Community Sustainability Community Sustainability through through

Local Area PlanningLocal Area Planning

A Partnership A Partnership

Moira Shire – City of Moira Shire – City of Boroondara and the Boroondara and the

Department for Victorian Department for Victorian CommunitiesCommunities

Community SustainabilityCommunity Sustainability

Definition:-Definition:-

The long-term continuity of social, The long-term continuity of social, cultural, economic, democratic and cultural, economic, democratic and environmental health and prosperity environmental health and prosperity of a community.of a community.

Community SustainabilityCommunity Sustainability

Community sustainability is the responsibility of all Community sustainability is the responsibility of all levels of government and the private sector and levels of government and the private sector and reporting on relevant measures does not reporting on relevant measures does not necessarily imply that the organisation is directly necessarily imply that the organisation is directly responsible for any adverse trends in performance.responsible for any adverse trends in performance.

The establishment of clear indicators and targets is The establishment of clear indicators and targets is dependant on answering five simple questions;dependant on answering five simple questions;

WhatWhat needs to be measured? needs to be measured? Who Who needs to know what?needs to know what? WhenWhen or how often does it need to be measured and or how often does it need to be measured and

reported?reported? HowHow is the information best presented? is the information best presented? Why Why have the information? i.e. what is the result or action?have the information? i.e. what is the result or action?

Community SustainabilityCommunity SustainabilityUltimately, each Council needs to decide for itself what Ultimately, each Council needs to decide for itself what performance measures are important and the information that performance measures are important and the information that needs to be collected and reported upon. needs to be collected and reported upon. Some critical questions to consider in identifying the most Some critical questions to consider in identifying the most appropriate community sustainability indicators are as follows:appropriate community sustainability indicators are as follows:

How do these indicators link back into the strategic planning process?How do these indicators link back into the strategic planning process?

How do they assist in community planning and decision making How do they assist in community planning and decision making processes?processes?

Who will use this data and for what purpose?Who will use this data and for what purpose?

How wide is the coverage eg is it a Shire-wide scorecard with information How wide is the coverage eg is it a Shire-wide scorecard with information ‘across the board’ for government (local, state, federal), business and ‘across the board’ for government (local, state, federal), business and the community?the community?

If it is a broadly based scorecard not confined to direct linkage to If it is a broadly based scorecard not confined to direct linkage to Council’s strategic plan, is this a role (collection and reporting) that Council’s strategic plan, is this a role (collection and reporting) that Council wishes to take on?Council wishes to take on?

Moira – Boroondara ProcessMoira – Boroondara Process

1.1. Workshop to identify current practices at Workshop to identify current practices at each Council including Community and each Council including Community and Stakeholder Consultation which identified Stakeholder Consultation which identified strengths and weaknessesstrengths and weaknesses

2.2. Establish a Local Area Planning HierarchyEstablish a Local Area Planning Hierarchy3.3. Establish framework for Performance Establish framework for Performance

ManagementManagement4.4. Develop Sustainability ScorecardsDevelop Sustainability Scorecards5.5. Complete project summary and submit Complete project summary and submit

final reportfinal report

Workshop Outcomes Workshop Outcomes Consultation MethodsConsultation Methods

BooroondaraBooroondara Major target is through Boroondara Major target is through Boroondara

Voice which involves 800 members of Voice which involves 800 members of the community recruited to participate.the community recruited to participate.

MoiraMoira Major target is through 23 Community Major target is through 23 Community

Action Groups involving 120 members.Action Groups involving 120 members.

Planning Hierarchy and Planning Hierarchy and Performance Management Performance Management

EconomicEnvironment

Social

Democracy

CulturalCommunity

Sustainability Measures

Strategic Performance

Measures

Operational Performance

Measures

Individual Performance

Measures

Community Vision

Related Plansi.e. Recreation Plan, Environment Plan

Directorate Plans

Council Business Plan

Department Unit Plans -- - Actions- Service Profiles- Timeframes- Responsibilities-- Financial Parameters

Individual Work Plans

Community Outcomes, Strategies and Partnerships

(Council Action Plan)

ProgressReporting

COMMUNITY SUSTAINABILITY

Community VisionAspirations, Needs and WantsSource Data and Community Input:

Consultation, Research, (Community Reference Panel), Benchmarking

PLANNINGPLANNINGFORFOREXCELLENCEEXCELLENCE

WHAT HAVE WEWHAT HAVE WEACHIEVED?ACHIEVED?

Council Plan• Strategic Objectives for the Council Term

• Strategic Resource Plan Including Standard Statements

• Council Plan Strategies

Council

Land-Use and Infrastructure

(Municipal Strategic Statement)

Adopted Strategies & Policies

Community

(Municipal Health Plan)

Economic Development

Governance and Administration

(Service Charter)

Other Adopted Strategies, Plans and Policies

Department Business Plan

Includes:•Department Strategy•Key Strategic Activities•Budget Initiatives & Actions•Action Plans•Performance Measures•Benchmarking•Service Profiles

Operational Processes and Procedures

Examples:•Resource Plan•Training Plan•Contracts and Tenders

Individual Objectives

Examples:•Performance Evaluation Objectives•Learning and Development Plan•Position Descriptions

Community Well-Being Outcomes

Examples of Measures:•Community Indicators of Well-Being•Council Plan Strategic Indicators

DemonstratedEfficiency &Effectiveness

– Excellence Outcomes

Performance Management and the Planning HierarchyPerformance Management and the Planning Hierarchy

Planning Planning LevelLevel

MeasuresMeasures ScorecardScorecard Questions AnsweredQuestions Answered

GoalGoal Community Community Sustainability Sustainability Measures Measures

Community Community Scorecard Scorecard

Are stakeholders Are stakeholders contributing to a contributing to a sustainable community, sustainable community, economy and economy and environment?environment?

Less Less ControlControl

OutcomeOutcome Strategic Strategic Performance Performance

Operational Operational scorecardscorecard

Is the organisation and Is the organisation and its partners achieving its partners achieving what they planned?what they planned?

Service Service DeliveryDelivery

Operational Operational Performance Performance measuresmeasures

Operational Operational ScorecardScorecard

Are the “day to day” Are the “day to day” activities performing as activities performing as they should be?they should be?

Project/Project/ActionAction

Individual Individual Performance Performance Measures Measures

Individual / Individual / Team Team ScorecardScorecard

Is the individual/team Is the individual/team achieving planned achieving planned outputs?outputs? More More

ControlControl

Scorecard Reporting Methods & FrequencyScorecard Reporting Methods & Frequency

FrameworkFramework Reporting MethodReporting Method Reporting Reporting FrequencyFrequency

AudienceAudience

Community Community SustainabilitySustainability

Annual ReportAnnual Report Reported Annually Reported Annually on 5-10 year on 5-10 year trendstrends

Community, Community, Stakeholders, Stakeholders, Council and Council and Senior Senior Management Management

Strategic Strategic Performance Performance MeasuresMeasures

Annual ReportAnnual Report Reported Annually Reported Annually on 3-4 year trendson 3-4 year trends

Community, Community, Stakeholders, Stakeholders, Council and Council and Senior Senior Management Management

Operational Operational Performance Performance MeasuresMeasures

Council / Council / Department Plan Department Plan ReportingReporting

As required eg As required eg weekly, Monthly, weekly, Monthly, Quarterly, Six Quarterly, Six Monthly AnnuallyMonthly Annually

Council, Senior Council, Senior Management, Management, Department Department Managers and Managers and Staff Staff

Individual Individual Performance Performance MeasuresMeasures

Linked to Council/ Linked to Council/ Department Plan Department Plan ReportingReporting

Staff Performance Staff Performance AppraisalsAppraisals

MonthlyMonthly Department Department Managers and Managers and StaffStaff

Measures and Current ReportingMeasures and Current Reporting

MoiraMoira Best Value Cost and Quality MeasuresBest Value Cost and Quality Measures Community Satisfaction Survey Community Satisfaction Survey Local Government IndicatorsLocal Government Indicators Key Strategic Activities (Performance Key Strategic Activities (Performance

Statement)Statement) Key Activities (Actions) contained within Key Activities (Actions) contained within

Council PlanCouncil Plan Business Planning Actions for DepartmentsBusiness Planning Actions for Departments Directorate, Business Unit Actions linked to Directorate, Business Unit Actions linked to

service deliveryservice delivery

Moira Goals and OutcomesMoira Goals and Outcomes Goal 1 LIVEABLE SHIRE

Outcome Effective management and maintenance of Council assets Planning and building control for a vitalised community

Goal 2 HEALTHY LIVING Outcome

A healthy, vibrant, well serviced community A comprehensive, well researched social plan that recognises and values the past,

identifies current needs and plans for the future Continue to support and advocate for measures to provide for an ongoing safe

environment for the community

Goal 3 GROWING SHIRE Outcome

Business development opportunities that support economic development A vibrant tourism industry

Goal 4 OUR ENVIRONMENT Outcome

Effective, long term strategic planning and management of our natural environment

Goal 5 WORKING TOGETHER Effective communication and consultation with the community Good governance and leadership Committed and skilled staff operating in a professional and cohesive organisational

environment Financially sustainable Council

Measures and Current ReportingMeasures and Current Reporting

BoroondaraBoroondara Best Value Cost and Quality MeasuresBest Value Cost and Quality Measures Community Satisfaction Survey Community Satisfaction Survey Local Government IndicatorsLocal Government Indicators Key Strategic Activities (Performance Key Strategic Activities (Performance

Statement)Statement) Key Activities (Actions/Indicators) contained Key Activities (Actions/Indicators) contained

within Council Planwithin Council Plan Business Planning Actions for DepartmentsBusiness Planning Actions for Departments Directorate, Business Unit Actions linked to Directorate, Business Unit Actions linked to

service deliveryservice delivery

Boroondara Community Wellbeing Boroondara Community Wellbeing IndicatorsIndicators

DOMAIN: Healthy, safe and inclusive communities Crime

Number of offences recorded annually by Victoria Police for Boroondara – 2006-2007 year Safety and Security

Percentage of Boroondara residents who feel very safe or safe in own home at night Pathways of Year12 school leavers

Percentage of Year12 school leavers from Boroondara schools in education, training or employment

Volunteering Percentage of Boroondara residents who help out as a volunteer

Health & Well-being Percentage of Boroondara residents who had walked continuously for at least 10 minutes in

previous week Support for Working Parents

Number of long day care and family day care places available in Boroondara DOMAIN: Dynamic, resilient local economies Unemployment Rate

Unemployment rate (percentage) for Boroondara DOMAIN : Sustainable built and natural environments Residents Perception of Traffic Congestion & Access to Parking Facilities

Percentage of residents who believed Council’s performance on traffic management & parking facilities was excellent or good

Water quality of local waterways Number of E coli organisms per 100ml in dry or wet weather in local waterways

DOMAIN: Democratic and engaged communities Resident Satisfaction with Community Engagement

Percentage of residents who believed Council’s engagement in decision making on key local issues was excellent or good

Community Sustainability IndicatorsCommunity Sustainability Indicators

A range of indicators have been A range of indicators have been developed as a sample of what could developed as a sample of what could be used by Local Government to be used by Local Government to measure sustainability. These are to measure sustainability. These are to be reviewed as part of the final be reviewed as part of the final phase of the project and will phase of the project and will naturally differ from Council to naturally differ from Council to Council.Council.

Economic SustainabilityEconomic Sustainability

BusinessBusiness New business start-ups (less closures) as a % of total businessesNew business start-ups (less closures) as a % of total businesses

%% Retained retail spendingRetained retail spending $$ Number of BankruptciesNumber of Bankruptcies ##

EmploymentEmployment Employment to Population RatioEmployment to Population Ratio ## Employment RateEmployment Rate %% Unemployment RateUnemployment Rate %% Net Change in Jobs by Industry SectorNet Change in Jobs by Industry Sector % % Percentage of 15-20 year olds enrolled in vocational / education Percentage of 15-20 year olds enrolled in vocational / education

and training coursesand training courses %%

ExportsExports Export income (by industry sector)Export income (by industry sector) $$

Economic SustainabilityEconomic Sustainability

InfrastructureInfrastructure Public and private sector new engineering construction $

PopulationPopulation Estimated resident populationEstimated resident population ## (or Change in estimated resident population(or Change in estimated resident population %% Net interstate migrationNet interstate migration ## Net overseas migrationNet overseas migration ##

PropertyProperty Property average capital valueProperty average capital value

(residential, commercial/industrial, primary production)(residential, commercial/industrial, primary production) $$

Environmental SustainabilityEnvironmental Sustainability

Air QualityAir Quality Number of days when regional air quality is below theNumber of days when regional air quality is below the # Days# Days

EPA’s good air quality index range (34-66)EPA’s good air quality index range (34-66)

BiodiversityBiodiversity Area of native vegetation under active managementArea of native vegetation under active management HaHa Number of species at risk (fauna and flora)Number of species at risk (fauna and flora) ##

Climate ChangeClimate Change Change in greenhouse gas emissionsChange in greenhouse gas emissions %% (or Greenhouse gas emissions by sector(or Greenhouse gas emissions by sector Tonnes (CO2-e)Tonnes (CO2-e) Change in energy consumption by sector (household, commercial, Industrial)Change in energy consumption by sector (household, commercial, Industrial)

%% Energy consumption per propertyEnergy consumption per property kWhkWh (or Annual average household electricity consumption)(or Annual average household electricity consumption) kWhkWh Electricity consumption by sectorElectricity consumption by sector %% Energy efficiency index (residential, commercial, industrial)Energy efficiency index (residential, commercial, industrial) ##

Environmental SustainabilityEnvironmental Sustainability

Soil ManagementSoil Management Area of productive land affected by soil erosionArea of productive land affected by soil erosion HaHa Area of land affected by dryland salinityArea of land affected by dryland salinity HaHa

Waste ManagementWaste Management Waste diverted from landfillWaste diverted from landfill %% Annual waste to landfill per household (excluding greenwaste)Annual waste to landfill per household (excluding greenwaste)

kgkg Recycling (diversion) rate (recycling/total waste generation) excluding green wasteRecycling (diversion) rate (recycling/total waste generation) excluding green waste

##

WaterWater Potable water consumptionPotable water consumption KLKL Water consumption per household per yearWater consumption per household per year KLKL River Murray environmental flowsRiver Murray environmental flows GLGL River Murray salinity levelRiver Murray salinity level EcEc Wastewater reuse (residential, commercial, industrial)Wastewater reuse (residential, commercial, industrial) MLML Percentage of reclaimed water reusedPercentage of reclaimed water reused %)%) Water supplied per propertyWater supplied per property kLkL Condition of natural streams and waterwaysCondition of natural streams and waterways

RatingRating

Social SustainabilitySocial Sustainability

Community StrengthCommunity Strength Percentage of people who can get help from friends, Percentage of people who can get help from friends,

family or neighbours when neededfamily or neighbours when needed %% Percentage of people who like living in their local communityPercentage of people who like living in their local community %% Percentage of residents who are members of an organised groupPercentage of residents who are members of an organised group

%% Percentage of community groups who have taken local actionPercentage of community groups who have taken local action %%

DisadvantageDisadvantage SEIFA Index of disadvantage scoreSEIFA Index of disadvantage score ##

EducationEducation Highest qualification achieved by community membersHighest qualification achieved by community members

(by qualification category)(by qualification category) # # or %or %

Percentage of residents who have completed year 12 or equivalentPercentage of residents who have completed year 12 or equivalent%%

Social SustainabilitySocial Sustainability

HealthHealth Life expectancyLife expectancy at birth (male and female)at birth (male and female)

YearsYears Morbidity rate (by disease category)Morbidity rate (by disease category)

%% Mortality rate (by type, age, gender)Mortality rate (by type, age, gender)

## Services as good or excellent)Services as good or excellent) %% Percentage of residents who are living with a mental disorderPercentage of residents who are living with a mental disorder %% Percentage of residents living in the region who rate theirPercentage of residents living in the region who rate their

health as good, very good or excellenthealth as good, very good or excellent %% Percentage of residents getting adequate exercise to derivePercentage of residents getting adequate exercise to derive

health benefitshealth benefits %% Community satisfaction with regional health services (by category)Community satisfaction with regional health services (by category)

(or Percentage of residents who rate the availability of health (or Percentage of residents who rate the availability of health % %

Social SustainabilitySocial SustainabilityHousing AffordabilityHousing Affordability Median house pricesMedian house prices $$ Percentage of people in housing stress (spending more thanPercentage of people in housing stress (spending more than

30% of their income on rent or mortgage)30% of their income on rent or mortgage) %% Percentage of the resident population receiving rent assistancePercentage of the resident population receiving rent assistance %%

IncomeIncome Average household income per regionAverage household income per region $$ Average individual taxable incomeAverage individual taxable income $$ Percentage of people who could raise $2000 in 2 days in an emergencyPercentage of people who could raise $2000 in 2 days in an emergency %%

Information AccessInformation Access Internet usage in the communityInternet usage in the community %%

SafetySafety Offences against the personOffences against the person # per 1000 # per 1000

peoplepeople Serious criminal trespassSerious criminal trespass # per 1000 # per 1000

peoplepeople Percentage of people who feel safe on their street, alone after darkPercentage of people who feel safe on their street, alone after dark %%

Social SustainabilitySocial SustainabilityServices AccessServices Access Availability of key local services Availability of key local services

ChecklistChecklist Retained retail spendingRetained retail spending %% Percentage of people who rate access to the required range of Percentage of people who rate access to the required range of

retail services as being good or excellentretail services as being good or excellent%%

Sport & RecreationSport & Recreation Percentage of residents participating in organised sporting Percentage of residents participating in organised sporting

activitiesactivities %% Percentage of residents who think sport and recreation Percentage of residents who think sport and recreation

facilities are good or excellentfacilities are good or excellent %% Percentage of residents who rate facilities for teenagers asPercentage of residents who rate facilities for teenagers as

good or excellentgood or excellent %%VolunteerismVolunteerism Volunteer rate for the ShireVolunteer rate for the Shire %%

Cultural SustainabilityCultural Sustainability

EventsEvents Participation in community eventsParticipation in community events # or %# or % Participation in cultural and heritage activitiesParticipation in cultural and heritage activities

(by category eg community events, historical sites etc)(by category eg community events, historical sites etc) # or %)# or %) Percentage of residents that have attended a communityPercentage of residents that have attended a community

event in the last 6 months)event in the last 6 months) %%

MulticulturalismMulticulturalism Percentage of residents born overseas by countryPercentage of residents born overseas by country %% Percentage of people who speak a language other Percentage of people who speak a language other

than Englishthan English %% Percentage of people who thinks multiculturalism makes Percentage of people who thinks multiculturalism makes

their lives bettertheir lives better %%

Democracy SustainabilityDemocracy Sustainability

VotingVoting Percentage of eligible voters who participated inPercentage of eligible voters who participated in

government elections (local, state, federal)government elections (local, state, federal) %% Percentage of residents interested in becoming involved inPercentage of residents interested in becoming involved in

community decision makingcommunity decision making %% Percentage or women who run for CouncilPercentage or women who run for Council %% Percentage of women elected as CouncillorsPercentage of women elected as Councillors %%

Where to From HereWhere to From Here Both Councils will review current indicators that are used and Both Councils will review current indicators that are used and

confirm what indicators are applicable for the services provided.confirm what indicators are applicable for the services provided.

Both Council’s to review draft sustainability indicators and confirm Both Council’s to review draft sustainability indicators and confirm what indicators are applicable to for the services provided.what indicators are applicable to for the services provided.

It is acknowledged through this process that whilst a common It is acknowledged through this process that whilst a common theme can be established in relation to Community Sustainability, theme can be established in relation to Community Sustainability, Council’s differ in the area of service provision and therefore Council’s differ in the area of service provision and therefore whilst a set of measures may be developed each Council must whilst a set of measures may be developed each Council must select those applicable to them.select those applicable to them.

In addition, the way each Council implements its Performance In addition, the way each Council implements its Performance Management Framework may also vary depending on the Management Framework may also vary depending on the structure of the organisation and the level of planning that either structure of the organisation and the level of planning that either currently exists or is to be developed in the future.currently exists or is to be developed in the future.

Ultimately our Council or your Council may not be in a position to Ultimately our Council or your Council may not be in a position to implement Community Sustainability through Local Area Planning implement Community Sustainability through Local Area Planning however we hope that we can provide you with the means to get however we hope that we can provide you with the means to get there when you are ready.there when you are ready.

Parting ThoughtParting Thought

The Chinese have a saying that The Chinese have a saying that goes something like this: goes something like this:

"When someone shares with you "When someone shares with you something of value,  something of value, 

You have an obligation to share You have an obligation to share it with others!" it with others!"