COMPANY MEETINGS

Meeting: Get together of

individuals or persons for some

plan is known as a meeting.

Business Meeting: When

two or more persons gather as per

a given notice to discuss some

business matters is known as a

Business Meeting.

Company Meeting: When

the members of a company gather

at a certain time and place to

discuss business affairs, it is

called a Company Meeting.

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Statutory meeting.

Annual General Meeting.

Extraordinary general meeting.

D

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Board of Directors.

Committees of Directors.

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Debenture Holders.

Creditors.

Contributories.

First meeting of the members of a

public company.

Held once in life of a public

company.

Totally based on law and enforced

by the law.

Must be held after 3 months but

before 6 months of obtaining the

certificate of commencement of

business.

Notice will be sent by the

directors at least 21 days before

the meeting.

To win Confidence.

To provide latest information.

To discuss future plans.

To discuss statutory Report which

will include:

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Total no. of Shares issued.

Total receipts and total payments.

Cash received against shares allotted.

Details of Shares allotted.

Meeting is to be call and held by

the Directors of the company.

Every company will hold AGM of

its members every year.

First AGM must be held within 18

months from the date of

incorporation.

Next within 4 months after closing

of its financial year and the

interval must not exceed than 15

months.

Notice to members will be sent at

least 21 days before the meeting.

To Check Annual

Accounts.

Declaration of

Dividend.

Election of Directors.

Appointment of

Auditors.

All General Meetings other than

AGM and Statutory meetings are

known as Extraordinary General

Meetings.

Held on special occasions or

Emergency situations. For Eg: At

the plan of Merger etc.

Notice to members will be sent at

least 21 days before the meeting

by the Directors.

Conducted by the Board of

Directors to make company

decisions, framing the general

policy of the company, direct its

affairs, appoints the company

officers and to ensure that their

duties are carried out.

Two types of Director’s Meeting:

1. Special: Where the majority of

Directors meet for a particular

purpose or purposes.

2. Scheduled: Set forth in

corporation’s byelaws or Articles

of Incorporation.

Ordinary Resolution: Passed by

a sample majority of votes of

members present in person or by

proxy at a properly constituted

general meeting.

Special Resolution: Passed by at

least 3/4th majority of votes of

members present in person or

proxy at a properly constituted

general meeting.

Issue of shares at discount.

Re issue of redeemed

debentures.

Adoption of Statutory report.

Appointment of managing /

whole time director.

Removal and replacement of

a Director.

Winding up of a company

voluntarily in certain events

etc.

Change of the name of the

company with the consent of

the Central Government.

Reduction of Share Capital.

Variation of Shareholders

rights.

Applying to the court for the

winding up of a company.

Allowing a Director to hold

an office of profit under a

company etc.