APPLICATION FORM

CONFIDENTIAL APPLICATION FOR EMPLOYMENT

The Royal Parks is committed to the fair treatment of its staff, potential staff or users of its services. Recruitment and selection decisions are made purely on merit as the result of fair and open competition. We are committed to equality of opportunity for the advancement of employees including promotion and training and do not discriminate against any person because of gender, race, ethnic or national origin, religion, sexual orientation, marital status or responsibility for dependants, age, physical/mental disability or offending background.

Tip: You can use the arrow keys on your keyboard to move between fields. Once completed, please email your form to vacancies@royalparks.gsi.gov.uk with the job title as the subject, we don’t require a hard copy as well.

The closing date for this application is Monday 19 th October 2015

1. JOB POSITION

Position applied for: Assistant Facilities Manager

2. PERSONAL DETAILS

Title: Please select:

Surname:      

Forename(s):      

Address:      

Postcode:      

Daytime telephone(s):      

Email Address:      

Do you have a full current driving licence? (If required by the job description)

Please select:

Are you currently a Civil Servant? Please select:

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Have you ever been a Civil Servant? Please select:

3. EDUCATION

A) Secondary Education

School name/address From

(MM/YYYY)

To

(MM/YYYY)

Examinations (subject/result, etc.)

                       

(Tip: Tables will automatically expand as you type if extra space is needed)

B) Further Education and Training

University/college name From

(MM/YYYY)

To

(MM/YYYY)

Type of

Course

Subjects Qualifications or class of degree

                                   

C) Occupational Qualifications/Institute Membership/Membership of Professional Organisations

College/Institute

or other name

From

(MM/YYYY)

To

(MM/YYYY)

Qualification/level

                       

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4. EMPLOYMENT HISTORY

Please provide details over the last 10 years, including any unpaid or voluntary work, listing present or most recent employer first. Any gaps in employment dates should be explained. If you have any particularly relevant experience dating beyond the last 10 years please include this.

Current salary and benefits or salary when last employed:

£      Notice required:

     

Name and address of employer and type of

business

From

(MM/YYYY)

To

(MM/YYYY)

Job title and main duties

Reason for leaving

                             

                             

                             

                             

                             

                             

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5. REASON FOR APPLICATION – Skills, Qualities and Experience

In this part we want you to highlight your skills, qualities and experience. The competencies relevant to the post you are applying for are listed in the Person Specification on the job description enclosed below. For those competencies listed below, please give specific examples in no more than 200 words for each heading about a time either at work, volunteering or in your personal life that demonstrates how you meet the essential criteria required to do the job. You must ensure that your answers provide clear evidence of the given competency.

Making Effective Decisions: Explore different options outlining costs, benefits, risks and potential responses to each, be able to make decisions when they are needed, even if they prove difficult or unpopular.

     

Achieving Commercial Outcomes: Identify and understand relevant legal and commercial terms, concepts, policies and processes (including project approvals and assurance procedures) to deliver agreed outcomes.

     

Achieving Commercial Outcomes: Gather and use evidence to assess the costs, benefits and risks of a wide range of delivery options when making commercial decisions.

     

Delivering Value for Money: Recommend actions to achieve value for money and efficiency and Follow appropriate financial procedures to monitor contracts to ensure deliverables are achieved.

     

Managing a Quality Service: Develop, implement, maintain and review systems and service standards to provide quality, efficiency and value for money.

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Delivering at Pace: Take responsibility for delivering expected outcomes on time and to standard, giving credit to teams and individuals as appropriate.

     

6. PERSONAL STATEMENT

This is your opportunity to tell us why you think we should select you and why you want the job. Here you can demonstrate how your experience meets the other role competencies in the person specification attached. You may also include personal interests which are relevant and meet the requirements of the post. You must use no more than 350 words.

     

7. ATTENDANCE RECORD

If you wish to comment on any extended absences from the office, please do so here.

     

8. PART TIME

If you are part time, please state the number of hours that you are able to work and also please confirm if you would consider job share.

     

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9. REFEREES

Please provide the contact details of referees from your employment over the past 3 years.

Please note that your present employer and other referees will not be contacted without your prior consent.

Referee 1 Referee 2Name:       Name:      Address:       Address:      Postcode:       Postcode:      Occupation:       Occupation:      Email:       Email:      Telephone No:

      Telephone No:      

Referee 3 Referee 4Name:       Name:      Address:       Address:      Postcode:       Postcode:      Occupation:       Occupation:      Email:       Email:      Telephone No:

      Telephone No:      

10. DECLARATION

By submission of your form, you agree to the following:

I confirm that the information given on this form is, to the best of my knowledge and belief, true and accurate. I understand that if I have given misleading information on this form, this will be sufficient grounds for terminating my employment. I have personally completed the application form.

Name:       Date: Click here to enter a date.

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11. LINE MANAGER’S ASSESSMENT OF SUITABILITY (or Countersigning Officer if Line Manager not available)

If you are currently employed as a Civil Servant you will be required to complete this section in full. Candidates must attach their entire completed application, with section 11 for their line managers to complete. Please also attach your last 2 years' appraisal reports.

External candidates should proceed directly to Section 12.

1) I consider this applicant to be:

Highly suitable Suitable Unsuitable I am unable to judge

Please comment on your assessment drawing attention to the applicant’s experience/special qualities for the post. If you are unable to judge the applicant’s suitability, please give reasons:

     

To be completed only if applicant is applying for trawled post on promotion.

2) Do you consider the applicant to have the skills and experience to perform at the higher grade they have applied for?

Yes No

Please comment on your promotion assessment:

     

Name:       Grade:       Date: Click here to enter a date.

Line Manager/Countersigning Officer for Please select: years and Please select: months

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12. DIVERSITY FORM (this will be detached from your application by the HR Dept)

Section A: Your Details

Title: Please select:

Forename(s):      

Surname:      

Date Of Birth:      

Male Female

Gender Identity (optional): If you identify as transsexual or transgender (in that you have effected a permanent change of gender identity) or as inter-sex, which group do you identify with?      

How did you learn of this vacancy? Please select:

If ‘Other internet site’, ‘Recruitment Agency’ or ‘Other’, please specify here:      

Section B: Disability

The Royal Parks wish to encourage suitably qualified people with disabilities to apply for jobs. All information will be treated in strictest confidence.

Do you consider that you have a disability? Yes No Prefer not to say

What is the nature of your disability?      

Please give details of any special needs or requirements that you may need us to make if you are invited to interview/offered employment:      

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Section C: Religion or Belief and Sexual Orientation

Which religion or belief do you most associate with? Please tick one box only.

No religion Buddhist Christian Hindu Jewish

Muslim Sikh Prefer not to say

Which sexual orientation do you most associate with? Please tick one box only.

Bisexual Gay Man Gay Woman/Lesbian Heterosexual/straight Prefer not to say

Section D: National Identity

Which National Identity do you most identify with? Please tick one box only.

British or Mixed English Northern Irish Scottish Welsh

Other (please specify if you wish)      

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Section E: Ethnic Identity

Which Ethnic Background do you most identify with? Please tick one box only.

ASIAN OR ASIAN BRITISH:

Bangladeshi Indian Pakistani

Any Other Asian Background (please specify if you wish)      

BLACK OR BLACK BRITISH:

African Caribbean Any Other Black Background (please specify if you wish)      

CHINESE:

Any Chinese Background (please specify if you wish)      

MIXED ETHNIC BACKGROUND:

Mixed White and Asian Mixed White and Black African Mixed White and Black Caribbean

Any Other Mixed Background (please specify if you wish)      

WHITE:

Any White Background (please specify if you wish)      

OTHER ETHNIC BACKGROUND:

Any Other Ethnic Background (please specify if you wish)      

Thank you for completing these forms, please now email your final application and diversity form to vacancies@royalparks.gsi.gov.uk with the job title as the subject

Job Description

Job Title: Assistant Facilities Manager

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Location: The Blacksmith, Lower Store Yard, Hyde Park

Grade and Salary: Grade III £32,110 - £38,803The Royal Parks is responsible for managing and preserving over 5,000 acres of historic parkland across London, including valuable conservation areas and important habitats for wildlife. We are also responsible for a number of other spaces in London including Brompton Cemetery, Victoria Tower Gardens and Grosvenor Square Garden. Some of London’s most iconic memorials such as The Albert Memorial can be found in our care.

Relationships:

Responsible to The Works Project Manager (WPM) and working in a small dedicated team you would have line management responsibility for one member of staff.

Important Functional Relationships:

Liaison with all levels of Royal Parks' staff up to and including Board level. Close working with park managers, estates team, procurement and finance.

Important External Relationships:

There can be requirements to communicate and interact with Park Users, Local Authorities, other Government Departments and Agencies, Statutory Undertakers, consultants, contractors and members of the public

Main Purpose of the Job:

To assist the Works Project Manager in the delivery of effective works management within The Royal Parks. In particular, take the lead on hard services facilities management, TRP outsource the delivery of hard services to a facilities management contractor.

The work undertaken by the Works Department of The Royal Parks is diverse and involves office and residential buildings, public toilets, catering outlets, sports pavilions, playgrounds, fountains, statues, lakes, rivers, roads, bridges, footpaths, utilities, fences, railings, boundary walls, gates, street lighting all set within a historic park setting. Many of the assets in our care are either Grade 1 or Grade 2 Listed. With millions of Londoners and tourists visiting the eight Royal Parks each year there is inevitably pressure on the historic fabric. The ever-increasing need to reconcile competing and often conflicting demands within tight budgetary controls requires skill and imaginative solutions to ensure affordability and best value.

As part of a small team you would be expected to be self motivated and willing to get out and visit each of our eight parks on a regular basis and become familiar with our assets.

Main duties/responsibilities:

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Provide support to the Works Project Manager on the control and management of the facilities management contract. Ensure adherence to all health and safety legislation and requirements in all works interventions. Provide management and co-ordination of the facilities management functions and maximise the performance of consultants and contractors in the performance of their duties. Ensure that maintenance activities are prepared and agreed and are delivered on time, on cost and to an agreed standard. Provide technical advice in respect of maintenance specifically mechanical, electrical and building and civil, construction works including specialist historic techniques where applicable. Advise on technical, financial, operational and programme matters as necessary with regards to maintenance. Support the WPM in maintaining and enhancing the historic built environment in accordance with Corporate Plan objectives, policies, statutory requirements and budgetary controls. Take responsibility for the maintenance of the Royal Parks Facilities Management Registers. Responsible for the management and control of the Facilities Management Budget.

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Person Specification: (See the Civil Service competency framework for further information)

Competencies/Selection CriteriaEssential / DesirableSTRATEGIC CLUSTER – SETTING DIRECTION

Seeing the Big PictureActively seek out and share experience to develop understanding and knowledge of own work and of team’s business area.

D

Changing and ImprovingBe willing to meet the challenges of difficult or complex changes, encouraging and supporting others to do the same.

D

Making Effective DecisionsExplore different options outlining costs, benefits, risks and potential responses to each, be able to make decisions when they are needed, even if they prove difficult or unpopular.

E

PEOPLE CLUSTER – ENGAGING PEOPLELeading and Communicating

Convey enthusiasm and energy about their work and encourage others to do the same.

D

Collaborating and PartneringReadily share resources to support higher priority work, showing pragmatism and support for the shared goals of the organisation.

D

PERFORMANCE CLUSTER – DELIVERING RESULTSAchieving Commercial Outcomes

Identify and understand relevant legal and commercial terms, concepts, policies and processes (including project approvals and assurance procedures) to deliver agreed outcomes.

E

Gather and use evidence to assess the costs, benefits and risks of a wide range of delivery options when making commercial decisions.

E

Delivering Value for MoneyRecommend actions to achieve value for money and efficiency and Follow appropriate financial procedures to monitor contracts to ensure deliverables are achieved.

E

Managing a Quality ServiceDevelop, implement, maintain and review systems and service standards to provide quality, efficiency and value for money.

E

Delivering at Pace

Take responsibility for delivering expected outcomes on time and to standard, giving credit to teams and individuals as appropriate.

E

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