connectgroups internal benchmark grants programs 2019 · 2020-07-28 · summary objec-ve: the...
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ConnectGroupsInternalBenchmark
GrantsPrograms2019
Aaron La - McCusker Mar - Jun 2019
Summary
Objec-ve:
The present benchmark was conducted to evaluate how the applica6on processes of
ConnectGroups'grantscurrentlystandinrela6ontosimilarprogramsinthestate,withemphasis
placedontheques6onsofinnova6on,accessibility,andvalueadded.
Scope:
57smallcommunitygrantsprograms,iden6fiedthroughwebsearchesandgrantsdatabases,were
included in the final benchmark. These programs were evaluated across three categories -
Eligibility, Applica6on Processes, and Grant Details - which were addressed through 18 specific
criteria.
KeyFindings:
Theinforma6onsuggeststhatConnectGroups'grantsareflexible,havegoodapplica6onsupport,
andoffersthingsnootherprogramsdo.Intermsofeachcategory:
• Eligibility:ConnectGroupsismorespecific inEligibleApplicantsthanthestandard,butwith
feweraddi6onalrequirements.
• Applica6on Processes: ConnectGroups offers more applica6on methods and support
processesbeforeandduringapplica6on..
• Grant Details: ConnectGroups has few addi6onal obliga6ons and a unique disbursement
method,butmorerepor6ngrequirements.
Uniqueelementsiden6fiedinotherprogramsthatmeritfurtherinves6ga6oninclude:
• Accessibilityop6onsandservices
• Digitalapplica6onlodgement
• Automa6celigibilityscreening
• Tierswithingrantsprograms
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Contents
1.Scope 2
1.1.Objec.ves 2
1.2.DataCollec.onandInclusionCriteria 2
1.2.1.MissingData 2
1.3.Limita.ons 3
2.StandardGrantsProcedure 4
3.BenchmarkAnalysis 5
3.1.Procedure 5
3.2.Eligibility 5
3.2.1.EligibleApplicants 5
3.2.2.Addi.onalStatusRequirements 6
3.2.3.ExclusionCriteria 7
3.2.4.PriorityConsidera.ons 8
3.3.Applica.onProcesses 10
3.3.1.Pre-Applica.onRequirements 10
3.3.2.Applica.onMethods 11
3.3.4.AvailabilityofInforma.on 13
3.3.5.RequiredDocumenta.on 14
3.3.6.DesignatedPointofContact 15
3.3.7.ReviewandFeedback 16
3.3.8.OutcomeNo.fica.on 17
3.4.GrantDetails 18
3.4.1.AmountOffered 18
3.4.2.Restric.ons 19
3.4.3.DisbursementofFunds 20
3.4.4.SpendingTimeframe 21
3.4.5.RequiredRepor.ng 22
3.4.6.OtherObliga.ons 23
4.Conclusion 24
4.1.BenchmarkSummary 24
4.2.FutureDirec.ons 24
5.KeywordDescripBons 26
6.GrantsList 30
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1.Scope
1.1.ObjecBves
TheprojectevaluatedConnectGroups'threegrantsprograms-GiveitForward(GIF),Payit
Forward(PIF),andDreamitForward(DIF)-againstotheravailablegrantsprogramswithasimilar
purviewintermsof:
• Grantofferingsandscope
• Applica.onprocesses
• Supportsoffered
To iden.fy the areas in which ConnectGroups' grants excel, and the areas that could be
streamlined to remove any barriers to par.cipa.on, these three ques.onswere considered for
theirvalueaddintermsofinnova.onandaccessibilitytoapplicants.
1.2.DataCollecBonandInclusionCriteria
Datacollec.onwasconductedoveratwomonthperiodfromthestartofMarch2019to
thestartofMay2019.Grantswereiden.fiedthroughwebsearches(searchtermswereinthevein
of"communitygrants","smallgrants","notforprofitgrants",and"selfhelpgroupgrants")aswell
assearchesofgrantsdatabasessuchasGrantGuruandtheDepartmentofLocalGovernmentand
Communi.es'grantsdirectory.Grantswereincludedinthesampleiftheyaddressedthefollowing
criteria:
• TargetedtowardsWA,oravailabletoWAapplicants
• Targetedtowardscommunitygroupsorcommunitydevelopment
• Classifiedas"small"grants,orhadasmallgrants.er(max.of$25,000)
• Currentlyopentoapplica.onsOR
• Closed to applica.onswithin the last year, provided that sufficient applica.on informa.on
wass.llavailable(e.g.applica.onforms,guidelines,contactinforma.on)
The final sample consisted of 57 grants programs relevant to Western Australia, with funding
sources at the Local, State, and Federal government levels, aswell as through the ini.a.ves of
LoeeryWestandselectprivatesectororganisa.ons.Afulllistcanbefoundhere.
1.2.1.MissingData
Efforts were made to find informa.on to address every criteria for each of the
grants.However,someinforma.onwasunavailableornotdirectlyspecified,asisthecase
when grants close. In the case of the laeer, informa.on was inferred based on other
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available details (e.g. assumed EFT based on a request for bank account details).
Otherwise,thebenchmarkwasconductedwithavailabledata.
1.3.LimitaBons
The scope of the benchmark only encapsulates the processes before and during an
applica.onbasedonthe"front-end"informa.onthatismadepublicongrantswebpages.Thiswas
doneassomeprogramsreserveinforma.ononlyforsuccessfulapplicants.Intermsofu.lity,this
benchmarkassessesgrantsprogramsfromtheperspec.veofpoten.alapplicants. Inonlyhaving
access to the informa.on that is public, any issues andbarriers iden.fiedwill behighlighted as
applicantswillencounterandexperiencethem.
Furthermore,thebenchmarkassumesthateachgrantsprogramprogressesinthemanner
statedbythe informa.onposted. Itdoesnotaccount foranyunspecifiedac.ons, forexample if
applicantsareno.fiedoftheoutcome,whenoutcomeno.fica.onisnotspecifiedonthewebsite.
Afinalconsidera.onisthattheframeworkwasconstructedtohaveblanketapplicabilityoverall
the grants in the sample. It does not take into account grantswith a specific purpose (e.g. arts
grants, CaLD grants, etc.), and as such, a small degree of skewnessmay be introduced into the
results.
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2.StandardGrantsProcedure
Based on the informa.on collated on the "Community and Small Grants 2019" sheet of the
associatedExcelspreadsheet,the"standard"progressionofagrantisasfollows:
ApplicantstypicallyneedtocontactaGrantsOfficertodiscusstheirproject ideas;releaseofthe
applica.onformorapprovalofgrantsubmissionmaybecon.ngentontheapplicanthavingdone
this.Awrieenapplica.onisthenfilledoutbytheapplicant,andemailedorposted,typicallyalong
with the project budget, quotes for expensive items, and a brief descrip.on of the project
evalua.on. Depending on the grant amount, applica.ons are assessed by the Grants Officer or
forwarded on to an assessment panel; outcome no.fica.on is usually donewithin 5-12weeks.
Uponapproval,grantsfundsarereleasedasalumpsumviaEFTorinsomecasesbybankcheque.
Grantrecipientsthenhaveaboutayeartoconducttheirproject,andtofinanciallyacquitthegrant
moniesuponcomple.on.Recipientsaretypicallyrequiredtoacknowledgereceiptofgrantfunding
in their project, or to engage in joint promo.on with the grantor (banners, flyers, etc.). For a
specificbreakdown,pleaserefertothe"Grants2019-Recoded"sheet,orinthenextsec.on.
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3.BenchmarkAnalysis
Thebenchmarkingcriteriawasconductedacross18criteria,whichinitsaggregateaddressesthe
ques.ons of interest. These were grouped into the three overarching categories of: Eligibility,
Applica.onProcesses,andGrantDetails.Extendedinforma.onforeachgrantwithineachcategory
(includinggrant-specificdetailsnotrelevanttothebenchmark)canbefound inthe"Community
andSmallGrants2019"sheetoftheassociatedExceldocument.
3.1.Procedure
Informa.onon each grantwas collated in detail onto the "Community and SmallGrants
2019" sheet, which was then summarised and recoded into keywords in the "Grants 2019 -
Recoded" sheet (all the keywords and their explana.ons can be found here). This enabled
descrip.vesta.s.cstobecalculatedusingtheExcelCOUNTIFfunc.on,coun.ngthefrequencyat
which a certain keyword appeared for each criterion. Two different counts were conducted: 1)
coun.ng the frequency each keyword appeared in each criteria, and 2) how many keywords
appeared in each grant. Each criterion has its own set of keywords, and should be considered
dis.nctfromothercriteria.
3.2.Eligibility
Eligibilityencapsulatesthecharacteris.csofapplicantswhocanapply foracertaingrant.
Thiscategoryassesseshowselec.vegrantsprogramsareintermsofwhocanapplyforthem,and
isaddressedthroughfourcriteria:
1. EligibleApplicants:Thedemographicsofapplicantseligibletoapply,e.g.communityand
self-helpgroups,etc.
2. AddiBonalStatusRequirements:Ifeligible,addi.onalstatusrequirementsthatapplicants
needtoobtain,e.g.not-for-profitstatus,incorpora.on,etc.
3. ExclusionCriteria:Hard restric.ons thatmay renderanapplicant ineligible toapply,e.g.
outstandingdebt,for-profits,etc.
4. PriorityConsideraBons:Applicantsthatreceivepriorityconsidera.onwhenapplying,e.g.
culturallyandlinguis.callydiversegroups.
3.2.1.EligibleApplicants
Forthiscriterion,themorekeywordsagrantpossesses,themorespecificitstarget
group of applicants. As indicated in Figure 1., grants programs generally possess two
eligibilitycriteria,ortwo"types"ofapplicantstheyacceptapplica.onsfrom.AsFigure2.
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elaborates,thesemostcommontypesare"En.ty"(whattheapplicantis,e.g.acommunity
group) or "Loca.on" (where the applicant is located). Although DIF possesses two
eligibilitycriteria(inlinewiththemajority),GIFandPIFpossessthree.Itcanbeconcluded
that ConnectGroups grants generall have a more specific target than other grants
programs.
3.2.2.AddiBonalStatusRequirements
Addi.onalStatusRequirements (ASRs)areaddi.onalrequirementsthatapplicants
mustaddressgiventhattheyareeligibleforthegrantoverall.Underthiscriteria,themore
ASRs a grant requires, the more complex it is considered, as ASRs generally require
registering with a third party organisa.on. As indicated in Figure 3., grants commonly
requiretwoASRsofapplicants,themostcommonbeingholdingNFP/Charitystatus(done
through the ATO) and Incorpora.on (being a registered as a legal en.ty) (Figure 4.).
ConnectGroupsgrantshavenoASRs; itcanbeconcludedthat theyareconsiderably less
complexthanotherprograms.
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3.2.3.ExclusionCriteria
Forthiscriterion,thegreaterthenumberofkeywords,thegreaterthenumberof
ineligibleapplicanttypes-inthiswayExclusionCriteriacanbeusedasanindirectindicator
of how "exclusive" a grants program is. As Figure 5. demonstrates, grants tend to have
around three, themost commonbeing certain en.ty types, and thosewithoutstanding
debts or acquieals (Figure 6.). ConnectGroups' grants fall below themean andmedian,
havingbetweenoneandthreecriteria,sugges.ngthattheyarelessrestric.veinexclusion
type.
One thing to note is that Exclusion Criteria only indicates the types of ineligible
ac.vityandapplicants;itdoesnotindicatethenumberofspecificcriteria.Inordertodis.ll
allgrantsinforma.ontoconstructauseableoverview,someofthenuancehasbeenlostin
under the "En.ty", "Ac.vity", and "Funding" keywords. Please refer to the "Community
andSmallGrants2019"sheetforafulldescrip.onofexclusioncriteria.
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3.2.4.PriorityConsideraBons
This criterion relates to applica.ons from par.cular demographics that receive
priority considera.on. Priority Considera.ons are not exclusion criteria; they are simply
applica.ons that receive special considera.on if they appear in the candidate pool. In
general,mostgrantshaveatmostonespecifiedpriorityfocus,althoughafewhavetwoor
more.Themajoritydonotspecifyapriority(Figure.7.),whichisreflec.veofthespecific
purposeofsomegrants.AsFigure8.indicates,priorityconsidera.onsgenerallyalignwith
strategy,orspreadingthemoneyaroundbyfundingthosewhohavenotpreviouslybeen
funded. ConnectGroups' grants have at most one priority considera.on, which is
consistentwiththemajorityofgrantsthathavespecifiedpriori.es.
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Conclusion-Eligibility
In rela.on to theothergrantsprograms'under theEligibility category, thedata suggests
thatalthoughConnectGroups'grantsaremorespecific,theyarelessexclusiveandlesscomplex.It
canbeconcludedthatConnectGroups'grantsaregenerallyaccessible.
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3.3.ApplicaBonProcesses
Applica.onProcesses relates to thepar.cularprocessofobtainingagrant.Thiscategory
addressesthreeques.ons ingeneral:howeasy it istoapply,howmuchinforma.onisavailable,
andhowmuchsupportisoffered.Thiscategoryisdividedintoeightcriteria:
1. Pre-ApplicaBon Requirements: Any special ac.vi.es that need to be conducted before
applying.
2. ApplicaBonMethods:Thewaysinwhichapplica.onscanbesubmieed.
3. ApplicaBonTimeframe:Whether applica.onsareacceptedonanongoingbasis, oronly
duringcertain.mes.
4. AvailabilityofInformaBon:What,andhowmuch,informa.onisavailableonthewebsite.
5. RequiredDocumentaBon:Anyaddi.onaldocumenta.onthatisrequested.
6. DesignatedPointofContact:Whetherthereisaspecificpointofcontactdesignatedtothe
grant.
7. Review and Feedback: What kind of assistance is available to help applicants with the
process.
8. Outcome NoBficaBon: Whether applicants are no.fied of the outcome, and the
turnaround.
3.3.1.Pre-ApplicaBonRequirements
Thiscriterionrelatestoanyspecialrequirementsapplicantsmustaddress inorder
to submit their applica.on. The grants in the sample have atmost one pre-applica.on
requirement, that being a discussionwith the Grants Officer to discuss the prospec.ve
project (Figure 9. and Figure 10.). ConnectGroups has no hard requirements for a
discussionwithaGrantsOfficer,althoughtheop.onisavailable.
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3.3.2.ApplicaBonMethods
This criterion relates to the means available for applicants to lodge their
applica.ons. Themajority of grants offer onemethod (Figure 11.), most commonly via
email,withhardcopiesandapplica.on throughanonlineportal (typically SmartyGrants)
also common (Figure 12.). ConnectGroups is on the upper end of the norm, with each
grantsprogramaccep.ngtwomethodsofapplica.on.
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3.3.3.ApplicaBonTimeframe
This criterion relates towhena grantsprogram isopen to accep.ngapplica.ons.
ConsistentwiththerequirementsoffundingbodiessuchasLoeeryWestandlocalcouncils,
the majority of grants programs operate on the basis of funding rounds, typically by
financialyear(Figure13.).ConnectGroupsfallswithinthemajority,beingfundedthrough
LoeeryWest. One interes.ng thing is that there are a number of grants programs that
operateonbothafundingroundsandcon.nuousbasis(Figure14.).
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3.3.4.AvailabilityofInformaBon
Thiscriterionrelatestothedocumenta.onthatisfreelyavailableforapplicantsto
view.Thisincludestheinforma.onincludedaspartoftheapplica.onform.Thiscriterion
doesnot,however,considerthequalityorquan.tyofinforma.onavailable;onlywhether
itisaddressed.Grantscommonlyhavearoundthreepiecesofinforma.onavailable(Figure
15.),thesebeingtheprogramguidelines,theapplica.onformorsamples,andaflowchart
oftheapplica.onprocess(Figure16.).ConnectGroups'grantseachpossessbetweenthree
andfour,consistentwiththestandard.
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3.3.5.RequiredDocumentaBon
This criterion relates to documents that are specifically requested in by a grants
program; general requirements as opposed to condi.onal requirements. Based on the
numberof requireddocumentsexplicitly stated,ConnectGroups isbelow theaverageof
4.23 (Figure 17.), having combined the documents with the applica.on form.
ConnectGroups' grants require less paperwork, sugges.ng that they may be more
streamlined comparedwith the standard. Apart from the applica.on form itself, grants
typicallyrequireabudget,anapplica.onform,leeersofsupport,andquotes(Figure18.).
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3.3.6.DesignatedPointofContact
Many grants have a designated Grants Officer or Grants Team, however, this
criterion relates to whether a grants program has a direct point of contact to these
individuals rather than being rerouted through the general line. Most grants programs
have one form of direct contact in which applicants can contact them (Figure 17.), the
most common being via email (Figure 18.). ConnectGroups meets the standard, its
programseachhavingthreemethodsofreachingtheGrantsOfficer.
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3.3.7.ReviewandFeedback
This criterion relates to theextentof supportofferedbya grantsprogramduring
the applica.on process. The majority of grants in the sample only offer one method
(Figure21.), thesebeinggeneralenquiriesonly.Of theones thatdo, support is typically
offeredintheformofassistanceduringtheapplica.onprocess,orfeedbackoncompleted
applica.ons (Figure 22.). ConnectGroups is above the standard in this regard, offering
assistancewiththelogis.csoftheprojectandskillsworkshopsinaddi.on.
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3.3.8.OutcomeNoBficaBon
This criterion relates to whether applicants are no.fied of the outcome of their
applica.on, and the .meframe in doing so. Of the 57 grants, 45 offered outcome
no.fica.ontoapplicants,butoftheseonly7no.fiedunsuccessfulapplicants.Thetypical
turnaround for thewitha specifiedno.fica.on.meframe isbetween4.5and12weeks
(1-3months),withamedianof8weeks(2months),andanaverageof7.86weeks(Figure
23.).ConnectGroups’GIFandPIFgrants sit at the lowerendwitha5week turnaround,
althoughGIFandDIFdonotno.fyunsuccessfulapplicants.
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0
5
10
15
20
25
Fig.23- OutcomeNotification(Weeks)
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Conclusion-ApplicaBonProcesses
ConnectGroups' grantsaregenerallyflexiblewithgood supports. It isflexible in termsof
pre-applica.on requirements, the lodgement methods, required documenta.on, methods of
contact, and it offers considerable supports. Areas that could be focussed on are outcome
no.fica.on to unsuccessful applicants, and if applicable, applica.on .meframe. ConnectGroups
meetsthestandardinallothercriteria.
3.4.GrantDetails
3.4.1.AmountOffered
Taking intoaccountall the.ers forallgrants (includingthosewith.ersexceeding
the “small grants” brief), grants typically range between $250 and $30,000, with the
majority offering between $3,000 and $13,750 (Figure 24.). Four grants specified “no
maximumamount”,andthesewereexcludedfromthecalcula.onalongwiththeoutlierof
$50,000. Although grants were selected for analysis based on their offering between
$15,000 and $25,000, ConnectGroups’ grants sit well within themajority. One thing to
note is that some programs state aminimum amount that needs to be requested, and
maximumsmaychangedependingonapplicantstatus.
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0
5000
10000
15000
20000
25000
30000
35000
Fig.24- AmountOffered($)
$15,000
$10,000
$7,000
$5,000(QuickRound)
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3.4.2.RestricBons
Grantsdiffersignificantly intermsofthetypeofac.vitythatgrantmoniescannot
be allocated towards (Figure 25.), aswell as howmany restric.ons they specify (Figure
26.).ConnectGroups’grantsspecifybetweenoneandfourrestric.ons,placingthembelow
themeanof3.4,withtheexcep.onofGIF.Acaveatwiththiscriteriaisthatrestric.onsare
typicallygrant-specific;forexample,artsgrantsandcommunitygrantswoulddifferinthe
numberandtypeofitsrestric.ons.
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3.4.3.DisbursementofFunds
Grants are generally inflexible in how funds are released, typically only releasing
them via onemethod (Figure 27.): as a lump sum via EFT or bank cheque (Figure 28.).
ConnectGroupsisuniqueinthatonlyitsgrantsprogramsofferdirectpaymenttovendors,
amethod it shares with one other program. It is also noteworthy that a propor.on of
grantsoffertwomethodsofdisbursement;somethingthatmayaddtoflexibility.
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3.4.4.SpendingTimeframe
Themajorityofgrantsdonothaveaspecified.meframewithinwhichfundsneed
to be expended; funds either have to be expended within the financial year it was
awarded,oritisassumedthatapplicantshaveun.lthecomple.onoftheirproject.Ofthe
25 that do, grants typically need to be expended within 12 months (Figure 29.).
ConnectGroupsgrantsfitwiththemajority,althoughPIFdoeshaveashorterwindow.
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0
5
10
15
20
25
30
35
40
Fig.29- SpendingTimeframe(Months)
12months
8 months
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3.4.5.RequiredReporBng
Grantsdiffer in their repor.ng requirementson comple.onof theproject. This is
usuallyafactorofboththepurposeofthegrantsprogram,aswellastherequirementsof
thefundingbody.Themajorityofgrantshavetworepor.ngrequirementsapplicantsmust
complete (Figure30.), themost commonbeingafinancial grantacquiealdemonstra.ng
where funds have been allocated, and a brief comple.on report (Figure 31.).
ConnectGroups’grantseachhavethreerequirements,morethanthemean,althoughthey
aretheonlyprogramsthatcollectdataatregularintervals.
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3.4.6.OtherObligaBons
Themajorityofgrantsonlyrequireapplicantstodoonethinginreturn(Figure32.),
and this is usually joint promo.on of the project/organisa.ons, or return of surplus
funding(Figure33.).ConnectGroupsfitswithinthis,onlyrequiringpar.cipantstoengage
injointpromo.on.
Conclusion-GrantDetails
In terms of Grant Details, ConnectGroups grants fall within the standard in terms of
Amount Offered, Spending Timeframe, and Other Obliga.ons. ConnectGroups has fewer
Restric.ons thanaverage, although theyhavemoreRepor.ngRequirements than typical,which
maybereflec.veoftheuniquemethodofDisbursement.
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4.Conclusion
4.1.BenchmarkSummary
Inshort,ConnectGroupsgrantsprocessesgenerally fallwithinthestandardsetbysimilar
grants programs on offer in the state, and exceeds the standard mainly in the category of
Applica.onProcesses.Althoughtheyareslightlymorespecific inwhocanapply,ConnectGroups
requires fewer addi.onal things from applicants, and offers them more supports. It can be
concludedthattheapplica.onprocessisaccessible,andoffersflexibilityandsubstan.alsupports
forapplicants,aswellasbeinguniqueinthemethodgrantmoniesareallocatedandtheresultant
repor.ngrequirements.
4.2.FutureDirecBons
Four interes.ng elements of other grants programs were iden.fied that may enrich
ConnectGroups’offeringsintermsofaccessibilityandflexibilityforapplicants.Thisreportdoesnot
however address increases in workload or expenses incurred, and these may need to be
considered.Thefourelementsare:
1.AccessibilityServices
WhileConnectGroupsgrantshavelieleinthewayofbarrierstoapplying,anumber
of the government grants have addi.onal provisions for those who are hearing/vision
impairedordonotspeakEnglishthroughtheuseofthird-partyaccessibilityservicessuch
astheNa.onalRelayService(NRS)tosimplyaddinganop.ontoadjustcontrastandtext
size.
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2.AutomatedEligibilityScreening
Onlyoneexampleofthiswasiden.fiedintheAustraliaCouncilfortheArtsgrant,
although it may be useful considering ConnectGroups has three programs tailored to
different groups. Simply, the survey asks a number of ques.ons about the applicant,
direc.ngthemtotheappropriategrantprogram.
3.Digi.singApplica.onProcesses
Althoughthemajorityofgrantsprogramsacceptapplica.onseitherasanemailed
aeachment or as a hardcopy, about a third of grants in the sample accept applica.ons
through digital means (Portal or Form). This might be a good idea when it comes to
assessment,asalltheapplica.onswillbegatheredinoneplace,inthesameformat.There
is also an op.onof seongword limits for certain sec.ons,whichmay encouragemore
succinctapplica.ons.
4.FundingOp.ons
A small number of grants programs accept applica.onsboth con.nuously and at
funding periods. This is mainly done by having different .ers of grants, but there are
examplesofgrantsthatcon.nuouslyacceptapplica.ons,butonlyassessthematcertain
.mes. Similar to the PIF Quick Rounds, this might be a good way to get rid of any
remainingfunds,andaddanextralevelofflexibilityforapplicants.
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5.KeywordDescripBons
EligibleApplicants
AcBvity Specific: Only projects with specific ac.vi.es are eligible, e.g. arts projects,
environmentalprojects,etc.
Demographic Specific: Only certain groups are eligible, e.g. CaLD, ATSI, environmental
groups,etc.
LocaBon Specific: Only applicants from specific regions are eligible, e.g. residents of
Karratha,etc.
Member Specific: Only applicants who are members are eligible, e.g. ConnectGroups
members.
EnBtySpecific:Onlycertainen..esareeligible,e.g.governmentagencies,schoolgroups,
etc.
ApplicantStatusRequirements
Fund Match: Applicant must contribute X% towards project costs, including in-kind
support.i.e.grantormatchesdollarfordollar.
Insurance:Applicantmustbeappropriately insured,usually intheformofpublic liability
insurance.
NFP/Charitable:Applicantmustbeanot-for-profitorregisteredcharity(ACNC,DGR,ITEC,
etc.throughtheATO).
CiBzenship:Applicantmustbeaci.zenorresident.
Other:Coveringotherspecificstatusrequirements.
Nil:Noaddi.onalstatusrequirementsspecified.
ExclusionCriteria
ApplicaBonLimit:Limitonthenumberofapplica.onsthatcanbesubmieed.
FundingExclusion:Relatestoeitherreceivingsignificantfundingfromanothersource,or
usinggrantfundsforfor-profitendeavours.
EnBty Exclusion: Specific en..es being excluded from applying. e.g. poli.cal groups,
governmentagencies,etc.
DebtExclusion:Exclusionbasedonoutstandingdebtsoracquiealswithgrantor.
AcBvity Exclusion: Relates to using the funds for restricted ac.vi.es. e.g. high risk
ac.vi.es,alcohol-/gambling-relatedac.vi.es.
DuplicaBon:Duplica.onofexis.ng/similarprogramorproject.
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Once-Off: Projects can only be funded once, once per financial year, or one applica.on
submission.
Other:Coveringotherspecifiedexclusioncriteria.
Breach:Viola.onofpastterms.
Nil:Nootherexclusioncriteria.
Responsibility:Fundingistheresponsibilityofanotheren9ty.
PriorityConsideraBons
Nil:Nootherpriorityconsidera9ons.
Strategic:Alignmentwithgrantorstrategy.
NoPreviousFunding:Applica9onsthathavenotpreviouslybeenfunded.
Other:Otherspecificpriorityconsidera9ons.
Region:Priorityforapplicantsfromcertainregions.
ApplicaBonMethods
Email:Asstated.
Hardcopy:Hardcopyapplica.ons,eitherpostedordeliveredinperson.
Fax:Asstated.
OnlineForm:Applica.onsacceptedthroughanonlineformontheirwebpage.
OnlinePortal:Applica.onsacceptedthroughanonlineportalrequiringalogin.
Other:Coveringotherspecifiedapplica.onmethods.
ApplicaBonTimeframe
ConBnuous:Applica.onsareacceptedonanongoingbasis.
FundingRounds:Applica.onsareonlyacceptedatcertain.mes.
AvailabilityofInformaBon
FAQs:Frequentlyaskedques.ons.
Guidelines:Generalguidelinesonthegrantsprogram.
Process Map/Timeline: Informa.on regarding behind-the-scenes processes/Timeline of
thephasesofgrantprocess.
Contract:Sampleoffinalcontract.
Terms:Termsandcondi.onsofgrant.
Policy:Copyofgrantor’stermspolicy.
Acqui^al:Sampleofacquiealform.
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WeightedRubric:Copyofrubricusedinselec.on;notgeneralevalua.oncriteria,only if
thereisweigh.nginforma.on.
ApplicaBonForm:Sampleofapplica.onform,orsampleques.ons.
Other:Otherspecificinforma9onresource.
RequiredDocumentaBon
ApplicaBonForm:Asstated.
Budget:Proposedbudgetforprogram.
Quotes:Quotesforitemslistedinbudget.
FinancialDocuments:Mostrecentauditedstatementoffinances,invoices,etc.
IncorporaBonDocuments:Asstated.Incl.ABN.
Insurance:Cer.ficatesofCurrencyandotherproofofinsurance.
Other:Otherspecificrequesteddocuments.
Planning:Eventplans,riskplans,etc.
ClubDocuments:Annualreports,cons.tuentdocuments,etc.
Media/PromoSamples:Asstated.
Nil:Noaddi9onaldocumentsrequired.
DedicatedPointofContact
Phone:DedicatedphonelinetoGrantsOfficer.
Email:DedicatedemailaddressofGrantsOfficer.
Post:DedicatedpostaladdressofGrantsOfficer.
General:Redirectedthroughgeneralline,e.g.maincouncilphoneline.
ReviewandFeedback
Appeal:Appealprocessforunsuccessfulapplicants.
Assistance(LogisBcs):Assistancewithlogis.cs,e.g.sourcingsuppliers.
Assistance(Process):Assistancewithapplica.onprocess,e.g.grantswri.ngassistance.
DrabReview:Reviewofcompletedapplica.ons.
Feedback:Generalfeedbackgivenduringapplica.ons.
GeneralEnquiries:Asstated.
InformaBonSessions:Generalinfosessionsrun.
Workshops:Runningworkshops toassistwithaspectsofapplica.onprocess,e.g.grants
wri.ng.
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Nil:Nilstated.
RestricBons
RetrospecBve:Noretrospec9vecosts.
OperaBonal:Nocostsrela9ngtorunningorganisa9on/providingcorebusiness.
Financial:Nouseforanythingthatcreatesprofit/reducesdebt.
AcBvity:Specificrestric9onsonfundingac9vi9es.
Capital:Nopurchaseofcapital/infrastructure.
OHS,Inclusion,&Wellbeing:Nothingexclusionaryorunsafe.
Other:Otherspecificrestric9ons.
DisbursementofFunds
EFT:Asstated.
Cheque:Asstated.
Vendor:Directpaymenttovendors.
Reimbursement:Fundsawardedauertheevent/project.
RequiredReporBng
Acqui^al:Financialacquiealofhowgrantmonieshavebeenallocated.
Report(CompleBon):Reportofprojectac.vi.esuponcomple.on.
Report(Progress):Periodicprogressreports.
MediaSamples:Mediasamples(e.g.photos,video,etc.)ofeventforuseinpromo.on.
DataCollecBon:Periodiccollec.onofprojectdata.
Invoices/Receipts:Asstated.
Nil:Nilrepor.ngrequirements.
Other:Coveringotherspecifiedrepor.ngrequirements.
OtherObligaBons
PromoBon:Jointpromo9onandacknowledgement.
ReturnofSurplus:ReturnofsurplusfundsaGercomple9on.
InvitaBontoEvent:Invita9onstograntortopar9cipateinproject/event.
Other:Otherspecificobliga9ons.
Nil:Nilotherobliga9ons.
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6.GrantsList
Note:Grantsworthfollowinguparemarkedwith*.
ConnectGroupsGrants
DreamItForward
hep://www.connectgroups.org.au/services/current-projects/dream-it-forward/
GiveItForward
hep://www.connectgroups.org.au/give-it-forward/
PayItForward
hep://www.connectgroups.org.au/services/current-projects/pay-it-forward/
Lo^eryWestFundedGrants
DreamPlanDo(CANWA)
hep://www.canwa.com.au/what-we-do/catalyst/dream-plan-do/
*ProjectGrants(Lo^eryWest)
heps://www.loeerywest.wa.gov.au/grants/grants/projects-1
*Grants(PlaygroupsWA)
heps://playgroupwa.com.au/grants
CommunityGrantProgram(Recfishwest)
heps://recfishwest.org.au/our-services/grants/
PeaksSectorSupportGrant(WACOSS)
hep://wacoss.org.au/special-projects/peaks-sector-support-grants/
LocalGovernmentAgencyGrants
CityofArmadale
heps://www.armadale.wa.gov.au/community-support
*TownofBassendean
heps://www.bassendean.wa.gov.au/community/community-informa.on/grants.aspx
*CityofBayswater
heps://www.bayswater.wa.gov.au/community/grants,-funding-and-dona.ons/beeer-
bayswater-grant
*CityofBelmont
hep://www.belmont.wa.gov.au/community/communitygrants/pages/
communitycontribu.onfund.aspx
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*TownofCambridge
heps://www.cambridge.wa.gov.au/Community/Get-Involved/Community-Funding
*CityofCanning
heps://www.canning.wa.gov.au/our-community/community-ini.a.ves/community-grants/
small-community-grants
TownofClaremont
heps://www.claremont.wa.gov.au/Community-and-Living/Community/Claremont-
Community-Funding
CityofCockburn
heps://www.cockburn.wa.gov.au/communitygrants
TownofCo^esloe
heps://www.coeesloe.wa.gov.au/community/grant.aspx
TownofEastFremantle
heps://www.easwremantle.wa.gov.au/community-assistance-grants-program.aspx
CityofFremantle
heps://www.fremantle.wa.gov.au/community/arts-community-grants
CityofGosnells
heps://www.gosnells.wa.gov.au/Lifestyle/Get_involved/
Community_sponsorship_program
CityofJoondalup
heps://www.joondalup.wa.gov.au/kb/resident/community-funding-program
*CityofKalamunda
hep://www.kalamunda.wa.gov.au/About-Us/Other/Grants-Funding
*CityofKwinana
heps://www.kwinana.wa.gov.au/our-city/funding-and-grants/community-funding-
program/Pages/default.aspx
CityofMelville
heps://www.melvillecity.com.au/our-community/grants-scholarships-and-sponsorship/
community-partnership-funding
TownofMosmanPark
heps://www.mosmanpark.wa.gov.au/community/grants-and-
funding#Community%20Chest
*ShireofMundaring
heps://www.mundaring.wa.gov.au/YourCommunity/Grants/Pages/default.aspx
CityofNedlands
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heps://www.nedlands.wa.gov.au/community-grants-0
CityofPerth
heps://www.perth.wa.gov.au/live-and-work/grants-and-sponsorship
*CityofRockingham
hep://rockingham.wa.gov.au/Community/Community-Grants-Program
ShireofSerpenBne-Jarrahdale
hep://www.sjshire.wa.gov.au/what-we-do/community-and-recrea.on/funding-
opportuni.es/community-grants-program/
CityofSouthPerth
heps://southperth.wa.gov.au/community/get-involved/community-funding
CityofSBrling
heps://www.s.rling.wa.gov.au/services-and-support/grants-and-sponsorships
CityofSubiaco
heps://www.subiaco.wa.gov.au/Our-community/Grants,-funding-and-sponsorship/
Community-grants
*CityofSwan
heps://www.swan.wa.gov.au/Services-support/Grants-funding/Available-grants
TownofVictoriaPark
heps://www.victoriapark.wa.gov.au/Around-town/Community-development/Grants-and-
dona.ons
CityofVincent
heps://www.vincent.wa.gov.au/residents/grants-sponsorship/community-support-
grants.aspx
CityofWanneroo
hep://www.wanneroo.wa.gov.au/info/20071/award_and_funding_programs/24/
funding_programs/3
StateGovernmentAgencyGrants
OfficeofMulBculturalInterestsCommunityGrants
heps://www.omi.wa.gov.au/Funding/Pages/CommunityGrantsProgram.aspx
Dept.CultureandtheArts
hep://www.dca.wa.gov.au/funding/u15k-program/
DLGSCITargetedParBcipaBon
heps://www.dsr.wa.gov.au/funding/targeted-par.cipa.on-program-funding-scheme/
targeted-par.cipa.on-program-category-three-guidelines
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*KimberleyCommunityGrants
heps://www.watercorpora.on.com.au/about-us/in-the-community/grants
Dept.ofCommuniBesYouthEngagementGrants
heps://dlgc.communi.es.wa.gov.au/GrantsFunding/Pages/Youth-Engagement-Grants-
Program.aspx
Dept.ofCommuniBesGrantsforWomen
heps://dlgc.communi.es.wa.gov.au/GrantsFunding/Pages/Grants-for-Women.aspx
CountryArtsSharetheRisk
heps://www.countryartswa.asn.au/funding/share-the-risk/
CountryArtsQuickResponse
heps://www.countryartswa.asn.au/funding/quick-response-grant
FederalGovernmentAgencyGrants
*AustraliaCouncilfortheArts
heps://www.australiacouncil.gov.au/funding/arts-and-disability-mentoring-ini.a.ve-faqs/
career-development-grants-for-individuals-and-groups/
AviInternaBonalCommunityGrants
heps://www.avi.org.au/community-grants-scheme/
PrivateSectorGrants-Finance
SunsuperDreamsforaBe^erWorld
heps://dreamsforabeeerworld.com.au/
CommBankGrassrootsGrants
heps://www.commbank.com.au/about-us/opportunity-ini.a.ves/opportunity-from-
community/commbank-founda.on/community-grants.html
ANZStaffFoundaBon
heps://www.eqt.com.au/chari.es-and-not-for-profits/grants/community-grants
PrivateSectorGrants-Mining
RioTintoCommunityInvestment
hep://www.rio.nto.com/australia/pilbara/community-investment-9610.aspx
WoodsideCommunityGrants
heps://www.woodside.com.au/sustainability/stronger-communi.es
FortescueCommunityGrants
heps://www.fmgl.com.au/communitygrants
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ATCOCommunityInvestment
heps://www.atco.com/en-au/our-commitment/community-engagement/community-
investment.html
SuezCommunityGrants
hep://suezcommunitygrants.com.au/
PacificHydroSustainableCommuniBes
hep://www.pacifichydro.com.au/english/our-communi.es/community-investment-
program/
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