community services commission - oakville - town hall... · 2020. 8. 6. · capital project...
TRANSCRIPT
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Budget 2018
Community Services
Commission
Budget Committee
November 23, 2017
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Budget 2018
Programs and Services
Emergency Services Tab 12
Recreation and Culture Services Tab 13
Library Services Tab 14
Parks and Open Spaces Tab 15
Cemeteries Tab 16
Harbours Tab 17
Infrastructure Maintenance Tab 18
Oakville Transit Tab 19
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Budget 2018
Strategic Goal Accomplishments
Enhance Our Natural
Environment
• Town response to worst flooding since 1912
• Town wide EAB hazard abatement program
• Updated Private Tree By-law
• 72 new garden plots at Memorial Park including
accessible ones
Enhance Our Cultural
and Social
Environments
• Design work for South East Community Centre has
commenced
• Support for Canadian Open tournament
• Creation of Community Development Plan
• Interdepartmental customer segmentation analysis
2017 Accomplishments
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Budget 2018
Strategic Goal Accomplishments
Outstanding Service to
the Public
• Launched Demand Response Scheduling Software for
riders
• Strategic Review of Specialized Transit Services
• Onboard video surveillance cameras on all buses
• Bus infrastructure upgrades
• Initiated Cemeteries Master Plan
Be Innovative in
Everything We Do
• New OPL Strategic Plan
• Opening of first Creation Zone at Iroquois Ridge library
• New Branch model for OPL and RFID implementation
• New Seed Library
• New Fire Data Analytics Software
• Implementation of a PTSD prevention plan
• LED Streetlight Conversion – Phase 2
• Introduction of e-notification for program waitlists
2017 Accomplishments
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Budget 2018
Key Program Outcomes2013 2014 2015 2016 2017
Minimum maintenance
standard deficiencies per lane
kilometre
.31 .52 .24 .25 .23 *
% of respondents satisfied with
winter road/sidewalk
maintenance
68% 68% 74% 74% 88%
No. of active library
cardholders per capita
41% 42% 39% 41% 39%*
Library Collection Breakdown
Digital/Print-Audio Visual
21/79 21/79 29/71 31/69 31/69
Transit ridership (millions) 2.961 3.014 2833 2.851 2.993*
Transit on-time performance n/a n/a n/a 72.4% 84.1%*
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Budget 2018
Key Program Outcomes2013 2014 2015 2016 2017
% of response crew travel
time- 240 seconds or less
80% 76% 74.9% 65% 66.4%
*
No. of fire related injuries per
100,000 population
4.86 2.14 3.71 1.58 2.06*
Recreation participant hours 628,000 635,000 708,000 727,000 765,000
Recreation program capacity
rates
74% 75% 77% 74% 80%
Kilometers of Trails n/a n/a n/a 220 223
No. of trees and shrubs
planted
5,514 5,317 4,913 28,197 30,096
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Budget 2018
Key 2018 Initiatives
Strategic Goal Strategic Initiatives
Outstanding Service to
the Public
• Development of town flood response plan
• Extension of Route 1 on Trafalgar to 407 Park and
Ride
• Continued expansion of Home to Hub
• Service improvements on Routes 4,5 and 6
• Construction of Fire Hall 8
Be Innovative in
Everything We Do
• Salt Management Plan
• Automated Hours of Svs. Tracking system for
vehicle/equipment operators
• CLASS replacement
• Implementation of Fire Prevention mobile app
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Budget 2018
Key 2018 Initiatives
Strategic Goal Strategic Initiatives
Enhance Our Natural
Environment
• Develop Urban Forest Strategic Management Plan
• Undertake new Parks and Open Space Strategy
• Complete Cemeteries Master Plan
• Complete Harbours Master Plan
• Start construction of Waterfront Trail improvements
Enhance Our Cultural
and Social
Environment
• Trafalgar Park facility opening
• SECC design work
• Support for the Canadian Open
• Public art strategy
• Theatre/Central library feasibility studies
• QEPCCC community kitchen
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Budget 2018
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Budget 2018
Program Budget Drivers - Fire
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Budget 2018
Program Budget Drivers - Recreation
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Budget 2018
Program Budget Drivers - Transit
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Budget 2018
Gross Operating Budget
$176.2M
Net Operating Budget
$123.3M
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Budget 2018
Gross Operating Budget - $176.2M
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Budget 2018
Gross Operating Budget
$176.2M
Net Operating Budget
$123.3M
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Budget 2018
Looking to the Future
Impact of New
Legislation
External Drivers
Impact of Technology
Service Delivery
Challenges
People Plan
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Budget 2018
Council Reports and Referrals
• Fire Master Plan Implementation
• Events Strategy Implementation Update
• Cultural Plan Implementation Update
• Gypsy Moth and Cankerworm Strategy
• Canadian Open Support
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Budget 2018
Capital Budget Overview
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Budget 2018
Capital Project HighlightsProject Name Budget
Trafalgar Park Revitalization Project $21.1
South East Community Centre $10.8
EAB Management Program $3.7
Parks and Roads Replacement Equipment $3.2
Transit Replacement Buses $2.7
Fire Station #9 - Land $2.7
New Trafalgar North Library Branch - Land $2.6
Temporary Branch Library in North Park $2.5
Neighbourhood Park #4 $2.5
Glen Abbey Library Creation Zone and Renovation $2.4
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Budget 2018
2018 Budget by Program ($80.8M or 63%)
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Budget 2018
2018 Budget by Category
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Budget 2018
Questions
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Budget 2018
Community Development
Commission
Budget Committee
November 23, 2017
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Budget 2018
Programs and Services
Environmental Policy Tab 20
Infrastructure Planning & Improvements Tab 21
Parking Tab 22
Municipal Enforcement Tab 23
Building Services Tab 25
Planning Services Tab 26
Development Engineering Tab 27
Strategic Business Support Tab 28
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Budget 2018
Strategic Goal Accomplishments
To be the most Livable
Town in Canada
• Official Plan Review
• Urban Structure
• Main Street Growth Areas
• Speers Corridor Study
• Employment Commercial Review
• Master Plan for the Former Hospital site
• Implementation of the Brantwood Master Plan
Environmental
Leadership
• Stormwater Master Plan Phase 2
• Creek and Erosion Environmental Studies
• Coronation Park Drainage Improvement EA
• Health Protection and Air Quality By-law
• Environmental Strategic Plan Update
2017 Accomplishments
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Budget 2018
Strategic Goal Accomplishments
Cultural • Cultural Heritage Landscape Implementation Strategy,
Phase 2 and Phase 3
• First and Second Street Conservation District Plan
• Lakeshore Road lighting and Street furniture
Good Governance • Short Term Rental
• Transportation Network Company Licensing
• Residential Rental Housing Licensing By-law
• Pedestrian Safety Program
Outstanding Service to
our residents
• Infill Development Improvements
• Building Services Review
• Lakeshore Road Bridge completion
• Implementation of Pay by Phone (HONK)
2017 Accomplishments
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Budget 2018
Community Measures 2013 2014 2015 2016 2017
Improved air quality: Ozone
concentration – micrograms per cubic
metre (ug/m3) (ISO 37120 supporting
Indicator 8.6)
56.57 53.97 54.79 53.73 N/A
Fine particulate matter (PM2.5): # of days
with daily average exceeding Health
Canada’s Health Reference Level
13 33 29 46 20`
Avg. time to investigate (days)
IB - By-law investigation
IL – Licensing investigation
65 – IB
28 - IL
87 – IB
32 - IL
69 – IB
36 - IL
41 – IB
29 - IL
25 – IB
26 - IL
Percentage of Deficient pavement within
the network
10.4 7.3 8.1 9.0 8.5
Metres of bicycle paths and lanes per
100,000 population (ISO 37120
supporting indicator 18.7)
N/A N/A N/A 104.42 105.82
Key Program Outcomes
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Budget 2018
Service Delivery 2013 2014 2015 2016 2017
Median days to complete issuance of
permits/refusal letters within mandated
timeframes (10 days)
9 13 10 11 15*
% of development applications
(Subdivisions, official plans, zoning)
meeting statutory timeframes
N/A 75% 80% 54% 29%**
% of permit applications processed
within prescribed timeframe (4-6 weeks) N/A 70% 70% 67% 63%*
Key Program Outcomes
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Budget 2018
Key 2018 Initiatives• Official Plan Review
• Transportation Master Plan
• Stormwater Master Plan
• Community Energy Plan
• Biodiversity Strategy
• Kerr and Burloak Grade Separations
• Downtown Streetscape Design and Mitigation
• Marijuana Legalization
• Building Services Review
• Major Development Application Review
• Fee Update and Cost Recovery of Municipal Enforcement
• Operational Review of the Downtown Parking Garage
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Budget 2018
Historical Revenue
Planning Development
Engineering
Building
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Budget 2018
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Budget 2018
Gross Operating Budget
$34.0M
Net Operating Budget
$8.7M
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Budget 2018
Gross Operating Budget - $34.0M
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Budget 2018
Gross Operating Budget
$34.0M
Net Operating Budget
$8.7M
(Finance) (Finance)
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Budget 2018
Looking to the Future
Impact of New Legislation
Infill Development
and Community Impact
Climate Change and Resiliency
Service Delivery Challenges
LitigationConstruction Challenges
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Budget 2018
Council Reports and Referrals
• Flashing 40 km/h Program
• Pedestrian Safety Program
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Budget 2018
Capital Budget Overview
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Budget 2018
Capital Projects Highlights
Road Resurfacing and Preservation Program $ 9.6 mil
Speers Road (Third Line to Fourth Line) 7.1
Sixth Line (north of Dundas) 4.9
Kerr St Widening and Grade Separation (Speers to NSR) 4.6
Shelburne Promenade at Sheldon Creek 2.2
Speers Road (Fourth Line to Dorval) 1.1
Lakeshore Road West (Dorval to Fourth Line) 0.7
Morrison Creek West Reach 0.6
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Budget 2018
2018 Budget by Program ($37.3M or 29%)
Infrastructure Planning, $36.5 ,
28%
Planning and Development
Studies, $0.8 , 1%
Other Commissions
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Budget 2018
2018 Budget by Category
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Budget 2018
Questions
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Budget 2018
Corporate Services
Commission
Budget Committee
November 23, 2017
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Budget 2018
Programs and Services
Human Resources Tab 6
Financial Services Tab 7
Regulatory Services Tab 8
Information Systems Tab 9
Legal Services Tab 10
Facilities and Construction Management Tab 11
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Budget 2018
Key Program OutcomesOverall Commission Performance (replace the graph)
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Budget 2018
Key Program Outcomes
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Budget 2018
Strategic Goal Accomplishments
Goal • List
2017 Accomplishments (continue to add)Strategic Goal Initiatives
Accountable • Phase 2 Strategic Asset Management Plan (Buildings, Fleet,
Equipment, Communications & Technology) underway
• Litigation
• Replacement of Fire Hall 3 and Oakville Arena
• OTMH legacy demolition
• ISO 37120 Platinum Certification
Fiscal sustainability • Preparation of DC Background Study
• Preparation of the 2018 budget and related forecast
• Replacement of end-of-life CRM software
• Fuel and liquids management system
• 2017 energy savings at Oakville Transit Facility exceed $100k over
2014
• Disposal of Chisholm School lots
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Budget 2018
Strategic Goal Accomplishments
Goal • List
2017 Accomplishments (continue to add)Strategic Goal Accomplishments
Innovative • Integrated Project Design (IPD)
• Designed and built Creation Zone with Oakville Library
• Library Radio Frequency Identification (RFID)
• New Learning Management System
• Electronic bidding system operational
• Electronic Document Management - metadata continues to expand
• Roll out of the Global Leave program (67% of eligible staff at this
point)
Good Governance • Preparation for 2018 election
• Council Chamber Renovation in preparation for 7th ward
• More than 100 MFIPPA (FOI) requests
Strategic Goal Initiatives
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Budget 2018
Strategic Goal Initiatives
Accountable • Support implementation of the Leadership Plan (building a dynamic
workforce)
• The Legal Department will vigorously defend and advance the
town's position and interests as directed by Council in planning and
development matters
Fiscal sustainability • Development Charges by-law
• Long term financial forecast and financing plan
• Complete a number of strategic acquisitions, and where necessary
expropriations, to facilitate approved road widenings.
Innovative • Use automation to increase efficiency of recruitment and learning.
• Develop senior management customized dashboards
• Platinum standard ISO 37120
• Advance the development of the former public works lands,
• Implementation of a municipal development corporation,
subject and pursuant to Council approvals and directions.
Good Governance • Conduct 2018 Municipal Election
• Renovation of Council Chamber to facilitate 2 new wards
• Complete asset management plans to ministry guidelines
2018 Key Initiatives
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Budget 2018
Program Cost Drivers
• Information Systems – Software as a Service
(SaaS)
– Salesforce (Service Oakville, Helpdesk)
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Budget 2018
Program Cost Drivers
• Information Systems – Software as a Service
(SaaS)• Salesforce Municipal CRM – Service Oakville and IS Help Desk (2017)
• eMuseum – Gallery & Archives Management (2017)
• Premergency – Learning Management System (217)
• Diligent – Council Document Management
• Taleo – Recruitment Management System
• Eclipse Project Management - Upland Software
• TixHub Theater Ticket Software
• Better Impact – Volunteer Management
• Bridgeall Libraries – Library Circulation Analytics
• Environics
• Infotech Research Group
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Budget 2018
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Budget 2018
Gross Operating Budget
(32.3)
Net Operating Budget
(27.2)
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Budget 2018
Gross Operating Budget – $32.3m
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Budget 2018
Gross Operating Budget
$32.3M
Net Operating Budget
$27.2M
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Budget 2018
Looking to the Future• Complexity
– Increasingly complex legal files
– Increasingly complex Realty Files
– Increasingly complex building projects
– Greater demands for complex data and information
• Fiscal Pressures– Operating costs – new facilities
– Strategic asset management policy
– Service levels versus inflation
– Asset Management Strategies
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Budget 2018
Council Reports and Referrals
• Council Chamber
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Budget 2018
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Budget 2018
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Budget 2018
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Budget 2018
Capital Budget Overview
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Budget 2018
Capital Project Highlights
• Trafalgar Park Completion ($21.1M0
• OTMH tear down / SECC Building Design ($10.8M)
• Glen Abbey Creation Hub & Renovation ($2.4M)
• North Park Temporary Library Branch ($1.7M)
• HVAC and Roof Replacements ($2M)
• Council Chambers Renovation ($1.9M)
• Hardware Evergreening ($0.96M)
• Energy Management at Various Facilities ($0.5M)
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Budget 2018
Corporate Initiatives and Corporate Services,
2018 budget by program ($10.3M or 8%)
Facilities and Construction Management,
$6.0 , 5%
Information Systems, $3.5 , 3%
Corporate Initiatives, $0.8 , 0%
Other
Commissions
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Budget 2018
Corporate Initiatives and Corporate
Services, 2018 budget by category
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Budget 2018
Questions