G R A D UAT E S T U D EN T S ’

HANDBOOK2015 –2016

Useful contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Get to know the campuses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Stage 1 – Get star ted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Stage 2 – Get informed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Stage 3 – Plan your program of studies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Stage 4 – Organize your f inances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Stage 5 – Understand your responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Stage 6 – Stay on track . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Stage 7 – Connect with other students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Stage 8 – Final stages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Research Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

TABLE OF CONTENTS

3

School of Graduate Studies:

General Concordia Phone Number: 514-848-2424

Extension Location

School of Graduate Studies

(General Enquiries) 3800 GM-930-01

Student Affairs Office 3474 GM-930-01

Graduate Awards Office 3816 / 3801 GM-930-01

Thesis Office 3813 GM-930-21

Individualized Program (INDI) 3894 GM-930-01

Quick Links:

Access Centre for Students with Disabilities 3525 H-580

Birks Student Service Centre 2668 LB-185

Centre for Continuing Education 3600 FB-100

Concordia International 4986 2080 Mackay

Concordia University 3838

Connect2Concordia

Dean of Students 3517 (SGW) H-637

4239 (LOY) AD-121

Faculty of Arts and Science

Faculty of Engineering and Computer Science

Faculty of Fine Arts

Financial Aid and Awards 3508 GM-230-03

Graduate and Professional Skills 5615

Graduate Students’ Association 7900 GM-930

Housing 4776 HA-150

Institute for Co-operative Education 3950 GM-430

International Students Office 3515 H-653

John Molson School of Business

Off Campus Housing 7935 H-260

Office of the Registrar (Admissions) 2668 LB-700

Recreation and Athletics 3858 PA-104

School of Extended Learning 5426 FB-121

Tuition and fees 4900 H-541

Art Galleries

Leonard & Bina Ellen Art Gallery

Communication Studies Media Gallery and Mobile Media Gallery

FOFA Gallery

VAV Gallery

Concordia University Mailing Addresses:

Sir George Williams Campus

1455 de Maisonneuve Blvd . West

Montreal, Quebec H3G 1M8

Loyola Campus

7141 Sherbrooke St . West

Montreal, Quebec H4B 1R6

Looking for a Faculty or staff member?

• Search the University Directory

• In the case of an emergency call Security:

Campus security: 514-848-3717

Graduate Program Directors

Each program in the University is administered primarily by a Graduate

Program Director (GPD) . Graduate students may take appointments

with GPDs through Graduate Program Assistants (GPA’s) for any

academic matters concerning their program .

List of Graduate Program Directors and Graduate Program Assistants .

WELCOME TO CONCORDIA

2

On behalf of my colleagues at the school of Graduate Studies, welcome!

With more than 6000 graduate students and postdoctoral fellows from

over 150 countries, Concordia University embodies the vibrancy and

cosmopolitanism of Montréal, a city that is known as a hub for research,

learning and innovation

Why is Concordia such a dynamic place for graduate and postdoctoral

studies? The answer begins with People . The University is justifiably

proud of our impressive roster of senior faculty, many of whom are

established leaders in their respective academic fields . But the vitality

of Concordia is also reflected by the reality, quite unique in North

America, that more than half of our full-time tenured and tenure-track

faculty have been hired in the last ten years . Similarly, we take great

pride in the innovative work of our graduate students and postdoctoral

fellows, and actively support both their quest for knowledge, and their

desire to transmit and apply their skills for the benefit of society .

Our graduate students and postdoctoral fellows also benefit from the

striking investments that we have recently made, and continue to make

in new buildings, state-of –the art labs, experimental exhibition spaces,

smart classrooms, office and meeting spaces . The contemporary design

of our research and teaching spaces is an integral expression of our

commitment to creating a physical environment that can sustain the

production of learning and knowledge in the 21st century .

We look forward to working closely with you to achieve success and

develop your academic and professional potential to the fullest .

Dr . Paula Wood-Adams

Dean of Graduate Studies

The Concordia Graduate Student Association (GSA) welcomes you!

You belong to a student association from the moment you begin

studying on-campus! We are here to support you as you pursue your

studies and complete your research . This includes hosting regular social,

cultural, and academic events where you can meet your colleagues in a

relaxing and informal environment . The GSA also actively defends the

interests of all members through advocating for accessible education

for all members, aiding members accused of contravening University

policies, and organizing public demonstrations to raise awareness about

the plight of graduate students . We hope that you will be an active

member of our organization and participate with us in continuing the

effort to improve the quality of graduate student life .

The GSA House is located at 2030 MacKay Street and houses a free

computer lab, a large-screen television with all the channels, and best

of all…free coffee! Members also have access to low-cost photocopying

and printing and meeting spaces for studying . Our language courses,

including French, English, and Arabic, are very popular . We continue

to add new courses each year so make sure you read our weekly

newsletter to get more information about these great opportunities

to learn a new language, improve your writing skills, and have fun while

doing it . We also provide limited funding to help members attend

conferences, organize academic events, and celebrate cultural holidays .

There are many important committees you can work with and they are

all excellent opportunities to improve your public speaking skills and

gain other skills that will benefit you long after you have finished your

degree at Concordia . The facilities are open Monday through Friday

from 10 am to 6 pm . Please feel free to stop by anytime .

Graduate Students’ Association

Your handbook to graduate studies

The handbook is divided into eight stages that reflect the graduate

student journey . It will help you find the resources you need to succeed .

We’re committed to helping you through your graduate program . If you

have a question that is not answered in this handbook, please contact

the School of Graduate Studies at 514-848-2424, ext . 3800 .

Please note that this handbook is not an official University document .

The University reserves the right to modify the policies and regulations

contained in this handbook.

USEFUL CONTACTS

4 5

The Sir George Williams Campus is located in the heart of downtown

Montreal, in a neighbourhood known as Quartier Concordia . The

SGW Campus is made up of nearly 40 buildings, from centuries-old

row houses to steel-and-glass high-rises . Underground tunnels link

most buildings on campus to each other and to the Guy-Concordia

metro station .

Sir George Williams Campus (downtown)

1455 De Maisonneuve Blvd . W ., Montreal, Quebec H3G 1M8

The Loyola Campus blends cutting edge facility with gothic-style

buildings in the beautiful west-end neighbourhood of

Notre-Dame-de-Grâce, about seven kilometres from the Sir

George Williams Campus .

Loyola Campus (NDG)

7141 Sherbrooke St . W ., Montreal, Quebec H4B 1R6

Getting from one campus to the other -

Shuttle bus

Concordia runs a free shuttle between the Sir George Williams and

the Loyola Campus . Catch the shuttle bus in front of the Hall Building

(SGW) or in front of the Vanier Library (Loyola) . All you need to do

is show your valid Concordia ID . The trip, which usually takes 20-30

minutes, is faster than public transit . Buses are wheelchair accessible .

For schedules and to track the shuttle bus in real time, go to

concordia .ca/shuttle .

Campus Tours

Given by current Concordia students, campus tours are offered

year-round . Allow a member of the Concordia community to show

you not only the buildings and the services we have, but also to explain

what the Concordia experience entails . Reserve online with

Connect2 .Concordia .ca, email tours@concordia .ca, or call 514-848-

2424, ext . 4779, or drop by the Welcome Centre in LB-185-40 .

Hours of operation

The University is open from 7 a .m . to 11 p .m . Outside of these hours,

you can still access campus buildings by presenting your Concordia ID .

Both the Webster (SGW) and the Vanier (Loyola) libraries are open

24/7 during the fall and winter terms .

Finding your way

Let’s say your next class is in room S-H-1225 . S refers to the campus – S

for SGW . H refers to the building – the Hall Building . 1225 refers to the

room number, on the 12th floor .

Campus maps concordia .ca/maps

GET TO KNOW THE CAMPUSES

Accessing Administrative Services

The majority of the administrative services you will need to access are

located on the SGW campus in the J .W . McConnell Library Building,

(also known as the LB Building), the Henry F . Hall Building (H building)

and the Guy-Metro Building (GM Building) . Housed in the LB building

is the Birks Student Service Centre, the Welcome Centre and at the

beginning of each term, FAST student services .

Birks Student Service Centre

The Birks Student Service Centre is located on the ground floor of the

LB Building in room LB-185 . At Birks, you can obtain official documents

for a variety of academic purposes . Birks offers a number of services,

including tuition and fee payments, issuing of Concordia Student ID

cards, official transcript requests, Quebec Provincial Residency and

Permanent Code information .

FAST Services

To help you move quickly through your student services needs

during the first few weeks of the term you can also visit the

Front-line Administrative Services Team (FAST) , set up within Birks,

as well as in the atrium of the LB building . At the FAST kiosks you are

able to create your student ID card, obtain general student account

information, as well as receive assistance accessing the wireless network

on your laptop or mobile device .

GET TO KNOW THE CAMPUSES

GET STARTED STAGE 1

76

GET STARTED

I have been admitted to a Graduate program…what do I do next?

Once you receive your offer of admission, you must finalize it .

Your offer of admission contains important information . If you have any

questions regarding its specifics, please contact the person indicated on

the letter in the “Messages” section .

1 . Review your letter to make sure it is accurate .

2 . Confirm your offer of admission on-line . There is a $250

confirmation deposit* . The confirmation deposit is non-refundable

but will be credited to your account and applied towards your tuition .

* Confirmation deposit does not apply to Privatized programs. Please check with your program office for details.

3 . Send any other required document(s) (if required) .

Official Transcripts

If you have received a conditional admission you must ensure that

Concordia receives a copy of your official final transcripts indicating you

have earned your diploma and achieved the required grades, as well

as any other required documents outlined in your Offer of Admission .

Transcripts are only considered “official” if they are sent directly from

your previous educational institution(s) to the Admissions Application

Centre at Concordia . All documents received by Concordia University

become property of the University and official documents and/or

transcripts will not be returned . Records submitted by fax are not

considered official .

How to Send Your Official Documents

Sealed Envelope Method

Applicants from within Canada and the United States may use the “sealed

envelope” method, whereby you request that each previous educational

institution provide you with a copy of your official transcript, sealed in an

envelope bearing the name and address of the institution, the institutional

logo (if applicable), a notice on the envelope stating that it contains

official transcripts, and a signature/signature stamp/explanatory label

placed across the seal of the envelope . If you enclose such an envelope,

unopened, in a separately addressed envelope to the Admissions

Application Centre, the transcript will be considered official .

International Applicants

Applicants from outside Canada and the United States must arrange to

have their institution(s) mail an official transcript directly to the Admis-

sions Application Centre .

All transcripts should be in the original language . If that is neither English

nor French, you must also submit a copy translated into English or

French by a certified translator .

Mailing Address:

Concordia University

Graduate Admissions

Application Centre

P .O . Box 2002, Station H

Montréal, Québec

CANADA H3G 2V4

In Person/ Courier Drop-Off Location:

Birks Student Service Centre

J .W . McConnell Building

Room LB-185

1400 De Maisonneuve Blvd W ., H3G 2V8

Canadian Citizenship Status

All new applicants must provide proof of their status in Canada . If you

have been accepted and have not provided this proof of status, you will

automatically be charged the higher International tuition fees .

To provide proof of Canadian Citizen/Permanent Resident status, you

must submit a photocopy of one of the following documents:

• Canadian birth certificate

• Canadian Citizenship card (both sides)

• Permanent Resident card (both sides) or IMM 5292 .

You can bring your documents in person to LB-185 or upload them

on your MyConcordia .

Community living graduate housing

Graduate students can be housed either at the Grey Nun’s residence

on the downtown campus or in the Jesuit residence on the beautiful

Loyola campus . The application for Graduate Housing will be found in

your portal through MyConcordia .

For further details on availability and pricing please contact us at:

residenceinfo@concordia .ca

Off campus Housing

Finding a place to live is the first of many challenges for new students .

Montreal is a popular city so you may have to spend some time looking .

Vacancy is lowest the closer you are to Montreal’s downtown core; we

recommend that you look for apartments further away . Apartments

closer to the downtown Sir George Williams campus tend to be more

expensive, while those nearer to the Loyola campus may be somewhat

cheaper, with larger rooms . Don’t forget that the Concordia shuttle

bus runs between the two campuses during class time, and is free for

Concordia students .

In general, the further you are from the heart of downtown, the more

likely it is to find an apartment at a relatively low rent; you will however

have to consider the cost of travel . Of course, if you end up having to

take the bus or metro to school, you will also enjoy the full flavour of

living in Montreal .

Where To Look For Accommodation

CSU OFF-CAMPUS HOUSING AND JOB BANK

SGW: Hall Building, Mezzanine, H 260

Telephone: 514-848-7474 ext . 7935

The CSU Off-Campus Housing Office and Job Bank (HOJO), offers a

comprehensive website with affordable, student-priced apartments

and rooms . They also have a chart on their website which indicates the

cheapest areas to live in, and a description of neighbourhoods .

ISO Housing Support Group

The “Apartment Hunting Tips for International Students Workshop” fa-

cilitated by international student-volunteers and a HOJO representative,

gives you a virtual tour of Montreal neighborhoods and talks about help-

ful tips on how to find housing near Concordia campuses . The schedule is

available here .

Getting around in Montreal

Map of Montreal

Public transportation: The Montreal metro is made up of 68 stations

spread out along four lines . Information about every station can be

found by clicking on the métro map .

The STM bus network consists of 185 daytime and 20 nighttime service

routes . To obtain planned service schedules, route maps, or to find your

stop’s code number, select a bus route in the section below . You can

also consult the Planibus schedules online . If you need help to plan a trip,

try Tous Azimuts our trip planner .

Consult the Société de transport de Montréal (STM) for further infor-

mation .

In the Summer, consider using the BIXI bikes to get around .

HOUSING

GET STARTEDGET STARTED STAGESTAGE 11

8 9

How to Find Out if Your Documents Have Been Received

You can verify that your official transcripts and other documents have

been received by clicking on MyConcordia .

Here you will be able to view all documents relevant to the admission

process that have been received over the last 18 months .

Please note that the time it takes for documents to arrive at Concordia

varies depending on where they were sent from and by what method .

Due to the high volume of documents received at certain times of the

year, documents may not appear on MyConcordia right away .

What happens if I do not meet the conditions of my admission?

If you do not meet your admission conditions, you may be restricted

from registering for courses, which may result in you being withdrawn

from your program .

Can I switch programs?

As program requirements may vary, you must reapply if you would like

to switch programs .

Can I switch options?

Students have the choice of switching options upon approval of the

Graduate Program Director . Engineering and Computer Science

program students must submit a new application .

Can I transfer previously completed credits?

You may be entitled to transfer credit(s) from previous studies to your

new program and/or be exempted from certain courses . Usually

transfer credits are processed in the first term of admission . Simply

complete a Student Request through the SIS self-service function .

Can I defer my admission to another term?

If you want to postpone the start of your studies, you may request a

deferral of admission . Contact your program office in order to request

permission for a change of admission date – in some cases it may not be

possible . In cases where a program approves a deferment of

admission, there is a $25 fee . The deferral form can be found in the

Forms for Students section .

Get to know MyConcordia

This on-line web tool features the latest news and events and

links to key academic and campus resources and service

departments . MyConcordia is designed to provide you with

information from class schedules and cancellations to grades and

fee information . You can view your class schedules, personal book

list, check your current grades, check your billing and account

balance, student records and information regarding loans and

bursaries, obtain tuition and enrolment receipts for educational tax

credit, update your Mailing and E-Mail addresses . New features are

continually being added .

How to access MyConcordia

Simply Log on to MyConcordia or via links on the Concordia Website .

If you need assistance accessing MyConcordia, call the Helpline at

514-848-2424 ext . 7613 or send an e-mail to portal@concordia .ca .

You’ll need to use the Netname and password that you used for

your application .

Helpful tip – Make sure to remember your NetName and password!

You’ll be using them throughout your time at Concordia .

Important tabs

Academic:

This tab allows you to access information regarding your class schedule,

exam schedule, booklist, grades and unofficial student record .

Financial:

Through the Financial tab you can access your account balance, financial

aid and award information, online banking options, and your tuition

tax receipt .

Moving? Here’s How to Update Your Address:

If you’re moving you must update your address in the Concordia

system . Under the “Academic” tab, you’ll find “Change my address

information .” You can update your contact information at any point

during your time at Concordia . Do not forget to also update your

e-mail address, if necessary .

Wireless Access

You can access wireless internet from your laptop or mobile device

around both campuses; simply log onto the Concordia University

network using your Concordia Netname and password . If you need

assistance logging onto the network, contact the staff at

Instructional and Information Technology Services (IITS) . New students

also can login directly to “ConcordiaWirelessInfo” to get help .

Have your Concordia Student ID card made

Your Concordia student ID card is your school identification . You will

need an ID card to borrow materials from the libraries, to take the

shuttle bus from one campus to the other, to print from University

Multi-Function Devices, and to prove your identity at final exams .

Obtain your Concordia student ID card at the Birks Student Service

Centre or from a FAST kiosk in the atrium of the LB building . In order

to have a student ID card made, you will need to bring:

1) A piece of photo identification (such as a provincial driver’s license

or a passport)

2) Your Offer of Admission or a class schedule

An $11 .50 fee for the Card will be billed to your student account .

(Replacement card - $15)

GET INFORMEDGET INFORMED STAGESTAGE 22

10 11

1 . Locate and review your program website: Each program maintains a website that provides an overview of the

graduate program office, curriculum and timelines . When visiting your

programs’ website, acquaint yourself with all available information

pertaining to your program, including, if available, your department’s

graduate students’ handbook or guide .

Helpful tip—meet the Graduate Program Director and Graduate

Program Assistant in order to select your courses and familiarize

yourself with the program requirements .

2 . Familiarize yourself with the Graduate Calendar

Familiarize yourself with the Graduate Calendar . Students are responsible

for knowing and abiding by the deadlines, rules, regulations and policies as

stated in the Graduate Calendar .

3 . Familiarize yourself with the Important Dates

You will find that almost every process has a deadline that must be

adhered to . There are so many rules and deadlines that it is difficult to

keep track of them all!

So, to make it easier, print a copy of the Important Dates .

Library information for graduate students

As an essential partner in the academic enterprise, the Library provides

a diverse university community with the information resources and

services fundamental to learning and the pursuit of knowledge .

Helpful tip—Need a computer? The library h as many laptop and

tablet computers for you to borrow .

Find books, articles…

• CLUES Library Catalogue (Books & more)

• Course Reserves

• Databases (Articles & more)

• E-Journals

• Interlibrary Loans (COLOMBO)

• MetaFind (more info . . .)

• Online Reference (Dictionaries, Encyclopedias, & more)

• Other Collections (Government information, Maps, & more)

• Spectrum Research Repository (Open Access)

Library Services

• Borrowing and renewing

• Requesting an item in CLUES

• Inter-campus and article delivery

• Course reserves (more info)

• Fines

• Borrowing from other

universities (CREPUQ card)

• COLOMBO (Interlibrary loans)

• MyCLUES and Library PIN

• Computers and laptops

• Group study rooms

• Graduate study carrels

• Concordia debit cards

(printing, photocopying)

Research Help

Need help finding journal articles? Don’t

know how to begin your research?

• Ask a Librarian for research help

• Consult the Research Guides by Subject

• Schedule a consultation with

your Subject Librarian

(see Research Guides for contact info)

RefWorks

Organize references and prepare bibliographies for your thesis or dis-

sertation .

• RefWorks

• Export/Import Instructions

Sir George Williams Campus:

Webster Library (LB), 1455 de Maisonneuve W .

514-848-2424 Ext . 7777

Open 24 hours/7 days per week (Summer hours vary)

Loyola campus:

Vanier Library (VL), 7141 Sherbrooke W .

514-848-2424 Ext . 7766

Helpful tip:

Print a copy of the Important Date nd keep it handy

Concordia University Bookstores

The Bookstore carries new and used textbooks, Custom CourseWare,

reference and general books, stationery and office supplies, crested

products and confectionery items . Would you like to sell your used

textbooks? You can look up the current Buyback price, or use the free

classifieds . The buyback schedule is on the store hours page . You can

also Buy Textbooks and selected merchandise online .

The Bookstore operates two stores on a year-round basis . One store

is situated on the Loyola Campus in the Communication Studies and

Journalism Building (CJ), and one store in the Sir George Williams

Campus’ Library Building (LB) .

Concordia Computer Store

The Concordia University Computer Store is owned and operated by

Concordia University . The computer store’s main goal is to provide the

highest level of service for the end user, the highest quality products

and very affordable educational pricing . The Computer Store staff

is knowledgeable and can help you configure a system that meets

your specific requirements whether it is PC or Macintosh-based . The

Computer Store has two locations, one is located in the Library Build-

ing (near the Mackay entrance) and the other is located at the Loyola

Campus in the Bookstore in the Communication/ Journalism Building,

Room CJ 1 .422 .

The computer store is accredited with the government of Quebec for

the loan guaranty program for the purchase of a microcomputer .

International Students Office

The International Students Office (ISO) is the main resource on campus

for international students . We are here to make your transition to

university and campus life as smooth as possible . We will help you

with your immigration documents and your health insurance plan .

Throughout the year, we will give you many opportunities to meet

other international students via our social program and events . We also

provide many workshops discussing your studies at Concordia and living

in Canada . We will also walk you through the process if you are planning

to work while studying . Our doors are always open and our services

are confidential whether you want to stop by for a quick ‘hello’ or have

a long chat about getting used to your new environment .

Where to find us:

Henry F . Hall Building, 6th Floor Sir George Williams Campus

1455 De Maisonneuve Blvd . W ., Montreal, Quebec Canada H3G 1M8

Telephone: 514-848-2424, ext . 3515

Fax: 514-848-3599

Email: iso@concordia .ca

Office Hours: Monday to Friday: 9 a .m . to 5 p .m .

concordia .ca/ISO

Immigration Documents

International students are required to present their CAQ and their Study

Permit to the ISO before the DNE (Did Not Enter) deadline of their first

term at Concordia and thereafter, every time they renew their immigration

documents . This directive is in accordance with the funding regulations

of the Quebec Ministry of Education which requires that all international

students registered at a university in Quebec have a copy of their CAQ

and their Study Permit on file at the university . Failure to comply with this

regulation will result in the cancellation of students’ course registration .

Concordia Health Insurance Plan for International Students

Immigration Quebec regulations require that all international students

be covered by a health insurance plan that meets government standards

while living in Quebec . In keeping with government directives, s a

GET INFORMEDGET INFORMED STAGESTAGE 22

12 13

Concordia University has negotiated a compulsory health insurance plan

that all Concordia international students must have . Personal health and

accident insurance plans are not accepted . You can review your Health

Insurance Plan for International Students here: concordia .ca/iso-benefits

The International Students Office website contains a wealth of

information for international students to help with various academic

and non-academic aspects of studying at Concordia University . Check

out the website to find information on the following:

· Immigration Documents

· Health Insurance

· Working in Canada

· ISO Publications

· Information Sessions

· Volunteer Program

· FAQ

Student Advocate Program (SAP)Student Advocates assist Concordia graduate and undergraduate

students facing charges under the Academic Code of Conduct and the

Code of Rights and Responsibilities . Student Advocates are experienced

and have a particular interest in fairness and natural justice . They have

received specific training and acquired unique skills in dealing with

relevant issues relating to University rules and regulations . The Student

Advocates work closely with the Coordinator, a full-time professional,

on all their cases . Students can receive assistance with issues related to

both codes and the Graduate Academic Appeals Tribunal (GAAT) . In

support of their student clients, the Student Advocates can accompany

them to code hearings, appeals, and meetings and appear with them

before specific committees . They assist with student requests, grade

re-evaluation applications and appeals and can also help with other

administrative processes . Student Advocates provide information and

referral on university and community resources as well as direct the

student to useful websites for sourcing/citation rules .

Sir George Williams Campus, Hall Building, Room H-645

Telephone: 514-848-2424 Ext . 3992

supportservices .concordia .ca/studentadvocateprogram

Student Success Centre

• Services for New Students

• Student Learning Services

• Career and Planning Services

The Student Success Centre helps graduate students achieve their

goals by providing access to programs and activities aimed at promoting

academic and personal success . It provides a relaxed and comfortable

setting where students can meet with Mentors, find information about

Concordia and the greater Montreal community and make connections .

studentsuccess .concordia .ca

Sir George Williams Campus

Hall Building, Room: H-440; 514-848-2424 ext . 3545

Loyola Campus

Administration Building, Room: AD-103; 514-848-2424 ext . 3555

CAPS - Annex EN, Room: EN–109

514-848-2424 ext . 7345

cdev .concordia .ca

Services for New Students

Services for New Students hosts a collection of orientation programs

designed to introduce you to university life . The Graduate Students

Orientation allows you to meet members of the Concordia community,

learn about all the great services available to students and find out the

important information that you will need to succeed .

newstudent .concordia .ca

Student Learning Services

Student Learning Services can help enhance your study skills and learn-

ing strategies to meet graduate school demands . Learning assistance

helps develop academic skills appropriate to your course and discipline .

Learning Specialists can provide individualized help and personalized

learning strategies suited to your course and learning style . Writing

Assistance on both campuses is offered by peer Writing Assistants who

help individual students at any stage of the writing process from

generating and organizing ideas and overcoming writer’s block, to

revising and editing . Math based tutoring is offered by peer Math

Assistants who help individual students succeed in basic math and

accounting courses and deal with math anxiety .

Learning and Study Skills workshops are offered free of charge to help

students improve their academic skills in reading, writing research

papers, making oral presentations, developing problem solving skills,

note-taking, preparing for and taking different types of exams,

improving memory and concentration, and managing time .

Conversation groups and TalkTimes (one hour small group

onversation sessions) are led by Peer Assistants who help students

practice their English speaking skills . French conversation groups

(Jazz ons), led by Peer Assistants fluent in French, help students

improve their French conversation skills .

Online resources at learning .concordia .ca

Career and Planning Services (CAPS)

Improve your job hunting techniques with CAPS . The Career

Advisors at CAPS can help graduate students prepare a job search

strategy, provide personalized assistance in preparing résumés and

cover letters, and assist in mock interviews that familiarize you with

common interview questions geared specifically to your target area of

employment . Our job search, interview skills and résumé writing

workshops provide practical help for students preparing for their

job hunt .

Career and Placement Services also helps students to connect with

employers through job postings, on-campus recruiting career fairs and

career panels . Our Career Resource Centre located on the SGW

campus provides a range of materials to help you maximize your

personal growth and development .

Online resources at caps .concordia .ca

Campus Wellness and Support Services

• How to use Health Services

• Health Insurance

• Out-of-Province Students

• Concordia Student Union Health & Dental Plan

• Counselling and Psychological Services

• Mental Health

• Access Centre for Students with Disabilities

How to use Health Services

Located on both campuses and exclusive to students, staff and faculty,

Concordia Health Services provides high-quality health care and health

promotion . In addition to its clinical services, Health Services also

provides consultation with nurses, a psychologist, psychiatrists, and

health promotion specialists . To visit a health care professional at Health

Services, you will need to bring your Concordia Student ID card as well

as a health care card . All services are strictly confidential . Information

can only be released with the student’s written authorization . This

policy applies regardless of whether this information is requested by

family members, community physicians, therapists or university officials .

Using Health Services is easy . Students may call ahead to make an

appointment for predictable issues or concerns, such as a physical ex-

amination, prescription renewal or health education . For more urgent

health care needs, students may come into one of the urgent-care clin-

ics where patients are seen on a first-come, first-served basis .

Health Services Locations and Hours of Operations

All services are strictly confidential . Information can only be released

with the student’s written authorization . This policy applies regardless

of whether this information is requested by family members, commu-

nity physicians, therapists or other university officials .

Health Insurance

Most of the services offered at Health Services are free of charge,

provided that students are currently registered and have valid health

insurance . For visits with a nurse or a health promotion specialist,

GET INFORMEDGET INFORMED STAGESTAGE 22

14 15

students will be asked to show their Concordia ID card . For physician

visits, proof of Quebec RAMQ coverage, coverage from another

province, or International Student Insurance is required . If a client of

Health Services does not have valid health insurance, he or she will be

required to pay for a physician visit . Both locations of Health Services

can provide students with information on how to obtain a valid health

card or how to maintain coverage while studying outside their province

of origin .

Health Insurance for International Students

The Government of Quebec requires all international students to

be covered by a health insurance plan that meets its standards while

living in Quebec . Concordia University has negotiated a health and

accident insurance plan with the Blue Cross insurance company that is

compulsory for all international students unless a student qualifies for

one of very few exceptions .

This Blue Cross insurance plan specifically for international students

meets the Government of Quebec standards at a competitive rate .

For the detailed information regarding your plan:

Read your Blue Cross Health Insurance Plan Policy Booklet:

concordia .ca/iso-benefits

Watch International Students Health Insurance Plan Medavie Blue Cross

presentation online: concordia .ca/iso-health

Visit International Students Office (to find out more about your plan

and/or pick up your health insurance card) .

NOTE: Additional health and dental coverage for international

students over and above the compulsory Blue Cross Health

Insurance Plan for International Students is also available through

the CSU (Concordia Student Union), and the GSA (Graduate

Students Association) . Read more:

concordia .ca/students/international/health-insurance/supplemental-

dental .html

Out-of-Province Students

To retain health coverage while studying at Concordia, out-of-province

students must notify their provincial health authority of their status

as a student in Quebec . This must be done at the beginning of each

academic year . Information on how to do this can be obtained through

Health Services . Unlike clinics in the community, international and out-

of-province students are not charged additional fees for their medical

care at Health Services . Therefore, students are encouraged to use

Health Services for their health care needs .

Concordia Student Union Health & Dental Plan

If you have any questions, problems or concerns about your health plan,

drop in, call, or visit the I Have a Plan website .

All inquiries are treated in the fullest of confidentiality .

1134 Ste . Catherine St . West, Suite 700,

Montreal, Quebec, H3B 1H4

Tel: 514-789-8790

Toll-free: 1-866-795-4437

health .concordia .ca

Counselling and Psychological Services

Counselling and Psychological Services is staffed by licensed Counsellors

and Psychologists who provide support to Concordia students who are

experiencing personal difficulties . Our confidential Counselling services

includes Personal Counselling which addresses issues related to depres-

sion, anxiety, self-esteem, self-awareness, stress, relationships, loss,

sexuality, body image . Learn more about yourself through Psychological

Testing and Assessment, screen for ADD/ADHD and learning disabili-

ties . Career Counselling can help you make informed career decisions

through engaging in the career planning process .

Counselling and Psychological Services offers assistance to students in

crisis . Confidentiality is assured .

counselling .concordia .ca

Mental Health Services

Our dedicated, multidisciplinary professionals are available to discuss all

your mental health related issues . Our goal is to enable you to achieve

psychological health, wellness and academic success . Whether you are

having difficulty with relationships, feeling stressed or simply down, this

team of Psychologists, Psychotherapists, Nurses and Psychiatrists are

available to meet with you . We offer individual counselling, provide a

variety of workshops on life skills and personal success, and hold many

outreach events . We also provide screening for Learning Disabilities

and/or ADHD, as well as information and consultation to staff and

faculty . Our services are confidential and non-judgmental .

Access Centre for Students with Disabilities (ACSD)

The goal of the Access Centre for Students with Disabilities (ACSD)

is to widen access and reduce barriers so as to permit equitable par-

ticipation for students with disabilities in academic life . Students with

disabilities are encouraged to contact the ACSD as soon as they accept

their offer of admission in order to understand what documentation is

required to support their registration with the ACSD . They are encour-

aged to meet with an Advisor to discover all the academic support ser-

vices that are available and how to best access them . The office provides

services to students with sensorial, physical and medical disabilities, as

well as to students with Learning Disabilities, Attention Deficit Disorder,

mental health conditions, and other disability conditions . The centre can

also provide services and accommodations to students with temporary

disability conditions that are generally the result of illness or injury

Click here to view The Policy on Accessibility for Students with

Disabilities .

Sir George Williams Campus, Hall Building, Room H-580

Tel: 514-848-2424 Ext . 3525

supportservices .concordia .ca/disabilities

Dean of Students Office

• Aboriginal Student Resource Centre

• Concordia University Student Parent Centre

• Concordia Council on Student Life

• LIVE Centre

• Multi-Faith Chaplaincy

• Sexual Assault Resource Centre

• Co-curricular Record

The Dean of Students Office provides support to student life initiatives

with the goal of creating an outstanding student experience at Concordia .

With offices on both campuses, our staff works with student leaders to

promote and strengthen student life . In addition, we support individual

students as they explore, develop, and deepen their sense of agency .

The Dean of Students Office also acts as a liaison between the University

administration and student associations, providing information about new

initiatives to students, supporting projects which involve both parties, as

well as advocating for student affairs .

The Dean of Students provides many services to students looking to get

involved outside of the classroom . These services include:

• A list of registered student groups with their contact information .

• A comprehensive guide with information critical to student groups

• The Co-Curricular Record to document all your extra-curricular

involvement at Concordia University

• The Alternative Spring Break Program, where you can participate in

an immersive community service initiative during your reading week .

• An event planning guide for organizing activities on campus

Aboriginal Student Resource Centre (ASRC)

The Aboriginal Student Resource Centre offers support services and

resources to First Nations, Métis, and Inuit students at Concordia .

The Centre is a welcoming space where Aboriginal students can relax

between classes, study and access the Centre’s resources and services,

including a comfortable lounge, a computer lab, printing, and

photocopy services .

GET INFORMEDGET INFORMED STAGESTAGE 22

16 17

Staff is available to address individual needs and provide support and

encouragement for Aboriginal students to continue with their program

and achieve their highest potential . The Centre also seeks to increase

awareness of Aboriginal cultures among the Concordia community .

Aboriginal students at Concordia are invited to participate in our

seasonal gatherings to help build a community through culture and

experience . The Centre has an Elder-in-Residence, a Writing Assistant,

and a documentation centre that all Concordia students, faculty, and

staff can consult .

Sir George Williams Campus, Hall Building, Room H-641

Telephone: 514-848-2424 Ext . 7327

supportservices .concordia .ca/aboriginalcentre

Concordia University Student Parents Centre (CUSP)

Concordia’s Student Parents Centre (CUSP) provides an accessible

space to study and share interests, to develop a network with other

parents and to find many resources, workshops and programmes to

support you in achieving your academic goals .

CUSP offers a lounge with access to computers where you can also

relax, study and enjoy a coffee and snacks . As it is designed for both

student parents and their children, it is equipped with a play area in a

child-friendly environment . A lending library with a small collection of

books which address parenting issues is available . Drop by the Centre

and see how we can help you!

Stop by the Centre to become a member, pick up our Student Parent

Resource Guide, or grab a cup of coffee!

Are you interested in helping out? Volunteers are always needed

and welcome!

CUSP can now be reached at: 5114-848-2431 or drop by at 1410 Guy,

Room 24 (424), (second floor off the elevator)

email: cusp@concordia .ca

Centre Hours: Monday-Friday, 10 a .m . – 6 p .m .

Concordia Council on Student Life (CCSL)

The Concordia Council on Student Life (CCSL) is the highest body in the

University dedicated to student life and is managed through the Dean of Stu-

dents Office . It is a parity committee made up of equal numbers of students

and staff and faculty . CCSL meets once per month during the academic year

to discuss a variety of student life topics, disperse funding to student-led initia-

tives, and recognize outstanding individuals at Concordia .

The Dean of Students Office Can be reached via:

SGW: (514) 848-2424 Ext . 3517

LOY: (514) 848-2424 Ext . 4239

deanofstudents .office@concordia .ca

concordia .ca/dos

SGW: Monday to Thursday: 9 a .m . to 7 p .m .; Friday 9 a .m .

to 5 p .m .

LOY: Monday to Friday 9 a .m . to 5 p .m .

LIVE Volunteer Resource Centre

The LIVE Centre is a “one-stop shop” for information

about volunteering for Concordia students, staff and

faculty . It is your link to community organizations,

student groups and departments that seek to recruit

volunteers within the Concordia community .

Students can visit the LIVE Volunteer Resource Cen-

tre without an appointment during its drop-in hours .

Volunteer Ambassadors are on hand to guide you towards

engagement opportunities that will help you

reach your goals, discover skills you have to contribute and

develop

leadership skills . Drop-in hours are updated regularly at volunteer .

concordia .ca .

Location: SGW H-608-1

Contact the Coordinator: v .millette@concordia .ca or

(514) 848-2424 ext . 5573

Website: volunteer .concordia .ca

Facebook: Concordia LIVE Centre

Multi-Faith Chaplaincy

The Multi-Faith Chaplaincy provides a community for students to con-

nect with one another, find resources for faith and spiritual practice,

spaces to study or relax and opportunities for reflection .

The Multi-Faith Chaplaincy also manages the Loyola Chapel . Located

on the Loyola Campus, the Chapel is an inclusive community space that

promotes spiritual growth, diversity, presence and social engagement .

You are welcome to visit and inquire about the space for art events,

wellness activities, community events, religious ceremonies and self-

reflection .

You can contact the chaplaincy by visiting their websites:

concordia .ca/offices/chaplaincy

facebook .com/chaplaincy .concordia

chaplaincy@concordia .ca

514-848-2424 ext . 3593

Their offices are located and open at the following times:

SGW: Annex Z (2090 Mackay) / LOY: AD-103 .8 & 103 .10

SGW: Mon-Fri, 9 a .m .–5 p .m . / LOY: by appointment

For the Loyola Chapel, they can be contacted at: chapel@concordia .ca

concordia .ca/offices/chaplaincy/loyola-chapel

514-848-2424 ext . 3588; LOY FC-100

Sexual Assault Resource Centre (SARC)

The Sexual Assault Resource Centre provides confidential and

non-judgmental support to Concordia University students, staff and

faculty of all genders and orientations who have been affected by

sexual violence and/or harassment .

Through educational outreach and awareness raising initiatives, the

SARC is working towards the prevention of sexual violence and

GET INFORMEDGET INFORMED STAGESTAGE 22

18 19

harassment . Our services include crisis intervention, advocacy for

survivors, accompaniment for survivors who choose to involve

external parties, referrals to on and off-campus resources, and

providing resources for information on sexual violence, harassment

and related topics . We are committed to providing services that are

inclusive, appropriate and relevant to a diversity of people and

survivor experiences .

To make an appointment for support please get in touch with the

SARC coordinator at 514-848-2424 x 3353 or email her at jennifer .

drummond@concordia .ca or drop in on the SGW campus at Room

GM-300 .27 in the Guy Metro Building at 1455 de Maisonneuve Blvd . W .

You can also visit the SARC website at: concordia .ca/offices/sarc .html

or on Facebook .

Get Recognized! Co-curricular record

Record your out of classroom experiences!

The Co-curricular record (CCR) is an official university document that

chronicles students’ activity and engagement outside the classroom . It

is a great tool to share and communicate any extracurricular, leadership

or volunteering activities to potential employers, on graduate school

applications and for grant and bursary applications . Concordia’s

Co-Curricular Record recognizes all your on-campus involvement,

leadership accomplishments, community service activities, and more .

This is a valuable tool for you to present to prospective employers and

professional/graduate schools to highlight your complete

university experience .

Submit an activity form today!

Ombuds Office

The Ombuds Office deals with problems and complaints concerning any

area or department in the University . The office is independent of the

University’s usual administrative structures, confidential and impartial .

The Ombudsperson can give you information and make suggestions

about how to solve University-related problems; help you resolve

a problem quickly and informally; investigate a complaint if you’ve

exhausted the usual avenues for grievance and appeals; recommend

or negotiate a solution if your complaint is justified and/or recommend

changes or improvements to University policies, rules and procedures

that are unclear or unfair .

Campus security

514-848-3717

Dial 1 for urgent situations

Dial 2 for non-urgent situations

Reach our staff

Map of service

Locations

Security operations centre:

1455 De Maisonneuve Blvd . W ., Montreal, QC,

H3G 1M8

Hall Building Room S-H-118

Questions, comments or concerns?

Please fill out this form

Campus security can be reached by phone, 24 hours a day, or at the

several points of service around campus . Security service desks can be

found on the ground floor of the

following buildings:

• Sir George Campus; Hall, LB, GM, EV, FB, VA

• Loyola; AD and SP .

Security agents conduct regular patrols on campus and provide a

variety of services such as “lost and found” and “walk safe escorts” .

Need IT help?

Instructional and Information Technology Services (IITS) provides

infrastructural services in the areas of computing, voice and data

communications, systems, instructional technology and media

development . The department administers hardware, software,

information, consulting and professional support to faculty, students,

staff and researchers in using instructional technology in their programs/

projects/curricula on both campuses .

IITS Service Desk

The Service Desk will provide a single point of contact for incident

reporting and problem resolution .

Phone: 514-848-2424 ext . 7613

Email: help@concordia .ca

In-Person: SGW, H-925

eduroam

Concordia University subscribes to Eduroam (education roaming) which is

a world-wide roaming access service . This allows students, faculty and staff

secure access to wireless services at other participating institutions (i .e .,

McGill, Université de Montreal) .

Wireless Network

The Concordia Wireless Network service is designed to provide access

into the Concordia network from classrooms, both libraries (Vanier and

Webster), and public areas on both campuses . Common uses for the

Wireless Network include academic research, viewing course websites,

and casual computing such as checking emails . There are over 750 Access

Points set up throughout both campuses .

IITS provides classroom technology support for all aspects of the

university’s high-tech classrooms which are equipped with presentation

technology equipment in consoles and wireless networking .

Students and faculty may reserve these equipped rooms and any

additional equipment through the IITS Equipment Depots . Training and

assistance are available through the MyConcordia .

Moodle

IITS provides support to faculty who wish to create websites for their

courses and lectures by using Moodle .

It is a do-it-yourself website building tool that has proven itself to be a

tremendously effective 24/7 on-line professor’s assistant .

Computer Labs

Several computer labs are operated by IITS for faculty and graduate stu-

dent research on both PC and Mac platforms . They offer a wide range of

traditional computer languages, general purpose application packages and

specialized software .

See the Lab locations

PLAN YOUR PROGR AM OF STUDIES STAGE 3

20 21

Contact your Graduate Program Director for academic advising

Make an appointment with your Graduate Program Director/Graduate

Program Assistant in order to discuss your program requirements . The

Graduate Program Director can assist you in understanding what is crucial

for successful integration into your academic program during your first

year of study .

Helpful tip: The first term can be overwhelming, especially if you are

coming from a different educational system . Reduced course load in

your first term may be a good idea as you familiarize yourself with

the university .

Register for your courses

You are responsible for registering and withdrawing from your courses .

Academic Advising is also available .

Helpful tip: Make sure you check to ensure that registration changes

are made on your student record; otherwise you are responsible

for notifying the program via email before the deadline dates .

Registering for courses at another institution

It is possible to register for courses at another institution . If you wish to

take a course at another Québec university, you may do so under the

Inter-University Agreement (INTU/BCI) . The INTU request must be

submitted by the registration deadline of the university where the course

is offered . You must be in good academic standing to apply for an INTU

course . In order to initiate a request, please visit the Office of the Regis-

trar website and click on the Authorization to transfer credits section .

Meet with your thesis supervisor (research programs)

As a Doctoral or masters student in a research program, you will work

closely with a faculty member who serves as your thesis supervisor . If your

program is one of the many who assign a supervisor on admission, it is

very important to have a thorough discussion with your supervisor at the

beginning of your studies . Your supervisor may help you to choose your

courses and to get started planning your research program .

The student-supervisor relationship is at the heart of graduate student

success and it is important to start it off on the right foot!

Topics you may want to discuss with your supervisor:

• Expected flow of progress through the program and a written

plan/ timetable of target dates to help you to meet the degree

requirements on schedule

• Funding sources and duration; applications for grants and scholarships

• Research ethics and citation practices; standards of academic integrity;

Academic Code of Conduct

• Expectations regarding conference presentations and publications

• Intellectual property, authorship and acknowledgement of your work

• Any technical, language and/or writing skills training you may need

• Preferred frequency and means of keeping in contact with

one another

• Annual Progress Report that is completed by both student

and supervisor

Attend Graduate Student Orientation (in the Fall term)

The School of Graduate Studies in conjunction with the Counseling and

Development Office holds an Orientation session for newly admitted

students in early September . At Orientation you will be welcomed from

leaders in the Concordia community and you will meet with faculty

and staff from the School of Graduate Studies . Learn about additional

services, resources and important regulations that pertain specifically

to graduate students . This is the only orientation program specifically

for graduate students (students in MA, PhD, Graduate Certificate and

Graduate Diploma programs) including those studying full-time, part-

time, or as independent graduate students .

Most programs also hold a Graduate Student Orientation session

specific for their students, ask your Graduate Program Director . Useful

information on the program is handed out at Orientation .

Compliment your studies with GradProSKILLS

What is the GradProSKILLS program ?

The world is changing rapidly . The volume of new knowledge generated

across disciplines is remarkable, as is the range of media and forums for

exchange . With such exponential growth there is a need for skills that

are responsive to this expansive social and technical change within the

academic and throughout all employment sectors . In addition to strong

disciplinary training, today’s graduate students need timely, relevant and

succinct learning options to build the skills that will carry them through

their studies and well into their careers .

In partnership with on-campus and external providers, GradProSkills

driven program offers graduate students and postdoctoral fellows skills

development workshops, on-line resources and responsive learning

options designed to enrich the graduate experience and transition into a

future career . Learn strategies and techniques to communicate effectively,

plan and manage projects, be entrepreneurial, understand and apply

ethical practices, work effectively in teams and as leaders, develop a

competitive CV, speak in a second language, and more .

GradProSkills offers an online registration and tracking system, access to

a full range of FREE workshops and blended learning options, clear objec-

tives, a record of involvement, and support for the development

and delivery of new workshops through an ongoing submission process .

Connect to your future!

For more information, contactGradProSKILLS at:

GradProSkills@concordia .ca .

PLAN YOUR PROGR AM OF STUDIES STAGE 3

ORGANIZE YOUR F INANCESORGANIZE YOUR F INANCES STAGESTAGE 44

22 23

Tuition and Fee Payments

Graduate program fees at Concordia are almost as varied as our

program options – read the tuition website carefully and direct your

questions to the Student Accounts office .

Start planning your finances early . There are a variety of

funding opportunities available, many through external agencies .

It’s up to you to explore your options .

How to Pay Your Tuition and Fees

Avoid waiting in line! The easiest and most convenient ways to pay

tuition fees are via telephone, online banking or by an automated teller

machine (ATM) .

To pay by these methods, you must set up Concordia University as a bill

payee with a Canadian chartered bank and use your student ID number

as the Concordia account number . There is a minimum processing time

of 3-5 business days for the payment to appear on your

student account .

Please refer to the the tuition and fees webpage for information about

other Methods of Payment .

Helpful tip - You must provide a Permanent Code to the Office of

the Registrar . If you do not, you will be charged a Permanent Code

Penalty fee .

• Canadian citizens, Quebec Residents and International students are

charged at different rates . You must provide proof of your citizenship

status to be charged the appropriate rate .

• If eligible, you must submit Quebec Provincial Residency

documentation . Detailed information is available from the

Office of the Registrar .

Financial Assistance

The Financial Aid and Awards Office (FAAO) assists students and pro-

spective students in seeking and securing financial assistance to enable

them to pursue their education . Student financial assistance is available

in various forms, including government financial aid (student loans and/

or bursaries), as well as Concordia student assistance programs (tuition

payments deferrals, emergency funding, etc .) and on-campus work

opportunities through the Work-Study Program .

Graduate Awards Office – Funding

General inquiries about sources of financial support for students con-

sidering graduate studies at Concordia or elsewhere should be directed

to the Graduate Awards Office .

Current students may apply for select awards disbursed through Open

Competitions held by the Faculties or Programs .

For further information: http://graduatestudies .concordia .ca/prospec-

tivestudents/funding/awardsforexcellence/

Email: graduate-awards@concordia .ca

Presenting at a conference? You may be eligible to receive funding up

to $1000 (locally, nationally or internationally) .

Consult the Awards Directory for a complete list:

graduatestudies .concordia .ca/prospectivestudents/funding/awardsdirec-

tory/

Managing your finances - budgeting

Budgets are great tools for keeping track of your expenses and income .

Budgets can help you stay organized and save some extra funds for

emergencies . Anything that helps you stay organized during the busy

school semester is great, so get a pen, get a calculator and get started!

Start your budget today!

UNDERSTAND YOUR RESPONSIB ILITIESUNDERSTAND YOUR RESPONSIB ILITIES STAGESTAGE 55

24 25

Academic Regulations

What should I do if…

I was not able to register for my courses by the deadline stated in the Important Dates?

If you could not register by the registration deadlines, you may submit a

Student Request for Late Registration . You may attend classes until you

receive a decision from the School of Graduate Studies . If the decision

is negative, you must stop attending classes . Please note that Late Reg-

istration is granted only in exceptional circumstances when the missed

deadline is determined to have not been your fault .

You are responsible for ensuring that you are properly registered for each

term . Any errors or omissions must be addressed prior to the registration

deadlines . If you are not officially registered in a course, you are not en-

titled to attend the course or to receive grades for any completed work .

I want to drop a course(s)?

You must officially withdraw from a course by the deadlines stated in

the Important Dates if you wish to drop the course without penalties .

A withdrawal is not considered official if you simply stop attending the

course or inform your professors .

If you are unable to meet the deadline date due to extenuating

circumstances, you must initiate a Student Request . An email must

be sent to your program office outlining the reasons (with supporting

documentation if applicable) .

To drop courses registered at another institution: make the request through

the BCI site, failing which you may have to contact the host institution .

I failed a course(s)?

Students are expected to meet a number of minimum academic

standards to remain in good standing . These include minimum CGPA,

C Rule, F Rule, and the time limit for completion of their program of

study . Some of these regulations are program specific, while others are

University-wide . Please consult the Graduate Calendar for complete

information . Consult with your supervisor and/or Graduate Program

Director if you are concerned about your academic standing .

If you Fail (F or F-ABS) a course, it will be up to your program to make

a recommendation to the School of Graduate Studies as to whether or

not you are permitted to continue in the program . Also, you must be in

good academic standing in order to continue in your program . If your cu-

mulative grade point average is below the required CGPA in your program,

you will be notified in writing and may be withdrawn from the program .

I must take a leave from the program…?

If you cannot continue your studies for one or more terms, you may

apply for a Leave of Absence .

Once your approved Leave is over, you will be considered to be

continuing with your studies . If you are a Master or PhD student in

good standing, the academic notation, “Continuing in Program” will be

automatically added on your record and you will be charged accordingly .

To apply for a leave, consult your Graduate Program Director . Requests

for leaves for more than three terms must be approved by the School

of Graduate Studies .

My Time Limit has expired & I need more time to complete my program…

If you cannot complete your program requirements by your Time Limit

Extension, you must apply for a Time Limit Extension . To apply for a

Time Limit extension, consult your Graduate Program Director . Please

include a letter from your supervisor as well as a timeline for completing

your program .

I want to withdraw from my program?

You must officially withdraw from your program to avoid any penalties .

To officially withdraw from your program you must fill out a Notice of

Withdrawal from your graduate program .

Helpful tip: MA and PhD students continue to be automatically regis-

tered and billed if they do not officially withdraw from their program

What if I’m not happy with a mark I received?

Students have the right to request the re-evaluation of coursework

which includes tests, examinations, essays and other work that has con-

tributed to the grading of a course . Initiating a formal re-evaluation re-

quest should be a last recourse, taken when prior and sincere attempts

to resolve problems and disagreements informally and directly have

failed . Please consult the Graduate Academic Re-evaluation Procedures

in the Graduate Calendar for complete information .

Academic Integrity

I am concerned about someone’s conduct on campus…what are my rights and responsibilities?

The Code of Rights and Responsibilities sets out standards of conduct

which apply to all members of the University — students, faculty mem-

bers, administrative and support staff .

If you have any questions, concerns or complaints about someone’s con-

duct on campus, consult the Office of Rights and Responsibilities for in-

formation, advice or assistance . An Advisor will guide you through your

options . The Advisor’s role is to be impartial and not be an advocate for

any particular part to a dispute .

The Advisor helps to ensure that all parties understand their rights

and responsibilities and are treated fairly in the process of resolution .

Consultations are confidential . The Office of Rights and Responsibilities

is located at 1550 De Maisonneuve W ., room GM-1120-5, Telephone:

514-848-2424 Ext . 4857

Academic Code of Conduct?

As cheating and plagiarism is taken seriously by Concordia University,

you should be familiar with the Academic Code of Conduct .

Concordia’s Academic Code of Conduct sets out the rules for academic

integrity at the University . Academic integrity is an extremely important

issue at the university, and plagiarism and other academic misconduct

is serious business . We encourage you to visit the Academic Integrity

website . This website is full of resources and references that will guide

you as you progress through your stay at Concordia .

“The integrity of University academic life and of the degrees, diplomas

and certificates the University confers is dependent upon the honesty

and soundness of the instructor-student learning relationship and, in

particular, that of the evaluation process . As such, all students are ex-

pected to be honest in all of their academic endeavours and relation-

ships with the University,” (Academic Code of Conduct, art . 1)

The definitions, procedures and sanctions related to charges of academ-

ic offenses are outlined in the Academic Code of Conduct which can be

found in the Graduate Calendar .

Why should I care about Copyright Laws?

Whether it’s music from iTunes or videos from YouTube, media we

consume is protected by copyright laws . So are student essentials such

as books, images, journal articles etc . Concordia’s Office of the General

Counsel reminds new and returning students that intellectual property

laws must be respected .

Compliance with the Copyright Act is not open to question . Everyone at

Concordia – students, professors and staff – is subject to copyright legisla-

tion . Beyond their legal responsibility, the academic community must

consider their ethical obligations to respect intellectual property rights .

Purchasing a textbook, movie, software, song etc . does not transfer

copyright . An exception to copyright is fair dealing, which allows non-

commercial copying for research or private study, criticism, review and

news reporting . What’s more, Concordia has a license agreement with

COPIBEC that allows students to make limited copies of some printed

works for courses .

How does the Copyright Law affect me?

Failure to observe Copyright Laws could be in violation of federal

legislation . Concordia reserves the right to take disciplinary or other

action against students who refuse to comply with intellectual property

laws . Get informed on copyright and other regulations by consulting the

following resources .

Additional information:

• Copyright Guide

• Policy on Copyright Compliance

• Libraries Citation and Style Guides

STAY ON TR ACK STAGE 6

27

UNDERSTAND YOUR RESPONSIB ILITIES STAGE 5

26

What is Intellectual Property?

The issue of Intellectual Property varies depending on the discipline, the

nature of group or individual research and types of funding . In general

the issue is: “to whom does what belong in a research undertaking,

who is permitted to do what with the results of research and how

should the individual contributions be acknowledged?” There are set-

tings in which the research funding from agencies sets out in advance

the nature of the proprietary relationship and whenever this is the

case, students should clarify their roles and responsibilities early on in

the process . The overall guiding principle that should be considered in

matters of intellectual property is that ownership and recognition of

contribution should be commensurate with intellectual leadership, ac-

tual and active involvement, self-reliance and innovation in the research

undertaking . For further information see the Tri-Council Policy State-

ment “Integrity in Research and Scholarship” .

My research involves human participants, animals and or radioactive, biological or hazardous mate-rials and lasers . . .

For research involving human participants, animals or radioactive, bio-

logical or hazardous materials and lasers, certification must be obtained

prior to starting the research . Concordia is committed to ensuring

the compliance and the ethical integrity of all research done under its

auspice . Accordingly, grant funds cannot be released until the relevant

certification has been obtained .

Compliance falls under the auspice of two Administrative Units:

• Research involving human participants or animals falls under the

auspice of the Research Ethics and Compliance Unit

• Research involving radioactive, biological and/or hazardous

materials and lasers falls under the auspice of the Environmental

Health and Safety Office . For information, please consult the

Environmental Health and Safety Office section .

The University Human Research Ethics Committee (UHREC) ensures

that any research involving human participants adheres to the research

guidelines of the Tri-Council Policy Statement and to relevant federal

and provincial policies .

The University Animal Research Ethics Committee (UAREC) ensures

that any research involving animals adheres to the research and teaching

guidelines of the Canadian Council on Animal Care (CCAC) and to

relevant federal and provincial policies .

Make sure that you will have fulfilled all necessary academic requirements in your program .

If you are in a course-based program – contact your Graduate Program Director

It is important to meet and communicate with your Graduate Program

Director at least once per term (Fall, Winter and Summer), in order to

make sure you are on track to completing the required courses, pre-

requisites and/or deficiency courses you require in order to complete

your program .

If you are in a research program - contact your Supervisor as soon as possible

It is important to meet and communicate with your supervisor during

your first year of study in the program, in order to avoid any potential

problems . Your research supervisor may be able to suggest important

publications so you could become acquainted with your area of research .

Helpful tip: Start thinking of ideas to develop your research for

your thesis in your first year of study .

For programs with internships…

Some programs have an internship requirement . Contact the

Internship Coordinator of your graduate program at least one term

prior to the date you wish to begin your internship in order to assess

your interests and options .

The Graduate Student-Faculty Relationship (research programs)

Each Doctoral student and masters student in a research program works

closely with a faculty member who serves as thesis supervisor . The stu-

dent-supervisor relationship is at the heart of graduate student success .

In some programs, the student is linked with a supervisor on entry; in

other programs, it the student’s responsibility to establish a relation-

ship with a faculty member who will be their thesis supervisor . It is

important that a student formalize a relationship with a permanent

supervisor as early as possible and begin meeting with their supervi-

sor on a regular basis to discuss the design of research questions; the

formulation of methods; the discussion and presentation of results; and

possible publication . The frequency of meetings with your supervisor

depends on the discipline: in many cases, weekly meetings are essential;

for others, monthly meetings are satisfactory . Be proactive in develop-

ing good relationship with your supervisor and in managing your time

and the rate of progress through your program .

Work with your Supervisor to stay on track

Maintain close contact with your research supervisor (and

committee members) .

When you register as a graduate student you are making a

commitment to devote the time and energy needed to complete the

degree requirements . Your supervisor has the right to expect sub-

stantial effort, initiative, respect and receptiveness to suggestions and

criticisms . As a graduate student you must accept the rules, procedures

and standards in place in the program and at the university . It is your

responsibility to be aware of and to comply with the regulations and

deadlines as outlined in the Graduate Calendar . For further guidelines

consult the Guidelines for Supervisors and Graduate Students .

CONNECT WITH OTHER STUDENTS STAGE 7

29

STAY ON TR ACK STAGE 6

28

Progress reports (for MA research-based programs & PhD students)

The progress of students in PhD and research–based master programs

is monitored by the School of Graduate Studies . Annual Progress Re-

ports are sent out to Supervisors and students in March of every year

and are due by May 1 .

Attend and present at academic and professional conferences

Present scholarly papers about your thesis or dissertation research at

academic conferences . Contact with other scholars will motivate you to

complete your work .

Use the opportunity to widen your professional networks, identify

post-graduation career opportunities, and get feedback on ideas devel-

oping from your research .

Did you know you can apply for funding for Conference

Presentations? Contact the Graduate Awards Office .

PhD student and Post Doctoral Fellows, did you know you can order Business cards?

When visiting prospective employers, or simply attending a confer-

ence or an event, take along your PhD or Post Doctoral business cards .

Though it is not always appropriate to bring your resume to a network-

ing event, your business card can be an essential tool in creating and

maintaining the right network contacts .

Only current Concordia University PhD students (in good academic

standing) and Post Doctoral fellows can order business cards .

Build a support system to help you complete your graduate degree

Develop a support network with others who will encourage you to

finish your graduate degree .

Meet with graduate students from your program who have reached

a similar stage and establish ways to support each other in completing

your studies .

Check the Important Dates for deadlines for submitting your

thesis/dissertation .

Start planning your post-graduation

Identify the steps you need to take before you graduate in order

to ensure a smooth transition from graduate school to the

professional world .

Begin to target job or post-doctoral opportunities . There is nothing like

a job offer to motivate you to finish your program .

Helpful tip: Take a look at the workshops and services offered

through GradproSkills . Connect to your future!

Get Involved

Cultural Associations

Concordia’s diversity is reflected in over 35 cultural and ethnic associa-

tions . This is part of what makes the student experience at Concordia

so rich, and we’re proud to boast a long list of groups like the African

Students Association, Hillel (Jewish student organization), the Concordia

Canadian Asian Association, the Muslim Student Association, Concordia

Christian Fellowship and the Concordia Ukrainian Students’ Union .

For a complete list of all the student clubs and associations offered,

consult the Student Associations listing .

Graduate Students’ Association

The Graduate Students’ Association (GSA) represents and supports

graduate student interests at Concordia University . The GSA consists

of all students registered in a graduate program at the University . The

meetings and activities of the GSA are intended to provide opportuni-

ties for students to meet and discuss matters of common concern . The

Graduate House provides student services which include a television

lounge, computer facilities, laser printing, a conference room, a 5 cent

photocopy machine, free StudentSaver Discount Card, free Interna-

tional Student Identity Card, Student Initiated Project grants, academic

conference subsidies, and social activities . Upcoming events and scholar-

ship information are posted on bulletin boards in the House . If you

would like to learn more about graduate student life on campus or to

become involved, or if you require any information or assistance, feel

free to contact the GSA office at 514-848-2424 Ext . 7900 . The GSA can

also get you in touch with the various student associations .

Every year the Graduate Student Association provides students with

a free “Members’ Agenda” student handbook . You can pick yours up

from the GSA office during the first few weeks of classes in order to

properly organize your life .

Feel free to drop by to read the newspaper or meet new friends!

Office:

2030 Mackay, Montreal, Quebec, Canada

Tel: 514-848-2424 Ext .7900

Fax: 514-848-7904

E-Mail: gsa@alcor .concordia .ca

Concordia International Students’ Association (CISA)

CISA was initiated 12 years ago by a group of committed international

students to serve and help international students to adjust their new

environment . An executive board is in charge of managing the associa-

tion and its projects . This board is formed by eight dedicated students

who experienced the exact same thing when they left their home

countries to study at Concordia .

CISA is a student association dedicated to all students whether local,

national or international . CISA’s goal in to bring students together in a

friendly environment, to learn, share and laugh . CISA organizes various

activities throughout the semester such as trips, parties and inter-

university games to make sure you enjoy your semester/degree abroad

while meeting people from all over the world!

Office:

2150 Bishop Street, Suite K-203

Tel: 514-848-2424 ext . 3989

John Molson Graduate Students’ Association (JMGSA)

The John Molson Graduate Students’ Association JMGSA is the official

student body representing all graduate JMSB students .

Did You Know?

Every year, the JMGSA gives out an award in the amount of $1000 to a

student who has:

• Promoted the John Molson School of Business

• Attended and/or organized events for students

• Maintained a 3 .4 GPA or higher

• Implemented new ideas that benefit students

Applications are made to the JMGSA in March, and the committee

that selects the recipient is made up of the Dean, Associate Dean, and

President of the JMGSA .

Office:

1450 Guy St, Suite MB 5 .449

Tel: 514-848-2424 Ext . 2739

Helpful Tip CISA helps International students adjust to Concordia,

Montreal and Canada in every possible way .

CONNECT WITH OTHER STUDENTSCONNECT WITH OTHER STUDENTS STAGESTAGE 77

30 31

Engineering and Computer Science Graduate Association

The Engineering and Computer Science Graduate Association (ECSGA)

represents all Engineering and Computer Science graduate students .

The purpose of the ECSGA is to look after its graduate students’ interests

by providing academic information and facilities at the request of its gradu-

ate students . The ECSGA purchases office supplies, small refrigerators,

microwaves, coffee machines and more for student offices .

Furthermore, the ECSGA organizes parties, picnics, trips and other

activities, in order for students to socialize and interact with each other .

The ECSGA also organizes workshops and visits to some manufactur-

ing and engineering companies, and provides its graduate students with

subsidies of $100 for presentation of technical papers at conferences and

symposiums . Finally, the success and efficiency of the ECSGA depends on

the active participation of all Engineering and Computer Science graduate

students .

Office: 1515 St . Catherine St . W ., EV 162

Tel: 514-848-2424 Ext . 7041

Take a look at the complete List of Student Groups .

Student Media Outlets

Our university is also media-rich . We have three student-run newspapers

– The Concordian, The Link and the French-language L’Organe – as well

as the award-winning radio station CJLO . All of these are great training

grounds for students interested in pursuing media or broadcasting careers

or hobbies . All are great organizations to get involved with, no matter

your aspirations .

Recreation and Athletics

Concordia Stingers

Concordia has a long history of athletic excellence . Our athletics teams,

the Concordia Stingers, have won countless awards and championships,

and are a focal point for student life at the university . Proudly wearing ma-

roon and gold, Concordia students are always out at games to support our

fantastic teams, whether at home or away . Stingers teams include football

and baseball, as well as men’s and women’s basketball, cross country, golf,

hockey, rugby, skiing, soccer and wrestling .

Intramurals

In addition to coming out and supporting the Concordia Stingers, there

are many ways to get involved in sports on campus . We have many in-

tramural leagues that you can join . Volleyball, ice hockey, ultimate Frisbee

and indoor and outdoor soccer make up only a fraction of the fun that

students can get involved with .

Le Gym

Located on the Sir George Williams

campus, Le Gym is a 10,000-square-

foot, state-of-the-art fitness centre with

friendly and trained staff on the floor

at all times . With 75 cardio machines,

you never have to wait long to work out

and there are dozens of fun classes to

keep you motivated . Contact Campus

Recreation for further information .

Le Centre

Part of the PERFORM Centre located

on the Loyola Campus, Le Centre is

a 14,000 square foot conditioning,

research and rehab centre with a variety of

individual conditioning opportunities available for

students . Equipped with state of the art fitness

equipment, Le Centre is designed to help partici-

pants create exercise programs that follow and

track personal goals

and progress .

Also on the Loyola Campus are the Ed Meagher

Arena and the Concordia gymnasium for badmin-

ton, basketball and selected recreational courses

and programs .

Explore Learning Opportunities Outside the Classroom

Concordia students are known for expanding their education well beyond the

classroom walls . Whether it’s being a member of Concordia’s Institute for

Co-operative Education, participating in the diverse range of volunteering initia-

tives on campus, or expanding their horizons by studying abroad with Concordia

International, our students truly enjoy getting involved in diverse activities .

Volunteer

One of Concordia’s greatest strengths is its commitment to giving back to

the community through volunteer initiatives . Volunteering allows you to gain

experience and develop leadership, organizational and interpersonal skills, all

while networking with others and supporting a cause that you believe in .

So get involved and get recognized – search the volunteer directory!

Co-operative Education

Co-operative education allows you to enhance your educational experience by

gaining practical experience while you pursue your studies . Concordia is proud

to be a leader in the field of co-operative education . Through the

Institute for Co-operative Education, students alternate formal academic study

terms with paid work terms in private industry, not-for-profit organizations, and

government agencies . There are currently four Graduate programs at Concor-

dia that offer Co-operative Education opportunities .

• MA Economics

• MASc Quality Systems Engineering

• MASc Information Systems Security

• MBA

Study/work sequence:

Students have a flexible schedule and are available in any given semester .

Please check with the Co-op Office for further information .

Industrial Experience Program

Administered through the Institute for Co-operative Education, the Industrial

Experience Program is designed for course-based (non-thesis) Master’s stu-

dents currently enrolled in the Faculty of Engineering and Computer Science

who are interested in gaining, during the summer semester, a 12-16 week paid

work experience relevant to their program: Graduate students doing an In-

dustrial Experience work term receive 9 academic credits and must complete

academic requirements set by the Faculty .

Study/work sequence:

Industrial Experience opportunities are only available in the summer .

Please check with the Co-op Office for further information .

1550 De Maisonneuve Blvd . West, Suite 430

Tel .: 514-848-2424 ext . 3950

Fax: 514-848-2811

Email: coopinstitute@concordia .ca

International Student Exchanges

There are many opportunities for Concordia students to study abroad

and meet new people, learn about other cultures and enjoy a different

educational experience . Concordia International oversees all student ex-

changes . Take advantage of this once-in-a-lifetime opportunity and explore

your interests in a different culture!

For more information, please visit Concordia International .

Career and Planning Services (CAPS)

can help you prepare a job-search strategy, get your resumé in good shape

and practise answering common interview questions . Search the CAPS

online Job Bank to find full-time and part-time jobs .

See more at concordia .ca/career-planning .

Learn French

Many Concordia students are looking for the chance to either learn or

perfect their French .

Oui Can Help! connects students with French-language learning resources

on campus and throughout the city . For beginners and intermediate,

Jazz-ons! is a conversation group facilitated by fluent French-speakers .

Explorons! (Let’s Explore!) helps intermediate-level speakers practise their

French while discovering Montreal . The group meets each week at differ-

ent landmark locations around the city .

Join Facebook!

@ConcordiaGradStudies

33

F INAL STAGES STAGE 8

32

Thesis Submission

Where can I find thesis formatting requirements?

Students can consult the Thesis Preparation and Thesis Examination

Regulations .

What is the deadline for submitting my thesis?

All thesis deadlines can be found under Important Dates . Some

departments may have earlier deadlines; it is advisable to check with

your department .

How do I submit my first submission?

All students must submit two electronic copies of the thesis to

thesisdeposit@graduatestudies .concordia .ca and copied to the supervi-

sor and the Graduate Program Assistant . One copy must be prepared

in an editable format(i .e . Word, LaTeX etc .) and one copy must be in

PDF/a format . Doctoral students must also submit a printed copy of the

thesis along with a CV . If required by committee members, students

submit thesis paper copies for internal examiners and supervisor(s)

directly to their Graduate Program Assistant .

How do I submit my final submission?

All students must submit the final version of their thesis in PDF/a format

using the Library Repository, Spectrum . Theses are available online and to

the public .

When can I defend my thesis?

A Master’s student can defend their thesis between 2 and 5 weeks after

the first submission . For Doctoral students, the examination date must

be set a minimum of 6 weeks (8 weeks for Engineering and Computer

Science students) from receipt of the thesis and the

Doctoral Thesis Examination Committee Form submitted by the

student’s program .

Thesis Office

GM-930-21

514-848-2424 Ext 3813

Graduation

You must apply to graduate in order to obtain your Degree, Certificate

or Diploma .

The deadline to apply for Fall convocation is July 15

The deadline to apply for Spring convocation is January 15

Fill out your Application to Graduate

After you apply to graduate, a graduation fee of $40 will be charged to

your student account .

Important dates

Helpful tip: As new students, you must learn to navigate your way

through administrative red tape - without delay! You will find that

almost every process has a deadline that must be adhered to . There

are so many rules and deadlines that it is difficult to keep track of

them all!

Note: Deadlines for award competitions and scholarships can be found

in the Funding section .

F INAL STAGES STAGE 8 RESEARCH UNITS

University-Recognized Units

PERFORM

Centre for Biological Applications of Mass Spectrometry

Centre for Oral History and Digital Storytelling

Centre de Recherche en Développement Humain

Centre for Research in Molecular Modeling

Centre for Structural and Functional Genomics

Centre for Studies in Behavioural Neurobiology

Centre for the Study of Learning and Performance

Concordia Centre for Broadcasting Studies

Karl Polanyi Institute of Political Economy

Montreal Institute for Genocide and Human Rights Studies

Centre for NanoScience Research

Centre for Pattern Recognition and Machine Intelligence

Concordia Centre for Composites

Centre for Zero Energy Building Studies

Concordia Institute for Water, Energy and Sustainable Systems

Concordia Centre for Technoculture, Art and Games

Centre for the Arts in Human Development

Concordia-Hexagram

Faculty-recognized Units

Arts and Science

Please visit the Arts and Science website for a list of their

concordia .ca/artsci/research .html

Engineering and Computer Science

Please visit the Engineering and Computer Science website for a list of

their concordia .ca/encs/research/centres .html

Fine Arts

Please visit the Fine Arts website for a list of their

concordia .ca/finearts/research/centres .html

John Molson School of Business

Please visit the John Molson School of Business website for a list of their

concordia .ca/jmsb/research/centres .html

The University currently houses a large number of Research Units - Centers, Institutes, Groups, Platforms, etc . Research Units operate with

the University’s academic department structure and provide unique training opportunities for students .

P RO D U CED BY T H E S CH O O L O F G R A D UAT E S T U D I ES

ED I TO R : LO R EN A M A R ZI T EL L I

E - M A I L : LORENA .MARZITELLI@CONCORDIA .CAJ A N UA RY 2015

C AN ’ T F IND THE INFORMATION YOU ARE LOOKING FOR?

CONTAC T LORENA .MARZITELLI@CONCORDIA .CA

C O N C O R D I A . C A