Microsoft Word:Tables

Computer Information Technology – Section 4-12

Some text and examples used with permission from:http://www.jegsworks.com

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Templates and WizardsObjectives:

The Student will:1. Understand how create a basic table2. Understand the Tables and Borders tool bar

TablesA table is a set of rows and columns. The

intersection of a row and a column is a cell . By default in Word, a table has a ½-pt black, single, solid-line border that prints. 

You can create a simple table most easily in Word by clicking the Table button on Insert tab and then dragging to select the number of rows and columns.

If you create a table with the Table button, it will stretch across the width of the page with columns of equal size. You can adjust the width and height of the whole table and of each column and row.

TablesYou can also create a table by clicking on

Table and the choosing Insert Table. This will bring up the Insert Table dialog box:

Tables – Draw Table Button

Draw Table: Turns your pointer to a pencil shape with which you can draw the outside of a table by dragging from top left corner to bottom right corner. You drag across the table to add lines that create rows and columns or to split a cell into several rows or columns. This allows you to create very complex tables easily. 

Note: You must click the button again to toggle it off, returning your pointer to it's previous shape.

Finally you can create a table by clicking on

TablesOnce you add a table to a document you get two

added “tabs” on the ribbon:

The design tab contains buttons for how the table appears on the page (table styles and borders):

The layout tab contains buttons to control the layout (View Gridlines and Properties, insert Rows and Columns, Delete the Table, Rows and/or Columns, Merge or Split Cells, Increase and Decrease cell size, Align text within the cells and change text directions, etc.):

Design tab – Table Style Options

The Table Style Options group will adjust the table styles based on whether you turn on or off:1. Header Row2. Header Column3. Total Row4. Last Column (total column)5. Banded Rows (add shading to alternate rows)6. Banded Columns (add shading to alternate

rows) You can see the effect of changes in the

Table styles section.

Design tab – Table Styles

The Table Styles group let’s you select a style from over 100 predefined styles. You can change a style or define your own

style.Table Styles group also allows you to change

the borders and shading for all or part of the table.

Design tab – Table Styles

The Draw borders group allows you to add, erase or change the borders of a cell or cells.

Clicking the dropdown will open a dialog box for borders and shading:

Layout tab – Rows and Columns

Allows the user to insert or delete rows, columns or cells.

Layout tab – Merge

Allows the user to merge multiple cells into a single cell (Merge Cells), split a cell into multiple cells (Split Cells) or split the table into 2 separate tables (Split Table)

Layout tab – Cell Size

Allows the user to control the width or height of a cell.

Autofit: The cell size is set based on the contents of the cell (Autofit contents), on the width of the page (Autofit Window), or the cell widths will be evenly set (Fixed Column width)

Distribute Rows (or columns) will set the rows or columns to be evenly spaced.

Layout tab – Alignment

Sets how the text will appear in appear in the cell (how it is or is not centered).

Text Direction

Cell Margins will add spacing around the edges of the text. You can also set spacing between cells.

Layout tab – Data

The data group allows you to1. Sort the table (by number, alphabetical or by

date) in ascending or descending order.2. Repeat a header row on the table if the table

spans more than 1 page.3. Convert the table to simple text4. Insert a formula into the table

SummaryThere are many ways to add table depending

on what you want the out come to look like. Choose the way that is easiest and produces what you are looking for.

Inserting a table into a document will add 2 new tabs into the ribbon for all of the commands associated with tables.

Tables – AssignmentAssignment for the rest of today is to

create this table: