comprehensive community planning to assist with negotiating funding agreements
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Community development is a broad term. Planning for that development is key, and not only assists leadership in clarifying community needs, but is essential in successfully negotiating with funders. Learn how thru the use of comprehensive community planning tools, your community can be made more sustainable, how your elected leaders job is made easier, and how greater funding can flow to your community projects.TRANSCRIPT
Strategies to Successfully Plan & Negotiate 5 Year Agreements
Human Resources Development Forum, Kamloops July 31, 2012
Chris Hylton, MA 800 449 5866 [email protected] CG Hylton 1
Chris Hylton
Volunteer with Calgary Friendship CentrePleased to work with First Nations across
Canada in HR and benefits for many yearsYou are the experts, Chris is just sharing
some ideas that may help solve your funding and community demand issues
Your questions comments are welcome
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Our Experience
Developed Strategic Plans for Treaty 7Presented workshops on a variety of
topics for FNs groupsDeveloped Salary grids for a Yukon First
Nation that they used to assist them in negotiating their 5 year self government agreement
Developed Departmental 5 year work plans for several FNs groups
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Common Question
How do we get more funding?
We have been doing a national series of one day workshops on Effective Proposal Writing
But negotiating the 5 year agreement is key
Executive Summary
Negotiating agreements is always difficultYour programs are geared to your population
numbers and demand which varies largely by ageYou have detailed population dataYou know your population ages one year each
yearYou can develop programs effectively to meet the
changing demographics in your populationUsing some of the ideas contained in the talk
today, can help you come up with winning 5 year agreements!
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This is your show
What issues would you like me to address today please?
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What is CCP
Term used by INAC in 2004 for a process to achieve community consensus around various land and resource issues
Normally used for resolving land and resource issues but useful in planning for all areas
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INAC CCP Handbook
Produced in 2004Based on experience of 5 BC first
nationsthe Okanagan, Lytton, Squiala, We
Wai Kai (Cape Mudge) and Yekooche First Nations
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What is comprehensive community planning?
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Community Involvement
Important to work with community in order to introduce and clarify the meaning of CCP
For example what does CCP include?governance, land use, environment, economic
development, social development, education, or physical infrastructure equally?
Will CPP include a vision, goals and determine priorities?
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What will the results look like?Will the CPP include decision and
management tools such as ranking tools, action plans, budget templates, implementation and funding strategies and a monitoring and evaluation plan as well?
This level of detail needs to be decided, including expectations for the final planning products that summarize the results of the CCP process (eg, final plan, budget).
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Define the processShould be discussed and promoted as
much as possible with a variety of audiences within a community
Your Boards and perhaps, Chief and Council also need to openly reveal their expectations of the CCP process within the community.
It is important to reconcile these two sets of needs.
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Why define CCP early?
1) determine the approach; 2) impact what is needed to carry out the planning process (eg money, time, information, and technical expertise); 3) determine the quality of community engagement (eg how many workshops, number of people, how the process is to be documented);
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Why define CCP early?
4) determine capacity support (eg how much training) and information needs (eg training or career related data)5) determine the products of CCP (eg final plan, budgets, training plans) and 6) help to clarify and manage expectations, particularly in terms of “when” results will happen and who will benefit
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How to identify best process for your community
You know what your goals are: fully funded 5 year plans, increased jobs, build capacity, promote healing, link to Treaty…
Then work backwards to say how this will be accomplished
Defining the goals of the CCP process could be facilitated during the start-up meeting where the CCP can be discussed openly with the community at large
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Just another report?
“You need to have a vision laid out, a vision statement for CCP, What is the plan for, how will the CCP be used?”
“We have a wall full of reports about what should be done. These are never followed through on. We want to be able to say that we did something.”
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Once in Place, the CCP canEmpower community. The community becomes
more self-aware, creates its own future, and has the tools to respond to change in an effective manner.
Improve performance. Having a plan leads to informed decision-making, combines fragmented efforts and decreases duplication, enables efficient use of resources, and identifies and solves organizational problems.
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ResultsBuild teamwork and expertise. Planning improves
communications within Nation community, builds managerial and staff skills and supports capacity-building efforts
Coordinate future development. Identifies the community's priorities for the use of its talent pool, the land base and territory, anticipates future infrastructure and development needs, and helps to prevent conflicting developments
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ResultsProtect resources. The community is able to
identify and protect vulnerable or valuable areas, traditions, or cultural values and practices.
Celebrate traditions and culture. The cultural aspects of the community may be a focus of the planning process.
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Promote Health and Reconciliation
Planning helps the community to work together to proactively address negative or painful community issues by establishing a positive vision for the future, and by taking the steps necessary to achieve that vision.
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Create Economic Opportunities
Identifying sustainable economic opportunities is an essential part of creating a Comprehensive Community Plan.
Having a plan in place will also help to attract partners and new investment.
The strongest community development factor is economic self-sufficiency
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Negotiating Strategy – You will be able to say
all our projections based on data we get from government agencies
our staffing levels are based on meeting this demand to meet your requirements
Slide A: Here are our projected costs based on our staffing costs
Slide B: Here are our projected costs based on typical staffing costs of a local town or municipality
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Negotiating Strategy (ctd)
All our programs and services are based on terms and conditions for service which are spelled out in our agreements with government agencies
Our CCP has indicated our needs in great detail
Our CCP tells us our community buys inGives more strength to your 5 year
funding requests
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To recap
You and the Agencies have defined the services required,
Agencies have provided us with our own demographic data,
We have surveyed our community and determined the needs
Here is our plan to meet the needsHere are the funding levels required
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Current Situation
You work hard to come up with your best estimate of what your community needs for the next five year agreement
You get conflicting reports from community
You have difficulty negotiating from a position of strength
You receive an unworkable level of funding
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Results
Inadequate staffing levelsInadequate service to communityBlame gameLowered moraleLowered servicesLead to …..
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How does this tie in to Ethics
You are governed by Boards, Chief & Council
All are subject to continuous community requests and constant scrutiny
So how does CCP make it easy for Boards and Elected Officials to govern and avoid conflicts?
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CCP makes it easier for Boards and Elected Officials to governCCP gives your leadership the
information they need about community needs
CCP gives your leaders information about how your departments are planning on meeting community needs
Data is king, use the data like any business to effectively make your case
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What type of Data?
Your population DemographicsCurrent service offerings (supply or
potential supply of trained members)Demand for trained workersThe gapWhat you are planning on doing about itHow much your programs are going to
cost
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How does CCP support 5 year Agreements?
• Shows what services exist now, what services will be needed in the future
Gap analysis:1. Encourages each department or
service area to develop business plans to meet the needs
2. Using data sources which you have and perhaps are not using currently
3. Builds Commitment which in turn builds community
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CCP Rationale
Provides support for First Nation communities in meeting most service needs and indicates areas which require strengthening
Departments perform a self-assessment as part of the business planning process
Community and First Nations will agree upon areas of greatest need to develop a service delivery plan tied to 5 year Budgets
Delivery over a five year period will be completed in concert with community expectations
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1st Pillar:
Capacity Building within DepartmentsProcess links services to inputs like
human resources, office and service space requirements, training requirements, so that capacity may be enhanced
Strengthens business planning processCommunity customer service focus
provides a basis for performance evaluation
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2nd Pillar:Good Governance
Community can demonstrate: It has good governance and support
for services delivery and administration
In particular, it has sustainable processes and systems
That will support the community’s commitment to service delivery over the long-term.
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3rd Pillar:
Solid Community Data re. Demand for Services
Departmental gap analysis leads to strong business plans
Programs are developed to target needsNo longer a need to play catch upThere is evidence that the community is willing
to make the commitment to support programs; and
That members will take up the services offered
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This also attracts Partners for Ec Dev and TrainingMcDonaldsSafewayWalmartTim HortonsOlymelSavanna DrillingAlta FabLeduc Truss
Province of AlbertaTraining Institutes
NAIT, SAIT, Norquest, Keyano College, Etc.
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Examples of Spin off Benefits
Managerial Training for First Nation Staff
Model planning process - public speaking and enhanced communication
Financial policies, by-laws and lawsUpdated Process and PoliciesHigher morale
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Links to more info
http://www.aadnc-aandc.gc.ca/eng/1100100021901/1100100021902
Funding support for CCP is available through numerous programs.
For more information on CCP please e-mail [email protected] or contact the Strategic Planning Manager at 604-666-2247.
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Funding sources
Check with your fundersCCP has a good reputation with
agencies and will support the processCan look at recent Federal Court ruling
on Child Welfare, see attached sheetAlso look at new programs like First
Nations Market Housing Fund next slide
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13/202 5/47
6/75
4/63
30/134
2/40
5/35
5/14
0/29
0/0
LB
# of First Nation Applications Received by the Fund / Total # of FNs in each Prov./Territories(June 8, 2012 70 First Nations have applied - 47 approved for Capacity Development)
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Thank you!
Any questions please
Chris Hylton
800 449 5866
Wetaskiwin Tim Hortons
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