connecting businesses and staff tools for the virtual office microsoft groove office collaboration...
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Connecting Businesses and StaffTools for the Virtual Office
Microsoft Groove Office Collaboration Software Skype VOIP Telephone Transferring Files the Safe and Secure way
By Dawn M. DraperVirtual Paralegal/Assistant
Providing alternative staffing solutions tolaw firms and businesses
What is Collaboration?
When two or more individuals work together to meet a common goal. For example, you create a document and another proofs and edits the document, sending it back to you for final approval. Working together to meet a common goal in an efficient manner.
Advantages of Collaborating with Colleagues
Work as a team on one or more projects Allows for creative thinking and
involvement of more than one mind You can share ideas and work from one
document to implement changes Share one calendar for project deadlines
and meetings Real time chat and meetings no matter
where your office is located Synchronization of files
Microsoft Groove
All in one collaboration software for group interaction
Simultaneous access to files Access to your files from anywhere, even
when you are not connected to the internet Serves as a secure backup for your office files More secure access and delivery of files then
E-mail Changes to any file or document can be seen
by all Can be used in both an online or offline setting
Groove Functions
Calendar – collaborate schedules and deadlines Discussion – hold conversations with other members
of the workspace Documents – review and edit one document with
other members Files – share files, store, and organize for access to
all members Meetings – record meetings and upcoming tasks Pictures – share images and photos Chat – real-time chat with all members of the work
space E-mail – share files, record voice messages, share
ideas
Easy File Organization in Groove
Create folders for projects – subfolders – upload files – edit directly in Groove – save to Groove – Shows modified date and individual who last modified the document – Think of Groove as your virtual office – Accessible to all members
Sharing the Calendar
Share calendar with all members of the workspace
Deadlines Appointments Vacations View by day, week or month One calendar – many can view and edit –
no more messy desk calendars or more than one calendar to view
Meetings & Minutes
•Agenda•Attendees•Minutes
Your meetingis all in oneplace with everyoneVirtually Attending.
Where Can I Get Microsoft Groove? If you have Microsoft Office 2007
Professional, you may already have Groove as part of the program
If you don’t have Microsoft Office 2007 Professional, you can purchase Groove at:
http://office.microsoft.com/en-us/groove/fx100487641033.aspx
For a one-time fee of $229.95
SKYPE – Voice Over IP Phone Free PC to PC telephone calls and video
conferencing File sharing capabilities Real time chat Low cost long distance calls Low cost local telephone number for
incoming and outgoing calls Costs less money per year than your
office local and long distant telephone services
SKYPE Telephone Software
Your Skype contacts are in one place and can be exported from your Microsoft Outlook contacts.
Double click on a name and that begins the process of calling that contact.
File Sharing and Data Transfer
When Emailing a large file just doesn’t cut it, Dropbox is a great alternative for transferring the data.
Free Version allows you to collaborate, transfer and store up to 2 Gig
Paid versions costs $9.95 per month for 50 Gig or $19.99 for 100 Gig
This is a free software download that collaborates the files you transfer only with those you invite by email. Very secure and safe alternative to emailing your sensitive files to colleagues.
Interested in Learning More
If you are interested in learning more about how you can save your business money by working virtually, collaborating with colleagues, alternative staffing solutions, such as utilizing a virtual assistant, or getting your office set up with Microsoft Groove, please contact The Virtual Paralegal at:
Dawn M. Draperinfo@thevirtualparalegal.comwww.thevirtualparalegal.comhttp://thevirtualparalegal.wordpress.com/
© 2009 The Virtual Paralegal – All rights reserved You do not have permission to redistribute, sell or copy
any material provided in this PowerPoint presentation without the express permission from Dawn M. Draper.