comprehensive access tutorial 4 creating forms and reports
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![Page 1: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/1.jpg)
COMPREHENSIVE
Access Tutorial 4
Creating Forms and Reports
![Page 2: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/2.jpg)
XPXPObjectives• Create a form using the Form Wizard• Modify a form’s design in Layout view• Change a form’s AutoFormat• Add a picture to a form• Change the color, line type, and position of items
on a form• Navigate a form and find data using a form• Maintain table data using a form• Preview and print selected form records
New Perspectives on Microsoft Office Access 2007 2
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XPXPObjectives• Create a form with a main form and a subform• Create a report using the Report Wizard• Modify a report’s design in Layout view• Move and resize fields in a report• Insert a picture in a report• Change the font color of a report title• Use conditional formatting in a report• Preview and print a report
New Perspectives on Microsoft Office Access 2007 3
![Page 4: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/4.jpg)
XPXPCreating a Form Using the Form Wizard• The Form Wizard allows you to choose some or
all of the fields in the selected table or query, choose fields from other tables and queries, and display the selected fields in any order on the form
• Click the Create tab in the Ribbon• In the Forms group, click the More Forms button,
and then click Form Wizard
New Perspectives on Microsoft Office Access 2007 4
![Page 5: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/5.jpg)
XPXPCreating a Form Using the Form Wizard
New Perspectives on Microsoft Office Access 2007 5
![Page 6: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/6.jpg)
XPXPCreating a Form Using the Form Wizard
New Perspectives on Microsoft Office Access 2007 6
![Page 7: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/7.jpg)
XPXPChanging a Form’s AutoFormat• Display the form in Layout view• In the AutoFormat group on the Form Layout
Tools Format tab, click the More button• In the displayed gallery, click the AutoFormat you
want to apply; or, click AutoFormat Wizard to open the AutoFormat dialog box, click the name of the AutoFormat you want to apply, and then click the OK button
New Perspectives on Microsoft Office Access 2007 7
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XPXPAdding a Picture to a Form• A picture is one of many controls you can add
and modify on a form• A control is an item on a form, report, or other
database object that you can manipulate to modify the object’s appearance
• In the Controls group on the Form Layout Tools Format tab, click the Logo button
• Navigate to the picture you want to insert and then click the OK button
New Perspectives on Microsoft Office Access 2007 8
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XPXPAdding a Picture to a Form
New Perspectives on Microsoft Office Access 2007 9
![Page 10: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/10.jpg)
XPXPChanging the Color of the Form Title
• The Font group on the Form Layout Tools Format tab provides many options you can use to change the appearance of text on a form
New Perspectives on Microsoft Office Access 2007 10
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XPXPChanging the Type of Line on a Form
• A line on a form, such as the box around each field value, is another type of control that you can modify in Layout view
New Perspectives on Microsoft Office Access 2007 11
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XPXPChanging the Type of Line on a Form
New Perspectives on Microsoft Office Access 2007 12
![Page 13: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/13.jpg)
XPXPMoving a Field in Layout View
New Perspectives on Microsoft Office Access 2007 13
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XPXPFinding Data in a Form or Datasheet• Open the form or datasheet, and then make the field
you want to search the current field• In the Find group on the Home tab, click the Find button
to open the Find and Replace dialog box• In the Find What text box, type the field value you want
to find• Complete the remaining options, as necessary, to
specify the type of search to conduct• Click the Find Next button to begin the search• Click the Find Next button to continue searching for the
next match• Click the Cancel button to stop the search operation
New Perspectives on Microsoft Office Access 2007 14
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XPXPFinding Data in a Form or Datasheet
New Perspectives on Microsoft Office Access 2007 15
![Page 16: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/16.jpg)
XPXPFinding Data in a Form or Datasheet
New Perspectives on Microsoft Office Access 2007 16
![Page 17: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/17.jpg)
XPXPMaintaining Table Data Using a Form
• Maintaining data using a form is often easier than using a datasheet, because you can concentrate on all the changes required to a single record at one time
New Perspectives on Microsoft Office Access 2007 17
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XPXPPreviewing and Printing Selected Form Records• Access prints as many form records as can fit on
a printed page
New Perspectives on Microsoft Office Access 2007 18
![Page 19: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/19.jpg)
XPXPCreating a Form with a Main Form and a Subform• When you create a form containing data from
two tables that have a one-to-many relationship, you actually create a main form for data from the primary table and a subform for data from the related table
New Perspectives on Microsoft Office Access 2007 19
![Page 20: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/20.jpg)
XPXPCreating a Form with a Main Form and a Subform
New Perspectives on Microsoft Office Access 2007 20
![Page 21: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/21.jpg)
XPXPCreating a Report Using the Report Wizard• The Report Wizard asks you a series of questions
and then creates a report based on your answers
New Perspectives on Microsoft Office Access 2007 21
![Page 22: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/22.jpg)
XPXPCreating a Report Using the Report Wizard• Click the Create tab on the Ribbon• In the Reports group on the Create tab, click the
Report Wizard button
New Perspectives on Microsoft Office Access 2007 22
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XPXPCreating a Report Using the Report Wizard
New Perspectives on Microsoft Office Access 2007 23
![Page 24: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/24.jpg)
XPXPCreating a Report Using the Report Wizard
New Perspectives on Microsoft Office Access 2007 24
![Page 25: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/25.jpg)
XPXPCreating a Report Using the Report Wizard
New Perspectives on Microsoft Office Access 2007 25
![Page 26: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/26.jpg)
XPXPModifying a Report’s Design in Layout View• Click the Layout View button
New Perspectives on Microsoft Office Access 2007 26
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XPXPModifying a Report’s Design in Layout View
New Perspectives on Microsoft Office Access 2007 27
![Page 28: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/28.jpg)
XPXPModifying a Report’s Design in Layout View
New Perspectives on Microsoft Office Access 2007 28
![Page 29: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/29.jpg)
XPXPUsing Conditional Formatting in a Report• Conditional formatting in a report (or form) is
special formatting applied to certain field values depending on one or more conditions
• Click the appropriate field value• In the Font group on the Report Layout Tools
Format tab, click the Conditional button
New Perspectives on Microsoft Office Access 2007 29
![Page 30: COMPREHENSIVE Access Tutorial 4 Creating Forms and Reports](https://reader030.vdocument.in/reader030/viewer/2022032704/56649d7e5503460f94a61ca2/html5/thumbnails/30.jpg)
XPXPUsing Conditional Formatting in a Report
New Perspectives on Microsoft Office Access 2007 30