Completing a successful

2018 Recharter

What’s in the Packet?

● Goldenrod Recharter agreement

● 2 JTE forms

● Overflow forms

● 5 adult, 5 youth applications

● Membership inventory (not required)

● Login and passwords for Troop and Pack

● MLS Instruction Sheet

Online Recharter does NOT

go “live”until Oct.1, 2017So what do I do until then???

● 2 Separate forms

troop and pack

● Instructions for scoring

on back

● Total points

● Select award level

(gold, silver or bronze)

● First two signature must

be complete at charter

turn in

Troop and Pack JTE forms

● Fill in ward and Council info (GSLC)

● Fill in Pack and Troop numbers

● No team, crew or ship

● Bishop needs to sign at the bottom

● ONE FORM for all units

The last step before the Oct 1 “live”

recharter is to perform an inventory of

your units.

At this point you can fill out

your optional membership

inventory worksheet if

desired. This serves to help

make sure you have the

required positions filled when

you begin rechartering

1. Obtain a roster from your internet advancement site for

your Cub Scout Unit and one for your Troop, Venture and

Varsity units

1. Obtain an MLS report from your ward clerk for all boys

ages 8-10 as of 1/1/18 and all boys ages 11-17 as of 1/1/18

The Bishop need to sign the MLS reports to attest that they

are accurate

Detailed instructions for your ward clerk can be

found at:

https://www.saltlakescouts.org/files/15447/2018-Appendices-pdf

Instructions will also be found in your recharter packet

● Note any youth in your inventory that need to be added to your units

and any youth that need to be removed from your units

○ All youth ages 14-17 have already been moved over to the

troop automatically

○ Venture and Varsity adults will NOT automatically be moved

over and will require promotion into the troop or a new

application to continue with the troop

○ When in doubt, register the boy. The church has already

agreed to pay fees for ALL boys through 2018, so you’re not

saving the Ward, Troop or Church any money by not registering

a youth member

● You WILL have to enter the youth information in the online recharter

system, but you WILL NOT have to complete a youth application as

long as they are listed on the MLS report. A first time youth

applicant is the exception and will need a new youth application.

● Note any Adult leaders that need to be added to your unit and any that are

not participating adult leaders at this point

● Adult that are no longer leaders are easily removed later during the recharter

process

● Adults that do not show up on your unit inventories must be promoted into the

unit from another one of your units or complete an online registration

https://d16commish.wordpress.com/registration-links/ and

complete youth protection training. https://my.scouting.org/

● The unit “key 3” must fill out a paper form and include a photocopy of their

completed youth protection (COR, Committee Chair and Unit Leader)

● Disclosure Form

● 1 signature

● Application

● 3 signatures

● SSN required

● Answer questions

● Don’t forget a copy of

Youth Protection

● Keep a copy on file

Now that you have all of your info, other

forms filled out, and it is Oct 1, you can

start the online recharter system

Do not Start the Venture or

Varsity recharters!The logins and password have been crossed out and do not

need to be accessed at all. The Council will delete these

units in January.

https://www.saltlakescouts.org/internet-advancement

Or follow the instructions on the yellow log-in paper

The actual recharter will look slightly different than the

slides that follow due to 2018 updates, but the steps will

remain the same

Select first

time user if

this is your

first log-in

this year

Complete

the tutorial,

if desired

● Access Code is

on yellow paper

in your packet

● Start with Troop

● Enter your unit

number

Select Load

Council

Information

Change any

info if needed

Update roster

to insure

correct info

w

Promote youth

from cubs here

You will only

need to

promote from

cubs.

Venture and

Varsity boys are

already in the

troop

If you do not

complete an

online adult

application, the

info must be

entered here and

a paper

application must

be included

SSN is

Required

Enter youth that

need to be added

to the unit which

could not be

promoted.

An online or paper

application will be

required only if

the scout has

never been

registered in any

unit in your ward.

If they have

previously been

registered, enter

the new

information here

and include the

signed MLS report

with the recharter

The position of

new member

coordinator

(NM) replaces

the positions of

parent

coordinator

(PC) and unit

membership

chair (126U)

The COR can

also serve as a

committee

member if

additional

positions are

needed and

can’t be filled

to complete the

recharter.

Check Roster

and evaluate

and fix errors

The webelos

must be identified

as such. This is

a common error

in rechartering,

but an easy one

to fix at this stage

Every dropped

boy needs a

reason attached

to the change

One new function in 2018 will be the electronic

signature immediately before the final step.

Before final submittal of the unit renewal, the

renewal processor will give the chartered

organization representative (or institutional head)

the opportunity to review and approve the renewal

on behalf of the chartered organization. If this is

done, the approval will appear on the Unit Renewal

Application and the recharter will not need a

physical signature.

If you would like

to review the

information

before

submission,

select

review/print.

If you are done,

select submit

and print your

final recharter

You will now need to complete the pack unit

Get the proper signatures!!!

1. Executive officer - Bishop

2. Unit leader - Scoutmaster or Cubmaster

3. Council Representative at recharter meeting

At stake recharter meeting

Final Checklist1. Charter Application –NO Missing Pages! Original NOT DRAFT

2 Signatures: Executive Officer, Unit Leader (scoutmaster, cubmaster)

3 Disclosure Statement with adult applications: Signed, Date, Unit #

4 Applications – 1 for each new person listed on front page of charter

Applications: First Name/Last name, Unit Number

Applications: Address, Date of Birth

Applications: Social Security, References, 5 questions

Applications: 3 Signatures (applicant, COR, CC), and 4

Initials

5 Youth Protection Certificates – 1 for each new adult application

6 Youth Protection Certificates – 1 for each “Adult Without YPT

7 Photo Copies of applications for adults in both units

8 JTE Score Sheets signed (Bishop and Committee Chair) and totaled

9 Recharter Agreement 1 for each Ward signed by Executive Officer

10 Signed MLS reports

In the event the final unit charter has

already been submitted and there are

changes in youth or adult leadership in a

unit, the changes MUST be submitted to

the registrar's office in paper format with

proper signatures and YPT certificates to

show on the 2018 unit charter.

Final Recharter turn in:

Thur Nov 30th

Time TBD by each stake

Any Questions?

Jon Lloyd jonwlloyd@hotmail.com

(801)842-4566

Glen Thorned16commish@gmail.com

(801)302-2252

We will both be available during the next meeting

block and also be at the next two roundtable

meetings to help with any problems you encounter

(Sept 14th and Oct 12th)

If you would like to

receive a copy of

this presentation via

text, please sign the

email list at the

podium after the

meeting