construction of union level office at...

PAKISTAN FISHERFOLK FORUM (PFF), Coordination Secretariat,

Bungalow No-75-G, P.E.C.H.S, Block, 6, Karachi, Pakistan

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INVITATION TO TENDER Mar 16, 2016

CONSTRUCTION OF UNION COUNCIL LEVEL OFFICE AT SEERANI CITY DISTRICT AND TALUKA BADIN

Ref: No: PFF/WHH/IFT/004/03/16

Dear Sir/Madam,

Pakistan Fisherfolk Forum - PFF Sindh is a humanitarian, environmental & eco-friendly, action

research, advocacy, lobbying, non-government, nonpolitical, non-religious, nonprofit and non-

discriminative and social development organization. Established in 1998&got registered under Societies

Act 1860 in 2011.

PFF facilitates participatory community development at the grass-roots level for the Coastal

communities of Sindh, focusing on social mobilization, advocacy, environmental abundance, capacity

building, Human rights and women empowerment, and livelihood. PFF is an Implementing partner of

Welthungerhilfe (WHH).

Welthungerhilfe (WHH) fights against global hunger and for sustainable food security. This incorporates

the promotion of agriculture suited to local conditions, access to clean water, the provision of modern,

environmentally friendly energy and the improvement of health and education.

WHH actions are dictated by the principles of equality, inviolable rights and self-determination for all. The

people with whom WHH work are partners striving towards social change. WHH treat them with respect,

solidarity and compassion.

WHH principle: “helping people to help themselves”

WHH goal: improving living conditions in a sustainable way

WHH actions aim for the sustainable improvement of opportunities in life for future generations too, in a

healthy environment and a fair society. WHH goal is the same as that of many people working in

development cooperation: to reach the day when development cooperation is no longer needed, because

people will be able to help themselves sufficiently.



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This Tender Pack is for the Construction with Material for Bellow Item.

Union Council Office Building Three Rooms Building with verandah & one latrine

Room1 (12'x12')

Room 2 (10'x12')

Room 3 (12'x20')

Verandah (22'9" x 7'3")

Latrine ( 4'x6')

Note:-The Drawing & (BoQ) Is Available at (PFF Office).

PFF is inviting tenders for construction of Union Council Level office in District Badin. Work includes provision and transportation located in Badin). Except need the sample of some items, sand, crush OPC Cement and stones which need to be provided at the Badin Office.

1. General remarks and special condition

The offered services must be according to our specification, sound, fair and in merchantable quality.

All services must be delivered as quickly as possible.

All offered services according to national/international standards such as PEC. (Pakistan Engineering Council) / ISO We prefers one single supplier, but we reserve the right to reject any offer by the vendor or to divide the order into lots and order from various bidders.

Timely delivery of services in accordance with the negotiated delivery periods is of utmost important.

The tender must comply with the following conditions and instructions as stated in the Tender pack. Failure to do so is liable to result in the rejection of the Tender.PFF tender committee has the right to accept/reject any offer. Decision of the tender committee is final regarding the evaluation of the offers not challengeable at all (in any court).

“Tenderer” means any person, partnership, firm or company being prequalified and Submitting fully priced Bill of Quantities in accordance with the Tender.

All recipients of the Tender Document shall, whether they submit the tender or not, treat the details of these documents as confidential and should submit the complete tender pack fully signed and stamped along with the offer. 2. Participation:

To be eligible for participation in the tender the renderers must provide all documents in a timely basis. Tenderers must also prove to the contracting authority that they comply with the necessary legal, technical and financial requirements. Pakistan Fisherfolk Forum reserves the right to ask for documentation and can visit suppliers’ premises for inspection. Tenderers have to declare under their responsibility, that all of the services offered have been in accordance with international rules against exploitation of child labour and gender discrimination.

3. Specification / Quantity



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Main Material QTY & Description

sr # Item Qty Unit Description

1 Cement 273 Bags OPC Falcon OR Equivalent

2 Hill Sand 1781 Cft Bolhari

3 Crush 285 Cft 1/2 to 3/4 "

4 Stone Ballast 181 Cft 1.5" to 2"

5 Bricks 33425 No,s 4X3.5X9" Fired Bricks

Loading/Unloading Charges

All loading and unloading charges will be included in quoted prices.

Refer to– Bill of Quantity

(BOQ for construction UC Office with material in District Badin) Sr. No.

Detail of work Qty Unit rate Amount

1

Excavation in Foundation of buildings & other structures including dabble, dressing, refilling around structure excavated earth, watering & ramming.

1022 Cft

2 PCC 1:4:8 using 1-1/2" to 2" brick or Stone Ballast.

191 Cft

3

Brick Masonry work foundation, Ground Floor super structure with C/M 1:4 up to 12’ height using well burnt first quality brick of approved quality with crushing strength ranging from 1600 to 1800 psi.

2476 Cft

4 RCC 1:2:4 for lintels & beam 29 Cft

5

Fabrication of mild steel reinforcement for Lintels door / windows, Lintel veranda, Lintels ventilators, RCC Cover Chambers, RCC Cover Septic Tank.

96.15 Kg



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6 1/2" thick cement plaster with 1:4 cm up to 12’- height. Interior and exterior side of walls & exterior side of walls ground level to plinth level

7494 Sft

7 Supply & earth filling upto plinth level. 2730 Cft

8

P/L of PCC 1:2:4, 2 inch thick including compacting, finishing and curing etc. complete (including screening and washing of stone aggregate):

296 sft

9 P/F of W/C orissa pattern white of approved best quality (3-star, sunlight or equivalent.) full size

1 each

10 wooden doors & windows with chowkhat ,3 doors (3'6"x 7') ,1 door (2'6"x6') & 7 windows (4'x4')

203 Sft

11 Oil Painting on doors & windows 406 Sft

12 Steel Girder Tier roof work with well burnt first quality roof tiles, Polythene sheet & 2" mud plaster.

736 Sft

13 Steel Girders

105.25 Rft

15 white Wash interior & exterior side of building & latrine

8730 Sft

16 P-Trap for latrine

2 each

17 PVC Pipe 4" dia 20 Rft

18 sign board ( 4'x4') iron sheet with paint and project details writing

1 each

19 Office Furniture with (2 Table size 4'X2.5'X2.5) 2 nos wooden chair and 12 nos Plastic Good quality chair.

1 Set

20 Fixing Marble overall size 3X2X3/4 1 No

21 VHF Very High frequency Wireless System.

1 Nos

22 Roof Tiles Roof& Latrine 1655 No



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23 Polythene Sheet Roof& Latrine 828 No

24 Mud plaster top on roof 2" th: 125 No

25 Earth Filling

2980 Cft

Total cost



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Including All Taxes

4. Documentation required for participation:

Technical documentation - working with similar nature projects with other INGO’s and NGO,s specifically in Badin region.

Professional capacity - introduction of the company (company profile)

Financial offer - Prices quoted must be expressed in PKR, in unit price and shall Remain valid till (31.03.2016) from the closing date of the tender.



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5. Selection criteria After receiving all tender bids / offers, Pakistan Fisherfolk Forum will decide the best offer according to the following criteria

- Technical and professional capacity (i.e., experience, background, Technical Staff etc.) - Price/quality ratio - Time of delivery with full Construction (for sand, gravel and stone the vendor must give PFF a Timeline of when it can provide this material and submit it along with the Bid).

6. Samples:

Bidders must present samples along with the bid submission as specification in the Tender Pack by PFF.Pakistan Fisherfolk Forum has the right to visit manufacturer premises to check the quality of Material. If the below mentioned samples are not submitted, bids are automatically disqualified.

Following samples must be submitted as per the given criteria:

1. Steel

2. Sand

3. Cement Pakland/Lucky

4. Fierd bricks 4”X3.5”X9”

5. Crush ¾ to 1/2 inch.

6. Stone 1.5” to 2”.

Samples must reach at the below given address by 31st

of Mar 2016 not later than 17:00 hrs.

PAKISTAN FISHERFOLK FORUM (PFF),

Coordination Secretariat,


Office Ph: 0092-021-34534463-65

7. Delivery conditions

All transport details (Origin, City of Loading, and Routing) have to be indicated within the offer. Cost for transportation must be inclusive in the bid up to the PFFOffice located in Badin and to the sites as stated in the delivery schedule below in section (8). Partialshipments arepossible and can be negotiated. Partial shipments without authorization of Pakistan Fisher folk Forumare not allowed. Each shipment has to be announced with prior notice via email or telephone but it should be minimum 24 hours before. Additionally, the vendor has to ensure that the following deliveries must be done during day, PFF official working hours and not at night time or after sun set.



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8. Prices

All prices inbid / quotation must be indicated in PKR currency and unit rate only. Quotations stated in other currencies will not be considered in the awarding process. All Prices must be inclusive of all government taxes, GST and other applicable taxes / charges. (Where and when applicable)

9. Inspection

Works and material will be inspected for quality, quantity and to ensure it meets BoQ specifications by an independent surveyor company/ laboratory (quality testing may be conducted at any time during the course of the project) / Pakistan Fisherfolk Forum technicalstaff at time and place of loading on account of Pakistan Fisherfolk Forum. Any additional inspection shall be on accountof the Supplier. Services not meeting BoQ specifications and quality will be rejected. In case material are rejected, thesupplier will contractually be obliged to replace the rejected material within 3 calendar days and shallbe responsible for paying fees that are incurred as a result of testing material and inspections conducted by a lab or PFF staff.

Material indicated below will be inspected by a laboratory/independent surveyor/PFF Tender Committee as per the criteria given below and in the BoQ:

10. Ordering Party

PAKISTAN FISHERFOLK FORUM (PFF),

Coordination Secretariat,


Office Ph: 0092-021-34534463-65

11. Documents

Following documents must be submitted before tender closing:

Written quotation on letter head (of the vender) / PFF Tender Pack BoQ can be used For the bid but the BoQ’s section where rates are quoted must be signed and stamped by the vendors.

For sand, gravel and stone the vendor must give PFF a timeline in writing of when the Vendor can provide this material and submit it along with the bid.

Completely filled, signed and stamped bid form and ANNEX I and II in a sealed Envelope.

All relevant technical leaflets and/or detailed specifications of the offered materials

Copy of NTN and GST registration form. (If applicable for the vendors of Badin District)

Company profile/declaration. Including technical staff.

Professional references of the tendered in view of Construction Material Suspension for

Following documents will be requested from the vendor after firm order:

Original Commercial Invoice (addressed to Pakistan Fisherfolk Forum)

Original Waybills signed by Consignee to Ordering Party

Performance / Guarantee bond in Original to Pakistan Fisherfolk Forum.

Expenses for commercial courier to be covered by the Seller.



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Time of delivery (for sand, gravel and stone the vendor must give PFF a timeline of when they can provide this material and submit it along with the bid)

12. Payment Conditions

Cash against documents (CAD). The order sum can be subdivided into partial payments according to part shipments which have been delivered successfully to final destination. Minimum value of each partial payment is 20% of the relevant order sum. After relevant PFF staff issues satisfactory quality report. Each payment will be paid via cross cheque within 10 working days after correct invoice and relevant documents received. Invoice must be as per Pakistan Fisherfolk Forum Voucher standards and as per description mentioned in the order.

13. Performance bond

The successful bidder must provide a bank-guarantee to confirm the fulfilment of any obligations arising from the relevant order. The amount of the performance bond must be 5% of the relevant order sum. This guarantee must be expressed in the currency of the order and shall be limited until 15th of June 2016 and may be released by Pakistan Fisherfolk Forum only. The bank issuing the guarantee must be a first class international or Pakistani Bank. The performance bond must be provided not later than 10 working days after issuing of Purchased Order.

14. Penalties

Delivery schedule can be negotiated and can be fixed in order. In the event of delay in delivery caused other than by force majeure Pakistan Fisherfolk Forum is entitled to make use of a penalty of 2/1000 per calendar day of the total value of the consignment still to be delivered. The penalty will be deducted from the invoice. In the event of incomplete delivery caused by the Supplier, Pakistan Fisherfolk Forum is entitled to deduct the losses from the invoice. In case of damaged cargo caused by inappropriate packaging Pakistan Fisherfolk Forum reserves the right to deduct from the relevant order sum an amount according to the variance to the requested specification. In case the quality/specifications are not in line with the BoQs, the Supplier has to inform Pakistan Fisherfolk Forum as soon as possible. Goods not meeting agreed quality/specificationscan be rejected by Pakistan Fisherfolk Forum, but if Pakistan Fisherfolk Forum accept these goods, a deduction from the order will be made and a penalty imposed.

15. Tender Conditions

Quotations must specify all details according to the tender pack. Incomplete offers and offers that arrive later than the deadline for reply will be automatically excluded. All responses will be opened by the Pakistan Fisherfolk Forum tender committee. Suppliers, who do not receive a written notice within 10 days after expiry of the deadline, have not been successful.



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Quotations must be sent to Ordering Party only. Quotations must reach Ordering Party not later than 31

st of Mar 2016 at 17:00to Pakistan Fisherfolk Forum.

If vendor has any questions; please contact

Mr. Mohammad Yaseen (Project Coordinator Badin Office) (03023112174)

Mr. ZaheerAbbas (Assistant Manager Finance &Admin) (03333125868)

Mr. Sabir Hussain (Field Engineer, Badin Office) (0333-7116952)

Please note:

The opening of the tenders is non-public and will be carried out by a procurement committee of PFF.

After closing of Tender, Calls regarding Tenders results will not be entertained

We prefer single supplier but has the right to split the Tender among different bidders, and amounts may be subject to changes

All the applicable tax as per Government of Pakistan tax rules and regulations will be deducted by PFF.

Prices must be indicated in PKR, no price adjustment till(31.03.2016).

Procurement of materials per Pakistan Fisherfolk Forum specifications.



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Annex 6. Declaration of Impartiality and Confidentiality, Page 1/3

Publication ref: PFF/WHH/IFT/004/03/16

I, the undersigned, hereby declare that I agree to participate in the evaluation of the above-mentioned [tender procedure][call for proposals]. By making this declaration, I declare that I am aware of the following:

1. Financial persons and other persons involved in budget implementation and management, including acts preparatory thereto, audit or control shall not take any action which may bring their own interests into conflict with those of Welthungerhilfe and the Donor..

If such a risk exists, the person in question shall refrain from such action. He or she shall refer the matter to the authorising officer by delegation and inform his or her hierarchical superior. The authorising officer shall confirm in writing whether a conflict of interests exists. Where a conflict of interests is found to exist, the person in question shall cease all activities in the matter. The authorising officer by delegation shall personally take any further appropriate action.

2. For the purposes of paragraph 1, a conflict of interests exists where the impartial and objective exercise of the functions of a financial person or other person, as referred to in paragraph 1, is compromised for reasons involving family, emotional life, political or national affinity, economic interest or any other shared interest with a recipient.

I hereby declare that, to my knowledge, I have no conflict of interest with the operators who have [applied to participate] [submitted a tender] for this contract, including persons or members of a consortium, or the subcontractors proposed.

I confirm that if I discover during the evaluation that such a conflict exists or might exist, I shall declare it immediately to the chairperson of the evaluation committee. In the case that such conflict is confirmed by the chairperson, I agree to cease from participating in the evaluation committee.

I confirm that I have familiarised myself with the information available to date concerning this [tender procedure][call for proposals], including the provisions of the Practical Guide relating to the evaluation process.

I shall execute my responsibilities impartially and objectively. I further declare that, to the best of my

knowledge, I am not in a situation that could cast doubt on my ability to evaluate the

[tender(s)][application(s)].

I shall maintain the strictest confidentiality in respect of all information acquired as a result of my

involvement in the evaluation process of the above-mentioned call, as well as any information relating

specifically to the object of this call.



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Annex 6. Declaration of Impartiality and Confidentiality, Page 2/3

I undertake neither to disclose such information to any person who is not already authorized to have

access to such information, or to discuss it with any person in any public place or where others could

overhear it.

(Name in Block letters, Date, Signature)



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Annex 6. Declaration of Impartiality and confidentiality, Page 3/3

Publication ref: ____________________

I furthermore undertake to use this information only in the context, and for the purposes of, the

evaluation of this specific call.

After the conclusion of the evaluation, I undertake not to retain copies of any written information, as

well as any templates or models used in the course of my duties.

I understand that any unauthorised disclosure by me will result in the termination of my role as a

member of this evaluation committee and may also render me liable to legal action.

I undertake to maintain this duty of confidentiality after the conclusion of my term as a member of this

evaluation committee.

Name Function Representing Signature

Signed at……………… on ……………………

Tobecompletedby all personsinvolved in an evaluationprocess,includingmembersoftheevaluationcommittee,

whethervoting(i.e. theevaluators) or non-votingandanyobservers.



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Supplierqualification

Page 1/3

Company name

Legal form

Numberofemployees

Nationalityofcompany

Postaladdress

Visitorsaddress

Telephonenumber

Email address

Website

Name of Managing Director

Sales&marketingcontactperson

Shippingdepartmentcontactperson

Range of services provided by the company

(company portfolio)

Remarks



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Note: Welthungerhilfe carries out projects in the field of humanitarian aid and development

cooperation which are also financed by the European Community, among others. Part of this

qualifying process for our suppliers is the following declaration by your company (in accordance with

European Union rules and conditions for the awarding of contracts for services, supplies of goods and

construction services).



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Supplier qualification

Page 2/3

1 Welthungerhilfe supports the goals of the UN Global Compact

The UN Global Compact is a strategic policy initiative for businesses that are committed to

aligning their operations and strategies with ten universally accepted principles in the areas of

human rights, labour, environment and anti-corruption. By doing so, business, as a primary

driver of globalisation, can help ensure that markets, commerce, technology and finance advance in ways that benefit economies and societies everywhere.

Human Rights

Principle 1: Businessesshouldsupportandrespecttheprotectionofinternationallyproclaimed human rights; and

Principle 2:makesurethattheyare not complicit in human rightsabuses.

Labour

Principle 3: Businessesshouldupholdthefreedomofassociationandtheeffectiverecognitionoftherighttocollectivebargaining;

Principle 4: theeliminationof all formsofforcedandcompulsorylabour; Principle 5: theeffectiveabolitionofchildlabour; and Principle 6: theeliminationofdiscrimination in respectofemploymentandoccupation.

Environment

Principle 7: Businessesshouldsupport a precautionaryapproachto environmental challenges; Principle 8: undertake initiatives to promote greater environmental responsibility; and Principle 9: encouragethedevelopmentanddiffusionofenvironmentallyfriendlytechnologies.

Anti-Corruption

Principle 10: Businessesshouldworkagainstcorruption in all itsforms, includingextortionandbribery.

The Global Compact is global and local; private and public; voluntary yet accountable.

Further information is available on this website in different languages :https://www.unglobalcompact.org

https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/index.html

https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/humanRights.html

https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/labour.html

https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/environment.html

https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/anti-corruption.html

https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/humanRights.html

https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/principle1.html

https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/Principle2.html

https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/labour.html


https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/Principle4.html



https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/environment.html




https://www.unglobalcompact.org/AboutTheGC/TheTenPrinciples/anti-corruption.html


https://www.unglobalcompact.org/



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Supplier qualification

Page 3/3

We, ______________________________ (name of company) hereby declare that

a) we are not in bankruptcy proceedings, judicial insolvency proceedings or in liquidation, that we have not ceased our commercial activities and are not in a comparable situation by virtue of similar proceedings referred to in the national legal provisions,

b) we have not received a sanction by legally binding judgment for reasons which bring into doubt our professional reliability,

c) we comply with our duty to pay social insurance contributions, taxes or other levies in accordance

with the legal provisions of the state in which we have our office, the state of the consignee, or the state where the contract is performed,

d) we have not received a legally binding sentence due to fraud, corruption, participation in a

criminal association, or another act directed against the financial interests of the European Communities,

e) no serious breaches of contract due to non-performance of our contractual obligations have been ascertained in connection with another contract or a contract awarded from the Community budget,

f) we are providing you with all the information required in connection with participation in a tender,

g) in respect of contracts which are ultimately paid for out of European Community funds, no one has accused us of breach of contract due to gross violation of our contractual obligations,

h) we have not been excluded as a contract partner by the European Community due to ethical issues,

i) we assure the European Commission, the European Anti-Corruption Bureau and the auditors of the European Community reasonable access on demand to our business and accounting documents for the purpose of checks and audits,

j) we respect basic social rights and condemn child labor.

We support the goals of the United Nations Global Compact https://www.unglobalcompact.org

________________________________________________________________

Date, company name, signature, name in block capitals, company stamp.

https://www.unglobalcompact.org/