CONNECTICUT REGIONAL CONNECTICUT REGIONAL VOCATIONAL-TECHNICAL SCHOOL VOCATIONAL-TECHNICAL SCHOOL

SYSTEMSYSTEM

07/03/03Trade Technology Advisory Committee Procedures

COMMITTEECOMMITTEECOMPOSITIONCOMPOSITION

TRADE TECHNOLOGY ADVISORY COMMITTEE

1) Industry Representatives (minimum of three) from Local 1) Industry Representatives (minimum of three) from Local Area Companies Area Companies inin your school districtyour school districtIncluding Specialty Representative (where applicable)Including Specialty Representative (where applicable)(Example-Building Inspector for the Construction Trades)(Example-Building Inspector for the Construction Trades)

2) Department Head and Instructor(s)2) Department Head and Instructor(s)3) Students3) Students(Graduate within the last five years-current student is (Graduate within the last five years-current student is optional)optional)

4) Trade Consultant – Ex Officio4) Trade Consultant – Ex Officio5) School Administrator – Ex Officio5) School Administrator – Ex Officio6) Optional Members – Academic Teachers, Parents, Students, 6) Optional Members – Academic Teachers, Parents, Students, Etc.Etc.7) Chairperson – selected from anyone within the committee7) Chairperson – selected from anyone within the committee

COMPOSITIONCOMPOSITION

MEETING PROCESSMEETING PROCESS

TRADE TECHNOLOGY ADVISORY COMMITTEE

Minimum of two (2) per yearMinimum of two (2) per year Meetings scheduled by Department Head and Meetings scheduled by Department Head and

reviewed by Administrator by September 19 with reviewed by Administrator by September 19 with notification to the Superintendent by October 1stnotification to the Superintendent by October 1st

GENERAL ITEMS FOR EVERY MEETINGGENERAL ITEMS FOR EVERY MEETINGAgenda, which is reflective of the minute form Agenda, which is reflective of the minute form supplied, along with additional items that are supplied, along with additional items that are important to your program reviewed with important to your program reviewed with AdministratorAdministrator

Examples:Examples:Field Trips, Professional Development , Legal Field Trips, Professional Development , Legal

Questions, Skills USA, Questions, Skills USA,

MEETING PROCESSMEETING PROCESS

TRADE TECHNOLOGY ADVISORY COMMITTEE

FIRST MEETINGFIRST MEETINGCompleted Completed beforebefore November 21st November 21st

GENERAL ITEMS PREVIOUSLY LISTED PLUS GENERAL ITEMS PREVIOUSLY LISTED PLUS THESETHESE

SStandard tandard EEquipment quipment LList reviewed and signed ist reviewed and signed off by chairpersonoff by chairperson

NOCTI or Perkins Examination process and NOCTI or Perkins Examination process and results reviewedresults reviewed

Textbooks and Technology reviewed and Textbooks and Technology reviewed and suggestions madesuggestions made

Meeting length 60 minutes (not including Meeting length 60 minutes (not including dinner)dinner)

Simplified Standardized minute and participant Simplified Standardized minute and participant forms on the “Q” drive completed and forms on the “Q” drive completed and

forwarded to director by 11/28forwarded to director by 11/28

MEETING PROCESSMEETING PROCESS

TRADE TECHNOLOGY ADVISORY COMMITTEE

SECOND MEETINGSECOND MEETINGCompleted between February 27 and May 21Completed between February 27 and May 21

GENERAL ITEMS PREVIOUSLY LISTED PLUS THESEGENERAL ITEMS PREVIOUSLY LISTED PLUS THESECurriculum reviewed and suggestions notedCurriculum reviewed and suggestions noted

NOCTI –Preparation or Debriefing NOCTI –Preparation or Debriefing Review the Graduate Follow-Up StudyReview the Graduate Follow-Up Study

(available from Bill Turek)(available from Bill Turek)Notification of Trade Reauthorization dateNotification of Trade Reauthorization date

(available from Robert Martin)(available from Robert Martin)Meeting length 60 minutes (not including dinner)Meeting length 60 minutes (not including dinner)

Simplified Standardized minute and participant forms on the Simplified Standardized minute and participant forms on the “Q” drive completed and “Q” drive completed and forwarded to director by 5/28forwarded to director by 5/28

MEETING PROCESSMEETING PROCESS

MINUTE RECORDING MINUTE RECORDING PROCESSPROCESS

TRADE TECHNOLOGY ADVISORY COMMITTEE

Responsibility of Responsibility of Department HeadDepartment Head to designate to designate recorder and recorder and mustmust ensure that minutes are ensure that minutes are

recorded at every meeting using the simplified recorded at every meeting using the simplified standardized standardized templatetemplate that is available that is available

electronically on the “Q” drive in a folder labeled electronically on the “Q” drive in a folder labeled T.T.A.C.T.T.A.C.

Document will be “saved as”Document will be “saved as”TTAC – Trade - School - DateTTAC – Trade - School - Date

example: TTAC - Carpentry - Grasso - 10-15-03example: TTAC - Carpentry - Grasso - 10-15-03*Remember it’s a *Remember it’s a TEMPLATETEMPLATE and must be saved back into and must be saved back into your your “Q” Drive folder“Q” Drive folder as a as a DOCUMENTDOCUMENT titled TTAC – Trade – titled TTAC – Trade – School - DateSchool - Date

Trade Advisory Minutes are to be Trade Advisory Minutes are to be e-mailed onlye-mailed only to to the the Director Director who will review and forward the final who will review and forward the final version of all their trade/technologies minutes) to version of all their trade/technologies minutes) to the the SuperintendentSuperintendent and and cc: Terri Fabriziocc: Terri Fabrizio

MINUTE RECORDING PROCESSMINUTE RECORDING PROCESS

FEEDBACKFEEDBACK

TRADE TECHNOLOGY ADVISORY COMMITTEETRADE TECHNOLOGY ADVISORY COMMITTEE

Two newsletters – February and September – will be Two newsletters – February and September – will be distributed to all Trade Advisory members and potential distributed to all Trade Advisory members and potential

membersmembersCentral Office Consultants and appropriate Assistant Central Office Consultants and appropriate Assistant

Superintendent will be responsible for coordination and Superintendent will be responsible for coordination and distributiondistribution

NEWSLETTER CONTENTThe three (3) most important generic concerns, identified The three (3) most important generic concerns, identified

from the minutes, and an action plan, developed by the State from the minutes, and an action plan, developed by the State Steering Team, to address them Steering Team, to address them

examples: funding, technology, CWE employment, etc.examples: funding, technology, CWE employment, etc.Recognition of new technology, production, awards, Recognition of new technology, production, awards,

programs etc.programs etc.Subsequent newsletters will provide measurement Subsequent newsletters will provide measurement

information on the success of addressing the concerns from information on the success of addressing the concerns from the prior newsletterthe prior newsletter

An area will be reserved for legal questions which will be An area will be reserved for legal questions which will be answered by our Attorney Bea Tintyanswered by our Attorney Bea Tinty

FEEDBACKFEEDBACK

RESPONSIBILITIERESPONSIBILITIESS

DEPARTMENT HEADDEPARTMENT HEAD

TRADE TECHNOLOGY ADVISORY COMMITTEE

Meet with administration to schedule two (2) Meet with administration to schedule two (2) tentative meeting dates by September 19thtentative meeting dates by September 19th

Complete Committee Composition by October 1Complete Committee Composition by October 1stst and Publish meeting dates with Trade Advisory and Publish meeting dates with Trade Advisory members, and Director who will forward to the members, and Director who will forward to the

Superintendent. Superintendent. Compose the Meeting Agenda following the Compose the Meeting Agenda following the

Minutes FormMinutes FormElect a Chairperson and designate recorderElect a Chairperson and designate recorder

Minutes and participant information recorded on Minutes and participant information recorded on standardized form and forward electronically to the standardized form and forward electronically to the Director.Director.Complete tasks Complete tasks requiredrequired – Standard Equipment List – Standard Equipment List sign-off, review of textbooks, curriculum, and sign-off, review of textbooks, curriculum, and review of supply money, etc.review of supply money, etc.

DEPARTMENT HEAD RESPONSIBILITIESDEPARTMENT HEAD RESPONSIBILITIES

RESPONSIBILITIERESPONSIBILITIESS

ADMINISTRATIVE ADMINISTRATIVE TEAMTEAM

TRADE TECHNOLOGY ADVISORY COMMITTEE

Review Trade Technology Advisory Committee guidelines with Review Trade Technology Advisory Committee guidelines with the Trade Department Head and Instructor(s) by August 29ththe Trade Department Head and Instructor(s) by August 29thSet tentative meeting dates with Trade Department Heads by Set tentative meeting dates with Trade Department Heads by September 19September 19thth. . Forward to the Superintendent a complete Forward to the Superintendent a complete list of all your trade / technology meeting dates by October list of all your trade / technology meeting dates by October 1st.1st.

Review standardized reporting forms, located on the “Q Review standardized reporting forms, located on the “Q Drive” with the Department Head prior to the 1Drive” with the Department Head prior to the 1stst meeting. meeting.

Review the agenda with Department HeadReview the agenda with Department HeadSecure information on Trade Reauthorization and Graduate Secure information on Trade Reauthorization and Graduate

Follow-Up from Central Office and forward to the Department Follow-Up from Central Office and forward to the Department HeadHead

ReviewReview committee minutes and insure they are committee minutes and insure they are forwardedforwarded to to the the Superintendent and cc: Terri FabrizioSuperintendent and cc: Terri Fabrizio via “e-mail” via “e-mail”

Suggest improvements to the Trade Advisory process to Dave Suggest improvements to the Trade Advisory process to Dave Grzych Grzych

ADMINISTRATIVE TEAM ADMINISTRATIVE TEAM RESPONSIBILITIESRESPONSIBILITIES

RESPONSIBILITIERESPONSIBILITIESS

TRADE CONSULTANTTRADE CONSULTANT

TRADE TECHNOLOGY ADVISORY COMMITTEE

Review Trade Technology Advisory Committee meeting dates.Review Trade Technology Advisory Committee meeting dates.Assist in locating participants if requested by Department HeadAssist in locating participants if requested by Department Head

Attend as many meetings as possibleAttend as many meetings as possibleReview minutes, list the top three (3) concerns for each of the Review minutes, list the top three (3) concerns for each of the

trade areas and trade areas and forward to your State Steering Teamforward to your State Steering TeamConstruct action plans for each concern in conjunction with your Construct action plans for each concern in conjunction with your State Steering TeamState Steering Team and forward via “e-mail” to and forward via “e-mail” to

Dave GrzychDave Grzych for publication for publicationForward positive news from each area via “e-mail ”to Forward positive news from each area via “e-mail ”to Ray MencioRay Mencio

for publication – production, awards, new for publication – production, awards, new technology,professional development, etc.technology,professional development, etc.

Forward process improvement ideas via “e-mail” to Forward process improvement ideas via “e-mail” to Dave or RayDave or Ray

TRADE CONSULTANT TRADE CONSULTANT RESPONSIBILITIESRESPONSIBILITIES

RESPONSIBILITIERESPONSIBILITIESS

ASSISTANT ASSISTANT SUPERINTENDENTSUPERINTENDENT

TRADE TECHNOLOGY ADVISORY COMMITTEE

Support the process in detail to the Administrative Support the process in detail to the Administrative Teams Teams

Produce a spreadsheet of all Trade Technology Advisory Produce a spreadsheet of all Trade Technology Advisory Committee meetings for the school year which will be Committee meetings for the school year which will be

placed on the “Q” drive.placed on the “Q” drive.Attend as many meetings as possibleAttend as many meetings as possible

Review common concerns and action plans with the Review common concerns and action plans with the Management Team and report back at a Trade Management Team and report back at a Trade

Consultants MeetingConsultants MeetingAdvise Administrative Teams on success and/or needed Advise Administrative Teams on success and/or needed improvement of individual Trade Technology Advisory improvement of individual Trade Technology Advisory

CommitteesCommitteesSecure fundsSecure funds, review, and support the bi-yearly , review, and support the bi-yearly

newsletter to all Trade Technology Advisory Committee newsletter to all Trade Technology Advisory Committee members and potential membersmembers and potential members

Assist in the development of an External Customer Assist in the development of an External Customer Survey to measure the success of the Trade Technology Survey to measure the success of the Trade Technology

Advisory Committee processAdvisory Committee process

ASSISTANT SUPERINTENDENT ASSISTANT SUPERINTENDENT RESPONSIBILITIESRESPONSIBILITIES

EXTERNAL CUSTOMER EXTERNAL CUSTOMER SURVEYSURVEY

TRADE TECHNOLOGY ADVISORY COMMITTEE

Assistant Superintendent and Trade Consultant Generated Assistant Superintendent and Trade Consultant Generated Measuring:Measuring:

Trade Technology Advisory Committee successTrade Technology Advisory Committee success CWE employer / employee satisfactionCWE employer / employee satisfaction

NOCTI Validity for VTSSNOCTI Validity for VTSSSkills USA Involvement Skills USA Involvement

Our ability to implement and measure T.T.A.C. action plansOur ability to implement and measure T.T.A.C. action plans Newsletter qualityNewsletter quality

Program suggestionsProgram suggestions

EXTERNAL CUSTOMER SURVEYEXTERNAL CUSTOMER SURVEY

TRADE TECHNOLOGY TRADE TECHNOLOGY ADVISORY COMMITTEE ADVISORY COMMITTEE STATE STEERING TEAMSTATE STEERING TEAM

TRADE TECHNOLOGY ADVISORY COMMITTEE STATE STEERING TEAM

Jeff SeitzJeff Seitz – – Seitz Corporation, TorringtonSeitz Corporation, TorringtonJohn HoganJohn Hogan – – Chief Building Inspector, Chief Building Inspector,

ManchesterManchesterRobert RothsteinRobert Rothstein – – CBOA, Madison CBOA, MadisonRuth DeMandRuth DeMand – – D. H. Drafting-Machine, D. H. Drafting-Machine,

KaynorKaynorRalph SalemmeRalph Salemme – – D. H. Plumbing & D. H. Plumbing &

Heating, PlattHeating, PlattChris JonesChris Jones – – D.H. – Hotel Grasso D.H. – Hotel Grasso Bruce SieversBruce Sievers – – Director, CheneyDirector, CheneyDave GrzychDave Grzych – – Education Consultant, Education Consultant,

Central OfficeCentral OfficeRay MencioRay Mencio – – Education Consultant, Education Consultant,

Central OfficeCentral Office