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October 17, 2013

Safety and SecurityConcept of Operations Services(ConOps) RFP No. 13-03Pre-proposal Conference

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Agenda

• Introductions (Mark Zabaneh)

• Today’s Program (Robert Ducibella)

• Transbay Transit Center Program (Ed Sum)

• Schedule (Ed Sum)

• Purpose, Goals, and Objectives of the Services (Robert Ducibella)

• Scope of Services (Robert Ducibella)

• Risk and Vulnerability Assessment (RVA) (Denise Sines)

• Proposal Requirements/Evaluation (Eddie Phillips)

• DBE/SBE Program (Eddie Phillips)

• Questions

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Transbay Transit Center ProgramEd Sum, Engineering Manager, TJPA

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• 1999 Proposition H: Extend Caltrain to a new or rebuilt regional transit station on the site of the Transbay Terminal

• Transbay Joint Powers Authority created under State law in April 2001– Charged with design, construction and operation of a new Transbay

Terminal and associated facilities

• Member agencies– City & County of San Francisco

– Alameda-Contra Costa Transit District

– Peninsula Corridor Joint Powers Board• City & County of San Francisco

• San Mateo County Transit/Caltrain

• Santa Clara Valley Transportation Authority

Transbay Joint Powers Authority

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Transbay Transit Center Program

1. New Intermodal Busand Rail Station

2. Downtown Extension for Caltrain and CAHSR

3. New Neighborhood

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Schedule

Design CompletionConstruction Completion Occupancy

o Phase 1

TTC April, 2014 October, 2017 October, 2017

IT/Communications Systems Mid 2016 October, 2017 October, 2017

Bus Ramp October, 2013 May, 2017 October, 2017

Bus Storage August, 2014 March, 2016 March, 2016

o Phase 2

DTXMid 2018 (estimated) 2022-2024 (estimated) 2022-2024 (estimated)

CaltrainMid 2018 (estimated) 2022-2024 (estimated) 2022-2024 (estimated)

IBFMid 2018 (estimated) 2022-2024 (estimated) 2022-2024 (estimated)

Bart Connector 2021 2026-2029 (estimated) 2026-2029 (estimated)

CHSR 2021 2026-2029 (estimated) 2026-2029 (estimated)

o Boston Properties/Hine Transbay Tower/Mission Square2014 2016 (estimated) Early 2017 (estimated)

o 181 Fremont Jay Paul Tower 2014 2016 2016

o Block 5 Tower/Taxi Drop offMid 2016 (estimated) Mid 2018 (estimated) Late 2018 (estimated)

o Parcel F 2019 (estimated) 2022 (estimated) 2022 (estimated)

o Oscar Park 2015 TBD TBD

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Transit Center ProjectEd Sum, Engineering Manager, TJPA

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Bus Ramps Project

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Adjacent Projects:Transbay Tower

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Adjacent Projects:181 Fremont Tower

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Phase 2 Transbay Program:Intercity Bus Facility (IBF)

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Phase 2 Transbay Program:BART Pedestrian Tunnel Concept

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Oscar Park

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11 Bay Area Operators

• AC Transit

• BART

• Caltrain

• Golden Gate Transit

• Greyhound

• Muni

• SamTrans

• WestCAT Lynx

• Amtrak

• Paratransit

• California High-Speed Rail

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Other Stakeholders

• Caltrans

• City and County of San Francisco (CCSF)

• Office of Community Investment and Infrastructure (OCII)

• Transit Tower developer: Boston Properties/Hines

• 181 Fremont developer: Jay Paul Company

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Scope of ServicesRobert Ducibella, TJPA’s Security Consultant

and Interim CSO, DVS

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Scope of ServicesSection 5 - Overview

• Background– SSMP, RVA, DGC, ECS/MNS– Design Implementation of Security Criteria– Adjacent Property Security Agreements

• Purpose, Goals, and Objectives– Meet federal, state and local regulations

• Services– Tasks, Activities and Deliverables

• Plan and Schedule– Provide a Schedule with Defined Milestones

• Expectations– World Class Facilities and Regional Development Goals

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Purpose, Goals, and Objectives of the Services – Section 5

• Identify and document risk-based security operational measures (RVA DGC requirements)

• Identify and document additional security operational measures in addition to RVA DGC

• Identify and document a plan for coordination and cooperation between RFP respondents, the client, and project stakeholder teams

• Support the TJPA’s application for designation and/or certification under the SAFETY Act for the ConOps portion of the work

• Ensure the TJPA is meeting federal, state, and local regulations regarding safety and security industry best practices

• Support the TJPA’s application for federal, state, and local funding of safety and security programs and systems

• Establish a robust security management plan to address day to day operations. Planned events and exceptional unplanned events

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Scope of Services – Section 5

• Create ConOps Document Deliverables

• Develop and Provide Recommended ConOps Implementation Schedule that Meets Phasing, Design, and Construction Schedules

• Develop and Provide Recommended Staffing Plan

• Develop and Provide Recommended policies and Procedures

• Develop and Provide Emergency Operations Plan

• Develop and Provide Estimated Implementation Cost

• Identify and Assist in Funding Opportunities

• Support TJPA SAFETY Act Application

• Identify and Provide Plan and Schedule for Respondent Services

• Value Management Expectations in the Provision of Services

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Skills And ExperienceSection 6 - Qualifications

• Individual SME Qualifications and Team experience

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– 10 Years

– At Least 3 Entities

– SSI Documents and Information

• Additional

– SAFETY Act

– CA Licensing

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Risk and Vulnerability Assessment

Denise Sines, Senior Security Specialist, URS (PMPC)

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Risk & Vulnerability Assessment (RVA) Implementation

• Performed initial 2009 Risk and Vulnerability Assessment (RVA) on conceptual design

• Updated in 2011–2012 prior to finalizing construction documents– Addressed design development from conceptual phase to

final design phase

– Incorporates the most current Government and security industry standards, design strategies, lessons learned and intelligence gathered (DHS/S&T, DHS/BioWatch, DHS/DNDO, DHS/FEMA, NIOSH, DOS, DOD, National Counterterrorism Center, DHS/NCIS, ATF, AASHTO, ASIS, SFPD, SFFD, etc.)

– Correct and diligent approach for a facility of this significance

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URS Corporation RVA

URS Corporation• DHS recognized security threat

and vulnerability assessment consultant

• Assessed severity threats, vulnerabilities or systems at over 500 facilities nationwide

• Project support to more than 30 nationwide rail, subway, tunnel, bus, bridge transportation venues

• More than U.S. 400 Fortune 500 firms and most federal agencies are URS clients

• Workforce of over 50,000

• Safety Act Certified

Subject Matter Expert Team• Senior Security Specialist

• CBRN

• Fire

• Structural

• Architecture

• IT/Electrical

• MEP/HVAC

• Bridge

• Law Enforcement

• Blast

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TJPA SMEs and Peer Reviewers

• Structural and Seismic Review Committee (SSRC)– Provides structural and seismic review on behalf of TJPA and

Department of Building Inspection (DBI) • Fire Design Peer Review

– Performed peer review of smoke exhaust and fire analysis for TJPA, DBI, and San Francisco Fire Department

• DVS– 43 years of security consulting and engineering; more than 1000

projects; more than 40 transportation related venues • WAI

– 64 years experience; structural, geotechnical, civil and blast engineering, research and development for blast events

• CCI– 40 years of fire protection and life safety experience; licensed fire

protection engineers specializing in fire/smoke movement and code compliance

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RVA Process Benefits

• Ensured a multi-disciplinary approach to facility design– RVA and security SMEs and designers considered all elements (structure,

architecture, landscape, mech/HVAC, electrical, fire protection, lighting, electronic technologies, etc.)

– Provided official forum for security SME’s, design professionals and members of SFPD and SFFD and others to arrive at balanced solutions

– Ensured a comprehensive approach for security strategies

• Ranked threats, consequences, and vulnerabilities• Established definitive Design Guidance Criteria (DGC) for clarity of

mitigation measure objectives • Developed consensus security strategy for design and informed future

security management policies and procedures• Linked DGC to specific recommendations for ConOps (i.e. EOP, MNS,

etc.) • RVA positions the TJPA to receive additional future federal funding• Essential to obtaining SAFETY Act Designation/Certification

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Focus of Vulnerability Assessment

• All-hazards vulnerability assessment focused on public safety

– Natural hazards • Earthquake (seismic event, ground subsidence)

• Wind (hurricane, tropical winds, straight line winds)

• Flooding (tsunami, surging water, isolated heavy rain events, flash floods)

– Technological hazards• Storing/maintaining chemical, biological, radiological agents and explosives

• Above- and under-ground storage tanks and pipelines

• Proximity to surface and air transportation

• HAZMAT events

– Manmade event• Criminal acts (violent crime or malicious acts of force and violence against persons

or property)

• Fire events (Trains/buses)

• Cyber (data integrity management, supporting mass notification systems for natural, technological and manmade events to protect public safety)

• Terrorism (vehicular approach, explosive events, chem/bio agent attack)62

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Design Guidance Criteria

• Bus, Train and Other Fire Event Management

• Vehicular and Pedestrian Perimeter Protection

• Radio, Cellular, and Mass Notification Communications

• Glazing Systems Hazard Management

• Structural Systems Seismic, Fire, & Explosive Performance

• Evacuation, Rescue & Recovery Pathways Survivability

• Building Support Systems Operational Resiliency & Redundancy

• Situational Awareness, Access Control, & Intrusion Detection

• CBRN Detection and Mitigation 63

Key RFP Dates, Proposal Requirements, and Respondent

Evaluation ProcessEddie Phillips, Contracts Compliance Officer, TJPA

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Key RFP Dates

Issued RFP: 09/27/13Pre-Proposal Conference: 10/17/13Deadline For Question Submittal: 10/23/13 @ 2pm PSTPost Answers to Written Questions: 10/30/13

Proposals Due: 11/13/13 @ 3pm PST

Notification of Interviews: Week of 11/25/13

Interviews: Week of 12/16/13

Recommend Contract for Approval: JAN/FEB 2014

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Proposal Requirements

• Proposal Requirements– Section 7.0 Written Submittal

• Section 7.1 Introduction and Executive Summary (3 page limit)

• Section 7.1.2 Qualifications and Experience of Respondent Firm (20 Page limit)

• Section 7.1.3 References (10 page limit)

– Section 7.2 Fee Proposal

• Attachment 3: Fee Proposal Form

– TJPA interested in range of pricing, from the minimum scope to achieve SAFETY Act Certification to pricing for beneficial “add-on” services

– 7.3 Other Required Documents

• Fly America Certification; New Restrictions on Lobbying Certification; Certification Regarding Debarment, Suspension, and Other Responsibility Matters (Attachment 4)

• Bidders/Proposers Information Request Form (Attachment 5A)

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Respondent Evaluation Process

• Section 8.0 Respondent Evaluation Process

– Step One: Proposal (Section 8.1 of RFP)

• Section 8.1.1 Satisfaction of Minimum Requirements

– Proposals will be evaluated to ensure that the Respondent has demonstrated compliance with each of the minimum requirements described in Section 6.1, Minimum Necessary Qualifications.

• Section 8.1.2 Proposal Evaluation and Ranking

– Qualifications and Experience of Respondent Firm 65 points max

– References 15 points max

– Fee Proposal/Cost 20 points

Maximum total score 100 points; selection committee will shortlist Finalist Respondents

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Respondent Evaluation Process

• Section 8.0 Respondent Evaluation Process

– Step Two: Interview (Section 8.2 of RFP)

• TJPA may invite Finalist Respondents to participate in oral interviews

• Format and time limit will be included in interview invitation

• Proposed Key Personnel will be expected to actively participate in interviews

• 150 points maximum for interviews

– Interview and Proposal scores combined

– Highest-ranking Respondent invited to negotiate

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TJPA DBE/SBE Programs

• TJPA does not have DBE goals, but has mandatory & binding SBE goals

• Certifications accepted from:

– CA Dept. of General Services (SB, DVBE)

– Any state’s Unified Certification Program (DBE)

– Contract Monitoring Division of the Office of the San Francisco City Administrator (L/M/WBE)

• The TJPA has not established an SBE utilization goal for this contract but SBE participation is always encouraged

• Forms and instructions are included in RFP

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Construction ProgressMark Zabaneh, Senior Program Manager, TJPA

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More Information

TJPA websitewww.transbaycenter.org

TJPA > Doing Business With the TJPA

view contract opportunities, register for notification, download programs and forms

Contact InformationTransbay Joint Powers Authority

201 Mission Street, Suite 2100

San Francisco, CA 94105

(415) 597-4615 fax

ConOps@transbaycenter.org

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Questions

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