community investment impact system (ciis) ciis 3.4 release cde tlr manual/online data entry may 2006...

Community Investment Impact System (CIIS)

CIIS 3.4 ReleaseCDE TLR Manual/Online Data Entry

May 2006

Community Development Community Development Financial Institutions Financial Institutions

FundFund

US Department of the TreasuryUS Department of the Treasury

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Introduction Introduction

You should attend this session if you are a CDE with questions about:

1.The Transaction Level Report (TLR) functionality

2.Completing the TLR Online

3.Certifying and submitting the TLR

Please feel free to ask questions throughout the presentation.

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Who Should Use Online/Manual Data Entry?

TLR Introduction

Prepare TLR

Enter TLR Data

Validate Pending Transactions

Pre-Certify Transactions

Certify TLR

FY 2006 Report

Presentation OutlinePresentation Outline

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Who Should Use Online/Manual Data Entry?Who Should Use Online/Manual Data Entry?

Organizations with a small number of transactions

Less than 10 transactions.

Organizations with a lot of data.

Organizations with more than 10 transactions should consider using the Excel Template.

Organizations with a large amount of data & technical support should consider using XML.

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TLR IntroductionTLR Introduction

Pending Transactions

Pre-Certified Transactions

Certified Transactions

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Organization’s Data

Submit Transactions to CIIS

Pre-Certify / Return to Pending

Certify

Users may generate a copy of Certified TLR to current Excel Template for reference and/or future reporting.

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Prepare TLRPrepare TLR

“As of Date”All data must be reported as of the reporting period end date unless otherwise noted.

Report Period

Include all loans and investments that were outstanding at any time during the reporting period.

The reporting period for the FY 2005 TLR is the Organization's fiscal year ending in 2005.

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B Originator Transaction ID Report the originator's unique identification for the transaction

MANDATORY DATA FIELD

Validations: • Each Originator Transaction ID may only be used for one transaction per submission year.• Organizations MUST use the same Originator Transaction ID for each submission year that a particular transaction is submitted.• The Originator Transaction ID may NOT exceed 20 characters in length.

Excel Data Format

Text

Excel Column

Double Box indicates “Mandatory Data Field”

Describes data format for Excel Template.

General Validation requirements


TLR Data Point Instructions (Example 1)

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TLR Data Point Instructions (Example 2)


AU Days DelinquentReport the number of days that a required loan payment is past due at the reporting period end. If a borrower made a partial payment on the due date but still owes any part of the payment, count that payment as past due.

CONDITIONALLY REQUIRED IF:

Transaction Type =• Term• Line of Credit OR• Other

COMPLIANCE

Validations: Transaction Type =• Term Loan• Line of Credit• Debt with Equity OR• Other

Excel Data Format

Numeric

Excel Column

Thick Box indicates “Conditionally Required”

Data field may be used to measure compliance with the Organization’s Assistance Agreement

Describes data format for Excel Template.

General Validation requirements

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• Financial Notes

– Each TLR transaction represents a single Financial Note.

– Loan, line of credit, debt with equity, or equity investment.


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• Projects

– Many Allocatees finance Projects with more than one Financial Note.

– The Fund recognizes Financial Notes as part of a Project if each of the Notes share the same: Investee (Borrower - indicated by Client ID); Investee Address; Project Address(es); and Total Project Cost.

– All Project Level data points must be the same for each Financial Note.

– FY 2005: Indicate Projects in ILR Comments Section

– FY 2006: System re-structured for Projects


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• Originator Transaction ID• Investor TIN• QLICI Type / Investee Type• Date Originated• Original Loan/Investment Amount• Refinancing• Purpose• Transaction Type• Loan Status• Investee & Project Address(es)• Disbursements • Related Entity• QLICI Level• Better Rates & Terms• Areas of Higher Distress


FY 2005 Mandatory CDE Data Points

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• Investee TIN• Advance Purchase Commitment / Seller Organization• Financing - Constr or Perm / Take-out or Acq / Acq or Rehab• Rates & Terms• QALICB Type• Business Description• Principal Balance Outstanding• Projected Impacts

• Fair Value at End of Reporting Period• Jobs at Reporting Period End• Capacity of Community Facility• Square Feet – Office / Retail / Manufacturing• Housing – Rental / Sale• Affordable Housing - Rental Sale

FY 2005 Conditionally Required CDE Data Points

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Enter TLR DataEnter TLR Data

HINT:

If you Certified a TLR in a previous Report Period, you should begin by downloading the previous report.

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To enter TLR data using with the online interface:

Go to CIIS Home Page

Select “Data Entry” from TLR menu.

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Initiate a new transaction: On TLR Data Entry screen, select “Online Entry” from “Submit transactions” menu.


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User must complete 6 Key data points in order to navigate to other data points or save the transaction:

1. Originator Transaction ID

2. QLICI Type

3. Investee Type

4. Purpose

5. Transaction Type

6. Loan Status


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Navigating - Use CIIS navigation buttons, NOT browser navigation buttons.

Saving: “Save” button.

“Previous,” “Next, ” and “Exit” buttons also save.

New data entries will not be saved if: CIIS “times out;”

User closes CIIS window;

User selects a Table of Contents link; or

User selects “Home” button.


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Table of Contents

Navigation Buttons


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Updating Transactions Pending Transactions:

On TLR Data Entry screen, select “Pending Transactions” from TLR Functions.

Select the transaction checkbox.

Select “Update Transaction” button.

CIIS will bring user to Page 1 of the Transaction.


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1. General Validations

CIIS will run General Validations, as noted in the TLR Instructions.

User must complete General Validations one transaction at a time.

CIIS provides a report of any General Validation errors.

Users must correct errors by Updating Transaction.

Validate Pending TransactionsValidate Pending Transactions

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Sample Error Report

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2. Address Verification (ESRI Validation)

Address Verification tests for “geocodable” (ability to map) Investee & Project Addresses.

To complete Address Verification:All General Validations must be passed.

Use “Validate Transaction” button on “Pending” page.

CIIS will validate all pending transactions.

CIIS provides a report of entered addresses that are not “geocodable.” 75% of addresses must be “geocodable” to Pre-Certify.

Users must correct errors by Updating Transaction.


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Transaction Status

Entry - Transaction is not validated.

Error – Errors exist in General Validations

Error: Address Verification Failed – Passed General Validations & Failed Address Verification.

Address Verification Passed - Passed General Validations & Address Verification. Ready to Pre-Certify.


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Pre-Certify Transactions Pre-Certify Transactions

Pre-Certify all Pending Transactions to be Certified. Users may Pre-Certify transactions when

Transactions status = “Address Verification Passed”






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Users may view Pre-Certified transactions’ Key data points online.

Users may Pre-Certify multiple times.

Users may send Pre-Certified transactions back to Pending in batch.

Pre-Certify Transactions Pre-Certify Transactions

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Certify TLRCertify TLR



Certified Transactions

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Certify

Users may generate a copy of Certified TLR to current Excel Template for reference and/or future reporting.

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CIIS has a single Certification for ILR and TLR.

Organizations may only Certify one time per Report Period.

Users may Certify TLR when: ILR is complete.

TLR – There are one or more Pre-Certified Transactions.

TLR – There are no Transactions in the Pending List.

How to Certify: Select “Certify” from CIIS home page

Certify TLRCertify TLR

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FY 2006 ReportsFY 2006 Reports

Purpose

FY 2005 –Business Loans/Investments:

Business – Fixed Assets

Business – Working Capital

FY 2006 Update: Change to Business Loans/Investments:

Microenterprise

Business

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FY 2006 ReportsFY 2006 Reports

• FY 2005 - Projected Jobs• Projected Jobs to be Created

– if purpose = business, report business jobs– if purpose = real estate, report construction jobs

• FY 2006 Update: Additional Detail in Projected Jobs• Projected Jobs to be Created – Business• Projected Jobs to be Created – Construction• Projected Jobs to be Created – Tenant Jobs

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Useful informationUseful information

Additional CIIS information is available at www.cdfifund.gov/what_we_do/ciis.asp

Contact the CIIS Help Desk at [email protected] or (703) 373 -1516

community investment impact system (ciis) ciis 3.4 release cde tlr manual/online data entry may 2006...

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