configuring sap r/3® for archive services for ... - dell emc · pdf...

Conguring SAP R/3® for ArchiveServices for SAP®

Version 5.3 SP1October 2005

SAP®, SAP® R/3®, SAP NetWeaver®, SAP ArchiveLink®, ABAP™, BAPI® are trademarks or registered trademarks of SAP AG in Germanyand in several other countries.Copyright © 1994-2005 EMC Corporation. All rights reserved.

Table of Contents

Preface ........................................................................................................................... 7

Chapter 1 Introducing Archive Services for SAP ................................................... 13Overview ................................................................................................... 13Understanding the Archive Services for SAP architecture.............................. 14Supported SAP document formats............................................................... 15Understanding SAP and Archive Services for SAP terms............................... 15

Chapter 2 Conguring ArchiveLink for Archive Services for SAP ......................... 19Overview ................................................................................................... 19oac0 — Defining a logical ArchiveID............................................................ 19oag1 – Configuring basic settings................................................................. 20oanr – Configuring number ranges .............................................................. 20oaqi - Creating queues ................................................................................ 21oaat - Scheduling jobs ................................................................................. 21spad – Configuring optical archives as output devices................................... 22sm50 – Verifying spool processes ................................................................. 23oaa3 – Configuring the SAP inline Print List viewer protocol ......................... 24

Chapter 3 Customizing SAP Document Classes .................................................... 27Overview ................................................................................................... 27oac0 – Configuring content repositories........................................................ 27oac2 - Defining document types................................................................... 29oac3 - Defining links ................................................................................... 29

Chapter 4 Testing the Archiving Process Using a Print List .................................. 31Overview ................................................................................................... 31Creating a document type in SAP ................................................................ 31Testing connection between SAP and Archive Services.................................. 32Archiving a Print List.................................................................................. 32Displaying the archived Print List in SAPGUI .............................................. 33Deleting archived and linked documents ..................................................... 34

Conguring SAP R/3® for Archive Services for SAP® 3

Table of Contents

List of Figures

Figure 1–1. Archive Services and SAP ............................................................................... 14

4 Conguring SAP R/3® for Archive Services for SAP®

Table of Contents

List of Tables

Table 1–1. Terms and definitions ..................................................................................... 15Table 2–1. Field descriptions of Change Output Device screen .......................................... 23Table 3–1. Field descriptions of Change Content Repositories screen ................................. 28Table 3–2. Field descriptions of New Entries table ............................................................ 30


Table of Contents


Preface

Purpose of this guideThis guide explains how to configure SAP to use Archive Services for SAP 5.3 SP1 (ArchiveServices 5.3 SP1.) It provides task-based instructions for configuring SAP, so that it workstogether with Archive Services.

Note: For the sake of brevity, throughout this document, Archive Services for SAP willbe referred to as Archive Services.

Intended audienceIn order to address the manuals to the correct audience, the roles of the users of themanuals have been defined as follows:

• System Administrator - This role covers users who install and configure ArchiveServices. The Archive Services application integrates Documentum and the SAP R/3system. As a result, system administrators may require experience with:

— Windows XP, 2000, 2003, or HP-UX 11i

— UNIX (if Documentum Content Server or SAP R/3 are installed on a UNIX-basedplatform).

— Tomcat Web server

— Apache HTTP server (if your installation scenario includes load balancing)

— Documentum Technologies like Content Server and DFC

— SAP R/3 versions 4.6c or 4.7

— The following databases, depending on your system platform:

— DB2

— Oracle

— SQL Server

— Sybase• Archive Services Administrator - This role covers users who manage Archive Services

using WebAdmin.• Standard User - This role covers users who view documents using SAPGUI.This manual is intended for system administrators.


Preface

Revision historyThis section contains a description of this document’s revision history.

Revision history

Revision Date Description

June 2005 Initial publication of document for CS forSAP - Archiving Server 5.3

October 2005 Revised publication for Archive Servicesfor SAP 5.3 SP1

Organization of this guideThis guide contains the following chapters. The table below lists the information thatyou can expect to find in each.

Organization of this guide

Chapter Contents

Chapter 2, Configuring ArchiveLink forArchive Services for SAP

Describes how to configure SAP fordocument, report, and data archiving.

Chapter 3, Customizing SAP DocumentClasses

Describes how to configure SAP forscanning.

Chapter 4, Testing the Archiving ProcessUsing a Print List

Describes how to test the archivingprocess using a Print List.

Typographic conventionsThis guide uses the following text conventions:

Typographic conventions used in this guide

Convention Description

> Represents a pop-up or pull-down menu.

<Text enclosed within angle brackets> Represents a variable name for which youmust provide a value, or a defined term.


Preface

Convention Description

Information in this fontRepresents code samples, user input, andcomputer output.

[] square brackets Used in method command syntaxspecifications, square brackets indicate anoptional argument.

{} curly brackets Used in method command syntaxspecifications, curly brackets indicate anoptional argument that can be repeatedmore than once.

Related documentationThis manual forms part of a documentation suite designed to support those who install,configure, and use Archive Services for SAP. The product and documentation suite canbe found on Documentum’s download center: https://documentum.subscribenet.com.

From Subscribenet, you can download the latest version of Archive Services for SAP andthe related documentation suite. To access the contents in Subscribenet, you will need toprovide the login credentials assigned to you when you first applied for access.

Note: Your login ID, by default, is your email address. If you cannot locate yourpassword, use the password finder at the bottom of the login page.

If you’re accessing Subscribenet for the first time, you will need to apply for access andobtain a user name and password. Refer to Applying for access.

Archive Services for SAP — Documentation suite

Title Description Target role

Archive Services for SAPRelease Notes

Provides an overviewof new and amendedfeatures, known bugs,limitations, miscellaneoustechnical notes, anddocumentation correctnessand clarifications.

Standard User, SystemAdministrator, SystemAdministrator (SAP),and Archive ServicesAdministrator

Archive Services for SAPrInstallation Guide

Provides the proceduresfor installing ArchiveServices.

System Administrator


https://documentum.subscribenet.com

Preface

Title Description Target role

Configuring SAP R/3 forArchive Services for SAP

Describes the configurationtasks that need to beperformed in SAP so thatSAP can communicate withArchive Services.

System Administrator(SAP)

Archive Services for SAPAdministration Guide

Describes how to configureArchive Services using theWebAdmin tool.

Archive ServicesAdministrator

Archive Services for SAPUser Guide

Describes how SAP usersview documents.

Standard User

Note: Archive Services extensively uses SAP’s ArchiveLink component. Please refer toSAP ArchiveLink’s documentation for information on how you can perform advancedtasks.

Applying for access

To apply for access to Support online:

1. In your Web browser, open http://www.documentum.com

2. Click the Support link.

3. Click the Request Access link.

4. Complete the form and send it.Documentum will respond to your request within two business days.

Accessing documentation online

Customers with a Software Support Agreement can read our product documentationat the Documentum Web site. You must have a valid user name and password, andAdobe Acrobat Exchange or Acrobat Reader installed on your system in order to viewthe documentation.

To access documents online:

1. In your Web browser, open http://www.documentum.com

2. Click the Support link.

3. Log on to the Support page.

4. Click the Documentation link.


http://help.sap.com/saphelp_47x200/helpdata/en/5e/566039b85f9443e10000000a114084/frameset.htm

http://www.documentum.com

http://www.documentum.com

Preface

5. Select how you want to display the documentation.

6. Click List.

7. Click the name of the document.

Purchasing bound paper manuals

Our product documentation is available for purchase as bound paper manuals. Toplace an order, call the Documentation Order Line at (925) 600-6666. You can pay witha purchase order, check, or credit card.


Preface


Chapter 1Introducing Archive Services for SAP

OverviewThe Archive Services application integrates the EMC Documentum content managementsystem with the SAP R/3 system. Based on SAP’s ArchiveLink interface, Archive Servicesprovides a technology bridge between EMC Documentum and SAP R/3.

Archive Services provides the following functionalities:

• Enables users to easily access and display documents stored in a Documentumrepository from within a variety of SAP modules.

• Links documents stored in Documentum to a variety of SAP documents.• Archives SAP data, reports, and documents through ArchiveLinkTM certified

interfaces in Documentum.This chapter covers the following topics:• Understanding the Archive Services for SAP architecture, page 14• Supported SAP document formats, page 15• Understanding SAP and Archive Services for SAP terms, page 15


Introducing Archive Services for SAP

Understanding the Archive Services for SAParchitectureFigure 1-1. Archive Services and SAP

Archive Services for SAP consists of two components:

• HTTP Archiving Server

A server component that, using an HTTP connection to SAP, enables you to archivereports, data, incoming and outgoing documents from SAP to the Documentumrepository. Archive Services is a J2EE servlet that communicates with SAPArchiveLink. The reports and archived documents can later be retrieved and viewedthrough SAPGUI.

• WebAdmin



An administrative console that allows you to:

— Create, configure, and manage archives

— Manage certificates for the archive

— Create repository connections for Archive Services

— Configure document archival for Archive Services

Note: Please refer to the Archive Services for SAP Release Notes for detailed informationabout specific OS versions and supported software environments.

Supported SAP document formatsDocumentum supports the following SAP document classes/formats:

• Incoming or Scanned Documents (FAX class, Tiff format)• Outgoing Documents (OTF class, PDF format)• Archived Data (REO class, REO format)• Reports or Print Lists (ALF class, ALF format)

Understanding SAP and Archive Services for SAPterms

This section presents some terms and their definitions, as used in this guide.

Table 1-1. Terms and denitions

Term Definition

Archive Services for SAP Product that connects Documentum toSAP and vice versa.

Archive Services Server component that, using an HTTPconnection to SAP, enables you to archivereports, data, incoming and outgoingdocuments from SAP to the Documentumrepository. Archive Services is a J2EEservlet that communicates with SAPArchiveLink. The reports and archiveddocuments can later be retrieved andviewed through .



Term Definition

WebAdmin An administrative console that allows youto:• Create and manage archives• Manage certificates for the archive• Create repository connections for theArchive Services

ArchiveLink Cross-functional interface that is partof the SAP Basis System. ArchiveLinkhandles storing and retrieving documentsand data to and from a repository externalto SAP.

SAP DMS Document Management System that ispart of the SAP Basis System. Presentsa logical layer to integrate with externalsystems like AutoCAD or Documentum.Not directly related to ArchiveLink.

SAP PLM Product Life-Cycle Management (PLM).SAP PLM provides an integratedenvironment that ensures all peopleinvolved in product development,manufacturing, and service have quickand secure access to current information.It provides a set of BAPI calls thatcan be used by external systems likeDocumentum.

SAP Master Record A set of master data, such as customer orvendor data, which is used in the creationof SAP documents.

SAPGUI SAP Graphical User Interface. Graphicalmenu/screen tool that connects a client tothe SAP server.



Term Definition

Original Document Paper based version of a document.

Example 1-1.An invoice may consist of two sheets ofpaper received from a supplier. Paperdocuments are scanned in and stored aselectronic originals in Documentum.

SAP Document An electronic transactional record ofheader data and line items in SAP.


Chapter 2Conguring ArchiveLink for ArchiveServices for SAP

OverviewThe Archiving Server component is the part of the Archive Services for SAP applicationthat handles archive requests for a repository. This means that you can store and retrievedocuments, reports, and data through SAP ArchiveLink and DMS interfaces.

Prior to running the Archive Services, the SAP R/3 system must also be configured. Thischapter describes how to configure your R/3 ArchiveLink and other related transactionsthrough SAPGUI and the R/3 system.

Note: The configuration steps often reference direct transaction codes. These codesallow you to navigate directly to the correct configuration screen. Most of the systemconfiguration is performed in the SAP Implementation Guide for R/3 customizing (IMG).You can navigate to this screen using the following transaction code: spro.

The various configuration tasks that you have to perform are described in the followingsections:

• oag1 – Configuring basic settings, page 20• oanr – Configuring number ranges, page 20• oaqi - Creating queues, page 21• oaat - Scheduling jobs, page 21• spad – Configuring optical archives as output devices, page 22• sm50 – Verifying spool processes, page 23• oaa3 – Configuring the SAP inline Print List viewer protocol, page 24

oac0 — Dening a logical ArchiveIDNote: The name of the logical ArchiveID must be the same as the ArchiveID createdusing WebAdmin (refer to the Configuring, Viewing, and Editing Archives section of theArchive Services for SAP Administration Guide).


Conguring ArchiveLink for Archive Services for SAP

To dene a logical ArchiveID in SAP:

1. Execute the following transaction in the transaction code field: oac0.

2. In the Display Content Repositories: Overview page, click on any contentrepository (specifically whose Storage type is HTTP content server.

3. In the Display Content Repositories: Detail page, click the Display/Change iconThe Copy as ... button is now enabled.

4. Click the Copy as ... button.

5. Edit the Content Rep. field so that it’s the same as ArchiveID created usingWebAdmin (refer to the Configuring, Viewing, and Editing Archives section of theArchive Services for SAP Administration Guide).

6. In the Transfer drctry field, enter the directory path where SAP can write the PrintList till it is in the Storage Queue.

7. In the HTTP Server field, type your system name.

Note: You are recommended to type the IP address of your system in this field.

8. In the HTTP Script field, type the following:/archivelink/archivelink/<name-of-repository>

9. To save the logical ArchiveID configuration, choose Content Repository→Save.

oag1 – Conguring basic settingsYou must define the basic settings for ArchiveLink.

To congure the basic settings:

1. Execute the following transaction in in the transaction code field: oag1.

2. Ensure that the Deactivate Print List Management in DMS box is checked.

3. Save your changes.

oanr – Conguring number rangesYou must configure the number ranges for ArchiveLink.

To congure the number ranges:

1. Execute the following transaction in the transaction code field: oanr.



2. To edit the configuration, click on the Intervals button (marked with a pencil).The Display Number Range Intervals window opens.

3. Configure the Number Range 01 with default values.


oaqi - Creating queuesWhen Print Lists are archived, the SAP print spooler puts the document into theasynchronous queue. The scheduler then picks up the document and sends it to thearchive. The queue serves as a buffer for everything sent to an SAP archive. Otherqueues are used for outgoing documents and barcodes. These queues can be seen onthe ArchiveLink Monitor screen (transaction code: oam1). If this screen shows the wordMISSING instead of zeros, you must create queues and specify an administrator. Definean SAP user with the proper ArchiveLink administrator profile as the administrator forthis queues. Defining an administrator will automatically create the queues. Check thatthe queues have been created by reviewing transaction oam1.

To create queues:

1. Execute the following transaction in the transaction code field: oaqiThe SAP ArchiveLink: Create All Queues (CFBC, CARA, CGDA) screen appears.

2. Fill in all the options with ‘x’.

3. Enter a valid SAP login name in the Queue Administrator field.

4. Choose Program>Execute.

5. Click Cancel to exit this window.

oaat - Scheduling jobsThe SAP schedule job periodically checks the output queue and sends all the items inthe queues to the archive. You must configure the schedule job to successfully archivedocuments to an SAP archive.

To schedule a job:

1. Execute the following transaction in the transaction code field: oaat

2. Create a new job.

3. Type ILQBATCH in the ABAP Program field.



4. To verify that there are no errors, click Check.


6. Click Back to return to the Define Background Job window.

7. Click the Start Date button.

8. Set Start Time to Immediate.

9. Select the Periodic Job checkbox.

10. Click Period Values and specify an interval such as 20 minutes.This value should be determined by the following factors:• Frequency of archival• Time taken to archive your largest document; for example, your largest Print List

11. Save your changes

12. Click Exit.

spad – Conguring optical archives as outputdevices

An output device is the driver software for the logical output device which archivesdocuments using the ArchiveLink interface. To correctly archive a document to SAP,you must define the output device as an optical archive. Configuring an output deviceincludes defining the type, the device, the spool server, and so on. There should be onlyONE ARCH device; therefore, prior to defining a device with the ARCH short name, youshould delete any existing ARCH devices such as ARCHIXOS.

To congure an optical archive as the output device:

1. Start SAPGUI and connect to your R/3 server.

2. Execute the following transaction in the in the transaction code field: spad.

3. Click the Output Devices button.

4. Click the pencil button to edit settings.

Note: You can only have one printer and that printer must be named ARCH. Ifyou are already using a printer named ARCH you can either delete it or using theexisting ARCH device.

5. In case ARCH already exists, select device ARCH and click the Delete button.

6. Click the New Entries button to create a new output device.The Change Output Device screen is displayed.



7. Fill in the following information:

Table 2-1. Field descriptions of Change Output Device screen

Field name Value

Output Device ARCHIVE

Short Name ARCH

Device Type ARCHLINK

Spool Server Select spool server from drop down list.Usually there is only one spool serverlisted

Device Class Type A, for archive program

Access Method Fill I, for archive service

Location Fill Archive

Message Fill ArchiveLink Device

8. Click Enter and the dialog box changes.


sm50 – Verifying spool processesArchive Services uses the standard SAP print spooler to send reports to the ArchiveLinkqueue. To successfully archive a document, the print spooler must be running.

To verify if a spool process is running:

1. Execute the following transaction in the transaction code field: sm50.

2. Verify that a process named SPO is waiting or running.If you do not have a spool process running, contact your SAP system administrator.Starting a spool process usually involves restarting the SAP server.



oaa3 – Conguring the SAP inline Print Listviewer protocol

SAP R/3 includes a Print List viewing feature that allows you to view saved Print Lists,in SAPGUI, in their native ALF format. To view saved Print Lists in SAPGUI, you mustconfigure the protocol to support the viewer.

To congure the Print List viewer to display the Print Lists in SAPGUI:

1. In the transaction code field, execute the following transaction: oaa3.The SAP ArchiveLink: Communications interface administration page appears.

2. Click Create.The New Protocol dialog box appears.

Example 2-1.You may wish to define the protocol name as DCTMALF; this could refer to ArchiveServices with ALF Viewer.

3. Type version 0045 for HTTP-based archiving.

4. Save your changes.The Overview of a Protocol window appears, displaying your newly-definedprotocol.

5. Double-click Display Stored Document.The Overview of a Protocol window appears, showing a list of Document Classes.

6. Select the * row which indicates all document classes.

7. Click the pencil button.The Overview of a Protocol dialog box appears.

8. Type OPEN in the Communication Type field.

9. Press the [Enter] key.

10. Type DCTM in the Application field.

11. Click Continue.

12. In the Overview of a Protocol window showing the list of Document Classes, selectthe ALF document class.

13. Click the pencil button.The Overview of Protocol dialog box appears.

14. Type R/3 in the Communication Type field.



15. Press the [Enter] keyNo application is entered here.

16. Save your changes.You are returned to the Overview of a Protocol window.If you repeat step 4 and 11, you should see that the * document class and the ALFdocument class are indicated asMaintained Explicitly. All other document classesshould be indicated as Not Maintained Explicitly.


Chapter 3Customizing SAP Document Classes

OverviewThe following sections describe how to archive document classes from SAP. Thecustomization of each SAP setup is different depending on which document class thearchived document belongs to. The document classes are:

• ALF• FAX• OTF• REOFor all classes, you must configure, at least:

• oac0• oac2• oac3plus any specific customizations. These customizations are described in the followingsections:

• oac0 – Configuring content repositories, page 27• oac2 - Defining document types, page 29• oac3 - Defining links, page 29

oac0 – Conguring content repositoriesSAP allows you to define a content repository (previously known as a logical archive).This content repository is mapped to a Documentum archive via WebAdmin. TheDocumentum archive links to a set of rules such as content folders, Documentumdocument types, and so on in the Documentum repository. It is recommended thatyou store each document type in a separate archive. Using WebAdmin, you mustcreate a matching archive for each ArchiveID defined in SAP. This ArchiveID defineswhat actions (types, folders, retention, and so on) are applied on a SAP document whenit is archived. The following sections explain how to create an archive in SAP for eachrepresented document class.


Customizing SAP Document Classes

When configuring archives, you are essentially configuring HTTP-based archives. Thesteps below provide information on configuring HTTP-based archives.

To dene an SAP content repository:

1. Execute the following transaction in the transaction code field: oac0

2. Click the pencil button to edit the table.

3. Click New Entries.

4. Select Full administration.The Change Content Repositories window opens.

5. Fill in the following information on the Change Content Repositories window:

Table 3-1. Field descriptions of Change Content Repositories screen

Field name Value

Content rep Specify a two-letter archive name. Forexample, AA

Description A meaningful name. For example, SAPPrint Lists (AA)

Storage Type Select HTTP

Protocol The previously configured protocol.

Version No. 0045 for HTTP

Output Device ARCHIVE

6. Type appropriate values in the following fields for the HTTP Archiving Server:• HTTP server

Type the hostname or IP address of the Archive Services host. If you use a servername here, ensure that you can ping the server by name from the SAP server.

• Port Number

Type the port number being used (default is 80).

When using a default Tomcat configuration, this value is usually 8080.• HTTP Script

Type the following value in this field:

archivelink/archivelink/<repository>

where <repository> is the name of the repository that you will be archivingcontent into. You must configure a corresponding archive in the ArchiveServices, using WebAdmin.



• Basic path

Type the file system path to the location where SAP will put archived documentsto be picked up by Archive Services.

• Arch path

Usually, the same as the Basic path.Repeat this procedure to define the additional archives. You may use this procedure todefine any Documentum archives in SAP.

oac2 - Dening document typesYou must select which document types you will be archiving, and correlate those to SAPdocument classes, such as FAX, ALF, OTF, and REO, The list of document types providedby SAP, when using transaction OAC2, are the templates to be used for categorizing yourSAP documents for archiving. You can customize the standard document types byusing the SAP XYZ naming conventions.• FAX documents are documents that will be scanned and linked to SAP.• ALF are reports produced and linked from SAP.• OTF are outgoing SAPSCRIPT documents produced and linked from SAP.• REO documents are data archive files which are compressed by the SAP ADK and

stored externally in that format.To dene document types for SAP:


2. If you are defining a new document type, select New Entries.You may also copy existing document types.

3. If you are modifying an existing document type, use Change and Details.

4. Enter information in the Description and Doc. class fields as appropriate for yourconfiguration.

5. When you have finished selecting document types, save your changes.

oac3 - Dening linksUsing the link table, you can categorize SAP documents to define what combination ofSAP object type (for example, SOOD) and SAP document type (for example, GENPRILIS)are stored and linked to which archive.



The SAP document type is linked to the SAP document class, previously known as SAPdocument type (for example, ALF, OTF, REO) which determines how the document isproduced and linked. For example, the ALF class refers to reports, FAX to scanneddocuments, and OTF to outgoing SAPSCRIPT documents.

To dene links:

1. Execute the following transaction in the transaction code field: oac3.The Display View “Links for Content Repositories": Overview screen appears.

2. Select Table View > Display -> Change.

3. Fill in the following information in the New Entries table:

Table 3-2. Field descriptions of New Entries table

Field name Value

Object Type Use legitimate object type such as SOODfor Print Lists, and BKPF for accountingdocuments

Document Type The SAP doc type as defined in OAC2above such as GENPRILIS

S (Status) Enter an “x” in this column

Arch. ID Enter the archive ID of a newly createdarchives for example, AA

Link Enter the name of the link tables wherelinks will be maintained. TOA01-TOA03

Ret Prd. 0



Chapter 4Testing the Archiving Process Using aPrint List

OverviewOnce you have completed the configuration procedures described previously in thisguide, you should test the archiving process by:

• defining an ArchiveID in WebAdmin.

For more information, refer to the Configuring, Viewing, and Editing Archives section ofthe Archive Services for SAP Administration Guide.

• testing the connection between SAP and Archive Services.• creating a document type in SAP.• archiving a Print List.• displaying the archived Print List in SAPGUI.This chapter contains the following topics:

• Creating a document type in SAP, page 31• Testing connection between SAP and Archive Services, page 32• Archiving a Print List, page 32• Displaying the archived Print List in SAPGUI, page 33• Deleting archived and linked documents, page 34

Creating a document type in SAPTo fully test the archival and retrieval cycle, a simple Print List can be configured byfollowing the instructions give below:

1. Execute the following transaction in the transaction code field: oac3.The Display View “Links for Content Repositories": Overview screen appears.

2. Select Table View > Display -> Change.

3. From the list, select any item with the ObjectType SOOD.


Testing the Archiving Process Using a Print List

4. Click the Copy As ... icon and execute.

5. In the page that appears, enter any piece of text starting with the alphabet Z in theDocument type field.Thus, Z<Your Text> will be the document type.

6. In the Storage system field, enter the name of the logical ArchiveID that you createdearlier (refer to ), where the documents will be archived.


Testing connection between SAP and ArchiveServices


2. In the Display Content Repositories: Overview page, click on any contentrepository (specifically whose Storage type is HTTP content server).

3. In the Display Content Repositories: Detail page, click the Test connection button.An information messages appears at the bottom of the page, indicating that theconnection test has been successful.

Archiving a Print ListTo archive a Print List:

1. Execute the following transaction in the transaction code field: : f.21.

2. Click the Execute button.

3. In the List of Customer Open Items page that appears, select List>Print.The Print Screen List dialog box appears.

4. Click the Properties button.The Spool Request Attributes dialog box appears.

5. In the Parameters name column, click Output Options.

6. From the Storage Mode drop-down menu, select Archive only.

Note: Whenever you edit a parameter in this dialog box, we recommend that youcheck the Show Selected Print Parameters on Initial Screen checkbox. This ensuresthat the customized settings are available in the initial Print Screen List dialog box.



7. Verify that the Object Type and Document Type fields contain the correct values, asconfigured in the New Entries table (refer to oac3 - Defining links, page 29). Pickthe following values for example: SOOD GENPRILIS.If your Document Type is incorrectly configured, refer to the following proceduresfor configuring document types in SAP archives:oac2 - Defining document types,page 29 and oac3 - Defining links, page 29.

8. Type additional information in the Information field.This label may be anything you wish; for example, your initials.

9. Optionally, type a description of the Print List in the Text field.

10. In the Parameter name column, select General attributes > Time of printing.

11. From the Time of print drop-down list, select Print out immediately.

12. Click Continue in the Spool Request Attributes dialog box.

13. Click Continue in the Print Screen List dialog box.

14. To verify that the Print List is in the archiving queue, execute the followingtransaction in the transaction code field: oam1.The ArchiveLink Monitor screen appears.The Print List is now queued, waiting for the scheduler to pick it up and transfer itto the archive.oaat - Scheduling jobs, page 21, contains information about configuring theArchiveLink scheduler.

15. To accelerate the transfer of the Print List from the queue to the archive in therepository, click Storage Queue.The Queue: Content server (CARA) screen appears. You should now see an entryfor the newly-archived Print List in this screen.

16. To view the archiving parameter details, double-click the Print List entry.The Archiving request window opens.Verify that the details are correct

17. To archive the Print List in an archive located in a repository, click Execute.You should see a confirmation message that the queue has been processed.If no errors occur, you can continue testing by displaying the archived Print List.

Displaying the archived Print List in SAPGUITo display the newly-archived Print List in SAPGUI:

1. Execute the following transaction in the transaction code field: oadr.



2. To find a particular Print List, type appropriate search parameters in the appropriatefields.The ArchiveLink: Hit List for Stored Print Lists page appears.

3. Double-click an item in the list to select it.

4. Choose Print List>Display From Content Server.SAP executes the GET command to retrieve the document from the Documentumarchive. The retrieved document is displayed in SAPGUI and has the DocumentIDof the Print List in Documentum.

Deleting archived and linked documentsIn a repository, if you delete version 1.0 of a document that is linked to SAP or archivedfrom SAP, the link to SAP is also deleted. This is because the dm_relation object whichcreates the link to SAP is deleted when the parent object (which is always version 1.0)is deleted.

We recommend that you do not delete the original version of objects that are linked toSAP if you want to maintain their link to SAP. If you need to delete version 1.0 of adocument, but want to keep the link to SAP, then, after deleting the document, you mustrelink the object to SAP, outside of Archive Services.


Index

8080port used by Tomcat, 28

AAdministrative Console, 14ALF, 27, 29ALF class, 15ALF format, 15Arch path field, 29Archive Services, 7

configuring ArchiveLink for, 19Archive Services administrator, 7Archive Services for SAP, see Archive

Servicesdefined, 13

archived and deleting documents,deleting, 34

archived data, 15archived Print List

displaying in SAPGUI, 33ArchiveLink

configuring for Archive Services, 19ArchiveLink Monitor window, 33archiving

Print List, 32archiving process

testing using a Print List, 31Archiving request window, 33asynchronous queue, 21

BBasic path field, 29basic settings, configuring, 20

CChange Content Repositories window, 28

Arch path field, 29Basic path field, 29HTTP Script field, 28

HTTP server field, 28Port Number field, 28

classALF, 15FAX, 15OTF, 15REO, 15

configuringArchiveLink for Archive Services, 19basic settings, 20number ranges, 20optical archive as output device, 22SAP inline Print List viewer

protocol, 24connection

between SAP and Archive Services,testing of, 32

content repositories, 27creating

document type, 31queues, 21

DDB2, 7defining

document types, 29links, 30logical ArchiveID, 20

deletingarchived and linked documents, 34

displayingarchived Print List in SAPGUI, 33

documentincoming, 15outgoing, 15scanned, 15supported formats in SAP, 15

document classesALF, 27FAX, 27


Index

OTF, 27REO, 27

document formats, supported in SAP, 15document type

creating, 31document types

ALF, 29defining, 29FAX, 29OTF, 29REO, 29

Ff.21, 32FAX, 27, 29FAX class, 15format

ALF, 15PDF, 15REO, 15Tiff, 15

frequency of archival, 22

HHTTP Archiving Server, 14HTTP Script field, 28HTTP server field, 28HTTP-based archiving, 24

Iintended audience, 7

Jjobs, scheduling, 21

Llinks

defining, 30logical ArchiveID

defining, 20

Nnumber ranges, configuring, 20

Ooaa3, 24oaat, 21oac0, 19, 27, 32oac2, 29oac3, 29, 31oadr, 33oag1, 20oam1, 21oanr, 20oaq1, 21oaqi, 21ObjectType, SOOD, 31optical archive, configuring as output

device, 22Oracle, 7organization of this guide, 8OTF, 27, 29OTF class, 15output device

configuring logical archive as, 22Overview of a Protocol window, 24

PPDF format, 15prerequisites

system administrator, 7Print List

archived, displaying in SAPGUI, 33archiving, 32testing archiving process using, 31

Print Lists, 15ALF class, 15ALF format, 15

purpose of the guide, 7

Qqueues, creating, 21

RREO, 27, 29REO class, 15REO format, 15Reports, see Print Lists

SSAP


Index

print spooler, 23supported document formats in, 15transaction code, f.21, 32transaction code, oaa3, 24transaction code, oaat, 21transaction code, oac0, 19, 27, 32transaction code, oac2, 29transaction code, oac3, 29, 31transaction code, oadr, 33transaction code, oag1, 20transaction code, oam1, 21transaction code, oanr, 20transaction code, oaq1, 21transaction code, oaqi, 21transaction code, sm50, 23transaction code, spad, 22transaction code, spro, 19

SAP Document Classescustomizing, 27

SAP inline Print List viewer protocol,configuring, 24

SAPGUIArchiveLink Monitor window, 33Archiving request window, 33Change Content Repositories

window, 28displaying archived Print List in, 33Overview of a Protocol window, 24Queue Administrator field, 21Test connection button, 32

schedulingjobs, 21

sm50, 23SOOD, ObjectType, 31spad, 22SPO process, 23spool process, 23spool processes, verifying, 23spro, 19SQL Server, 7standard user, 7supported databases, 7

DB2, 7Oracle, 7SQL Server, 7Sybase, 7

supported document formats in SAP, 15ALF class, 15ALF format, 15FAX class, 15

OTF class, 15PDF format, 15REO class, 15REO format, 15Tiff format, 15

Sybase, 7system administrator, 7

prerequisites, 7

TTest connection button, SAPGUI, 32testing

connection between SAP and ArchiveServices, 32

testing archiving process using a PrintList, 31

Tiff format, 15Tomcat, port 8080, 28transaction code

f.21, 32oaa3, 24oaat, 21oac0, 19, 27, 32oac2, 29oac3, 29, 31oadr, 33oag1, 20oam1, 21oanr, 20oaq1, 21oaqi, 21sm50, 23spad, 22spro, 19

Transfer drctry field, 20

Uueue Administrator field, 21user roles, 7

Vverifying, spool processes, 23version 0045, 24

WWebAdmin, 14
