Community Walk for a Cure Project

Scope

Project BackgroundThe Spastic Centre (TSC) together with the Cerebral Palsy Foundation (CPF) was approached by TAFE - Diploma

Project Management (Team LiveWire) to assist by providing advice on the recommended says to create and execute a Charity/Fundraiser Walking Event. This process involves numerous managers and stakeholders and significant investment of their time in;

– collating information from many sources;– many varying face to face interactions; and– innumerable iterations of business plan and budgeting documents

An event of similar thought was considered by TSC previously but was dismissed due to lack of resources and time.

To provide a solution that will address these issues and more, TSC and CPF will work with Team LiveWire to reduce the dominance of the process, documentation and communications to allow greater staff efficiencies and management focus on delivering the required result

Scope DefinitionIN SCOPE

• Providing TSC Event Management Team with a comprehensive understanding of the total effort required to setup and run an effective Walk Charity/Fundraiser;

• Obtaining commitment from appropriate management to support and participate in the effort;• Create a business process to follow in order to efficiently manage the Charity/Fundraiser Walk;• Create templates necessary to manage and conduct an effective and efficient Walking event;• Define resources and responsibilities;• Analyse Cost and Budget necessary to run Walking event;• Identify appropriate policies, processes and procedures for TSC Event Team to carry out the plan;• Selection/Suggestions of Northern Beaches location for walk between 8 - 10 km long;• Assembly Area/Check Points (Start and Finish) with limited public parking, toilets, food and drink stalls.

OUT OF SCOPE

• The organization and development of the Charity/Fundraising Walking event;• Transport (Public or Private)• Parking

Goals and ObjectivesGOAL

To develop a well structured and coherent plan which will enable TSC Event Team run and manage a Charity Walk as efficiently and professionally as possible.

OBJECTIVES

• Conduct a walk of a distance of up to 10km suitable for walkers of all ages (especially families). • Provide an opportunity for the Northern Beaches community to participate in a healthy activity. • Bring awareness to the community about Cerebral Palsy and what they can do to help. • Media attention about the walk, TSC, CPF and Cerebral Palsy • Raise money ($100,000) to help the TSC and CPF fund research for Cerebral Palsy. • Attract/increase more of the community (individuals and business) to volunteer, sponsor and donate (time,

effort & money) to TSC and CPF. • Organise a family oriented event, while building bridges between TSC, CPF and the community• Project a positive image of TSC and CPF to the general public, participants, media, TSC and CPF family, staff,

government and council bodies. • Ensure all work, time/dates, services are managed, organized, signed off and auctioned in a professional and

timely manner with little interruption where possible to key stakeholders, TSC and CPF staff.

Requirements• Have the approval from TSC and or CPF CEO to move to next phase of project • Have participants to partake in the walk• Have enough staff and Volunteers to run the event• Obtain permits and approval from local councils. (e.g. Pittwater and Warringah)• Contact law enforcement agencies about local ordinances, road closures, traffic barricades, crowd control

and security issues. • All relevant emergency services contribute e.g. Ambulance (St Johns), Police etc

Limitations & Constraints• Weather - Bad Weather may limit the number of participants on the day. • Budget for additional services• Family oriented event• Event will be conducted in the month of May• The event will only run for 1 day.

Assumptions• Distance of event will be 8 - 10 km long.• Average duration to complete course walking is 2hrs 30 min. • TSC and CPF will create and develop online capabilities (e.g. participant registration, event fundraising

tracking etc…)• All volunteers can work 8:00 am to 6:00 pm• TSC and CPF will allow their staff to assist when and where possible.• TSC and CPF will provide internal resources to assist with the planning of the event• Council will close certain roads to allow event to take place on the day. • 60% of participants will travel on public transport to get to event. • Project Scope once approved will not be modified. • The event will be completely run and managed by TSC Staff. • All information required for cost calculations will be provided upon request. • At least 20% of targeted audience will participate in the event. • Full co-operation and collaboration from local Councils, Police, Ambulance, Fire Brigade and other law

enforcement agencies• Full co-operation from local business and residential housing on course route. • Full support from Stakeholders and Sponsors. • Approved Budget will include funding for a marketing strategy/materials • TSC currently holding Public Liability

Dependencies• Project approval from the CEO• Have enough Staff and Volunteers to run the event• Obtain permits and Approval from local Council• Contact law enforcement agencies about local ordinances, road closures, traffic barricades, crowd control

and security issues. • Full collaboration from local Council, Police, Ambulance, Fire Brigade and other law enforcement agencies• Full support from Stakeholders and Sponsors.

Project Approach• Phase 1 - Initiation• Phase 2 - Planning• Phase 3 - Implementation • Phase 4 - Completion

Deliverables

Change Control Process• Define and asses change

– Define the what, why and how of change– Identify the overall impacts

• Formalise the change– Identify resource (time, cost), schedule– Obtain approval from the Sponsor, Steering

Committee or Change Advisory Board (CRB)– Communicate to all impacted areas– Re-plan scope, cost and time schedules and

baselines• Implement the change

– Identify internal and external risks and migrate – Implement change management plan– Implement change process plan

• Monitor the review– Constantly monitor change after implementation – Monitor performance and outcomes against metrics

Change Request & Review

Verify the Result

Reason & Docmentation

Schedule Work

Update Scope & Project Plan

Implement & Monitor

Analyse & Estimate Cost/

Time

Approved

Dec

lined

Manly DamPark Circuit TrackDistance: 7.3kmTime: 3 hoursGrade: Some steep sections, mostly easy walking.

This track is shared with mountain bike riders.

Attractions: Waterfall and rockpools

Manly Dam – Picnic areas

The main walk around Manly Dam this walk is popular for both walkers and bike riders. Prepare for spectacular views from both sides of the dam and well managed trails. Good spots to break include the picnic areas on King St. Features of this walk include walking the bridge across the top of the dam and the beach on the north side. Be warned- watch out for bike riders.

Narrabeen Lagoon/LakesThe Narrabeen Lake Multi-Use Trail aims to design and construct the final links of the existing trail network along the foreshores of Narrabeen Lagoon. The outcome of this project will be an 8.5 km trail circumnavigating the entire lake, providing improved access to the foreshores of the Northern Beach's largest coastal lagoon. This trail will provide many opportunities for physical recreation to the residents and visitors of the area, improving health and quality of life while at the same time increasing awareness about the environmental and cultural amenities of the lagoon. To date, Warringah Council has completed the trail through Jamieson Park and Berry Reserve, and Pittwater Council has completed the trail through Billarong Reserve. Both Warringah and Pittwater Councils are working collaboratively to design and construct the final components of the trail with the aim of encouraging a wide range of users and enhancing the existing joint Council interpretive and educational program.

Warringah Council that the remaining loop of the Walking Trail is proposed to be completed by Late 2010 Early 2011

Narrabeen Lagoon/Lakes

Easy

•A very relaxed and pleasant outing •You'll be able to wander along very easily, have a chat, enjoy the scenery, and be pleasantly tired by the end. •Completely or mostly flat •Almost all surfaces are even •Surfaces may include concrete, paving, grass, timber, or wide bush paths •May have a few steps here and there •Intended to be suitable for all active adults •Usually suitable for young children •Usually suitable for prams, bicycles, skateboards, etc (but read the description to see if there are any steps) •Intended to be suitable for all beagles (including puppies who have completed their initial course of vaccinations)

WALK NAME TIMEDISTANCE WHERE TO MEET SUMMARY DATE

Narrabeen Lake Walk, Northside, Warringah Council 2hrs 6km

Meet at the carpark off the Wakehurst Parkway, near the France Petarique Club.

Easy return walk along the north foreshore of Narrabeen Lake along Bilarong Reserve, to Pittwater Road, then (time permitting) to the south side of Narrabeen Lake. Walk as far as you like and then return along the same route. Bring your own food and water. Small beach mid-way through the walk. 29-Oct-06

Narrabeen Lake Walk, Southside, Warringah Council 1hr 30min 4km

Meet at Jamison Park, Narabeen, at The Esplanade parking and picnic area, near the Sailing Club. Easy return walk along the south foreshore of Narrabeen Lake. Buy an ice-cream along the wa

y. Bring your own food and water. Small beach mid-way through the walk.16-Feb-03

Narrabeen Lagoon/Lakes

Check Point

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Pros and ConsNarrabeen Lagoon/Lakes

Pros ConsTransportation Loop under constructionEasy Walk

Manly DamPros ConsLoop ready to be walked Transportation Medium Walk