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357438-0115 01/28/2015 46.10

Total MAINTENANCE OF STRUCTURES 46.10

610-66200-208-000 T&D: MAINT OF FACILITIES10220 WAUPACA COUNTY HIGHWAY DEP WATER-PATCHING MIX 3821 01/16/2015 492.65

Total OPERATIONS SUPPLY & EXP 492.65

610-90300-212-000 R&C: RENT1685 CITY OF WAUPACA RENT AND UTILITY CHARGE JAN2015-WTR 01/01/2015 1,375.00





Total METER READING 1,375.00

610-92000-130-000 ADM & GEN: ADMIN. CHARGE WATER1685 CITY OF WAUPACA ADMIN CONTRIBUTION JAN2015-WTR 01/01/2015 4,673.67

610-92100-213-000 OFFICE S&E: PRINTING6803 OFFICE OUTFITTERS ENEVLOPES 355931-WTR 01/13/2015 83.50

610-92600-112-000 FRINGE: UNIFORMS479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357438-0115 01/28/2015 59.04

Total ADMINISTRATION & GENERAL 4,816.21

Total WATER UTILITY FUND 30,322.46





620-50810-299-000 TAXES1685 CITY OF WAUPACA TAXES JAN2015-SWR 01/01/2015 20,833.34

Total DEPRECIATION EXPENSE 20,833.34

620-82110-203-000 OP PLANT: HEAT10905 WE ENERGIES SEWER OFFICE 3675292997-0115 01/26/2015 209.17

620-82120-307-000 PROC CNTL: CHEMICALS6675 NCL OF WISCONSIN, INC. CHEMICALS 349367 01/06/2015 215.87

620-82220-204-000 LIFT STN: ELECTRICITY10965 WISCONSIN PUBLIC SERVICE C COMMERCIAL DR ELECTRIC 401273070-93 0115 01/21/2015 924.44

620-82410-208-000 BLDG & GRND: MAINT OF FACILITI7441 R.H. LIQUIDATION BLDG EXHAUST FAN REPAIR 297787 01/14/2015 40.00

620-82410-301-000 BLDG & GRND: SUPPLIES479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357439-0115 01/28/2015 154.80

620-82510-298-000 MAINT PL EQU: HAND TOOLS6869 O'REILLY AUTOMOTIVE, INC. CYLINDER FOR MECH SEAL 2397-286407 01/08/2015 29.99

620-82510-301-000 MAINT PL EQU: SUPPLIES3075 FASTENAL COMPANY BLOWER FILTERS WIWAP76912 01/06/2015 68.86 3075 FASTENAL COMPANY 6V BATTERY WIWAP76952 01/07/2015 10.98

79.84 *620-82510-304-000 MAINT PL EQU: PARTS

10035 W J DORAN CO., INC MISC FITTINGS 010515 01/05/2015 88.10

620-82710-212-000 ACTG & COLL: RENT & LEASES1685 CITY OF WAUPACA RENT AND UTILITY CHARGE JAN2015-SWR 01/01/2015 1,375.00

620-82910-130-000 GEN SUP & ENG: ADM CHRG W&S1685 CITY OF WAUPACA ADMIN CONTRIBUTION JAN2015-SWR 01/01/2015 4,673.67





Total OPERATION PLANT 7,790.88

620-83210-214-000 OTHER GEN EXP: REPRODUCTION6803 OFFICE OUTFITTERS ENEVLOPES 355931-SWR 01/13/2015 83.50

620-83310-112-000 FRINGE: UNIFORMS479 ARAMARK UNIFORM SERVICES RUG AND UNIFORMS 792357439-0115 01/28/2015 120.42

Total GENERAL OFFICE EXPENSE 203.92

Total SEWER FUND 28,828.14





650-41020-000-000 Subscriber - Residential13125 HARITOPULOS, DOUG EQUIP RETURN-WAUPACA ONLINE 1487-0115 01/01/2015 29.95

650-51120-280-000 TELECOMM.-CHARTER1546 CHARTER COMMUNICATIONS CHARTER INTERNET 11210-JAN15 WOL 01/15/2015 2,000.00

Total TELECOMM. 2,000.00

650-92300-204-000 OUTSIDE SERVICE: ELECTRICITY10965 WISCONSIN PUBLIC SERVICE C 250 BAILEY ST-WOL 401273070-113 0115 01/21/2015 50.52

650-92300-210-000 OUTSIDE SERVICE -PROF SERVICES7505 RALPH SCHMAL JAN ONLINE WORK 7185 01/27/2015 1,180.67

10861 WIS DEPT OF REVENUE GARNISHMENT PROCEEDS 13-CV-38 7185 01/27/2015 790.83 1,971.50 *

Total ADMINISTRATION 2,022.02

650-95000-210-000 GRANT: PROF SERVICES7505 RALPH SCHMAL JAN ONLINE WORK 7185 01/27/2015 288.00

Total GRANT PROGRAMS 288.00

Total COMMUNICATIONS UTILITY 4,339.97

Grand Total: 295,043.70





Dated: ______________________________________________________

Mayor: ______________________________________________________

Finance Director/City Treasurer: ______________________________________________________

Report Criteria:Invoice.Payment Due Date = 020315

City of Waupaca, Wisconsin

Sanitary Sewer System

Capacity, Management, Operation & Maintenance (CMOM)

Program Preparation Assistance

REQUEST FOR PROPOSAL

Waupaca Public Works Department February, 2015

General Information The City of Waupaca, Wisconsin (City) is requesting proposals and qualifications from professional engineering firms (Engineer) to perform City Sanitary Sewer System Capacity, Management, Operation and Maintenance (CMOM) Program Preparation Assistance. The intent of the project is to assist the city in preparation of a WDNR approved CMOM Program taking into account Steps 1-10 of the WDNR guidance documents. City staff will work closely with the consultant selected to provide as much city employee staff time and assistance as possible. Eight (8) meetings are anticipated with city staff to complete this plan preparation. The City of Waupaca is required under their WPDES Permit to develop and implement by August, 2016 a Capacity, Management, Operation and Maintenance (CMOM) Program for the sewage collection system that is consistent with the requirements of NR 210.23 of the Wisconsin Administrative Code. The City is required to develop and maintain written documentation of the CMOM Program components and to verify each year with the submittal of the Compliance Maintenance Annual Report that the CMOM Program documentation is current and meets statutory requirements. The City is required to implement a CMOM Program consistent with the project documentation and conduct self-audits of activities to ensure the CMOM Program is being implemented as necessary to meet the requirements. The CMOM Program will incorporate many of the operation and maintenance activities that are routinely performed by the City. These existing activities will be incorporated in the CMOM Program. The CMOM Program will include new information management requirements in order for the City to better manage, operate, and maintain their sanitary collection systems; investigate capacity constrained areas of the collection system; proactively prevent sewer system overflows (SSO); and respond to SSO events. Engineering services will include developing an outline for the CMOM Program manual and providing advice on the organization of documents. The Engineer will assist the City with setting program goals and preparing an organizational chart. Operation and maintenance activities will be reviewed. The Engineer will develop sections for record keeping; prepare standard forms and specifications; and prepare procedures for pump drawdown testing and drainage district flow calculations based on sewage lift station runtimes and WWTP influent flow. Standards will be developed for construction and maintenance. The Engineer will assist the City prepare an overflow emergency response plan. An overflow emergency response plan is required in the CMOM Program to ensure communities are prepared to handle emergencies in an efficient and effective manner. The Engineer will assist the City prepare written procedures for responding to various collection system emergencies. Existing record forms will be reviewed and updated if necessary. The emergency capability of the City will be documented. The alarm system and routine testing of the system; emergency equipment; and communication/notification

procedures will be described in the emergency response plan section of the CMOM Program manual. Engineering services will include a capacity assurance review. This element of the project will include performing an assessment of the adequacy of the collection system to convey wastewater for existing and future service areas. Collection system mapping will be updated. The capacity of the collection system lift stations and sewers will be determined. The Engineer will assist the City in locating problem areas so the City can effectively make necessary repairs and improvements; or identifying areas requiring more frequent maintenance so flow capacity is maximized. An evaluation of the sewage lift stations will be performed to determine the existing capacity of the sewage lift stations. The capacity of each pump in the existing sewage lift stations will be determined by performing drawdown performance tests. Flow discharged from each sewage lift station will be determined by measuring the change in elevation of the water level in the wet well before and during pump operation. A capacity analysis will be performed on the existing wastewater collection system. Under this element of the project, roughness coefficients will be selected for calculating the capacity of the sewers. The capacity of the collection, trunk, and interceptor sewers will be calculated and summarized on spreadsheets. Design criteria and standards will be developed to be used for new facilities. The Engineer will provide the City with two (2) paper copies and two (2) electronic files on portable drives of the final approved documents. Selection Process Responses to the RFP will be evaluated by an evaluation committee comprised of City personnel. The evaluation committee will review the RFP’s and make a recommendation to the City Council for approval. The responses will be evaluated on, but not limited to, the following criteria:

1. The proposer’s demonstrated understanding of the City’s requirements and responsiveness to the RFP.

2. The professional qualifications and related experience of the persons assigned to the City.

3. The prior experience in providing services to similar public sector entities and references.

4. The charges for services.

To be considered, two (2) original hard copies of a proposal must be received by

4:00 p.m. local time on Friday, February 27, 2015.

Clearly mark proposals “Capacity, Management, Operation and Maintenance (CMOM) Program Preparation Assistance - (along with firm’s name)” on the lower left-hand corner of the envelope. The cost proposal should be contained within the proposal. All submittals shall include a summary table by each task of staff hours, hourly rates, overhead costs and other expenses with a total not to exceed amount on the bottom of the submittal. The contract will be awarded on an hourly and expenses not to exceed amount. The City of Waupaca reserves the right to reject any or all proposals submitted. Proposals should be mailed or delivered to:

John Edlebeck, P.E. Director of Public Works / City Engineer City of Waupaca 111 S. Main Street Waupaca, WI 54981

A proposal submitted as a result of this Request for Proposal will be considered a marketing investment on the part of the respondent. No respondent will be compensated for the proposal. Time Schedule The City intends to use the following timetable in the selection process for the purchase of this service. Deadline for receipt of proposals Friday, February 27, 2015 City Council consideration Tuesday, March 17, 2015

Terms and Conditions The City reserves the right to reject any or all proposals. The City reserves the right to request clarification of information submitted and to request additional information of one or more applicants. Any proposal may be withdrawn up until the date and time set above for receipt of the proposals. Any proposal not so withdrawn, or corrected in accordance with the City’s purchasing policy, shall constitute an irrevocable offer, for a period of ninety (90) days, to provide to the City the services set forth in the attached specifications, or until one or more of the proposals has been approved by the City. If, through any cause, the vendor shall fail to fulfill in a timely and proper manner the obligations agreed to, the City shall have the right to terminate its contract by specifying the date of termination in written notice to the vendor at least twenty (20) working days before the termination date. Any agreement or contract resulting from the acceptance of a proposal shall be on forms either supplied by or approved by the City and shall contain, at minimum, applicable provisions of the Request for Proposal and any City requirements for agreements and contracts. The vendor shall not assign any interest in the contract and shall not transfer any interest in the same without prior written consent of the City. No reports, information, or data given to or prepared by the vendor under the contract shall be made available to any individual or organization by the vendor without prior written approval of the City. The City does not discriminate against individuals on the basis of race, color, religion, age, marital or veteran’s status, sex, national origin, disability or any other legally protected status, in the admission or access to, or treatment or employment in, its services, programs or activities. The vendor represents and warrants that he/she has sufficiently informed themselves in all matters affecting the performance of the work and the furnishing of the labor, supplies, materials, software or equipment called for in the specification; that they have checked their proposal for errors and omissions; that the prices stated in the proposal are correct and as intended and are a complete and correct statement of their prices for performing the work or furnishing the labor, supplies, materials, software or equipment required by the contract documents. The vendor shall permit the authorized representatives of the City to inspect and audit all data and records of the vendor relating to their performance under the contract until the expiration of three (3) years after the final payment under this contract. The vendor

further agrees to include in all their subcontracts hereunder a provision to the effect that the subcontractor agrees that the grantee or any of their duly authorized representatives shall, until the expiration of three (3) years after the final payment under the subcontracts, have access to and the right to examine any directly pertinent books, documents, papers and records of such subcontractor involving transactions related to the subcontractor. Originals of all documents pertaining to the work performed under this agreement shall become the property of the City. Copies may be made for the vendor’s records but shall not be furnished to others without prior written authorization by the City. The City is to be protected against any increase above the prices in this proposal until all services covered by this proposal have been delivered. The City will assume no additional postage or handling charges other than specified in this proposal. Contractor agrees to indemnify, hold harmless and defend the City, its officers, agents and employees from any and all liability arising out of or in connection with this agreement where such liability arises out of the errors, omissions or negligent actions of the contractor or any of the agents or employees of the contractor. All proposals must include either a description of the proposer's insurance or a certificate of insurance outlining respondent’s insurance policies. Successful proposer shall agree that it will, at all times during the term of the agreement, keep in force and effect such insurance policies or those required by the contract, issue by a company or companies authorized to do business in the State of Wisconsin and satisfactory to the City. Such insurance shall be primary. Prior to the execution of the written contract, the successful proposer shall furnish the City with a Certificate of Insurance. The certificate shall reference the contract and provide for thirty (30) days advance notice of cancellation or non-renewal during the term of agreement.

Scope of Service The Engineer shall provide professional services to assist the City prepare a WDNR approved CMOM Program. The detailed tasks involved in this part of the work are as described herein. Task 1.01 -- Meet with the City to review purpose and scope of project, and to discuss any relevant issues concerning the project. Eight (8) meetings should be planned on. Task 1.02 -- Obtain CMOM Program information completed by the City. Review the Sewer Department documents and provide advice to the City on any updates or revisions necessary to meet CMOM Program requirements. Task 1.03 -- Prepare CMOM manual outline and manual description. Establish procedures for organizing and updating the CMOM Program manual. Task 1.04 – Gather pertinent information. The task includes the following work items: *Obtain related ordinances, policies and procedures, organizational charts, job descriptions, construction specifications, past CMAR’s , operational reports, work and maintenance schedules, safety and training manuals and programs, employee certifications, educational material, capital improvement plans, and any previous studies. * Obtain wastewater collection system GIS and hard copy mapping and as-built drawings. * Obtain specifications, as-built drawings, pump run data, and operating and maintenance data for sewage lift stations and force mains. Task 1.05 -- Assist the City with setting short and long term program goals, public education and communication program, Task 1.06 – No Action needed. City to update sewer use ordinance in 2015 under separate contract. Task 1.07 -- Review and prepare recommendations on operation and maintenance activities. Task 1.08 -- Develop sections for record keeping and prepare standard forms and specifications. Task 1.09 -- Provide procedures for future assessment of system capacity. Task 1.10 -- Develop standards for construction and maintenance. Task 1.11 -- Assist City in preparing an overflow emergency response plan. Task 1.12 -- Update collection system mapping as needed.

Task 1.13 -- Determine hydraulic capacity of the collector, truck, and interceptor sanitary sewers. Prepare a summary of system capacity on spreadsheets. Task 1.14 -- Perform sewage lift station capacity evaluation. The task includes the following work items: * Conduct on-site inspection of the sewage lift stations to determine the arrangement and characteristics of existing mechanical, electrical, and control equipment. * Perform pump performance test at each sewage lift station to determine the actual capacity of each pump. Measure discharge flow rate, and static head. Determine dynamic head for existing sewage lift station pumps from the manufacturers pump performance curve. Calculate Hazen-Williams friction factor 'C' for existing sewage force mains. *Prepare liftstation operation and maintenance program Task 1.15 -- Develop design criteria and standards for upgrading existing or constructing new facilities. Task 1.16 -- Provide two (2) paper copies and two (2) electronic files on portable drives of the CMOM Program documents to the City. Proposal Requirements Each firm’s proposal must include the following information:

1. Introduction: The respondent should indicate an understanding of the City’s sewer system operation and the objectives of this plan preparation.

2. Technical Approach: The respondent should detail the technical approach to the

project. This must include identifying the task to be performed, including task objectives, subtasks, formal meetings and task deliverables and a timeline of when they will be completed. Elaborate on any unique aspects of the plan preparation that you feel your firm would be better suited than other firms to complete or unique aspects of the plan or plan preparation by your firm that would benefit the City.

3. Project Organization: Indicate the Principals to be assigned to the project, their

role and their credentials. The respondent must include comprehensive resumes for the project director and project manager describing recent CMOM plans conducted within the last thirty-six (36) months, and their role on those projects. Also, include industry memberships and other credentials, such as books, published articles, and presentations relevant to this proposal.

4. Additional Components: Describe any additional components not covered in this

Request for Proposal that the consultant feels would be advantageous to the City.

5. Firm Qualifications: Identify the firm’s qualifications to conduct this work. Proposals should specifically describe the firm’s consulting group that will provide the services being requested by the City. Describe similar CMOM’s prepared by this group within the last 36 months (as described above). Provide municipal client references for work completed within the last 36 months and indicate for each the current: client name, contact, title, phone number, and project team members who participated in the project as either project director or manager. Please submit a copy of a CMOM report prepared by your firm in the past three years. Also, include any other relevant project experience regarding sewer utilities that the respondent believes may be helpful in the selection process.

6. Project Schedule: The respondent must submit a detailed project schedule for

completion. 7. Project Fee Schedule: Respondents are encouraged to submit a proposed form of

agreement of professional service contract where project compensation is structured on a not-to-exceed basis with periodic progress payments. The fee schedule must include a breakdown of the amount of hours that will be spent on each segment or task of the project, by whom on the analysis team and how much the hourly rate will be including overhead, as well as any other expenses. Please also include a schedule of supplemental hourly rates for work or meetings outside of the initial scope of the project.

City of Waupaca, Wisconsin Sanitary Sewer System

Capacity, Management, Operation and Maintenance (CMOM) Program Assistance

Robert E. Lee & Associates 1250 Centennial Centre Boulevard Hobart, WI 54155-8995 Attn: Mark Schuster, P.E. CWE, Inc. P.O. Box 107 Weston, WI 54476-0107 Attn: Jay Knoke, P.E. Strand Associates 910 West Wingra Drive Madison, WI 53715 Attn: Pat Rank, P.E. Kaempfer & Associates P.O. Box 150 Oconto Falls, WI 54154 Attn: Taryn Nall, P.E. Martenson & Eisele 1377 Midway Road Menasha, WI 54952-0449 Attn: Mike Siewert, P.E.

LICENSE REPORT NO. 1263

WE, the Common Council of the City of Waupaca have considered the following licenseapplications and approve the issuance of the license upon meeting the requirements as topremise and upon payment of the fees and stipulations provided by ordinances:

OPERATOR'S LICENSES: 2014– 2015

ALL LICENSES PENDING BACKGROUND CHECK, CHIEF’S APPROVALAND PAYMENT OF ANY FINES OWED TO THE CITY

Bartender Info

First Name Last Name Address1 City

Trisha Kanaman 103 N Oborn St WaupacaJames J. Klismet E1875 Melody Lane WaupacaKaysha Klismet 515 Demarest Ave WaupacaMelissa Risatti 427 1/2 W Fulton Street WaupacaAshley Seegert 1121 Tenth Street WaupacaRochelle Tietz 427 Center Street Waupaca

DATED: February 3, 2015

common council meeting agenda - city of …...2015/02/03 · website, waupacamemories.com, saw...

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