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Consider.

It’s all about partnering.

Today, having a well thought-out, effective and, most importantly, compliant records and information management program is essential to every organization’s success.

Unlike any other provider in the records and information management industry, we help get your program in shape. How? We listen to you and learn how your program is run and review everything with you.

Do you really know what you have in storage today? Do you know what could – and should – be destroyed as soon as possible? Do you know exactly what you are spending on your program?Can you really track the effectiveness of your program?

Access is ready – and uniquely qualified – to collaborate with you and your Team to develop the blueprint that suits your specific needs and to implement a fit and successful program.

Access is the largest privately held company in the records and information management industry and is the third largest provider overall.

Our mission is clear: to lead the records and information management industry by providing our clients the very best service.

With Access you will find a unique commitment to providing a world-class records and information management service that couples innovative solutions with unsurpassed customer service. It is an unwavering focus on continually improving our relationship that strengthens our ongoing engagement with every client.

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Access is well positioned to serve you in many of the markets in which you may do business.

THESE FACTS...CONSIDER

WITH BRANCHES IN 23 STATES AND 38 MARKETS

Over $170M in annual sales

Over 900Team Members

LARGEST privately held and third-largest member of the RIM industry

Over 30 millioncubic feet under management

74 acquisitionscompleted since 2004

RECOGNIZED as a member of the Inc. 5000for six years in a row and chosen a member of the Inc. Build 100 Project

HAWAII

ORLANDO

JACKSONVILLE

SOUTH FLORIDA

EVANSVILLE

OMAHA

WISCONSIN

CHICAGOSALT LAKE CITY

ST. LOUISDENVER

INDIANAPOLIS

CLEVELAND

COLUMBUS

BOSTON

CINCINNATI

PHILADELPHIA

CONNECTICUT

WASHINGTON DC

NEW YORK METRO

NORTHERN CALIFORNIA

SOUTHERN CALIFORNIA

CORPORATE HEADQUARTERS

OREGON

PHOENIX

LAS VEGAS

SEATTLE

ALABAMA

TALLAHASSEE

ATLANTA

OMAHA

WISCONSIN

EVANSVILLE

BOSTON

TRINIDAD AND TOBAGO

PANAMA

COSTA RICA

Access is well positioned to serve you in many of the markets in which you may do business.

RECORDS AND INFORMATION MANAGEMENTRecords storage managed on specially designed shelving in state-of-the art record centers.

RIM program development through partnership and unequaled collaboration.

DIGITAL ACCESS SOLUTIONSEconomical digital solutions for short- and long-term needs and enabling retrieval and sharing of diverse information types in a secure, indexed, searchable and highly scalable web-hosted repository.

OFF-SITE MEDIA VAULTHighly secure off-site protection and preservation for all forms of media, as well as for highly sensitive or confidential documents.

SECURE DESTRUCTIONPlant-based destruction and mobile shredding services of confidential business documents. Customized plans include bin rotation and maintenance of office destruction consoles.

Services Tailored to Your Needs

The Access suite of solutions includes business records management, medical records management, secure document destruction and paper shredding, document conversion and imaging services, media storage, professional advice, and breach reporting services.

BREACH REPORTING SERVICES Protecting our clients from the headache and hassle of the many legal requirements to report the loss or breach of personally identifiable information to an ever-increasing number of authorities.

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WHO WE ARE...CONSIDER

To lead the records and information management industry by providing our clients the VERY BEST service.

OUR MISSION

I am committed to do my very best and empowered to do the right thing.

I am responsible for my performance as a key member of a team dedicated to your satisfaction.

I will join my company in contributing to our community.

OUR COMMITMENT

Access provides a fresh approach, unlike any existing industry members, regardless of their size: FileLineACCESS®.

FileLineACCESS is the way we define everything we do, and all the ways we interact with, you. It is a comprehensive approach that is an important component in achieving our mutual goals. Through FileLineACCESS we combine unparalleled industry knowledge – applied in an incomparably client-focused way – with unsurpassed service as our hallmark.

A convenient and secure gateway.FileLineACCESS.com is a powerful resource. It is the easiest, most efficient and most secure way to access your records and information.

Using FileLineACCESS.com increases the speed with which an order is processed, mitigates the risk of inadvertent disclosure due to misdirection of confidential information and it even facilitates our ‘Go Green!’ efforts by reducing paper use.

The FileLine® Data DashboardThe FileLine Data Dashboard is a customized business solution that is ideal for multi-market clients with centralized program management. Its development and use is compliance and finance driven presenting the specific business data and critical metrics you want to see on a single webpage.

Comprehensive Tools and Resources

OUR MISSION

OUR COMMITMENT

ROB ALSTONChief Executive Officer

W. PRICE BRANNONChief Information Officer and Chief Operating Officer, Latin America

MICHAEL SCHWABEVP, Enterprise Sales

DAVID GESINGEREVP, Operations and Center for Excellence

JUDD FELDMANChief Financial Officer

NATE CAMPBELLChief Operating Officer

JOHN CHENDOPresident

The Access Leadership Team is committed to providing our team with the necessary resources and unique oversight for each member to perform at the top of their game as well as providing them the chance to illustrate their leadership skills by always doing their very best for you.

LEARN MORE about each at InformationProtected.com/about-us/leadership/

OUR LEADERSHIP TEAM...CONSIDER

MICHAEL SCHWABEVP, Enterprise Sales

Our Clients Recognize the Difference

Perkins Coie is headquartered in Seattle, WA and currently has 19 offices across the United States and Asia. The firm consists of a wide variety of different practices from Business to Product Liability, Intellectual Property to Tax, Benefits and Compensation.

The legal community demands the strictest confidentiality controls, retrieval accuracy and consistent, prompt response from their records management partners. Access delivers innovative legal records management and document storage programs. Every day.

More than 70% of the dealerships in the Greater Las Vegas Area have chosen to store, scan and access their Repair Orders and Deal Jackets with Access.

With over $1 billion in sales, Fletcher Jones is one of the largest auto dealership groups in the United States, operating dealerships in Illinois, Hawaii, California, and Nevada.

Patrick Benedict Director of Records Management Services

Perkins Coie

“I couldn’t be more impressed with the professionalism and service exhibited by the entire Access Team....

My advice to firms considering a change would be simply do it. The Access team is top notch and will walk you through the process regardless of how complex the project may seem.

I’m extremely satisfied with the move to Access and only wish we would have done it sooner.”

“What is unique about the Access Dealer Document Management Solution is that it recognizes the ‘life cycle’ of the documents that are unique to an auto dealership and provides the flexibility to store those documents in the most economical mode, albeit paper or electronic, depending on the need and frequency of access. Their hybrid approach also takes into consideration the time certain records must be retained and insures that they are reviewed for destruction at the appropriate time, allowing us to control both the cost and volume of records over time.

I would describe the Access Dealer Document Management Solution as a complete, turn-key solution that is simply more comprehensive, faster and more cost effective than what we had been doing in the past.”

Shawn DettreyChief Financial Officer

Fletcher Jones Automotive Group

Why commit to environmentally friendly business practices?

As an integral part of our Team Members’ personal commitment to our clients, Access is concerned with contributing in a very positive way to the communities we serve and the earth we share.

Our aim is to save natural resources by reducing consumption, reusing products and recycling waste whenever possible, supporting a cleaner environment and encouraging an always-greener approach to doing business.

Protecting our environment too.,

• Energy-efficient record centers

• Fuel-efficient delivery vehicles and intelligent transportation routing

• Scan-on-demand virtual document delivery

• Formaldehyde-free shredding containers

Access is contributing in a very positive way to the communities we serve and the earth we share.

• Reusable media containers

• Reusable drinking containers

REDUCE REUSE RECYCLE

DID YOU KNOW...

Each ton of paper from recycled pulp saves 17 trees and 3 cubic yards of landfill space. In 2010, that amounted to 765 million trees!

Producing recycled white paper creates 74% fewer air pollutants, 35% fewer water pollutants, and 75% less process energy than producing paper from virgin fibers.

The average American uses seven trees a year in paper, wood, and other products made from trees. This amounts to about 2,000,000,000 trees in the U.S. per year!

If every American recycled just one-tenth of their newspapers, we would save about 25,000,000 trees a year.

• All shredded paper is recycled

• All e-waste is recycled

• Waste recycling at all company locations

GREEN INITIATIVES...CONSIDER

Access Record Centers are designed for the safekeeping of records to provide the ultimate in safety, security and fire prevention.

SAFETY AND SECURITYMore than a building for storing documents and media, Access provides a safe and secure environment for protecting your valuable records or electronic content.

CENTRAL STATION SECURITY MONITORINGAll access points to our facilities are alarmed and monitored by a third party security company 24 hours a day, 7 days a week.

KEY CARD ACCESSOur facilities are gated and require keycard access, only authorized personnel are permitted entry.

ADVANCED FIRE SUPPRESSION SYSTEMSYour records are protected from fire damage through a specially designed, automated fire suppression system that meets NFPA guidelines.

SECURE LOADING AND UNLOADING AREASTo protect the confidentiality of your records.

CONFIDENTIALITY AND PRIVACYAll Access personnel are required to sign confidentiality agreements as a condition of their employment.

INFRASTRUCTURE INTEGRITYAccess utilizes state-of-the-art technology and hardware to assure the integrity of our systems. For business continuity, we employ extensive data backup measures to protect and preserve our systems and customer inventory databases. These include redundant T1 and Cable internet access with automatic switchover in the event of a failure. Our disk array is a RAID level 5, which assures that data is always protected even in the event of a disk failure prior to backup.

Secure Facilities, Systems and Procedures

Inc. 5000 | Inc.’s Build 100

Each year, Inc. produces its list of the fastest-growing privately held companies in the United States, and each year since 2009 Access has been honored on this list. Explosive growth fueled by dynamic leadership and professional, client-centric service has led the company to be recognized as a vibrant leader in the records and information management industry.

As Inc. describes “The Build 100 Project”, “What does it take to expand year after year, even through the Great Recession? Very few companies have ever done so. You can learn a lot from those that have.”

Access CEO Rob Alston shared, “Our company was proud to participate and all of us are excited to have been recognized within this select group.”

NAID Certification

Access means Information Protected, and our service levels back that up. When companies require secure destruction of hardcopy records, electronic media and computer hard drives they can rely on service through Access locations, many of which are NAID AAA Certified.

NAID® is the international trade association for companies providing information destruction services. NAID’s mission is to promote the information destruction industry and the standards and ethics of its member companies.

Privacy Plus

Access is committed to the safeguarding of client information contained in paper and electronic records. This is a responsibility we take very seriously. One way we demonstrate this commitment is through strict adherence to PRISM Privacy+ standards.

OUR CREDENTIALS...CONSIDER

The Access Center for Excellence was created with the express purpose to facilitate client service improvement. By analyzing every way in which we provide service, we strive to consistently maintain the highest standards of quality.

It is about introducing a program to manage your important records and information asset. As important as providing a safe secure storage environment is, knowing what you have and easily gaining access to it is even more important to the ongoing functioning of your company.

Your retention policy applied to the functionality of FileLineACCESS will help you make decisions on destroying records, which will further protect you and help manage costs. FileLineACCESS also allows management to inspect user compliance with your records management program.

Access will save you money and ensure the compliance of your records management program because you will be able to easily identify items that are eligible to be destroyed and once approved by you, the records will be confidentially destroyed and a certificate of destruction provided you.

Making certain that your records are maintained properly is paramount to the success of your company and can protect you from costly civil and criminal liabilities. After all, information is the single most important asset your company possesses.

Our FileLineACCESS Solution is not just about storage. It is much more comprehensive than that.

The Right Choice? It’s Access.

By partnering with Access you will find a unique commitment to providing you with

a world-class records and information management service that couples

innovative solutions with unsurpassed customer service.

Let’s discuss the possibilities. Call us today at 1 877 FileLine to begin our collaboration and the development of a partnership that will truly benefit you and your organization for many years to come.

Revised 11.14.2014

Consider. Now choose. Access.

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InformationProtected.com | 1 877 FileLine

Records and Information Management Off-Site Media Vault Secure Destruction Digital Solutions