common origination disbursement (cod) · • to alert schools and applicants who are close to or...
TRANSCRIPT
Common Origination
&
Disbursement (COD)
Agenda
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2012 Pell LEU Recap
2012 Direct Loan Recap
COD Release 12.0 - Award Year 2013-2014
Helpful COD Information
2012 Pell LEU Recap
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On December 23, 2011, President Obama signed
into law the Consolidated Appropriations Act, 2012*
• Reduces the duration of a student’s Federal Pell
Grant eligibility from 18 semesters to 12 semesters Pell Lifetime Eligibility Used(LEU) equivalent of 900% to
600%
• Applies to ALL Pell-eligible students effective with the
2012-2013 award year
• Numerous Pell LEU communications
*Federal Pell Grant Duration of Eligibility - Public Law 112-74 amended HEA section 401(c)(5)
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• Gathered all Pell Grant information from
1973-1974 across all Pell legacy systems
• Created logic to calculate semester
equivalent as LEU percentage
• Loaded the calculated LEU percentage to
existing students records in NSLDS in July
2012
• LEUs were not added if no NSLDS record • NSLDS in existence since 1993-1994
2012 Pell LEU Recap
2012 Pell LEU Recap
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In April and May, COD began performing outreach
to impacted 2012-2013 FAFSA Pell eligible
applicants and schools
• Targeted email messages sent to 2012-2013 FAFSA
Pell-eligible applicants near, or exceeding, an LEU
percentage of 600%
• Pell LEU applicant email outreach continued through
June 30, 2012
• Pell LEU Report via the School NewsBox on the COD
website
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2012 Pell LEU Recap
2012 Pell LEU Recap
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With COD Release 11.1, on July 7, 2012, the COD
System modified the following LEU functionality
• COD returns the Pell LEU in the common record
response for ALL Pell recipients • Common Record Response tag <LifetimeEligibilityUsed>
returned on Pell responses
• Pell awards for Award Year 2010-2011 forward
• Modified current COD Warning Edits to reflect new
limits
2012 Pell LEU Recap
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Two Pell LEU warning edits were modified and are
being returned in your common record response
Edit # Message Updated Trigger
177 Lifetime Percentage of
Eligibility Used is near the
lifetime limit
For Pell Awards in AY 2008-2009 forward
when a student’s LEU is greater
than/equal to 450% and less than/equal
to 600%
178 Lifetime Percentage of
Eligibility Used has exceeded
the lifetime limit
For Pell Awards in AY 2008-2009 forward
when a student’s LEU is greater than
600%
2012 Pell LEU Recap
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Currently there is NO HARD REJECT in COD that
prevents a school from disbursing Pell awards to a
student that exceeds Pell LEU duration of 600%
2012 Pell LEU Recap
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COD displays Pell Grant LEU data for ALL
recipients on the COD website
• The COD Pell LEU History page allows schools to
view historical Pell Grant student data to determine
how the LEU was calculated
• Person Pell Information page
• Pell LEU History Search
• Pell LEU History • Export capability in CSV format
Note: COD has the most reliable Pell LEU historical data and schools
should consider COD as the system of record for Pell LEU data
2012 Pell LEU Recap
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COD also provides LEU data on the following Pell
Grant SAIG reports for 2010-2011 and forward
• Pell Grant Multiple Reporting Record (MRR)
• Pell Grant Reconciliation Report
• Pell Grant Year to Date File
2012 Pell LEU Recap
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Daffina Duck
XXXXXXXXX
3/12/1994
2012 Pell LEU Recap
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2012 Pell LEU Recap
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2012 Pell LEU Recap
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From the
Pell LEU
History
Page
users can
export
data to
XLS
format
2012 Pell LEU Recap
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In July 2012, the CPS began reporting Pell LEU
information for 2012-2013 award year on ISIRs and
SARs during pre and post screening
• Pell Information reported using comment and reason
codes • To alert schools and applicants who are close to or have
exceeded 600% LEU
• Updates will only be provided if triggered during post-
screening
• Avoided mid-cycle changes to the ISIR record layout
• Refer to the reissued 2012-2013 SAR/ISIR Guide
• 2013-2014 displays enhanced data including Pell LEU %,
new comment codes and flags
Pell Experimental Sites
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COD Release 11.2 on November 9, 2012, brought
Pell Grant Experimental Sites
• Experiment 1: Eligibility of students with bachelor's
degrees who enroll in vocational or career programs • 10 schools for 2012-2013, 2 schools for 2013-2014 award
year
• Experiment 2: Eligibility of students enrolled in
certain short-term training programs • 12 schools for 2012-2013, 2 schools for 2013-2014 award
year
Agenda
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2012 Pell LEU Recap
2012 Direct Loan Recap
COD Release 12.0 - Award Year 2013-2014
Helpful COD Information
2012 Direct Loan Update
Budget Control Act of 2011 • Terminated Direct Loan Repayment incentives, i.e.,
upfront interest rebate for loans with an Earliest Disbursement Date (EDD) on or after July 1, 2012
• Loss of eligibility for Subsidized loans for Graduate and Professional students (Grade Level 6 & 7) on loans with a loan period starting on or after July 1, 2012
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April 16, 2012 added edits to compare EDD to upfront interest rebate percentage on sub/unsub loans and reject invalid submissions
• .5% with EDD on or before June 30, 2012
• 0% with EDD on or after July 1, 2012
• Origination fee remained 1%
2012 Direct Loan Update
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COD began to accept upfront interest rebate percentage values of 1.5% OR 0% on PLUS loans
• 1.5% on loans with EDD on or before June 30, 2012
• 0% on loans with EDD on or after July 1, 2012
• The origination fee remained at 4%
COD also began to generate the Interest Rebate Percentage Report that identified PLUS loans with incorrect upfront interest rebate percentages
• COD email and telephone outreach to schools
2012 Direct Loan Update
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July 7, 2012 COD Release 11.1 added functionality to
• Implement the “Financial Awareness Counseling Tool” to StudentLoans.gov
• Automate extended processing requests for closed award years for the Direct Loan Program
• Modify the School Monitoring Report
• Address the loss of eligibility for Grad & Professional student Direct Subsidized Loans
• Grade Level 6 & 7
• Annual loan limit remains $20,500
2012 Direct Loan Update
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COD Release 11.2 implemented on November
9,2012, brought final modifications to end eligibility for
an upfront interest rebate including PLUS loans
• COD will validate the upfront interest rebate
percentage and amount vs. EDD on incoming PLUS
loans and reject incorrect originations and
maintenance submissions • Will your origination and/or disbursement reject?
• How about disbursement #2?
2012 Direct Loan Update
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With Release 11.2 COD will no longer generate paper MPNs or MPN correspondence.
• Paper MPNs available • New OMB MPNs published
• FSAPubs – bulk order to print onsite
• Create and print your own
• StudentLoans.gov
• Blank and pre-filled
• COD will not generate or send MPN reminders or reminder packets with a paper MPN
• Will resume reminder emails in 2013-2014
2012 Direct Loan Update
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With Release 11.2 COD was modified to allow schools to search for an endorser via the COD website
• Search by Student, Borrower, or Endorser • Person tab
• Search by SSN of any of the three User Types
• Return displays SSN, Loan ID, and PLUS App ID if applicable
• Also allows viewing and printing of the Endorser Addendum
• Exportable to spreadsheet
2012 Direct Loan Update
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2012 Direct Loan Update
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2012 Direct Loan Update
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2012 Direct Loan Update
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Direct Loan Experimental Sites
• Experiment 3: Single disbursement of a one-term
loan for study abroad students • 5 schools for 2012-2013, 2 schools for 2013-2014
• Experiment 4: Early disbursement for study abroad
students and for students enrolled in foreign
institutions • 9 schools for 2012-2013, 2 schools for 2013-2014
• Up to 30 days prior to the award/classes start date
• Experiment 5: Unequal disbursements • 4 schools for 2012-2013, 4 schools for 2013-2014
2012 Direct Loan Update
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Between December 1, 2012, and February 1,
2013, COD was modified to allow a PLUS credit
check to remain valid for 180 days
• Temporary modification only
• On February 1, 2013, ALL credit checks on the
COD database reverted to a 90-day window of
validity • No additional SP files sent with corrected credit check
expiration date
• COD PLUS App search screens updated modified to reflect
90-day window
2012 Direct Loan Update
Agenda
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2012 Pell LEU Recap
2012 Direct Loan Recap
COD Release 12.0 - Award Year 2013-2014
Helpful COD Information
New Award Year Setup for schools
• School General Information screens on COD website
• Program relationship data • Reporting/Attended school(s)
• Software/Servicer
• TG mailbox number
• School general data • Grantee and Payee DUNS numbers
• Main campus data • Academic calendar
• Single disbursement exemption
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2013-2014 New Award Year Setup
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2013-2014 New Award Year Setup New Award Year Setup for schools
• School Contacts • School Financial Aid Contact Information screen
• Financial Aid Administrator, President, Chief Financial Officer
• Updated and contact data accurate
• Update via eligcert.ed.gov
• CANNOT UPDATE ON COD WEBSITE
• COD email traffic to FAA
• Financial Aid Program Contacts • Updated and contact data accurate
• Update via the COD Website
COD website “Options” screen • Electronic process participation
• eMPN
• Single year or Multi year functionality
• Entrance & Exit counseling
• Financial Awareness counseling
• Report delivery and formats
• SAS
• Award participation options
• Parent and Graduate/Professional student PLUS Request participation dates
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2013-2014 New Award Year Setup
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2013-2014 New Award Year Setup
COD New Award Year Setup • Implementation late March, 2012 • Schema 3.0e
• System generated files returned with message class award year designator “14”
• Common Record response files returned in schema of submission
• Award year designator changed to “14” where appropriate elsewhere
• MPN ID • Loan ID
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2013-2014 New Award Year Setup
COD New Award Year Setup
• Funding Method remains Advance Cash
• Pell Grant and TEACH remain “records first” and no initial authorization will be generated for schools
• Accepted actual disbursement data establishes CFL in COD and available balance in G5
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2013-2014 New Award Year Setup
COD New Award Year Setup • Funding Method remains Advance Cash
• HCMI Direct Loan schools will NOT receive an initial CFL
• Direct Loan schools with history or “early” disbursement activity will receive initial CFL in April
• A second generation of CFLs will take place in June for the rest of the community
• A third generation of CFLs will take place in November
• Internal Controls Division will monitor CFL at schools and “bump” when necessary
• Accepted actual disbursement data established CFL in COD and available balance in G5
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COD will implement the following functionality in
March 2013
• Pell LEU Report will continue to be produced for
future awards years in SAIG format • CSV Format
• SAIG Message Class: PGLEYYOP
• Where “YY” is award year
• Example: PGLE14OP for award year 2013-2014
2013-2014 New Award Year Setup
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COD will implement modifications to Ability to
Benefit (ATB) for 2013-2014 and forward
• New valid values for <AbilityToBenefitCode> tag • 06 = High School Diploma
• 07 = GED
• <AbilityToBenefitCode> tag required field • Reject Edit 994 returned if not submitted on origination for
any program
• New warning Edit 199 when <AbilityToBenefitCode> tag
value submitted does not match the High School Diploma or
equivalent value from the CPS Transaction Number
2013-2014 New Award Year Setup
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Valid Ability to Benefit codes for award year 2013-
2014 and forward are
• 01 - Testing completed
• 02 – College credit
• 04 – Home schooled
• 06 – High school
• 07 - GED
2013-2014 New Award Year Setup
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The COD System will also implement the following
functionality in March 2013
• Direct Loan and TEACH SAS Disbursement Detail
made available On Demand
• Exit Counseling available on StudentLoans.gov
• Entrance Counseling modified to Financial
Awareness Counseling format
2013-2014 New Award Year Setup
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Starting with the 2013-2014 Award Year, COD will
provide schools the option to request TEACH and
Direct Loan SAS Disbursement Detail on an On
Demand basis
• Grant Data Requests, DL Rebuild and SAS
Disbursement Detail will be combined on one COD
Web page
• New message classes will be created for the data
requested DL and TEACH SAS files
2013-2014 New Award Year Setup
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Users will have the following options for SAS
Disbursement Detail On Demand
• Direct Loan or TEACH Program
• Award Year
• Start Date/End Date, Month-to-Date or Year-to-Date
• Format
• Display Names of Borrowers
• DL SAS Detail
2013-2014 New Award Year Setup
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2013-2014 New Award Year Setup
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Exit Counseling will be made available on
StudentLoans.gov with Release 12.0
• Entrance and Exit Counseling will be in a similar
format to the Financial Awareness Counseling Tool
(FACT)
• New <CounselingType> value: ExitCounseling • <CounselingType> value was published with the November
COD Technical Reference edition
• Exit Counseling data will be added to the existing
COD Counseling Report
• NSLDS will continue to send details for Exit
Counseling
2013-2014 New Award Year Setup
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Counseling landing
page will provide
students with
information on selecting
the type of counseling
Entrance Counseling will
also be transitioned into
the FACT format
2013-2014 New Award Year Setup
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COD Web’s
Counseling
Search will
include Exit
Counseling
2013-2014 New Award Year Setup
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School Options
will include Exit
Counseling
participation
and response
frequency
2013-2014 New Award Year Setup
Agenda
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2012 Pell LEU Recap
2012 Direct Loan Recap
COD Release 12.0 - Award Year 2013-2014
COD Resources & Contact Information
Resources
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COD Technical Reference
• Implementation Guide
• Common Record Layout
• Edits
IFAP.ed.gov
• Electronic Announcements
• Dear Colleague Letters
FSA Blue Book
• Volumes 1 – 7 available now
FSA Student Aid Handbook
Contact Information
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COD School Relations Center Email: [email protected]
URL: http://www.cod.ed.gov
Phone - Grants: (800) 474-7268
Phone - Direct Loans: (800) 848-0978
Me Email: [email protected]
Phone: 770.383.9662
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