compensatory education - school district of philadelphia · 2017-11-21 · individuals and/or...
TRANSCRIPT
Compensatory
Education Reference Guide
(Parents)
Office of Specialized Services
Compensatory Education Department
440 North Broad Street
2nd fl., Portal B, Suite 206
Philadelphia, PA 19130
Phone: 215-400-4170 ext. 9 Fax: 215-400-4172
Email: [email protected]
2
Introduction
Parents and Guardians,
The School District of Philadelphia is the eighth largest school district in the nation, by enrollment. Located
in a historic and culturally rich setting, we are a diverse community committed to education and student
achievement.
The hours specified in the student’s Compensatory Education Agreement is that to further the goals of the
student’s IEP and/ or to assist that student with overcoming the challenges of his/her disability and cannot
be used for monetary cash value. The amount, duration, and extent in which you may utilize these funds
will be outlined in your Compensatory Education Agreement. The District agrees that the Compensatory
Education agreement are to a be utilized as permissible funds for appropriate educational services:
vocational training services, therapeutic instruction and programs, tutoring courses and educational
institutions.
Any services for which hours are to be utilized shall be provided by appropriately licensed and credentialed
individuals and/or licensed facilities. The cost of each compensatory education hour shall not exceed sixty
dollars ($60.00) per hour. In the event the actual cost of any of the compensatory education hours exceeds
sixty dollars ($60.00) per hour, the District shall receive additional credit towards Student’s entitlement to
compensatory hours on a proportional basis consistent with the funding responsibility as outlined in your
settlement agreement.
Parents seeking reimbursement must submit a W-9, an invoice, and proof of purchase (store receipt or
banking statements) to:
via email (preferred method): [email protected]
via mail:
The School District of Philadelphia
Compensatory Education Department
440 North Broad Street
2nd, Fl. Portal B, Suite 206
Philadelphia, PA 19130
via fax: ATTN: Compensatory Education Team
215-400-4172
(NOTE: Receipts from a receipt book is not accepted. Banking statements or store receipts are acceptable
forms for proof of purchase.)
For your convenience, we have included the names and information of some of the most frequently used
vendors.
Best regards,
Compensatory Education Team
3
Compensatory Education Key Points….
Tutoring/Vending Violations:
A SDP employee shall not tutor or counsel pupils who attends the teacher’s assigned school
building.
Tutoring may not take place during school hours
Tutoring may not take after than 8pm.
Tutoring may not exceed 3 hours per day.
Tutoring may not be held in a group setting for students who require one-on-one instruction.
All tutoring contracts are between the parent and the vendor. The SDP follows the directives outlined
in the Compensatory Education Agreement, not the Vendor’s contract.
Parents/ Vendor may be asked to submit verification that services were rendered. CSR form (page 13)
Fraud:
Fraud involves schemes using false documentation to manipulate a company’s billing system to
generate a false payment for his or her own gain. Identified instances of intentional deception will be
reported to Inspector General’s Offices and the SDP will prosecute all persons to highest extent the
law allows (i.e., Vendor contract termination, a civil lawsuit, paying restitution of funds and/
or criminal prosecution for fraud.).
Student’s who require One-On-One Instruction:
One-on-one instruction is delivered by one teacher working with one student in a private learning room—
with a class size of one. Students may work with different subject-matter instructors in each discipline, but
teachers who start courses with a student remain beside that student, coaching and teaching for the duration
of the course/ session.
Student’s in a group setting with an assistant is not considered implementing one-on-one instruction.
Student’s in a classroom setting of more than one student is not considered implementing one-on-
one instruction.
It is the responsibility of the parent/guardian to track their child’s hours. Once funds are depleted, the district
is not responsible for vendor payments. For your convenience, we have included a “Track My Hours” sheet,
which can used to keep account balances (page11).
When seeking approval for items or programs, please allow 5-7 business days to ensure that the Special
Education Director can thoroughly review the vendor or order. When selecting a new program or service for
your child, please be sure that the services align with the goals mentioned in the student’s IEP and that such
programs are within the guidelines of the settlement agreement.
Payments:
As stated in the Compensatory Education Agreement, the district is allotted sixty (business) days for payments
and reimbursements; excluding holidays and weekends. Please allow sixty days to pass before inquiring about
an invoice. Submitting invoices more than once may result in a freeze of the original invoice so that the
Compensatory Education Team can ensure that the documentation is complete and correct.
4
Technology Please note that computers, tablets, laptops, etc. are replaced every three years. Replacing lost, destroyed,
or damaged items is the responsibility of the parent. The SDP will replace stolen items that are accompanied
by a police report or other evidence of loss. If funds are depleted, the parent or guardian will be responsible
for any additional payment owed to the vendor.
If you wish to order technology, there are two options available:
Parent Reimbursement: As the parent/guardian, you can purchase the technology and submit a store
receipt (along with a W9 and proof of purchase such as a store receipt or banking statements) for
reimbursement from the district (it is best to seek pre-approval for these items first before
purchasing.).
(NOTE: Receipts from a receipt book is not accepted. Banking statements or store receipts are
acceptable forms for proof of purchase)
Office Depot:
o Visit the Office Depot website.
o Use the Office Depot Order Form (attached page12) please DO NOT email your shopping
cart.
o Pick Up or Delivery? You have the option of picking up your items from the Springfield, PA
(Baltimore Pike) location or delivery to your home. Please see page 12 for more instructions.
o Send the completed order form to [email protected].
o A member of the team will review and submit the order directly. Any items not permissible
by the settlement agreement will not be approved, any denied items will not be ordered. A
team member will inform you of which items were denied.
o NOTE: Office Depot does not carry Apple products.
Non-Permissible Items: (Items may be added without notice, be sure to confirm approval with your child’s Special Education Director.)
The following are not be permissible under the Comp. Ed. and is the financial responsibility of the parent:
District is not responsible for post-secondary college programs, tuition for out-of-district programs or
placements (i.e., private, charter, etc.), vehicles of any sort, clothing, shoes, grooming fees, gift cards,
furniture, personal hygiene items and toiletries, book bags and basic school supplies, ink, notebook and copy
paper, replacement parts and equipment, leisure travel (i.e., vacations, etc.), recreational activities (i.e.,
amusement parks, sporting activities, movies, etc.), recreational or exercise equipment (treadmills, weight
lifts, sporting uniforms, etc.), entertainment oriented technology items (i.e., Game Consoles, TVs,
entertainment centers, video games, joysticks, lavish headphones, internet access, etc.) and replacements of
items broken or damaged is not the responsibility of the School District (However, stolen items will be
replaced with the parent providing a valid police report).
5
Vending Policies
Licensed individuals and/or facilities looking to obtain new vendor status must complete the following and
submit to [email protected].
To become a Tutor the following information is required:
A Bachelor’s (BA) degree or higher
A Valid PA Teacher’s Certificate
W-9 Form (can be obtained from irs.gov)
To become a Vendor the following information is required:
A Business License
Proof of Insurance for your facility.
W-9 Form (can be obtained from irs.gov)
A typed proposal: detailed description of the services your company provides and how it will assist
our students to achieve/ master their IEP goals.
Tutoring/Vending Violations:
A SDP employee shall not tutor or counsel pupils who attends the teacher’s assigned school
building.
Tutoring may not take place during school hours
Tutoring may not take after than 8pm.
Tutoring may not exceed 3 hours per day.
Tutoring may not be held in a group setting and invoiced at an individual rate.
All tutoring contracts are between the parent and the vendor. The SDP follows the directives
outlined in the Comp. Ed agreement, not the Vendor’s contracts.
A SDP employee shall not tutor or counsel pupils who attends the teacher’s assigned school
building.
Parents/Vendors may be asked to submit verification that services were rendered. CSR form (page
13)
**On the next page, we have provided a list of School District approved Vendors. Parents may feel free to select a
licensed/ certificated Vendor for their child’s services. Please be sure to ask the Vendor to follow the instructions listed
above for approval before services are rendered.
6
How to Invoice the District
Vendor Payments:
Ask the vendor to submit all valid invoices to:
Email: [email protected] for processing. Also, please remind them that payment processing
may take up to 60 days as stated in the Comp. Ed. agreement.
Fax: 215-400-4172
Mail:
The School District of Philadelphia
Compensatory Education Team
440 North Broad Street
2nd. Fl., Portal B, Suite 206
Philadelphia, PA 19130
Parent Reimbursement:
When submitting invoices for parent/guardian reimbursement, parents/guardians must include the
following information on all documents:
Student’s name
Student’s date of birth
Purchase date
Proof of purchase or payment (bank statements)
Total due
(NOTE: Receipts from a receipt book is not accepted. Banking statements or store receipts are acceptable
forms for proof of purchase.)
Payments: As stated in the Comp. Ed. Agreement, the district is allotted 60 days for payments and reimbursements. Please
allow 60 days to pass before inquiring about an invoice.
7
Tutoring Services
A SDP employee shall not tutor or counsel pupils who attends the teacher’s assigned school building.
Team Tutor Barbara Einhorn
[email protected] [email protected]
215-657-1981 215-928-5654
Success Beyond the Classroom Sylvan Learning Center
Briana Guy [email protected]
[email protected] 215-743-6200
484-557-4023
Terry Dearing Ask for Tutoring
[email protected] [email protected]
215-680-2884 610-522-8000
Pat Lazzaro Vincent Amadio
Bucks Co. Center for Dyslexia [email protected]
Dollarhound.pal@gmail 215-280-6767
215-287-6285
Huntington Learning Center
Abington, PA
215-887-0801
Huntington Learning Center
Springfield, PA
610-690-4460
8
Speech Services Frequently used speech services include:
AGSpeech Language Potential
791 Baltimore Pike #315
Springfield, PA 19064
610-628-2829
Medley and Mesaric Therapy
Associates
412 N. Bethlehem Pike
Ambler, PA 19002
215-643-5585
Marie Mar
Speech Therapy &Augmentative
Communication Services
2606 Marion Avenue
Bensalem PA 19020
267-994-0121
Gabrielle Germer
4301 Spruce St Apt A402
Philadelphia, PA 19104
610-331-6244
Danielle Kudlacik
Speech and Language Pathologist
635 DuPont Street, Unit M
Philadelphia, PA 19128
518-429-8404
Kristin Youngdahl
Speech Pathology Services
19 Juniper Drive
Mount Laurel NJ, 08054
609-471-2583
Kim Singleton
328 West Seymour Street
Philadelphia PA 19144
267-324-8300
9
Educational Services The following vendors have been utilized for educational services such as
vocational assessment and training, tutoring, life skills training and more:
JEVS
Melanie Pontz, Educational
Counselor
215-854-1841
Education Focus
215-542-1029
Community Integrated Services
Susan Schonfeld
215-238-7411
Youth Advocate Programs, Inc
215-568-2559 or 215-599-2174
School to Work
Dennis Coren
215-817-4444
SPIN Summer Enrichment Program
www.spinc.org
215-613-1000
Behavior Specialists Frequently used Behavior Specialists include:
Shari Adler
267-973-5477
Eileen Quinn
Quinn Developmental services
215-654-7577
Jennifer King, MA, BCBA
Craig Nussbaum
609-605-2847
Education Alternatives for ABA, Inc
610-831-1865
215-432-8991
Summer Programs Previously attended programs include (must seek approval each summer):
Camp Pegasus
www.camppegasus.com
610-649-1080
Hill Top Summer Camp
484-222-2825
The Pathway School
Diana M. Phifer
610-227-0660 Ext. 289
Quaker School at Horsham
Summer Enrichment
Jenn Gallagher
215-674-2875 Ext. 17
The Center School
Summer Enrichment
Jeffery Nick, Director of Admissions
215-657-2200
Academy at Manayunk
AIM Summer Enrichment Program
215-483-2461
Team Tutor Summer Camp Tutors
info@yourteamtutor,com
215-657-1981
Variety Club Camp and
Development Center
Jean Merkl
610-584-4366 Ext. 1101
Stratford Friends School
Patricia Plousis
www.stratfordsummerspark.org
Delaware Valley Friends School
Summer Academic Program
Mary Ellen Trent, Director of Admissions
610-640-4150 Ext. 2162
SPIN NORCOM Community Center
Educational Summer Program
Maureen Giess
215-698-3012
Carousel Farms Educational Center
Summer Program
1240 Grenoble Rd.
Ivyland, PA 18974
215-355-9410
11
Track Your Hours!! Student Name:
Date of birth:
Settlement hours:
Settlement amount:
Expiration Date:
Balance Vendor’s
Name
Service
Date
Service
Amount ($)
Available
Balance ($)
12
Office Depot Order Form WWW.OFFICEDEPOT.COM
Complete and email to [email protected]
Date of Order: ______________________
Student’s Name: ________________________________________________________ Student’s DOB: ______
Parent’s Name: _________________________________________________________
Mailing Address: ______________________________________________________________________
City _______________________________ State: ______ ZipCode: ________________
Contact Number: ( ) ______________________________
Delivery Option (please circle one): Pick Up or Home Delivery
Pick Up Address: Office Depot- Olde Sproul Shopping Center
1122 Baltimore Pike, Springfield, PA 19064
Item Number
Item name
Cost per Items
Quantity
Total Cost
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Total Cost $
13
You can attach this to the invoice and submit them both or you can create a signature page to submit along with the invoice.
----------------------------------------------------------------------------------------------------------- Detach
CERIFICATION OF SERVICES RENDERED (CSR) Date: ____________
Student’s Name (print) __________________________________________ Date of Birth: ___________
Student’s Signature: ___________________________________________________________________
I ,do hereby certify that the following service(s) was provided and such service(s) was completed and true.
Tutoring
Vocational
Other:
By signing this document, I acknowledge that the above services have been rendered. I also understand that
the School District of Philadelphia agrees that the Compensatory Education agreement are to a be utilized as
permissible funds for appropriate educational services: vocational training services, therapeutic instruction
and programs, tutoring courses and educational institutions. And that if the above services are not within
these guidelines, payments for the services may be denied. The amount, duration, and extent in which you
may utilize these funds will be outlined in your Compensatory Education Agreement. As a courtesy, the
district may send notification to the parent/guardian when funds are almost exhausted, however, this is not
required nor should it be expected. It is the responsibility of the parent/guardian to keep an accounting of
money spent from the funds outlined the Compensatory Education Agreement.
NOTE: Inquires of student’s accounts will not be sent to vendors from the SDP and should be sought
from the parents.
Parent’s Signature: _________________________________________________ Date: ____________
Vendor’s Signature: _________________________________________________ Date: ____________