Organise Work in an Advertising Agency

Dayna Lawlor - 13128108Ciara Beresford - 13127764Aisling O’Shea - 13160109

CSCW Presentation

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Group 7

Outline

Tool Overview

Scenario

Situations that occurred

Reflection

Conclusion

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Tool Overview

Red Pen is a cooperative design tool.

Slack is a communication tool

TeamViewer is a collaborative editing tool

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Scenario

➔ We created a scenario for organising work in an advertising agency and utilised each tool to it’s full potential.

➔ The scenario involved…◆ Dayna - Graphic Designer

◆ Ciara - Manager

◆ Aisling - Client

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We scheduled our meeting in TeamViewer to suit all parties. The meeting ID was shared in Slack as well as our password.

Variety of tools to use in TeamViewer during a meeting such as:➔ Share files with “File Box”➔ Screen Sharing➔ Video➔ Whiteboard 9

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Slack - Positive & Negatives

Positives

➔ You can talk to people one on one or in a group➔ Easy to mention someone using the @ sign ➔ You can easily send files through the application

Negatives

➔ You have to download the application onto your device or else you will miss messages

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Red Pen- Positive & Negatives

Positives

➔ Really easy to use ➔ Ability to leave quick and to the point feedback➔ Ability to leave specific feedback on a particular part of the design.

Negatives

➔ You can only upload pictures

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TeamViewer - Positive & Negatives

Positives

➔ Easy to edit our work when we weren’t physically together.➔ Video chat option made communication easy.

Negatives

➔ Slow at the start either due to internet issues or using different systems.

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Situations that occurred

➔ Team viewer was slow because we had different computer systems

➔ Teamviewer has a video chat option to make communication easier

➔ Slack is generally handy and has good features such mentioning someone in a

comment and seeing if they reply and quicker than email

➔ Redpen was the tool that stood out as it was so easy to use and we ran into no

problems whilst using it.

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Reflection

➔ Working in the same room we thought up of our scenario and discussed how it would develop.

➔ Each tool worked well on it’s own and didn’t necessarily need the support of the other tools.

➔ Working apart we used the tools and carried out the scenario.

➔ The scenario would have worked without meeting in person at all!

➔ Only problem faced with the technology was the delay when using TeamViewer.

➔ Red pen came out on top out of our three tools as it was so simple to use and it was extremely user

friendly.

➔ We feel that three tools we used were unique and innovative. It was a genuine fun experience to get to

learn to use all three. 16

Conclusion

➔ We learned how many different tools there are to coordinate, communicate

and collaborate. Although many are similar, they can all be used in different

situations.

➔ We learned how actual companies would communicate and work together

while in different locations.

➔ We learned how to overcome problems that would occur while working in

different locations.

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