communications/secretary. kimberly (kim) l. hull, phr va shrm 2014 state conference co-chair...
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Communications/Secretary
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Kimberly (Kim) L. Hull, PHR VA SHRM 2014 State Conference Co-Chair Central Virginia SHRM Chapter
C. Denise Henderson, PHR, GPHR VA SHRM Technology Director Dulles SHRM Chapter
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Provide a forum for open discussion Share best practices from each chapter Understand SHRM expectations Identify what the Virginia State Council can
provide for you Set goals for 2012
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… with members and members-at-large… with other chapters
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◦ Chapter website◦ Newsletter – electronic or print◦ Mailings – postcards, invitations◦ Chamber of Commerce◦ Call local businesses (divide & conquer)◦ TV/Radio◦ Email – distribution lists, at-large blasts◦ Social media◦ Scrolling PowerPoint at meetings◦ Announcements at meetings◦ Table notices◦ When you send your meeting survey, provide a link
to a relevant article pertaining to your meeting
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◦ Email your big events to other chapters’ leaders◦ Cross post/announce other chapters’ events◦ Join the State Council LinkedIn group◦ Attend State Council meetings and network◦ Hold joint events◦ Hold district meetings quarterly with key
leadership◦ Attend another chapter’s meetings occasionally◦ Exchange contact information here!
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Send an article or link to an article that relates to your chapter’s most recent meeting◦ Meeting on Employee Engagement, include an article
that further educates your members (and those that didn’t attend)
Consider creating a local listserv for HR professionals in your area or line of business
Hold a monthly discussion group – for free Ask experts to send you monthly articles to
share with your members – for free
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Get involved in the community and give members an opportunity to help◦ Job fair, interview training, assist non-profits,
teach a class, serve on a panel, speak at a Chamber event
Consider having a board member attend all Chamber of Commerce meetings◦ This gets the HR voice heard and can have
multiple positive results
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Have a good idea – share it with your fellow chapters through emails or a phone call
Check out Ben Eubanks’ Rock Your Chapter e-book (it’s free!)
http://upstarthr.com/wp-content/uploads/2010/11/Rock-Your-Chapter.pdf
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◦ Minutes – decide how you will retain and share with your members
◦ Maintain chapter by-laws and amendments◦ Keep board officer list updated
Confirm active SHRM membership, if applicable◦ Document storage – print and online storage
Key Documents like ratified by-laws Aged materials – minutes, board job descriptions,
financial reports, goals, etc.
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Chapter Volunteer Resources
http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/default.aspx
Be sure to use the correct authorized SHRM logos. They can be found at
http://www.shrm.org/Communities/VolunteerResources/graphicsguide/Pages/default.aspx
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E-blasts are available to 100% chapters. (Chapters which 100% of their local members are also members of SHRM.)
E-blasts are also available for Super Mega chapters.
http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/CHAPRcommunic.aspx
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You can request addresses by zip code from your regional area coordinator (Crystal).
This is useful in membership campaigns – like mailing postcards. ◦ Example: on one side, list an upcoming event and
how to attend, on the other, list your website, how to join and benefits of membership.
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Whenever you print documents, you need to have the SHRM affiliate of logo- and it’s needs to be the current logo. ◦ Example: receipts at chapter meetings, flyers,
newsletters, your website, press releases (whenever possible).
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The SHRM National website, www.shrm.org, has articles that you can include in your newsletters. You can find these in the Communication/Marketing tool kit under volunteer leader resource guide.
For personal benefit, SHRM national also has articles you can use in your company newsletters or for management or employee training also.
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SHRM Newsletter Article #3“Managing Smart: Teaching Line Managers how to Supervise” Managing Smart is a unique service available to members of SHRM. Every quarter, a new collection of articles is provided that can help your company's line managers supervise their staffs effectively—and legally.
This online newsletter features authoritative advice from SHRM about communicating with, training, rewarding and motivating employees, complying with employment laws and many, many other hands-on duties managers face on a daily basis. Past issues are archived, so you have access to all the articles since 2000.Best of all, as a member of SHRM, you are authorized to distribute copies, excerpts or e-mails of the newsletter for educational purposes internally within your organization. Topics of articles include performance appraisals, wage and hour regulations, motivating employees, diversity, retention, and many others. Each document is also available in MS-Word, which you can download and drop into your company newsletter. To access this service on behalf of your company, you must be a member of SHRM. If you are not a member, and would like to learn more about the benefits of SHRM, please visit our membership information section.
Read more about Managing Smart at http://www.shrm.org/TemplatesTools/Samples/SupervisoryNewsletter/Pages/default.aspx
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www.novashrm.org – has a .pdf style newsletter, can be emailed, also available online
www.dullesshrm.org – has tried several styles – word, .pdf, online, email, etc.
www.hrshrm.org - has articles online
www.richmondshrm.org – has articles online, interesting layout
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SHRM provides resources in how to establish your chapters website and to make it work for your members and potential members.
SHRM can also provide a free standardized website
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This is not a complete list of companies that offer low-cost or free web space.
AngelFire: http://angelfire.lycos.com/
BraveNet: http://www.bravenet.com/
DotEasy: http://www.doteasy.com/
FortuneCity: http://www.fortunecity.com/
FreeServers: http://www.freeservers.com/
InfoTeam Internet Solutions: http://www.infoteam.com/nonprofit/
NetFirms: http://www.netfirms.com/
Try to get sponsors to advertise for set periods of time. This will
help fund the cost of your website creation/maintenance.
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Shenandoah Valley www.svshrm.org Roanoke Valley – www.rvshrm.org Southside – www.ssvashrm.org Hampton Roads – www.hrshrm.org Richmond – www.richmondshrm.org
All chapter websites are listed on the Virginia SHRM State Council website
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Main Site: www.shrmva.org
You can find our vision, guiding principles and mission of the Virginia SHRM State Council
Virginia Human Resources Today magazine
State Council Members Virginia SHRM Chapters And lots of other resources!
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Post ½ day or longer chapter events. Go to: http://shrmva.org/chapterevents.aspx
Media ideas or help setting up website or social media groups
Have questions? You can reach out to a Council Officer or Director. http://shrmva.org/councilleadership.aspx
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Follow us on our Twitter feed at: Twitter.com/shrmva
Link to us at LinkedIn: Virginia SHRM State Council
Link to our subgroup in LinkedIn: Virginia SHRM Student Chapters
Friend us on Facebook at: Facebook.com/shrmva
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SHRM Affiliate Program for Excellence (SHAPE)
SHAPE focuses more on strategic objectives
Use SHAPE workbook for goal setting and tracking activities
Report due by January 31, 2013
Award levels changed to Bronze, Silver, Gold, and Platinum
Financial support payments will still be awarded
For more information: http://www.shrm.org/Communities/VolunteerResources/Pages/default.aspx
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Establish website within 1 year Publish a newsletter quarterly Issue press releases monthly Establish an online document storage site
within 6 months Create a how-to binder for each board
position before the following year’s officer transition meeting
Establish social media for your chapter – or yourself within three months
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Hold at least one joint event annually Hold a joint board meeting annually Elect a Media Director Form a social media committee
◦ Utilize tools that allow multiple users to post Utilize State Council for emails to other
chapters’ leaders
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