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Central Coast Council Minutes – 15 July 2013 1

Minutes of an ordinary meeting of the Central Coast Council held in theCouncil Chamber at the Administration Centre, 19 King Edward Street,Ulverstone on Monday, 15 July 2013 commencing at 6.00pm.

Councillors attendance

Cr Jan Bonde (Mayor) Cr John BloomfieldCr Lionel Bonde Cr Shane BroadCr Garry Carpenter Cr Amanda DiproseCr Kathleen Downie Cr Gerry HowardCr Rowen Tongs Cr Tony van RooyenCr Philip Viney

Councillors apologies

Cr Cheryl Fuller (Deputy Mayor)

Employees attendance

General Manager (Ms Sandra Ayton)Director Corporate & Community Services (Mr Cor Vander Vlist)Director Development & Regulatory Services (Mr Paul Bidgood)Director Engineering Services (Mr Bevin Eberhardt)Executive Services Officer (Miss Lisa Mackrill)

Media attendance

The Advocate newspaper.

Public attendance

No members of the public attended during the course of the meeting.

Prayer

The meeting opened in prayer.

2 Central Coast Council Minutes – 15 July 2013

CONFIRMATION OF MINUTES OF THE COUNCIL

192/2013 Confirmation of minutes

The Executive Services Officer reported as follows:

“The minutes of the previous ordinary meeting of the Council held on 17 June 2013and the special meeting of the Council held on 24 June 2013 have already beencirculated. The minutes are required to be confirmed for their accuracy.

The Local Government (Meeting Procedures) Regulations 2005 provide that inconfirming the minutes of a meeting, debate is allowed only in respect of theaccuracy of the minutes.”

Cr Viney moved and Cr Tongs seconded, “That the minutes of the previous ordinarymeeting of the Council held on 17 June 2013 and the special meeting of the Council heldon 24 June 2013 be confirmed.”

Carried unanimously

COUNCIL WORKSHOPS

193/2013 Council workshops


“The following council workshops have been held since the last ordinary meeting ofthe Council.

. 01.07.2013 – Quarterly update with the General Manager

. 08.07.2013 – Local Area Settlement Strategy.

This information is provided for the purpose of record only.”

Cr Diprose moved and Cr Howard seconded, “That the Officer’s report be received.”

Carried unanimously


MAYOR’S COMMUNICATIONS

194/2013 Mayor’s communications

The Mayor reported as follows:

“On behalf of the Council, congratulations is noted in respect of the awarding ofEmeritus Membership by the Institute of Public Works Engineering Australia toBevin Eberhardt, Director Engineering Services. Bevin’s contribution to the Institute,engineering and the community is extensive and includes over 40 years service inpublic works engineering and substantial time on various Institute committees andassociated positions.”

195/2013 Mayor’s diary


“I have attended the following events and functions on behalf of the Council:

. Radio 7AD – community reports

. Leighland Christian School – ‘Primary School Musical’ production

. Commonwealth Department of Human Services – Australian Government Jobsand Skills Expo (Devonport)

. Learning Services North-West – meeting with General Manager re schoolboundary changes

. Central Coast Community Safety Partnership Committee – meeting

. Economic Development Australia – Central Coast Local EconomicDevelopment Plan – community conversation

. Ulverstone Municipal Band – chair annual general meeting

. Cradle Coast Authority - Bass Strait Transport and Access Forum (Burnie)

. Forth Railway Bridge-Shared Pathway – meeting with Tasrail, DIER andcommunity representatives

. Community morning tea – Turners Beach

. Turners Beach representatives – meeting re proposed market

. North Western Fisheries Association – annual general meeting

. Apex Club of Ulverstone – changeover dinner

. Premier of Tasmania – working breakfast with Cabinet Ministers (Burnie)

. Ulverstone Ladies Probus Club – 25th birthday luncheon

. Cradle Coast Mountain Biking Club – opening of Penguin Mountain Bike Park,Dial Range

. Cradle Coast Innovation – meetings

. RAAF Association, North-West – Bomber Command luncheon


. Ulverstone History Museum – visit by businessman Clive Palmer re familyhistory and 7UV radio station display

. NAIDOC Week 2013 – flag-raising ceremony.”

Cr van Rooyen reported as follows:

“I have attended the following events and functions on behalf of the Mayor andCouncil:

. Rotary Club of Ulverstone – changeover dinner.”

Cr Carpenter reported as follows:

“I have attended the following events and functions on behalf of the Mayor andCouncil:

. Gunns Plains community – unveiling of ‘My Patch in Place’ Community QuiltProject.”

Cr Bloomfield moved and Cr (L) Bonde seconded, “That the Mayor’s and Crs van Rooyen’sand Carpenter’s reported be received.”

Carried unanimously

196/2013 Pecuniary interest declarations


“Councillors are requested to indicate whether they have, or are likely to have, apecuniary interest in any item on the agenda.”


“The Local Government Act 1993 provides that a councillor must not participate atany meeting of a council in any discussion, nor vote on any matter, in respect ofwhich the councillor has an interest or is aware or ought to be aware that a closeassociate has an interest.

Councillors are invited at this time to declare any interest they have on matters tobe discussed at this meeting. If a declaration is impractical at this time, it is to benoted that a councillor must declare any interest in a matter before any discussionon that matter commences.


All interests declared will be recorded in the minutes at the commencement of thematter to which they relate.”

Cr Downie reported as follows:

“I will be declaring an interest in respect of Leave of absence – Cr Downie(217A/2013 – 15.07.2013).”

197/2013 Public question time


“At 6.40pm or as soon as practicable thereafter, a period of not more than30 minutes is to be set aside for public question time during which any member ofthe public may ask questions relating to the activities of the Council.

Public question time will be conducted as provided by the Local Government(Meeting Procedures) Regulations 2005 and the supporting procedures adopted bythe Council on 20 June 2005 (Minute No. 166/2005).”

COUNCILLOR REPORTS

198/2013 Councillor reports


“Councillors who have been appointed by the Council to community and otherorganisations are invited at this time to report on actions or provide informationarising out of meetings of those organisations.

Any matters for decision by the Council which might arise out of these reportsshould be placed on a subsequent agenda and made the subject of a consideredresolution.”

Cr Carpenter reported on a recent meeting of the Caves to Canyon Tourism Association.

Cr Howard reported on a recent meeting of the Penguin Miniature Railway ManagementCommittee.


APPLICATIONS FOR LEAVE OF ABSENCE

199/2013 Leave of absence


“The Local Government Act 1993 provides that the office of a councillor becomesvacant if the councillor is absent without leave from three consecutive ordinarymeetings of the council.

The Act also provides that applications by councillors for leave of absence may bediscussed in a meeting or part of a meeting that is closed to the public.

One application has been lodged for consideration at this meeting. It is listed atMinute No. 217A/2013 (closed meeting).”

DEPUTATIONS

200/2013 Deputations


“No requests for deputations to address the meeting or to make statements ordeliver reports have been made.”

PETITIONS

201/2013 Petitions


“No petitions under the provisions of the Local Government Act 1993 have beenpresented.”

COUNCILLORS’ QUESTIONS

202/2013 Councillors’ questions without notice



“The Local Government (Meeting Procedures) Regulations 2005 provide as follows:

‘29 (1) A councillor at a meeting may ask a question without notice of thechairperson or, through the chairperson, of –

(a) another councillor; or

(b) the general manager.

(2) In putting a question without notice, a councillor must not –

(a) offer an argument or opinion; or

(b) draw any inferences or make any imputations –

except so far as may be necessary to explain the question.

(3) The chairperson must not permit any debate of a question withoutnotice or its answer.

(4) The chairperson, councillor or general manager who is asked aquestion without notice may decline to answer the question.

(5) The chairperson may refuse to accept a question if it does not relateto the activities of the council.

(6) Questions without notice, and any answers to those questions, arenot required to be recorded in the minutes.

(7) The chairperson may require a councillor to put a question withoutnotice in writing.’

If a question gives rise to a proposed matter for discussion and that matter is notlisted on the agenda, Councillors are reminded of the following requirements of theRegulations:

‘8 (5) Subject to subregulation (6), a matter may only be discussed at ameeting if it is specifically listed on the agenda of that meeting.

(6) A council by absolute majority… may decide at an ordinary meetingto deal with a matter that is not on the agenda if the generalmanager has reported –

(a) the reason it was not possible to include the matter on theagenda; and


(b) that the matter is urgent; and

(c) that (qualified) advice has been provided under section 65 ofthe Act.’

Councillors who have questions without notice are requested at this time to give anindication of what their questions are about so that the questions can be allocatedto their appropriate Departmental Business section of the agenda.”

The allocation of topics ensued.

203/2013 Councillors’ questions on notice


“The Local Government (Meeting Procedures) Regulations 2005 provide as follows:

‘30 (1) A councillor, at least 7 days before an ordinary meeting of a councilor council committee, may give written notice to the general manager of aquestion in respect of which the councillor seeks an answer at that meeting.

(2) An answer to a question on notice must be in writing.’

It is to be noted that any question on notice and the written answer to the questionwill be recorded in the minutes of the meeting as provided by the Regulations.

Any questions on notice are to be allocated to their appropriate DepartmentalBusiness section of the agenda.

No questions on notice have been received.”

D E V E L O P M E N T & R E G U L A T O R Y S E R V I C E S


DEPARTMENTAL BUSINESS

DEVELOPMENT & REGULATORY SERVICES

204/2013 Development & Regulatory Services determinations

The Director Development & Regulatory Services reported as follows:

“A Schedule of Development & Regulatory Services Determinations made during themonth of June 2013 is submitted to the Council for information. The information isreported in accordance with approved delegations and responsibilities.”


“A copy of the Schedule has been circulated to all Councillors.”

Cr Downie moved and Cr Viney seconded, “That the Schedule of Development &Regulatory Services Determinations (a copy being appended to and forming part of theminutes) be received.”

Carried unanimously

G E N E R A L M A N A G E M E N T


GENERAL MANAGEMENT

205/2013 Review of Cradle Coast Authority

Cr (L) Bonde (having given notice) moved and Cr Howard seconded, “That the CentralCoast Council request an urgent review into the governance structure of the Cradle CoastAuthority and its interactions with member Councils.”

Cr Bonde, in support of his motion, submitted as follows:

“We are well aware that it takes three years notice to withdraw from the Cradle CoastAuthority but a decision to withdraw would be reluctantly taken if the Authority isunable to achieve a more positive outcome for our area.

For a long time there has been much discussion among Central Coast Councillors ofthe dissatisfaction in the working of the Cradle Coast Authority and its cost toCentral Coast Council.

It is my belief that Central Coast municipality and Council does not get value for themoney that is paid to the Cradle Coast Authority.

The Central Coast Council and municipality is largely a rural population with only asmaller amount of secondary industry support. The two largest complexes involvinglabour are Harvest Moon, Forth Farms and Simplot. Both of these factories andseveral smaller factories are all dependent on primary production. We must harnessthat support from our rural interests and move more towards making forwarddecisions that encourage implementation of government support to help our ruralindustries and I do not see where the Cradle Coast Authority has done much for ourfarming community in Central Coast in the past.

Have a look and see where all the financial promises have gone leading up to theelection by both major parties and you will see all other municipalities get financialoffers with nothing for Central Coast.

I cannot remember any occasion where the Cradle Coast Authority has beenspecifically asked by the Central Coast Council to carry out a project for our area,and I certainly have not noticed the Cradle Coast Authority move on any topic of arural nature that has benefitted our area. There is certainly plenty of opportunityand a real need of support.

I am concerned with the make-up of the Cradle Coast Authority where members ofthe Authority do no consult independently with councillors and Council and



therefore do not make themselves responsive to the wishes of the Council or theircouncillor representatives on Cradle Coast Authority.

Liaison between the Cradle Coast Authority and councils has not always been goodand this also needs addressing.

I see the Cradle Coast Authority payment of around $180,000 per annum as toocostly for the benefit received. We are being overtaken by bureaucracy in the CradleCoast Authority, Cradle Mountain Water and Sewerage and the Local GovernmentAssociation of Tasmania. All these bodies are another tier of government that hasto be funded by the rates we collect, that is a cost we cannot avoid.

I believe all councils in Tasmania are moving too far away from the originalintention, and that was to control roads, rates and rubbish, and they are becoming,along with the Planning Scheme, a bureaucratic nightmare and hugely expensive.We as Councillors, are being bombarded with paperwork that not only is more workfor all parties but is an added expense to our Council and a lot of it is needlesspaperwork.

There needs to be much more consultation with all councils to get a uniformdialogue on the future requirements of a regional body, if in fact we need one at all.My biggest problem at the present time with the Cradle Coast Authority is theduplication of consultant services by the Authority and councils. Any future regionalauthority should be more responsive to the wishes of councils and their councillorrepresentatives. They need to be leaders and be proactive and less reactive. Theyneed to be leaders and have a good appreciation of each councils’ visions and workwith them in achieving their goals and they will all be different.

There is a huge difference in the ideals and ambitions of a primary industry reliantcouncil such as Central Coast, compared to other councils that have a greatersupport of secondary industry and the Cradle Coast Authority needs to be veryaware of that difference.

The Cradle Coast Authority has a growing staff number which requires a growingbudget and this will continue unless some control measure is put in place.

There are no new avenues for councils to raise finance other than rates and we mustmake the best use possible when allocating that finance. I am definitely of theopinion that spending $186,000 a year for what the Cradle Coast Authority does forCentral Coast is not good value for money expended we, as a Council, need toaddress that.

We urgently need a review conducted by the member councils and the Authority thatwill address all of the issues I have referred to in my comments.”



The General Manager reported as follows:

“BACKGROUND

The Cradle Coast Authority (the Authority) was created in February 2000 by the localgovernment authorities of Burnie City, Central Coast, Circular Head, Devonport City,Kentish, King Island, Latrobe, Waratah-Wynyard and West Coast to drive economicdevelopment in the Cradle Coast Region of North West Tasmania.

The Authority is a joint authority under the provisions of the Local GovernmentAct 1993 and can exercise the powers of a local government authority for thebenefit of the Cradle Coast Region, its member councils or any other council,government entity or business.

The Authority’s primary role is to identify priorities for sustainable development ofthe region, its community and economy, and to broker partnerships between thedifferent levels of government, industry and community groups to address thesepriorities on a regional scale.

The Authority has engaged in a wide range of regional initiatives, including tourism;natural resource management; industry development; infrastructure development,education and training; and community and cultural development.

The Council has previously made representation to the Authority on four differentareas they would like the Authority to focus on this year. Those areas includeprogressing at least four specific actions from the Cradle Coast Regional EconomicDevelopment Plan, promotion of business migration; development of a long-termregional plan for health and infrastructure and a review of the Dial Range and itsimportance to the Region, i.e. walking tracks, mountain bike parks etc.

DISCUSSION

When discussing the role of the Authority we should never lose sight of the fact thatthe Authority was set up as a mechanism to invest in the future of the whole Region,not as a mechanism for councils to obtain a specific return on their investment. Inother words its performance needs to be assessed on the basis of its contribution tothe Region not at an individual local level.

It is a difficult task to judge the Authority’s direct contribution to the economicdevelopment of Central Coast as the agriculture, industry, education and tourismsectors do not recognise municipal boundaries.

It is also appropriate that a sense of perspective is maintained beyond the Councilon its own. The fact that the nine regional councils participate in a joint authority



enables opportunities for linkages between councils and communities and jointefforts. For example, the recent collaboration via the Authority in a North Westplanning scheme is one example of an outcome which does not lead to an easilyquantifiable value calculation. Whilst Councillors may feel disconnected at times,the existence of the Authority has many behind-the-scene consequences which arepresently intangible but have value beyond an immediate dollar return.

In respect to governance, areas that are consistently raised by Councillors are inregard to their relationship with the Authority and having meaningful input into thedirections that the Cradle Coast Authority set. There is continual discussion atCouncillor level about lack of communication and understanding of decisions made,along with a limited role for councils in identifying and setting the agenda for theRegion. These concerns may be resolved through a review of how the Authoritycurrently operates.

CONSULTATION

Consultation is not required in respect of this report.

IMPACT ON RESOURCES

Other than in the preparation of this report, there is no impact on resources.

CORPORATE COMPLIANCE

The Central Coast Strategic Plan 2009-2014 includes the following strategies andkey actions:

Improve the value and use of open space. Adopt an integrated approach to land use planning

A Connected Central Coast. Connect the people with services. Improve community wellbeing

The Environment and Sustainable Infrastructure. Invest in and leverage opportunities from our natural environment. Contribute to the preservation of the natural environment

Council Sustainability and Governance. Effective communication and engagement. Strengthen local-regional connections.



CONCLUSION

The motion on notice from Cr Bonde is submitted for consideration.”

Motion Carried unanimously

206/2013 Minutes and notes of committees of the Council and other organisations


“The following (non-confidential) minutes and notes of committees of the Counciland other organisations on which the Council has representation have beenreceived:

. Local Government Association of Tasmania – General meeting held on20 March 2013

. East Ulverstone Swimming Pool Management Committee – meeting held on30 May 2013

. Central Coast Community Shed Management Committee – meeting held on3 June 2013

. Central Coast Youth Engaged Steering Committee – meeting held on20 June 2013

. Penguin Miniature Railway Management Committee – meeting held on25 June 2013

. Central Coast Community Safety Partnership Committee – meeting held on26 June 2013

. Central Coast Community Shed Management Committee – meeting held on1 July 2013.

Copies of the minutes and notes have been circulated to all Councillors.”

Cr (L) Bonde moved and Cr Viney seconded, “That the (non-confidential) minutes andnotes of committees of the Council be received.”

Carried unanimously

207/2013 Schedule of Appointments to Statutory Bodies, Groups and Organisations,Council and Special Committees, Community Advisory Groups and WorkingGroups - Emergency Management (224/2011 – 18.07.2011)




“PURPOSE

This report considers emergency management of the Council and the region andseeks the endorsement of the Council in respect to the provision of this service.

BACKGROUND

Current statutory appointments of the Municipal Emergency ManagementCoordinator and Deputy Municipal Emergency Management Coordinator will expireon 25 August 2013.

The Director Engineering Services reports as follows:

‘DISCUSSION

Current appointments are as follows:

1 Bevin Eberhardt, Director Engineering Services - the MunicipalEmergency Management Coordinator (Municipal Coordinator); and

2 Tony King, Public Safety Coordinator - the Deputy MunicipalEmergency Management Coordinator (Deputy Municipal Coordinator).

In respect to the Municipal Coordinator role this rests with the DirectorEngineering Services as he has the legislative requirements through theGeneral Manager and is also responsible for the Council workforce.

Under s.23(8) of the Emergency Management Act 2006:

“A council may only nominate a person for the position of MunicipalEmergency Management Coordinator or Deputy Municipal EmergencyManagement Coordinator if the person, once appointed to theposition, would have the authority and ability to make decisionsrelating to the coordination of emergency management in themunicipal area during an emergency without first seeking theapproval of the council.”

It is important that the Deputy Municipal Coordinator has the authority in theabsence of the Municipal Coordinator to undertake the role with theresponsibilities as defined earlier in the report. The Engineering GroupLeader who is currently responsible for infrastructure recovery support inrespect to roads and bridges would be best suited to fulfil the role of DeputyMunicipal Coordinator in this organisation.



The current Deputy Municipal Coordinator role is integrated within theposition of Public Safety Coordinator and parts of this role should continueas Deputy Infrastructure Recovery Coordinator to support the EngineeringGroup Leader.

In respect to the Municipal Community Recovery Coordinator and DeputyMunicipal Community Recovery Coordinator positions, these are currentlyfilled by the following:

3 Marjorie Fitzgerald, Human Resources Systems Officer as theMunicipal Community Recovery Coordinator (Recovery Coordinator);and

4 Kerry Gillard, Cultural Facilities and Events Officer as the DeputyMunicipal Community Recovery Coordinator (Deputy RecoveryCoordinator).

The position of Human Resources Systems Officer has recently beenreviewed and the role of Recovery Coordinator has been relinquished. It isrecommended that this role should be part of the position of the CommunityDevelopment Officer.

The Cultural Facilities and Events Officer is still agreeable to continue asDeputy Recovery Coordinator in a support role.

While these positions can be approved by the Municipal Coordinator andGeneral Manager it is suggested that they be formally endorsed by theCouncil to tie in with the Municipal Coordinator appointments.

CONSULTATION

Consultation has been undertaken with the respective nominations.

IMPACT ON RESOURCES

Funds are allocated in the Estimates.


The Central Coast Strategic Plan 2009-2014 includes the following strategiesand key actions:

A Connected Central Coast. Connect the people with services



The Environment and Sustainable Infrastructure. Contribute to a safe and healthy environment. Develop and manage sustainable built infrastructure. Contribute to the preservation of the natural environment

Council Sustainability and Governance. Improve corporate governance. Improve service provision. Improve the Council’s financial capacity to sustainably meet

community expectations. Effective communication and engagement. Strengthen local-regional connections.

CONCLUSION

It is recommended that the Council:

1 nominate Bevin Eberhardt, Director Engineering Services forappointment by the Minister, as the Municipal EmergencyManagement Coordinator (Municipal Coordinator); and

2 nominate Paul Breaden, Engineering Group Leader for appointmentby the Minister, as the Deputy Municipal Emergency ManagementCoordinator (Deputy Municipal Coordinator);

each for a period two years; and further

3 endorse the Community Development Officer as the MunicipalCommunity Recovery Coordinator (Recovery Coordinator); and

4 endorse the Cultural Facilities and Events Officer as the DeputyMunicipal Community Recovery Coordinator (Deputy RecoveryCoordinator); and

5 endorse the Engineering Group Leader as the Infrastructure RecoveryCoordinator; and

6 endorse the Public Safety Coordinator as the Deputy InfrastructureRecovery Coordinator;

each for a period two years.’

The report is supported.”



Cr Howard moved and Cr Tongs seconded, “That the Council:

1 nominate Bevin Eberhardt, Director Engineering Services for appointment by theMinister, as the Municipal Emergency Management Coordinator (MunicipalCoordinator); and

2 nominate Paul Breaden, Engineering Group Leader for appointment by the Minister,as the Deputy Municipal Emergency Management Coordinator (Deputy MunicipalCoordinator);

each for a period two years; and further

3 endorse the Community Development Officer as the Municipal Community RecoveryCoordinator (Recovery Coordinator); and

4 endorse the Cultural Facilities and Events Officer as the Deputy MunicipalCommunity Recovery Coordinator (Deputy Recovery Coordinator); and

5 endorse the Engineering Group Leader as the Infrastructure Recovery Coordinator;and

6 endorse the Public Safety Coordinator as the Deputy Infrastructure RecoveryCoordinator;

each for a period two years.”

Carried unanimously

208/2013 Allocation of Round Five funding from the Regional Development AustraliaFund


“PURPOSE

The purpose of this report is to consider the Council’s allocation of funding fromRound Five of the Regional Development Australia Fund (RDAF) which opened on21 June 2013 and closes at 5.00pm on 22 July 2013.

BACKGROUND

The Australian Government has been focussing on the economic development andwellbeing of our communities – our regions and our local communities. This newpartnership is injecting an unprecedented amount of investment in nation-building



infrastructure in order to unlock the potential of Australia’s regions – to strengthentheir diversity, increase productivity and enhance economic strength.

In order to continue the momentum, the Australian Government is releasing afurther $150m. for local community infrastructure development through RDAFRound Five.

DISCUSSION

RDAF Round Five gives eligible councils the opportunity to build new communityinfrastructure and renew existing infrastructure in partnership with the AustralianGovernment. This round is about providing a boost for ‘shovel-ready’ projects incommunities.

Under this round all eligible councils will receive a base grant of $30,000, with theremaining funding in each State or Territory distributed to each eligible localgovernment in accordance with the General Purpose component of the localgovernment Financial Assistance Grants for suitable projects. The Council has beenadvised that our share of the funding amounts to $195,025.

In considering which projects to put up for funding under this program the Councilneeded to be confident that projects chosen must be ready to commenceconstruction within 12 months of the execution of the Funding Agreement betweenthe applicant and the Commonwealth, would be completed no later than31 December 2016, and that they meet the relevant criteria.

The Senior Management Team has considered how best to achieve the greatestbenefit across the whole of Central Coast and has also taken into account ourforward works program and plans.

The following projects have been identified as being appropriate for funding and areput forward for the Council’s consideration.

. Haywoods Reserve playground (new) - $50,000;

. Markm Court playground (new) - $50,000;

. Sulphur Creek Hall Reserve playground (new) - $50,000;

. Forth Recreation Ground playground (upgrade) - $45,025.

At the time of installing these new playgrounds it is intended to decommission anumber of playgrounds as discussed in the Draft Open Space and Recreation Plan2012-2022 (Open Space Plan); those being the Smith Street playground and theBurnett Crescent playground. The Council’s contribution would be to the designwork for the playgrounds and the construction of the public toilet at Sulphur Creekto complement the playground and the Sulphur Creek Hall precinct.



The Forth Recreation Ground playground upgrade was identified in the Forth LocalArea Plan and has also been included in the Forward Program.

Information from the Open Space Plan on each of the playgrounds is included below:

Haywoods Reserve -

The distribution map shows that the area between Eastland Drive andTrevor Street is currently provided with nine open spaces within close proximity toeach other.

These open spaces include, Eastland Drive, Smith Street Reserve, Smith StreetPlayground, Travers Place Reserve, Spencer Street (Frog Lane), Allambie CrescentReserve, McCulloch Street Reserve, Charleston Crescent Reserve and Barker StreetReserve. By having so many local open spaces in such a close proximity to eachother the Council is over-servicing the area under the open space classificationhierarchy.

In order to achieve an open space distribution which complies with the openspace hierarchy classification it is recommended that Charleston Crescent Reservebe retained and that a centrally located local open space be provided atHaywoods Reserve.

It is recommended to establish a local open space with standard assetsHaywoods Reserve.

The standard asset provisions for local open space playgrounds are a slide, doubleswing (complete with bark soft fall), seating, tree planting and standard name andcontrol signage. The play equipment may be incorporated into a play structurerather than being provided separately depending on final design.

Following the establishment of the Haywoods Reserve local open space theSmith Street playground will be decommissioned and playground (expiry 2016)removed as it has been identified as surplus open space.

Markm Court -

The distribution map shows that local open space is not equitably provided toresidents around the southern end of Amy Street and Clara Street.

This area is currently provided with four open spaces within close proximity to eachother including Highfield Crescent Reserve, Richardson Street Reserve, Markm CourtReserve and Burnett Crescent Reserve. By having so many local open spaces in suchclose proximity to each other Council are over-servicing the area. In order to



achieve an open space distribution which complies with the open spaceclassification hierarchy it is recommended that Markm Court Reserve be retained asa centralised open space and that Highfield Crescent Reserve, Richardson StreetReserve and Burnett Crescent all be deemed as surplus land.

The main reason for selecting the Markm Court Reserve, in addition to its centrallocation, is the fact that it is encumbered by pipeline easements and cannot be usedfor any other purpose than as open space. Additionally, with an area of 2,992m2 itis considered that the open space is large enough to provide a kick around spacewhich cannot occur at any other Reserves. Therefore, it is concluded that theMarkm Court Reserve is the most appropriate site for the local open space to servicethis area.

It is recommended to provide a local open space with standard assets on theMarkm Court Reserve.


Following the establishment of the Markm Court Reserve local open space theBurnett Crescent Reserve will be decommissioned and playground (expiry 2014)removed as it has been identified as surplus open space.

Sulphur Creek Hall Reserve -

The distribution map shows that local open spaces are not well distributed in theSulphur Creek/Preservation Drive precinct as there are currently no local openspaces with playground equipment in the precinct.

The Sulphur Creek Hall Reserve provides the only local open space outside thatoffered by the foreshore. The Reserve has no assets provided and includes an olddilapidated tennis court facility adjacent to the Sulphur Creek Hall. This is usedinfrequently for social tennis by the community.

In accordance with the open space classification hierarchy and the Public Toilet Plan2013-2023 it is recommended that a playground and public toilet be established inthis Reserve as it has been determined as a Specific Purpose local open space.

It is recommended to provide a playground and public toilet in the Sulphur CreekHall Reserve.




The installation of a public toilet at the Sulphur Creek Hall is identified for 2015-2016 in the 10 year forward plans. It is intended that the design of both the publictoilet and playground would be undertaken at the one time.

Forth Recreation Ground Playground Upgrade -

The Forth Local Area Plan (Urban Design Guidelines) identified through the strategyto ‘strengthen the sense of community’ to provided facilities and activities forchildren and young people.

This required a review of the playground facilities at the Forth Recreation Ground. Itwas found that some work was required to ensure existing equipment was at anacceptable standard along with further appropriate playground equipment for youngchildren, including a climbing structure or the like. The fencing of the play area wasalso deemed appropriate along with the provision of seating and shade.

The Senior Management Team also considered the construction of a floatingpontoon at the Wharf. The concept of providing a public floating pontoon wasidentified in the original redevelopment plan for the Ulverstone Wharf.

There are a number of issues which need to be considered in relation to the long-term use and operation of the river frontage of the Wharf. In order to considerthese appropriately it is suggested that a business case and pontoon options needto be considered in 2013-2014.

Therefore it was considered that it was not practical to put the floating pontoonforward as the Council needs to seriously consider future operations of the Wharfand facilities provided to boat owners.

CONSULTATION

Consultation is not applicable in respect of this report.

IMPACT ON RESOURCES

There will be some impact on council resources in managing and administering theprojects.





The Shape of the Place. Improve the value and use of open space. Conserve the physical environment in a way that ensures we have a healthy

and attractive community. Encourage a creative approach to new development

A Connected Central Coast. Improve community wellbeing

The Environment and Sustainable Infrastructure. Contribute to a safe and healthy environment. Develop and manage sustainable built infrastructure

Council Sustainability and Governance. Improve service provision. Improve the Council’s financial capacity to sustainably meet community

expectations.

CONCLUSION

It is recommended that the Council approve the following projects for funding underRound Five of the Regional Development Australia Fund:

. Haywoods Reserve playground - $50,000;

. Markm Court playground - $50,000;

. Sulphur Creek Hall Reserve playground - $50,000;

. Forth Recreation Ground playground upgrade - $45,025.”

Cr van Rooyen moved and Cr Downie seconded, “That the Council approve the followingprojects for funding under Round Five of the Regional Development Australia Fund:

. Haywoods Reserve playground - $50,000;

. Markm Court playground - $50,000;

. Sulphur Creek Hall Reserve playground - $50,000;

. Forth Recreation Ground playground upgrade - $45,025.”

Carried unanimously



209/2013 Development Support Special Committee – Terms of appointment (210/2005– 18.07.2005)


“The Executive Services Officer has prepared the following report:

‘PURPOSE

The purpose of this report is to review the Terms of appointment of theDevelopment Support Special Committee.

BACKGROUND

The Development Support Special Committee (DSSC) was initially appointedby the Council on 9 October 2000 (Minute No. 416/2000). The terms ofappointment were amended and confirmed on 5 February 2001 (Minute No.43/2001), 2 July 2001 (Minute No. 241/2001) and 18 July 2005 (Minute No.210/2005).

The provisions of the Local Government Act 1993 (“the LGA”) give theCouncil the flexibility to appoint and authorise a committee that is able tomake planning and development determinations in a more timely andefficient manner than under the constraints of the timeframe and meetingprocedure of ordinary meetings of the Council.

The principal objectives of the DSSC are to add support to the managementof the Council’s planning scheme and to deal with the amendment of sealedplans. The terms of the DSSC’s appointment and its operational procedures,amended as above, read as follows:

“1 The purpose of the Committee is to:

(a) act as a planning authority in accordance with theCouncil’s responsibilities under the Land Use Planningand Approvals Act 1993;

(b) consider all discretionary matters where a refusal isbeing recommended; where representations arereceived in opposition to a development; and where adevelopment is considered likely to have politicalimplications; and



(c) consider any issued referred to it by the GeneralManager.

2 The Committee is delegated such functions and powers of theCouncil that enable the Committee to effectively conduct itsaffairs in 1 above.

3 Notwithstanding the delegated authority referred to in 2above, the following matters are to be referred to a meeting ofthe Council for a decision:

(a) Any matters the General Manager considers would bemore appropriately considered by the Council;

(b) Any matters which are included on the agenda of theCommittee and in respect of which the GeneralManager has received, prior to the commencement ofthe meeting, a written request from a Councillor thatthe matter be considered by the Council; and

(c) Any matter the Committee cannot determineunanimously.

4 Unless otherwise expressed in these Terms, meetings of theCommittee are to be conducted in accordance with the LocalGovernment Act 1993 and Local Government (MeetingProcedures) Regulations 2005 so far as they relate to theestablishment and operation of the Committee.

5 Public notice of Committee meetings is to be given at leasttwo clear days prior to the meeting and a copy of the agendafor the meetings is to be provided to all Councillors, whethermembers of the Committee or not, at least two clear daysprior to the meeting.

6 Membership of the Committee is to consist of six membersappointed by the Council, comprising the Mayor and fourCouncillors, and the General Manager (or a person acting inthat position).

7 Three Councillors in attendance at a meeting of theCommittee is sufficient for the purpose of a quorum.



8 The frequency and times of meetings of the Committee are tobe determined by the Committee.

9 A copy of the agenda for meetings of the Committee is to bemade available prior to the meeting to persons having aspecial or direct interest in an agenda matter.

10 The conduct of debate is to be determined by the Committee.

11 In relation to amendment of sealed plans:

(a) the Committee is to conduct hearings in respect ofamendment of sealed plans;

(b) the Committee is to comply with the provisions of theLocal Government (Building and MiscellaneousProvisions) Act 1993; and

(c) all matters coming before the Committee are to bedealt with by the Committee as if the Committee is acouncil committee.”

DISCUSSION

The name of the DSSC, which incorporates in the title ‘special committee’and the inclusion of the General Manager, differentiates the DSSC from acouncil committee, which only includes Councillors. Under s.24 of the LGA,the provisions for special committees are set out as follows:

“(1) A council may establish, on such terms and for such purposesas it thinks fit, special committees.

(2) A special committee consists of such persons appointed bythe council as the council thinks appropriate.

(3) The council is to determine the procedures relating tomeetings of a special committee.”

These provisions are covered in the Terms of appointment.

The following extract is reproduced from Minute No. 210/2005:

“…The success of the DSSC can, to some extent, be attributed to thesharing of information at its meetings. The less formal naturefacilitates question and answer opportunities that are not readily



available at a formal meeting of the Council. This practice hasassisted DSSC members in their knowledge and understanding ofplanning principles and processed.

The Council has provided for persons on the DSSC who are notelected as Councillors, thus exposing the Committee to a broaderrange of skills and experiences.

…

It is worth acknowledging at this point that the DSSC acts as a‘planning authority’, not as a ‘council’, when dealing with land useplanning matters. As such, its success in decision making is directlyproportional to the knowledge, expertise and understanding of itsfunctions as a planning authority. This supports the argument for acommittee arrangement where members can hone their skills in landuse planning responsibilities, acknowledging that their role is not toact as a council but as a planning authority with the attendantlegislative obligations…”

Appointments to the DSSC (and various other statutory bodies, groups andorganisations, committees, working and advisory groups) are consideredfollowing Council elections, generally held every two years.

Membership –

Currently, the membership of the DSSC is the Mayor, Cr’s Broad, Diprose,van Rooyen and Viney, the General Manager, and Cr Carpenter as the proxyappointment.

In the recent past, more than one member of the DSSC has been unable toattend a meeting at any given time – although the Committee has still metthe requirements of Term 7 (three Councillors being sufficient for thepurpose of a quorum). It is considered worthwhile appointing an additionalproxy to the Committee to allow for the occasional extraordinarycircumstance where more than one member is unable to attend. This wouldnecessitate the rewording of Term 6 (additional wording in italics):

6 Membership of the Committee is to consist of six members appointedby the Council, comprising the Mayor and four Councillors, and theGeneral Manager (or a person acting in that position), and the furtherappointment of two proxy members, who may be called to attend atany time if a Councillor has given notice of absence in advance.



Given that Cr Carpenter is currently the only proxy appointment, the secondproxy appointment would be a “reserve”, contacted if Cr Carpenter wasunable to attend, or if more than one member indicated an absence from ameeting.

Chairperson -

At present, there is no clear appointment of a Chairperson to the DSSC; theconduct of debate of the Committee is entirely up to the Committee (Term10) and is conducted in accordance with the LGA and Local Government(Meeting Procedures) Regulations 2005 (“the Regulations”) (Term 4).

The combined effect of the Terms of appointment, the LGA and theRegulations mean that the Mayor is not automatically the Chairperson unlessthere is some other standing motion that automatically makes the Mayor theChairperson of all Council committees. Consequently, the Deputy Mayordoes not fill in as Chairperson either. To clarify this, Term 10 could beamended to read that, The Mayor will be the elected Chairperson of theCommittee and otherwise the Committee will determine its own proceduresand the conduct of debate.

Unlike holding a full Council meeting, the Deputy Mayor does notautomatically step in when the Mayor is absent. The Deputy Mayor could bea member of the DSSC in their own right, as a Councillor. If the DeputyMayor was present on the Committee anyway, it would easily follow that theDeputy could act as Chairperson should the Mayor be absent. Term 10 couldbe further changed and would read as follows:

10(1) The Mayor will be the elected Chairperson of the Committee andotherwise the Committee will determine its own procedures and theconduct of debate.

10(2) The Deputy Mayor will chair the meetings of the Committee in theabsence of the Mayor if already a member of the Committee; theDeputy Mayor is otherwise elected as a substitute member of theCommittee in the event of the Mayor’s absence from time to time.

CONSULTATION

Consultation is not required for this matter.

IMPACT ON RESOURCES

There will be no additional impact on resources.




The Central Coast Strategic Plan 2009-2014 includes the following strategiesand key actions:

Council Sustainability and Governance. Improve corporate governance. Improve service provision. Effective communication and engagement.

CONCLUSION

It is recommended that the following Terms of appointment of theDevelopment Support Special Committee be amended to read as follows:

6 Membership of the Committee is to consist of six members appointedby the Council, comprising the Mayor and four Councillors, and theGeneral Manager (or a person acting in that position), and the furtherappointment of two proxy members, who may be called to attend atany time if a Councillor has given notice of absence in advance.

10(1) The Mayor will be the elected Chairperson of the Committee andotherwise the Committee will determine its own procedures and theconduct of debate.

10(2) The Deputy Mayor will chair the meetings of the Committee in theabsence of the Mayor if already a member of the Committee; theDeputy Mayor is otherwise elected as a substitute member of theCommittee in the event of the Mayor’s absence from time to time.

Should the proposed amendment to Term 6 be adopted, it is furtherrecommended that an additional proxy appointment be made to the DSSC.’

The report is supported.”

Cr van Rooyen moved and Cr Broad seconded, “That the Terms of appointment ofthe Development Support Special Committee set by the Council on 9 October 2000(Minute No. 416/2000 and subsequently varied on 5 February 2001 (Minute No. 43/2001),2 July 2001 (Minute No. 241/2001) and 18 July 2005 (Minute No. 210/2005) be amendedto read as follows:

1 The purpose of the Committee is to:



(a) act as a planning authority in accordance with the Council’s responsibilitiesunder the Land Use Planning and Approvals Act 1993;

(b) consider all discretionary matters where a refusal is being recommended;where representations are received in opposition to a development; andwhere a development is considered likely to have political implications; and

(c) consider any issued referred to it by the General Manager.

2 The Committee is delegated such functions and powers of the Council that enablethe Committee to effectively conduct its affairs in 1 above.

3 Notwithstanding the delegated authority referred to in 2 above, the followingmatters are to be referred to a meeting of the Council for a decision:

(a) Any matters the General Manager considers would be more appropriatelyconsidered by the Council;

(b) Any matters which are included on the agenda of the Committee and inrespect of which the General Manager has received, prior to thecommencement of the meeting, a written request from a Councillors that thematter be considered by the Council; and

(c) Any matter the Committee cannot determine unanimously.

4 Unless otherwise expressed in these Terms, meetings of the Committee are to beconducted in accordance with the Local Government Act 1993 and LocalGovernment (Meeting Procedures) Regulations 2005 so far as they relate to theestablishment and operation of the Committee.

5 Public notice of Committee meetings is to be given at least two clear days prior tothe meeting and a copy of the agenda for the meetings is to be provided to allCouncillors, whether members of the Committee or not, at least two clear days priorto the meeting.

6 Membership of the Committee is to consist of six members appointed by theCouncil, comprising the Mayor and four Councillors, and the General Manager (or aperson acting in that position), and the further appointment of two proxy members,who may be called to attend at any time if a Councillor has given notice of absencein advance.

7 Three Councillors in attendance at a meeting of the Committee is sufficient for thepurpose of a quorum.



8 The frequency and times of meetings of the Committee are to be determined by theCommittee.

9 A copy of the agenda for meetings of the Committee is to be made available prior tothe meeting to persons having a special or direct interest in an agenda matter.

10(1) The Mayor will be the elected Chairperson of the Committee and otherwise theCommittee will determine its own procedures and the conduct of debate.

10(2) The Deputy Mayor will chair the meetings of the Committee in the absence of theMayor if already a member of the Committee; the Deputy Mayor is otherwise electedas a substitute member of the Committee in the event of the Mayor’s absence fromtime to time.

11 In relation to amendment of sealed plans:

(a) the Committee is to conduct hearings in respect of amendment of sealedplans;

(b) the Committee is to comply with the provisions of the Local Government(Building and Miscellaneous Provisions) Act 1993; and

(c) all matters coming before the Committee are to be dealt with by theCommittee as if the Committee is a council committee.

And further, that Cr Fuller be appointed as an additional proxy to the Development SupportSpecial Committee.”

Carried unanimously

C O R P O R A T E & C O M M U N I T Y S E R V I C E S


CORPORATE & COMMUNITY SERVICES

210/2013 Contracts and agreements

The Director Corporate & Community Services reported as follows:

“A Schedule of Contracts and Agreements (other than those approved under thecommon seal) entered into during the month of June 2013 has been submitted bythe General Manager to the Council for information. The information is reported inaccordance with approved delegations and responsibilities.”



Cr Downie moved and Cr Tongs seconded, “That the Schedule of Contracts andAgreements (a copy being appended to and forming part of the minutes) be received.”

Carried unanimously

211/2013 Correspondence addressed to the Mayor and Councillors


“PURPOSE

This report is to inform the meeting of any correspondence received during themonth of June 2013 and which was addressed to the ‘Mayor and Councillors’.Reporting of this correspondence is required in accordance with Council policy.

CORRESPONDENCE RECEIVED

The following correspondence has been received and circulated to all Councillors:

. Letter concerning the operation of wood turning machinery in Helen Street,Ulverstone.

. Letter from Motorsafe Tasmania regarding creating safer drivers with saferthinking.

. Letter concerning the installation of Welcome to Ulverstone signage at theentrances to Ulverstone.

. Letter concerning access to Shipmaker’s Lane, Forth.

. Letter requesting an update on the provision of reticulated gas to Ulverstoneresidents.


Central Coast Council Agenda – 15 July 2013 33

. Letter from the State Parliamentary Liberal Party advising that they will besupporting the ‘NO’ case for the forthcoming National Referendum on thequestion of recognition of Local Government.

Where a matter requires a Council decision based on a professionally developedreport the matter will be referred to the Council. Matters other than those requiringa report will be administered on the same basis as other correspondence received bythe Council and managed as part of the day-to-day operations.”

Cr Howard moved and Cr Viney seconded, “That the Director’s report be received.”

Carried unanimously

212/2013 Financial statements


“The following principal financial statements of the Council for the period ended30 June 2013 are submitted for consideration:

. Summary of Rates and Fire Service Levies

. Capital Works Resource Schedule.”


“Copies of the financial statements have been circulated to all Councillors.”

Cr Downie moved and Cr Tongs seconded, “That the financial statements (copies beingappended to and forming part of the minutes) be received.”

Carried unanimously

213/2013 Provision of a dog/pet cemetery (187/2010 – 21.06.2010)


“PURPOSE

The purpose of this report is to report on progress towards the consideration of theprovision of a dog/pet cemetery. In June 2010 the Council unanimously passed thefollowing motion (Minute No. 187/2010);



‘That the Central Coast Council explore the practicability of theestablishment of a dog/pet cemetery in Central Coast.’

In support of that motion it was noted that such a venture would have significantbenefits for the region by not only providing a dignified resting place of these lovedanimals, but also promoting a calming, caring atmosphere for the broadercommunity and tourists alike, and that an area identified as a potential site for sucha project would be the western end of the now seldom used Penguin GeneralCemetery. This land, currently zoned Rural Resource, is unkempt and detractssignificantly on the western tourist approach to the township of Penguin.

BACKGROUND

The question of the establishment of a pet cemetery has previously been raised withthe Council via a letter to the Mayor and Councillors from the Lions Club of Penguinand a copy of the Council’s response to this enquiry was forwarded to allCouncillors on 10 May 2010.

DISCUSSION

Cr Howard’s motion identified a location at the western end of the Penguin GeneralCemetery as a potential site for such a pet cemetery. A number of issues have beenidentified in relation to this site that limits its suitability for use as a pet cemetery.

The Penguin site is similar to the Central Coast Memorial Park site in that there is alarge parcel of land that slopes away from the existing Cemetery and, as such,issues relating to liquid pollution of ground and surface water, especially in the caseof larger pets such as goats, horses etc., remain a significant concern.

While the Council has confirmed its ownership of the parcel of land in question ithas also become aware, during the process of identifying that ownership, that thisparcel of land forms part of the heritage listed Penguin General Cemetery. Thislisting further limits any change of use at a site that is currently a ‘closed’ cemetery,where only persons with existing reservations (of which there are very fewremaining) are allowed to be interred. The Council has contacted the HeritageCouncil of Tasmania and been advised as follows:

‘Section 32(1) of the Act requires “that a person must not carry out anyworks in relation to a registered place or a place within a heritage area whichmay affect the historic cultural heritage significance of the place unless theworks are approved by the Heritage Council”. Significance is defined byvalues where one such value is Category (f): “Community”:


Central Coast Council Agenda – 15 July 2013 35

The Penguin General Cemetery has strong and special meaning to thecommunity because it represents a commemorative landscape,inscribed with layers of meanings and memories, both individual andcollective. It also contains the graves of several notable individualsincluding returned soldiers from the Boer War through to World WarTwo. The cemetery forms a prominent landmark on the outskirts ofPenguin. The dedication of gate posts and plaques demonstrates thislong-running significance. The cemetery continues to be a place ofvisitation of family and friends of the deceased buried at the PenguinGeneral Cemetery as evidenced by continual laying of wreaths andfresh flowers and the recent improvements made as a consequenceof the erection of the map illustrating the location of burials.’

While there are a number of issues impacting on any possible conversion of thePenguin General Cemetery for use as a pet cemetery there is an opportunity toprovide such a service within the confines of the Central Coast Memorial Park shouldthere be an appropriate level of demand for such a service. The Council has alsobeen advised that the Lions Club of Penguin no longer has any interest in beinginvolved in the pet cemetery project.

Consideration had been made of providing a ‘Pet Wall’ on land set aside on thewestern end of the Memorial Park. Such a niche wall would allow for a lower costplacement option of ashes and a plaque for any beloved animal no matter the sizeof breed. However the cost of cremation is significant (approx. $290.00 for amedium sized dog) and anecdotal evidence provided by local veterinarians is suchthat the majority of pet owners prefer to take their pet home and bury themprivately. This would suggest that the demand for such a niche wall would belimited.

The Council has identified several sites within the confines of the Central CoastMemorial Park that can be utilised for the burial of family pets withoutcompromising the availability of land for human burials. The initial estimate of thecost of the average burial of an average sized dog is $140.00 (this cost includes theplacement of the plaque but not the cost of the plaque itself which could range from$150 to $500 or more). There are a number of logistical issues in dealing withlarger animals such as cattle and horses and it is recommended that the availabilityof any pet cemetery be limited to the bodies of animals no larger than goats (theashes of larger animals would be permitted) and that the animals be euthanasedprior to delivery on site for burial.

It is believed that the cost of setting up the relevant infrastructure can be largelymet from within current budget estimates. Having considered the practicability ofthe establishment of a dog/pet cemetery within the Central Coast municipal area the



Council now needs to ascertain the level of demand for such a service. It isproposed to undertake a range of community consultation including publicnotification, and flyers made available through local veterinarian services, to enablemembers of the public to put forward their views on the provision of a pet cemeteryenabling the Council to gauge the demand for such a service.

CONSULTATION

This report details the consultation that has been undertaken on this matter.

IMPACT ON RESOURCES

There will be some minor administration costs in identifying the level of interest inproviding the service and it is estimated that the cost of undertaking the relevantinfrastructure works would be recouped through the cost of the burials.



A Connected Central Coast. Improve community wellbeing

Council Sustainability and Governance. Improve service provision.

CONCLUSION

It is recommended that the Council ascertain the level of public demand for theprovision of a pet cemetery within the confines of the Central Coast Memorial Parkand that any further work on this project be dependent on there being sufficientdemand to justify the creation of such a pet cemetery.”

Cr (L) Bonde moved and Cr Howard seconded, “That the level of public demand for theprovision of a pet cemetery within the confines of the Central Coast Memorial Park beascertained and that any further work on this project be dependent on there beingsufficient demand to justify the creation of such a pet cemetery.”

Carried unanimously

E N G I N E E R I N G S E R V I C E S


ENGINEERING SERVICES

214/2013 Engineering Services determinations

The Director Engineering Services reported as follows:

“A Schedule of Engineering Services Determinations made during the month ofJune 2013 is submitted to the Council for information. The information is reportedin accordance with approved delegations and responsibilities.”



Cr Broad moved and Cr (L) Bonde seconded, “That the Schedule of Engineering ServicesDeterminations (a copy being appended to and forming part of the minutes) be received.”

Carried unanimously


CLOSURE OF MEETING TO THE PUBLIC

215/2013 Meeting closed to the public


“The Local Government (Meeting Procedures) Regulations 2005 provide that ameeting of a council is to be open to the public unless the council, by absolutemajority, decides to close the meeting or part of the meeting because it wishes todiscuss a matter (or matters) in a closed meeting and the Regulations provideaccordingly.

Moving into a closed meeting is to be by procedural motion. Once a meeting isclosed, meeting procedures are not relaxed unless the council so decides.

It is considered desirable that the following matters be discussed in a closedmeeting:

. Minutes and notes of other organisations and committees of the Council;and

. Leave of absence – Cr Downie (199/2013 – 15.07.2013).

These are matters relating to:

. information provided to the Council on the condition it is kept confidential;and

. an application by a Councillor for leave of absence.

A suggested resolution is submitted for consideration.”

Cr Viney moved and Cr Downie seconded, “That the Council close the meeting to thepublic to consider the following matters, they being matters relating to:

. information provided to the Council on the condition it is kept confidential; and

. an application by a Councillor for leave of absence;

and the Council being of the opinion that it is lawful and proper to close the meeting to thepublic:

. Minutes and notes of other organisations and committees of the Council; and

. Leave of absence – Cr Downie (199/2013 – 15.07.2013).”

Carried unanimously and by absolute majority


The Executive Services Officer further reported as follows:

“1 The Local Government (Meeting Procedures) Regulations 2005 provide inrespect of any matter discussed at a closed meeting that the generalmanager is to record in the minutes of the open meeting, in a manner thatprotects confidentiality, only the fact that the matter was discussed and isnot to record in the minutes of the open meeting the details of the outcomeunless the council determines otherwise.

2 The Local Government Act 1993 provides that a councillor must not discloseinformation seen or heard at a meeting or part of a meeting that is closed tothe public that is not authorised by the council to be disclosed.

Similarly, an employee of a council must not disclose information acquired assuch an employee on the condition that it be kept confidential.

3 In the event that additional business is required to be conducted by a councilafter the matter(s) for which the meeting has been closed to the public havebeen conducted, the Regulations provide that a council may, by simplemajority, re-open a closed meeting to the public.”



GENERAL MANAGEMENT

216/2013 Minutes and notes of other organisations and committees of the Council

The General Manager reported (reproduced in part) as follows:

“The following minutes and notes of committees of the Council and otherorganisations on which the Council has representation have been received:

...

The Local Government (Meeting Procedures) Regulations 2005 provide in respect ofany matter discussed at a closed meeting that ‘the general manager –

(a) is to record in the minutes of the open meeting, in a manner that protectsconfidentiality, only the fact that the matter was discussed; and

(b) is not to record in the minutes of the open meeting the details of theoutcome unless the council or council committee determines otherwise.’

The details of this matter are accordingly to be recorded in the minutes of theclosed part of the meeting.”

217/2013 Leave of absence – Cr Downie (199/2013 – 15.07.2013)

Cr Downie, having declared an interest, retired from the meeting and left the Chamber forthat part of the meeting relating to the consideration, discussion and voting on the matterof Leave of absence – Cr Downie (199/2013 – 15.07.2013) at 7.13pm.

The Executive Services Officer reported (reproduced in part) as follows:

“Cr Downie has made the following application for leave of absence:

...

The Local Government (Meeting Procedures) Regulations 2005 provide in respect ofany matter discussed at a closed meeting that ‘the general manager –

(a) is to record in the minutes of the open meeting, in a manner that protectsconfidentiality, only the fact that the matter was discussed; and

(b) is not to record in the minutes of the open meeting the details of theoutcome unless the council or council committee determines otherwise.’



The details of this matter are accordingly to be recorded in the minutes of theclosed part of the meeting.”

Cr Downie returned to the meeting at this stage (7.15pm).


Closure

There being no further business, the Mayor declared the meeting closed at7.25pm.

CONFIRMED THIS 19TH DAY OF AUGUST, 2013.

Chairperson

(lmm:dil)

Appendices

Minute No. 204/2013 - Schedule of Development & Regulatory ServicesDeterminations

Minute No. 210/2013 - Schedule of Contracts & AgreementsMinute No. 212/2013 - Financial statementsMinute No. 214/2013 - Schedule of Engineering Services Determinations

StatusTask Name Budget Notes

Works Schedule 2012�2013 $6,196,739

CAPITAL WORKS PROGRAMME 2012�13 $6,196,739

Strategic Projects $1,085,000

Penguin Athletics Centre � Track Reseal $520,000 Tender let, start date 26.03.13

Penguin Athletics Centre � Seating/Op Centre Upgrades $105,000

Ulverstone Wharf Redevelopment � Hardstand $310,000

Ulverstone Wharf Redevelopment � Pontoon $150,000 Deferred, MAST funding application unsuccessful

Property Management $472,000

EUIE � Export Drive $0 Maintenance Period

EUIE � Stage 2 $429,000 Drainage Upgrade

Knights Road Subdivision Completion $3,000 Maintenance Period

Russell Avenue Subdivision Completion $40,000 Deferred � Subject to private access requirements...

Works Depot $85,000

Depot Office (Heat Pump) $5,000

Depot Buildings � Painting $10,000

Perimeter Fencing (completion) $25,000

Seal Depot Yard (completion) $5,000

Washdown Bay � Stormwater interceptor $40,000 Deferred � approvals for demolition etc...

Emergency Services $145,000

Buttons Creek � Flood Resilience Program $60,000 Deferred, funds not granted.

Forth River � Flood Resilience Program $70,000 Funding unsuccessful, budget halved.

Roads � Urban Sealed $905,000

Railway Crossings $20,000 Deferred, delay in licenses from Tasrail Vehicular & Pedestrian Upgrades

Crossover Pram Ramp Improvements $20,000 New & Upgrades

Traffic Management Safety Improvements $10,000 TMC / Requests

Crescent Street/Reibey Street/Kings Parade Intersection $0 Deferred, Wharf Area funding, further investigation/consultation required...

Crescent Street Widening $95,000 Reibey St to Patrick St , partially deferred

Leven Street Retaining Wall $30,000 East of Risby Street

Risby St/Dunning St Retaining Wall $80,000 15 Dunning Street

Leighlands Avenue Rehabilitation $85,000 Deferred, Resources used for higher priority projects, ...

Brandsema Street $100,000 Street Upgrade

Wongi Lane Bus Interchange $260,000 Deferred � Funding availabliity...

William Street Reconstruction $95,000 Kerb & Pavement Reconstruction

Street Resealing $105,000

Roads � Rural Sealed $1,038,000

Penguin Road � Lonah Landslip $50,000 Deferred, not required...

South Riana Road Rehab $243,000 Rehabilitation of Hill Section

Raymond Road � Landslip $10,000 As Required

Rockliffe Road Rehab $80,000 Deferred, funding increase required in 13/14,...

Gunns Plains Road $50,000 Culvert Upgrade

Braids Road $0 Deferred, Deleted. Design calculation confirm upgrade not required

Traffic Management Improvements $5,000 TMC / Requests

Road Resealing $600,000

Footpaths $175,000

Wharf Road $0 Shared Pathway, Wharf to Dial Street

June July August September October November December January February March April May June

Task Progress

Works Programme 2012�2013 (Schedule indicates site construction only)

Page 1 of 3

Date: Wed 10/07/13 19


Crescent Street Lookout $120,000 Handrails & Signage

Airforce Park $40,000 Shared Pathway Link

Leighland School Rail Crossing $15,000 Upgrade Pedestrian Crossing

Bridges $380,000

Clayton Rivulet, Clerkes Plains Road $280,000 Replacement

Castra Rivulet, Gaunts Road $100,000 Replacement

Carparks $440,000

Ulverstone Wharf $415,000 Reconstruction

Drainage $258,000

SEP Upgrades $5,000 Installation & Upgrades

Amy Street Outfall $60,000 Deferred, ordered parts delayed...

Bowman Drive/Lancaster Avenue $40,000 Deferred, resources unavailable...

Lakin Street $15,000 Deferred � Further Investigations...

Misc. Drainage $22,000 Deferred

Extensions � Hogarth Road $10,000 Deferred Repair Manhole, summer job

Trevor Street $15,000 Deferred, Subdivision not progressed

South Road/Lyndara Drive $40,000 Deferred, resources unavailable, land owner away...

Reibey Street Gross Pollutant Trap $51,000 Connection to Wharf Area

Household Garbage $78,000

CBD Bin Replacement/Relocation $11,000

Penguin Refuse Disposal Site � Site Monitoring $30,000

RRC � Leachate Improvements $5,000

RRC � Site Development $10,000 Deferred...

RRC � Washdown Facility $10,000 Deferred ...

RRC � Fire Fighting Facility $5,500 Deferred ...

RRC � Stormwater Lagoon Improvements $1,500 Deferred � Materials Purchased

South Riana Refuse Disposal Site � Development $5,000

Parks $234,000

Anzac Park Step Refurbishment $40,000

Playground Upgrades $29,000 Installation Required

Fairway Park � Beach Road $10,000

"Flying Saucer" BBQ Conversion $70,000 Deferred due to shortfall in income

Park Signage Upgrade $15,000

Penguin Foreshore Beach Access $35,000

Playground Renewals $20,000 Deferred due to shortfall in income

Shropshire Park/Yacht Club Reserve Fence Renewal $15,000

Public Amenities $290,000

Apex Park Shelter Refurbishment $0 Deferred funds reallocated to Surf Club Toilets

Bus Shelter � Renewals $20,000 Subject to assessment and existing use

Public Convenience Signage Upgrade $15,000

Shrine Of Remembrance � Clock Mechanism renewal $50,000

Toilet Furniture Upgrade $10,000

Ulverstone Surf Life Saving Club � Toilets $195,000

Cemeteries $75,000

Memorial Park � hut installation $0 Deferred � funds reallocated to Utilities Shed...

Memorial Park � Memorial Garden extension $10,000


Task Progress


Page 2 of 3

Date: Wed 10/07/13 19


Memorial Park � seating $2,000 Deferred � Pending Cemetery Development Plans...

Memorial Park � new plinths $15,000

Memorial Park � Utility Shed Surrounds $23,000

Memorial Park � Watering System $10,000

Penguin General Cemetery � Garden reconstruction $5,000

Penguin General Cemetery � Signage Upgrade $5,000

Ulverstone General Cemetery � Hut Installation $0 Deferred � funds reallocated to Utilities Shed...

Ulverstone General Cemetery � seating $5,000

Administration Centre $60,000

Office Refurbishment (EHO) $60,000

Cultural Activities $10,500

Ulverstone History Museum � Storage $10,500

Housing $130,000

Aged Persons Home Units � Internal rehabilitation $50,000

Aged Persons Home Units � HWC renewal $15,000

Aged Persons Home Units � External rehabilitation $50,000

Aged Persons Home Units � Electrical replacements $15,000

Cultural Amenities $63,000

Civic Centre � Theatre projector/lighting desk $3,000

Civic Centre � Electrical Upgrade $60,000

Civic Centre � stage/dance floor refurbishment $0 Deferred � funds reallocated...

Caravan Parks $50,000

Ulverstone Caravan Park � Electrical Upgrade $50,000

Swimming Pool and Waterslide $10,000

Waterslide � Column refurbishment $10,000

Active Recreation $99,000

Ulverstone Showgrounds � Community Precinct refurbishment$9,084

Ulverstone Showgrounds � grey water collection $30,916

Penguin Recreation Ground � southern net renewal $15,000

Ulverstone Recreation Ground � Lighting Upgrade $44,000

Ulvertone Showgrounds � re�lay soccer pitch $0

Recreation Centres $12,000

Electronic Backboard Winch $12,000

Visitor Information Services $42,239

Ulverstone Visitor Information Centre � Replace part of roof/dome

$42,239 Deferred � Preliminary works completed � main works carried over to 2013/2014...

Child Care $60,000

Penguin Play Centre � weatherboard renewal $60,000

LEGEND $0

Not Started $0

Commenced (Construction or Preliminaries) $0

Complete $0

Deferred $0 Deferred


Task Progress


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confirmation of minutes of the · pdf fileemployees attendance general manager ... prayer the...

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