consultancy services for implementation of gwadar …gwadar development authority (gda), hereinafter...

GWADAR DEVELOPMENT AUTHORITY GOVERNMENT OF BALOCHISTAN

Consultancy Services

for

Implementation of Gwadar

Smart Port City Master Plan

Request for Proposal

MAY 2020

(i)

Ccontents

NOTICE INVITING TENDERS (NIT) ................................................ Error! Bookmark not defined.

SECTION-1: INSTRUCTIONS TO CONSULTANTS (INCLUDING DATA SHEET) ...................... 5

SECTION-2: TECHNICAL PROPOSAL - STANDARD FORMS ..................................................... 21

SECTION-3: FINANCIAL PROPOSAL - STANDARD FORMS ...................................................... 32

SECTION-4: TERMS OF REFERENCE ............................................................................................. 42

SECTION 5 : GENERAL CONDITIONS OF CONTRACT ............................................................... 74

SECTION-6 : STANDARD FORM OF CONTRACT INCLUDING INTEGRITY PACT ................ 87

Section-1: Instructions to Consultants (including Data Sheet)

(2)

NOTICE INVITING TENDERS (NIT)

Consultancy Services for

Implementation of Gwadar Smart Port City Master Plan

Gwadar Development Authority (GDA), hereinafter called “Procuring Agency" intends to hire the services of Consultants for Implementation of Gwadar Smart Port City Master Plan.

TORs/RFP shall be available in the office of undersigned and also on the website of BPPRA. The consultancy firms interested in the assignment with experience of similar nature of assignments may apply for selection containing the following information/particulars duly supported with necessary documents. A brief description of the Assignment and its objectives are given in the Data Sheet. Scope of Work is provided in the attached TOR.

Sealed Bids are invited from Reputable National & International Firms. Competitive bidding

shall be held under the Quality and Cost Based Selection Method (QCBS) as per BPPRA

Rules.

Scope of Work:

Brief Scope of work is as follows; however detailed Scope of Work is provided in the RFP.

a. TASK I: TECHNICAL SURVEYS

i. Detailed Topographic/GIS Surveys including contour plan & Field Survey

b. TASK II: REVITALIZATION AND URBAN PLANNING OF OLD TOWN AND

PRESERVATION OF HERITAGES

c. TASK III: DETAILED PLANNING AND DESIGNING OF PROJECT AREA

INCLUDING CBD

i. Task III. 1 Detailed Planning and Designing of Project Area and Master

Planning of Oil City Area.

ii. Task III.2 Detailed Planning and Designing of Central Business District (CBD)

d. TASK IV: PREPARATION OF SED GOVERNMENT STRUCTURE IN DETAIL

INCLUDING RESTRUCTURING OF GDA

e. TASKV: CONSULTANCY SERVICES FOR GIS PLANNING,

COMPUTERIZATION, LAND DOCUMENTATION, ETC. AND SETTING UP OF

INFORMATION & COMMUNICATION CENTER IN GDA

i. Task V.I: GIS (Geographic Information System) Planning Consultancy

ii. Task V.II Planning Consultancy on Setting Up of Information &

Communication Center (Data Center) in GDA.

f. TASKVI: OTHER IMPLEMENTATION & PLANNING DOCUMENTS/ACTIVITIES


(3)

Terms & Conditions:

1. All Interested Firms are required to be registered with Pakistan Engineering Council

(PEC) in categories of 1201, 1203, 1204 and 0507.

2. The Consultants are required to be registered with both PEC and PCATP. In case of a

Joint venture / consortium / Association, the lead partner must possess a valid license

from PEC with categories 1201, 1204, 1205 and 0507, whereas at-least one of the J.V.

Partner must be registered with PCATP.

3. Detailed RFP can be obtained from the office of undersigned on any Working Day

During Office Hours on Payment of RFP Document Fee of PKR 3,000/-

4. Firms are required to submit their Bids by 1:00 PM on 28th June, 2020 in the office of

the Director Town Planning, Gwadar Development Authority, Marine Drive, Gwadar.

Technical Bid will be opened on the same day at 2:00 PM. Financial Bid must include

2% Bid Security in shape Deposit at Call or Bank Guarantee issued by a scheduled

Bank in Pakistan.

5. BID Validity should be 120days.

6. Joint Venture Agreement or M.O.U. between National or Local and International

Consultants should comply the PEC Rules, Regulations & PEC Guidelines.

7. The Procurement Agency reserves the rights to annul the Bidding Process as per

BPPRA Rules 2014.

8. The Bidders, who download the Documents from Website, should submit the Tender

Fee of Rs. 3,000/- In shape of PO/DD at the time of Submission of Bid Document.

9. The method of procurement will be Single Stage Two Envelope. Technical and

financial proposals shall be clearly marked on envelope.

10. Firms shall be required to establish that they meet the Requirements of the Tender in

their Technical Bid, before their Financial Bid is opened. Firms are required to submit

following mandatory requirement and other requirement, Legal Particular / Documents

as mentioned RFP:

i. Valid PEC and PCATP Registration Certificate.

ii. Valid National Tax No. (NTN)

iii. Valid BRA Registration.

iv. Average Annual Turnover for Consultancy Service PKR 150.00 Million

v. Average Net worth for last Three-year PKR 20.00 Million

vi. Average Working Capital for last Three-year PKR 10.00 Million

vii. Undertaking that they have NEVER BEEN BLACKLISTED, by a Public

Sector Entity.

viii. Affidavit that all documents, statement submitted are true.

11. Pre-bid Meeting will be held on 5th June, 2020 at Director Town Planning office,

Gwadar Development Authority, Gwadar.

Director Town Planning,

Gwadar Development Authority Marine Drive, Gwadar

Tel: +92-86-9201010-11

Fax: +92-86-9201020


(4)

SECTION-1: INSTRUCTIONS TO CONSULTANTS

(INCLUDING DATA SHEET)


(5)

INSTRUCTIONS TO CONSULTANTS

[Note to the Procuring Agency, this Section 1 - Instructions to Consultants shall not be modified. Any

necessary changes, acceptable to the Procuring Agency, shall be introduced only through the Data Sheet

(e.g., by adding new reference paragraphs)]

1. Definitions

(a) “Client/Procuring Agency (PA)” means the department with which the selected Consultant

signs the Contract for the Services.

(b) “Consultant” means a professional who can study, design, organize, evaluate and manage

projects or assess, evaluate and provide specialist advice or give technical assistance for making

or drafting policies, institutional reforms and includes private entities, consulting firms, legal

advisors, engineering firms, construction managers, management firms, procurement agents,

inspection agents, auditors, international and multinational organizations, investment and

merchant banks, universities, research institutions, government agencies, nongovernmental

organizations, and individuals.

(c) “Contract” means an agreement enforceable by law and includes General and Special

Conditions of the contract.

(d) “Data Sheet” means such part of the Instructions to Consultants that is used to reflect specific

assignment conditions.

(e) “Day” means calendar day including holiday.

(f) “Government” means the Government of Balochistan.

(g) “Instructions to Consultants” (Section 1 of the RFP) means the document which provides short

listed Consultants with all information needed to prepare their Proposals.

(h) “LOI” means the Letter of Invitation sent by the procuring agency to the Consultant.

(i) “Proposal” means the Technical Proposal and the Financial Proposal.

(j) “RFP” means the Request for Proposal prepared by the Procuring Agency for the selection of

Consultants.

(k) “Sub-Consultant” means any person or entity to whom the Consultant subcontracts any part of

the Services.

(l) “Terms of Reference” (TOR) means the document included in the RFP as Section 4 which

explains the objectives, scope of work, activities, tasks to be performed, respective

responsibilities of the procuring agency and the Consultant, and expected results and

deliverables of the assignment.


(6)

2. Introduction 2.1 The Procuring agency named in the Data Sheet will select a consulting

firm/organization (the Consultant) from those listed in the Letter of

Invitation, in accordance with the method of selection specified in the Data

Sheet.

2.2 The eligible Consultants (shortlisted if so) are invited to submit a Technical

Proposal and a Financial Proposal, or a Technical Proposal only, as specified

in the Data Sheet. The Proposal will be the basis for contract negotiations and

ultimately for a signed Contract with the selected Consultant.

2.3 Consultants should familiarize themselves with rules / conditions and take

them into account while preparing their Proposals. Consultants are

encouraged to attend a pre-proposal conference if one is specified in the Data

Sheet. Attending the pre-proposal conference is, however optional.

Consultants may liaise with procuring agency’s representative named in the

Data Sheet for gaining better insight into the assignment.

2.4 Consultants shall bear all costs associated with the preparation and

submission of their proposals and contract negotiation. The Procuring

Agency reserves the right to annul the selection process at any time prior to

Contract award, without thereby incurring any liability to the Consultants.

2.5 Procuring Agency may provide facilities and inputs as specified in Data

Sheet.

3.Conflict of

Interest

3.1.1 Consultants are required to provide professional, objective, and impartial

advice and holding the Procuring Agency interest paramount. They shall

strictly avoid conflict with other assignments or their own corporate interest.

Consultants have an obligation to disclose any situation of actual or potential

conflict that impacts their capacity to serve the best interest of the Procuring

Agency, or that may reasonably be perceived as having such effect. Failure

to disclose said situations may lead to the disqualification of the Consultant

or the termination of its Contract.

3.1.2 Without limitation on the generality of the foregoing, Consultants, and any

of their affiliates, shall be considered to have a conflict of interest and shall

not be recruited, under any of the circumstances set forth below:

(i) A consultant that has been engaged by the procuring agency to

provide goods, works or services other than consulting services for a

project, any of its affiliates, shall be disqualified from providing

consulting services related to those goods, works or services.

Conversely, a firm hired to provide consulting services for the

preparation or implementation of a project, any of its affiliates, shall

be disqualified from subsequently providing goods or works or

services other than consulting services resulting from or directly

related to the firm’s consulting services for such preparation or

implementation.

(ii) A Consultant (including its Personnel and Sub-Consultants) or any of

its affiliates shall not be hired for any assignment that, by its nature,

may be in conflict with another assignment of the Consultant to be

executed for the same or for another Procuring Agency.

(iii) A Consultant (including its Personnel and Sub-Consultants) that has a

business or family relationship with a member of the Procuring

Agency’s staff who is directly or indirectly involved in any part of (i)

the preparation of the Terms of Reference of the assignment, (ii) the

selection process for such assignment, or (iii) supervision of the

Contract, may not be awarded a Contract, unless the conflict

stemming from this relationship has been resolved.


(7)

Conflicting

Relationships

3.2 Government officials and civil servants may be hired as consultants only if:

(i) They are on leave of absence without pay;

(ii) They are not being hired by the agency they were working for, six

months prior to going on leave; and

(iii) Their employment would not give rise to any conflict of interest.

4. Fraud and

Corruption

It is Government’s policy that Consultants under the contract(s), observe the highest

standard of ethics during the procurement and execution of such contracts. In pursuit

of this policy, the Procuring Agency follows the instructions contained in PPRA 2013

which defines:

“ corrupt and fraudulent practices” includes the offering, giving, receiving, or

soliciting, directly or indirectly of anything of value to influence the act of another

party for wrongful gain or any act or omission ,including misrepresentation, that

knowingly or recklessly misleads or attempt mislead a party to obtain a financial or

other benefit or to avoid an obligation;

Under Rule 35 of PPRA 2013, “The PA can inter-alia blacklist Bidders found to be

indulging in corrupt or fraudulent practices. Such barring action shall be duly

publicized and communicated to the PPRA. Provided that any supplier or contractor

who is to be blacklisted shall be accorded adequate opportunity of being heard”.

5. Integrity Pact Pursuant to Rule 89 of PPR 2015 Consultant undertakes to sign an Integrity pact in

accordance with prescribed format attached hereto for all the procurements estimated

to exceed Rs. 2.5 million. (Annex-A).

6. Eligible

Consultants

6.1 If short listing process has been undertaken through Request of Expression

of Interest (REOI), as outlined in PPRA 2013 for the Contract(s) for which

these RFP documents are being issued, those firms - in case of Joint Ventures

with the same partner(s) and Joint Venture structure - that had been pre-

qualified are eligible.

6.2 Short listed consultants emerging from request of expression of interest are

eligible.

7. Eligibility of

Sub-Consultants

A short listed Consultant would not be allowed to associate with Consultants who

have failed to qualify the short listing process.

8. Only one

Proposal

Short listed Consultants may only submit one proposal. If a Consultant submits or

participates in more than one proposal, such proposals shall be disqualified.

Participation of the same Sub-Consultant, including individual experts, to more than

one proposal is not allowed.

9. Proposal

Validity

9.1 The Data Sheet indicates Proposals validity that shall not be more than 90

days in case of National Competitive Bidding (NCB) and 120 days in case of

International competitive Bidding (ICB). During this period, Consultants

shall maintain the availability of Professional staff nominated in the Proposal.

The Procuring Agency will make its best effort to complete negotiations

within this period. Should the need arise; however, the Procuring Agency

may request Consultants to extend the validity period of their proposals.

Consultants who agree to such extension shall confirm that they maintain the

availability of the Professional staff nominated in the Proposal, or in their

confirmation of extension of validity of the Proposal, Consultants may submit

new staff in replacement, who would be considered in the final evaluation for

contract award. Consultants who do not agree have the right to refuse to

extend the validity of their Proposals.


(8)

9.2 Consultants shall submit required bid security along with financial proposal

defined in the data sheet (which shall not be less than two percent and shall

not exceed five percent of bid amount).

10. Clarification

and Amendment

in RFP Documents

10.1 Consultants may request for a clarification of contents of the bidding

document in writing and procuring agency shall respond to such queries in

writing within three calendar days, provided they are received at least five

calendar days prior to the date of opening of proposal. The procuring agency

shall communicate such response to all parties who have obtained RFP

document without identifying the source of inquiry. Should the PA deem it

necessary to amend the RFP as a result of a clarification, it shall do so.

10.2 At any time before the submission of Proposals, the Procuring Agency may

amend the RFP by issuing an addendum/ corrigendum in writing. The

addendum shall be sent to all Consultants and will be binding on them.

Consultants shall acknowledge receipt of all amendments. To give

Consultants reasonable time in which to take an amendment into account in

their Proposals the Procuring Agency may, if the amendment is substantial,

extend the deadline for the submission of Proposals.

11. Preparation of

Proposals

11.1 In preparing their Proposal, Consultants are expected to examine in detail the

documents comprising the RFP. Material deficiencies (deviation from scope,

experience and qualification of personnel) in providing the information

requested may result in rejection of a Proposal.

11.2 The estimate number of professional staff months or the budget required for

executing the assignment should be shown in the data sheet, but not both.

However, proposal shall be based on the professional staff month or budget

estimated by the consultant.

12. Language The Proposal as well as all related correspondence exchanged by the Consultants and

the Procuring Agency shall be written in English However it is desirable that the

firm’s Personnel have a working knowledge of the national and regional languages

of Islamic Republic of Pakistan.

13. Technical

Proposal Format

and Content

13.1 While preparing the Technical Proposal, consultants must give particular

attention to the following:

(i) If a consultant considers that it does not have all the expertise for the

assignment, it may obtain a full range of expertise by associating with

individual consultant(s) and/or other firms or entities in a joint venture or

sub-consultancy, as appropriate. The international consultants are

encouraged to seek the participation of local consultants by entering into a

joint venture with, or subcontracting part of the assignment to, national

consultants.

(ii) For assignments on a staff-time basis, the estimated number of professional

staff-months is given in the Data Sheet. The proposal shall, however, be

based on the number of professional staff-months estimated by the firm.

For fixed-budget-based assignments, the available budget is given in the

Data Sheet, and the Financial Proposal shall not exceed this budget.

(iii) It is desirable that the majority of the key professional staff proposed be

permanent employees of the firm or has an extended and stable working

relationship with it.


(9)

(iv) Proposed professional staff must, at minimum, have the experience

indicated in the Data Sheet, preferably working under similar geographical

condition.

(v) Alternative professional staff shall not be proposed, and only one

curriculum vita (CV) shall submitted for each position.

13.2 The Technical Proposal shall provide the following information using the

attached Standard Forms (Section 2):

(i) A brief description of the consultant organization and an outline of recent

experience on assignments (Section 2) of a similar nature. For each

assignment, the outline should indicate, inter alia, the profiles of the staff,

duration of the assignment, contract amount, and firm’s involvement.

(ii) Any comments or suggestions on the Terms of Reference and on the data, a

list of services, and facilities to be provided by the PA (Section 2).

(iii) The list of the proposed staff team by specialty, the tasks that would be

assigned to each staff team member, and their timing (Section 2).

(iv) CVs recently signed by the proposed professional staff and the authorized

representative submitting the proposal (Section 2). Key information should

include degree and responsibility held in various assignments during the

last.___ (Refer Data Sheet) Years.

(v) Estimates of the total staff input (professional and support staff; staff time)

needed to carry out the assignment, supported by bar chart diagrams

showing the time proposed for each professional staff team member

(Sections 2).

(vi) A detailed description of the proposed methodology, work plan for

performing the assignment, staffing, and monitoring of training, if the

Data Sheet specifies training as a major component of the assignment

(Section 2).

(vii) Any additional information requested in the Data Sheet.

13.3 The Technical Proposal shall not include any financial information

14. Financial

Proposals

14.1 The Financial Proposal shall be prepared using the attached Standard Forms

(Section 3). It shall list all costs associated with the assignment, including (a)

remuneration for staff (in the field and at the Consultants’ office), and (b)

reimbursable expenses indicated in the Data Sheet (if applicable).

Alternatively, Consultant may provide their own list of cost. If appropriate,

these costs should be broken down by activity. All activities and items

described in the Technical Proposal must be priced separately; activities and

items described in the Technical Proposal but not priced, shall be assumed to

be included in the prices of other activities or items.

15. Taxes 15.1 The Consultant will be subject to all admissible taxes including stamp duty

and service charges at a rate prevailing on the date of contract agreement

unless exempted by relevant tax authority.


(10)

16. Submission,

Receipt, and

Opening of

Proposals

16.1 Proposal shall contain no interlineations or overwriting. Submission letters

for both Technical and Financial Proposals should respectively be in the

format of TECH-1 of Section 2, and FIN-1 of Section 3. All pages of the

original Technical and Financial Proposals will be initialed by an authorized

representative of the Consultants (Individual Consultant). The authorization

shall be in the form of a written power of attorney accompanying the

Proposal.

16.2 All required copies of the Technical Proposal are to be made from the

original. If there are discrepancies between the original and the copies of the

Technical Proposal, the original governs.

16.3 The original and all copies of the Technical Proposal shall be placed in a

sealed envelope clearly marked “TECHNICAL PROPOSAL” Similarly, the

original Financial Proposal (if required under the selection method indicated

in the Data Sheet) shall be placed in a sealed envelope clearly marked

“FINANCIAL PROPOSAL” followed by name of the assignment, and with

a warning “DO NOT OPEN WITH THE TECHNICAL PROPOSAL.” If the

Financial Proposal is not submitted in a separate sealed envelope duly marked

as indicated above, this will constitute grounds for declaring the Proposal

non-responsive.

16.4 The Proposals must be sent to the address indicated in the Data Sheet and

received by the PA no later than the time and the date indicated in the Data

Sheet, or any extension to this date. Any proposal received by the PA after

the deadline for submission shall be returned unopened. In order to avoid any

delay arising from the postal or PA’s internal dispatch workings, Consultants

should ensure that proposals to be sent through couriers should reach a day

before the deadline for submission

17. Proposal

Evaluation

117.1 From the time the Proposals are opened to the time the Contract is awarded,

the Consultants should not contact the PA on any matter related to its

Technical and/or Financial Proposal. Any effort by Consultants to influence

the PA in the examination, evaluation, ranking of Proposals, and

recommendation for award of Contract may result in the rejection of the

Consultants’ Proposal.

Evaluators of Technical Proposals shall have no access to the Financial

Proposals until the technical evaluation is concluded.


(11)

18. Evaluation of

Technical Proposals

18.1 The evaluation committee shall evaluate the Technical Proposals on the basis

of their responsiveness to the Terms of Reference, applying the evaluation

criteria, sub-criteria, and point system specified in the Data Sheet. Each

responsive Proposal will be given a technical score (St). A Proposal shall be

rejected at this stage if it fails to achieve the minimum technical score

indicated in the Data Sheet.

In the case of Quality-Based Selection, Selection Based on Consultant’s

Qualifications, and Single-Source Selection, the highest ranked consultant or

firm selected on a single-source basis is invited to negotiate its proposal and

the contract on the basis of the Technical Proposal and the Financial Proposal

submitted.

Public Opening and Evaluation of Financial Proposals: (LCS , QCBS, and

Fixed Budget Selection Methods Only)

18.2 After the technical evaluation is completed, the PA shall notify in writing

Consultants that have secured the minimum qualifying marks, the date, time

and location, allowing a reasonable time, for opening the Financial Proposals.

Consultants’ attendance at the opening of Financial Proposals is optional.

Financial proposals of those consultants who failed to secure minimum

qualifying marks shall be returned un opened.

19. Evaluation of

Financial Proposals

19.1 Financial Proposals shall be opened publicly in the presence of the

Consultants’ representatives who choose to attend. The name of the

Consultants and the technical scores of the Consultants shall be read aloud.

The Financial Proposal of the Consultants who met the minimum qualifying

mark will then be inspected to confirm that they have remained sealed and

unopened. These Financial Proposals shall be then opened, and the total

prices read aloud and recorded. Copy of the record shall be sent to all

Consultants. 19.2 The Evaluation Committee will correct any computational errors. When

correcting computational errors, in case of discrepancy between a partial

amount and the total amount, or between word and figures the formers will

prevail. In addition to the above corrections, activities and items described in

the Technical Proposal but not priced, shall be assumed to be included in the

prices of other activities or items.

19.3 In case of Least Cost Selection LCS Method, the bid found to be the lowest

evaluated bid shall be accepted.

19.4 In case of Quality and Cost Based Selection QCBS Method the lowest

evaluated Financial Proposal (Fm) will be given the maximum financial score

(Sf) of 100 points. The financial scores (Sf) of the other Financial Proposals

will be computed as indicated in the Data Sheet. Proposals will be ranked

according to their combined technical (St) and financial (Sf) scores using the

weights (T = the weight given to the Technical Proposal; P = the weight given

to the Financial Proposal; T + P = 1) indicated in the Data Sheet: S = St x T%

+ Sf x P%. The firm achieving the highest combined technical and financial

score will be invited for negotiations.

19.5 In the case of Fixed-Budget and Quality Based Selection, the Procuring

Agency will select the firm that submitted the highest ranked Technical

Proposal.


(12)

20. Negotiations 20.1 Negotiations will be held at the date and address indicated in the Data Sheet.

The invited Consultant will, as a pre-requisite for attendance at the

negotiations, confirm availability of all Professional staff. Failure in

satisfying such requirements may result in the PA proceeding to negotiate

with the next-ranked Consultant. Representatives conducting negotiations on

behalf of the Consultant must have written authority to negotiate and

conclude a Contract.

21. Technical

negotiations

21.1 Technical Negotiations will include a discussion of the Technical Proposal,

the proposed technical approach and methodology, work plan, organization

and staffing, and any suggestions made by the Consultant to improve the

Terms of Reference. The PA and the Consultants will finalize the Terms of

Reference, staffing schedule, work schedule, logistics, and reporting. These

documents will then be incorporated in the Contract as “Description of

Services”. Minutes of negotiations, which will be signed by the PA and the

Consultant, will become part of Contract Agreement.

22. Financial

negotiations

22.1 If applicable, it is the responsibility of the Consultant, before starting

financial negotiations, to contact the local tax authorities to determine the tax

amount to be paid by the Consultant under the Contract. The financial

negotiations will include a clarification (if any) of the firm’s tax liability, and

the manner in which it will be reflected in the Contract; and will reflect the

agreed technical modifications in the cost of the services. Consultants will

provide the PA with the information on remuneration rates described in the

Appendix attached to Section 4 (i.e. Financial Proposal - Standard Forms of

this RFP.

23. Availability of

Professional

staff/experts

23.1 Having selected the Consultant on the basis of, among other things, an

evaluation of proposed Professional staff, the PA expects to negotiate a

Contract on the basis of the Professional staff named in the Proposal. Before

contract negotiations, the PA will require assurances that the Professional

staff will be actually available. The PA will not consider substitutions during

contract negotiations unless both parties agree that undue delay in the

selection process makes such substitution unavoidable or for reasons such as

death or medical incapacity. If this is not the case and if it is established that

Professional staff were offered in the proposal without confirming their

availability, the Consultant may be disqualified. Any proposed substitute

shall have equivalent or better qualifications and experience than the original

candidate and be submitted by the Consultant within the period of time

specified in the letter of invitation to negotiate.

24. Award of

Contract

24.1 After completing negotiations, the Procuring Agency shall award the

Contract to the selected Consultant and within seven of the award of contract,

Procuring Agency shall publish on the website of the Authority and on its

own website, if such a website exists, the result of the bidding process,

identifying the bid through procuring identifying number, if any and the

following information, evaluation report, form of contract and letter of award,

bill of quantity or schedule of requirement, as the case may be.

24.2 After publishing of award of contract consultant required to submit a

performance security at the rate indicated in date sheet.

24.3 The Consultant is expected to commence the assignment on the date and at

the location specified in the Data Sheet.


(13)

25. Confidentiality

Information relating to evaluation of Proposals and recommendations

concerning awards shall not be disclosed to the Consultants who submitted

the Proposals or to other persons not officially concerned with the process,

until the publication of the award of Contract. The undue use by any

Consultant of confidential information related to the process may result in the

rejection of its Proposal.


(14)

DATA SHEET

The following specific data for the Works to be bid shall complement, amend, or supplement the

provisions in the Instructions to Consultants. Wherever there is a conflict, the provisions herein shall

prevail over those in the Instructions to Bidders and wherever there is a conflict with BPPRA, BPPRA

shall prevail. Also, words PPRA 2013 should be replaced with BPPRA 2014 where ever applicable)

Clause

No

Description

2

Name of the Assignment is: Consultancy Services for Implementation of

Gwadar Smart Port City Master Plan.

The Name of the PA’s official (s): Gwadar Development Authority (GDA)

Address: Office of the Director Town Planning,

Gwadar Development Authority

Marine Drive, Gwadar.

Telephone No: +92-86-9201010-11

Fax No: +92-86-9201020

2.1 The method of selection is: Quality and Cost Based Selection Method

2.2 Technical and Financial Proposals (both) /

Financial Proposal to be submitted together with Technical Proposal Yes √ No__.

(Use Separate Envelope for each sealed Proposal)

2.3 Pre-proposal conference will not be held

2.5 The Client will provide the following inputs & facilities:

Refer to TOR

4 Replace “PPRA 2013” with “BPPRA 2014” and “Rule 35 of PPRA” with “Rule 23 of

BPPRA”

5 Replace “Rule 89 of PPRA 2015” with “Rule 79 of BPPRA”

5.1 Consultant undertake to sign Integrity Pact for the procurement estimated to exceed Pak

Rs.2.5 million as per form attached in this RFP

6.1 Replace “PPRA 2013” with “BPPRA 2014”

Shortlisted Consultants may associate with other shortlisted Consultants: No

9.1 Proposals validity: 120 days (International Bidding)

9.2 Bid Security: 2%

10.1 Clarifications may be requested not later than Five (05) days before the submission date.

The address for requesting clarifications is: same as provided in Clause 2 above

11.2 Please refer to the RFP for estimate number of Professional Staff Months

Refer Section RFP

12 The Proposal as well as all related correspondence exchanged by the Consultants and the

Procuring Agency shall be written in English. However it is desirable that the firm’s

Personnel have a working knowledge of the national and regional languages of Islamic

Republic of Pakistan.

13.1 (i) Sub Letting any part of the scope of work to any other Sub Consultant is not allowed.

13.1 (ii) For Staff Months on the prject, Please Refer to TOR.

13.1(iii) Proposed Key Staff shall be preferably be permanaent employee, who are employed with

the Consultant alleast 02 Years prior to the submission of Proposal. False statement will

lead to proposal rejection.

13.2 (i) Firms should submit details of Similar Assignments related to Town Planning;

City Planning & Urban Planning (Min. 02 Projects) completed during the last

10 years.


(15)

13.2 (iii) CVs should contain details of Similar Assignments related to Town Planning;

City Planning & Urban Planning (Min. 02 Projects) done by the individuals in

the past 10 years.

13.2(vi) Training is a specific component of this assignment: Yes _ No √

15.1 Amounts payable by the PA to the Consultant under the contract to be subject to local

taxation, stamp duty and service charges, if applicable: YES

16.2 Consultant must submit the original and one (01) copy of the Technical Proposal, and

the original of the Financial Proposal.

16.4 The Proposal submission address is same as provided in Clause 2 above

Proposals must be submitted not later than: Refer NIT.

18.1 Criteria, sub-criteria, and point system for the evaluation of Technical Proposals are:

Sr. Criteria Points

(i) Specific / Relevent Experience of the Consultant [20]

(ii) Key Project Team of the Consultant [50]

(iii) Approach & Methodology of the Consultant [10]

(iv) Financial Capabilities of the Consultant [20]

Total [100]

Points

(i) Specific / Relevent Experience of the Consultant [20]

related to Town Planning, City Planning &

Urban Planning completed or in hand during

last 10 Years:

(a) Projects of Similar Assignment related Town Planning,

City Planning & Urban Planning (National &

International Experience)

[20]

The number of points to be assigned to each of the above

position shall be determined considering the following sub-

criteria

(1) Two Projects [20 Points]

(2) One Project [10 Points]

Total 20

Total A1


(16)

(ii) Key Project Team [50]

(Qualifications and Competence for the assignment)

List of Key Professionals

Sr. Description Marks

1

Team Leader / Architect or Town Planner

(Architecture / Town Planning / City & Regional Planning)

(Valid Registration in PCATP)

(Experience in Architecture, Town Planning, City & Regional Planning,

Old Town Rehabilitation) 2

(Ph.D. with 10 Years Relevant Experience)

(M.Arch. / ME / M.S / MURP with 15 Years Relevant Experience)

(B-Arch / BE – CRP with 20 Years Relevant Experience)

2

Principal GIS Specialist / Expert (GIS / Remote Sensing / Geography /

Space Science)

(Experience in GIS / Remote Sensing Data Acquisition & Modeling)

2 (Ph.D. with 10 Years Relevant Experience)

(M.Sc. / M.S with 15 Years Relevant Experience)

(BSc. / BS with 20 Years Relevant Experience)

3

Sr. Institutional / Capacity Building Specialist

(Economics / Public Administration / Business Administration)

(Experience in Institutional & Capacity Building)


(MA / M.Sc. / M.S with 15 Years Relevant Experience)

(BA / BSc. / BS with 20 Years Relevant Experience)

4

Sr. Social Sector Specialist

(Applied Social Sciences, Sociology, Economics & Anthropology,

Development or Human Geography)

(Experience in Social Sector Reforms & Policy Making) 2


(MA / M.Sc. / M.S with 15 Years Relevant Experience)

(BA / BSc. / BS with 20 Years Relevant Experience)


(17)

5

Sr. PPP / BOT Mode Contract Specialist (Civil / Contract Mgmt. Business

Administration & Management)

(Valid Registration in PEC)

(Experience in PPP / BOT Contract Management & Administration) 2


(ME. / M.Sc. / M.S/ MBA/CA with 15 Years Relevant Experience)

(BE. / BSc. / BS / BBA with 20 Years Relevant Experience)

6

Sr. Financial Analyst

(Economics / Statistics / Accounting)

(Experience in Financial Modeling & Analysis)


(M.A / MBA/ CA with 15 Years Relevant Experience)

(BA / BBA with 20 Years Relevant Experience)

7

Sr. Legal Expert (Law)

(Valid Registration in PBC)

(Experience Legal Matters of Land Management and Other Implementation

Sectors) 2


(LLM with 15 Years Relevant Experience)

(LLB with 20 Years Relevant Experience)

8

Sr. Systems Developer (IT / Software)

(Experience in ERP Software & System Development & Implementation)


(M.Sc. / M.S with 15 Years Relevant Experience)

(BSc. / BS with 20 Years Relevant Experience)

9

Revitalization & Urban Planning Expert

(Architecture / Town Planning / City & Regional Planning)

(Valid Registration in PCATP)

(Experience in Architecture, Town Planning, City & Regional Planning) 2

M. Arch. / MURP / ME / M.S with 10 Years Relevant Experience

B-Arch / BE-CRP 15 Years Relevant Experience

10

Architect / Conservationist (Architecture / Heritage & Conservation) (Valid

Registration in PCATP) (Experience in Architecture, Heritage /

Conservation) 2

(M. Arch. / MURP with 10 Years Relevant Experience)

(B.Arch. / BE in CRP with 15 Years Relevant Experience)

11

Town Planner (Town Planning / City & Regional Planning) (Valid

Registration in PCATP)

(Experience in Architecture, Town Planning, City & Regional Planning) 2

(MURP with 10 Years Relevant Experience)

(BE in CRP with 15 Years Relevant Experience)

12

Civil Engineer (Civil / Project Management)


(Experience in Project Management) 2

(ME / M.S Civil with 10 Years Relevant Experience)

(BE / BS Civil with 15 Years Relevant Experience)


(18)

13

Civil Engineer (Cost & Contract Specialist) (Civil)


(Experience in Cost & Contract Mgmt &Administration) 2

(ME / MS with 10 Years Relevant Experience)

(BE / BS Civil with 15 Years Relevant Experience)

14

Civil Engineer (Structure)


(Experience in Structure Design) 2

(M.E / M.S with 10 Years Relevant Experience)

(BE / BS with 15 Years Relevant Experience)

15

Geo Technical Engineer (Civil / Geo-Technical Engg.)


(Experience in Geo-Technical Engineering) 2

(ME / M.S with 10 Years Relevant Experience)


16

Disaster / Risk Management Specialist ( Social Sciences / Environmental

Sciences)

(Experience in Disaster / Risk Management) 2

(M.E. / M.S / MSc. with 10 Years Relevant Experience)

(BE / BS / BSc. with 15 Years Relevant Experience)

17

Alternate Energy Expert / Specialist (Mechanical / Electrical / Energy

Engineering) (Valid Registration in PEC)

(Experience in Alternate Energy Design / Development / Implementation) 2

(M.E. / M.S with 15 Years Relevant Experience)

(BE. / BS with 20 Years Relevant Experience)

18

Survey Engineers (Civil / Survey Engineering)


(Experience in Topographic Surveys / Land Surveys)

(Minimum relevant experience of 20Years 2

(M.E. / M.S with 10 Years Relevant Experience)


19

System Application & Operation Management System (IT / Software)

(Experience in Software & System Application & Management)

2 (M.E. / M.S / MSc./MBA IT with 10 Years Relevant Experience)


20

System Analyst / Database Engineers (IT / Software)

(Experience in System Analysis & Database Working)



21

Quality Assurance & Network Security Engineers (IT / Software)

(Experience in QA & Network Security)



22

Smart Technology Specialist (IT / Software / Electrical )

(Experience in Smart Technology Design Development & Integration with

Other Systems) 2

(M.E. / M.S / MSc. with 10 Years Relevant Experience)



(19)

23

Environmentalist (Environmental Sciences / Studies / Environmental

Engineering)

(Experience in Environmental Sciences / Studies / Environmental

Engineering) 2

(M.E. / M.S / M.Sc. with 10 Years Relevant Experience)

(BE / BS / B.Sc with 15 Years Relevant Experience)

24

HR Professional (Human Resource Management)

(Experience in Human Resource Management)

1 (MBA / M.S with 10 Years Relevant Experience)

(BBA / BS / with 15 Years Relevant Experience)

25

Transport Planner / Engineer (Civil / Transportation )


1 (ME / M.S Civil with Specialization in Transportation with 10 Years

Relevant Experience)

(BE / BS Civil / BE Urban with 15 Years Relevant Experience)

26

MEP (Mechanical / Electrical / Plumbing)


1 (ME / M.S with 10 Years Relevant Experience)

(BE / BS / with 15 Years Relevant Experience)

27

Urban Infrastructure Engineer ( Urban & Infrastructure Engineering)


1 (ME / M.S / MEM with 10 Years Relevant Experience)

(BE - Civil / BE - Urban / BS with 15 Years Relevant Experience)

Total 50

Total A2

The Markings to be assigned to each of the above position shall be determined considering

the following sub-criteria

a) For Education in the respective field [50 % Marking]

b) For Relevant Experience [40% Marking]

c) For Association /Attachment with the Firm [10% Marking]

(iii) Approach & Methodology [10]

(iv) Financial Capabilities [20]

a) Technical Approach & Methodolgy: [05]

b) Work Plan & Time Schedule [05]

Total A3

a) Consultancy Turnover [10]

The number of points shall be determined considering the

following sub-criteria

Consultancy Turnover 150 Millions or Above [5 Points]

Consultancy Turnover More than 100 upto 150 Millions [4 Points]



(20)

Total weight: 100%

The minimum Technical Score St required to pass is: 75 Points

For Joint Venture

Note: In case of a Joint venture, the combined credentials of all members will be

taken into account for scoring under the relevant criteria.

Weightage Technical = 80%

Financial = 20%


Consultancy Turnover 50 Milions [1 Points]

Consultancy Turnover Less than 50 Milions [0 Points]

b) Working Capital of the Consulting Firm: [05]



Working Capital More than 40 Millions [5 Points]

Working Capital More than 30 upto 40 Millions [4 Points]



Working Capital 10 Millions [1 Points]

Working Capital Less than 10 Millions [0 Points]

c) Net Worth of the Consulting Firm: [05]



Net Worth More than 50 Millions [5 Points]

Net Worth More Than 40 upto 50 Millions [4 Points]



Net Worth 20 Millions [1 Points]

Net Worth Less than 20 Millions [0 Points]

Total 20

Total A4

Total Points (i) + (ii) + (iii) + (iv)

Total Points (20) + (50) + (10) + (20) = (100) [100]

20.1 Expected date and address for contract negotiations: To be notified to succesful

consultants

24.2 Successful consultant is required to submit performance security in form of pay order,

demand draft or bank guarantee or AA Rating inssurance company : 10%

24.3 Expected date for commencement of consulting services: To be notified to the succesfull

consultant

Location of Services: Gwadar

Section-2: Technical Proposal – Standard Forms

(21)

SECTION-2: TECHNICAL PROPOSAL - STANDARD FORMS


(22)

Section 2. Technical Proposal - Standard Forms

Form TECH-1. Technical Proposal Submission Form ........................................... 21

Form TECH-2. Consultant’s Organization and Experience.................................... 22

A - Consultant’s Organization ..............................................................................22

B - Consultant’s Experience..................................................................................23

Form TECH-3. Comments and Suggestions on the Terms of Reference and

on Counterpart Staff and Facilities to be provided by the PA ... 24

A - On the Terms of Reference.......................................................................... .24

B - On Counterpart Staff and Facilities.............................................................. .25

Form TECH-4. Description of Approach, Methodology and Work Plan for

Performing the Assignment ..................................................... .26

Form TECH-5. Team Composition and Task Assignments ...................... ..........27

Form TECH-6. Curriculum Vitae (CV) for Proposed Professional Staff ........ .. 28

Form TECH-7. Staffing Schedule1................................................................... 30

Form TECH-8. Work Schedule ....................................................................... .. 31

.


(23)

FORM TECH-1. TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]

To: [Name and address of PA]

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in

accordance with your Request for Proposal dated [Insert Date] and our Proposal. We are hereby

submitting our Proposal, which includes this Technical Proposal, and a Financial Proposal sealed under

a separate envelop.

We are submitting our Proposal in association with: [Insert a list with full name and address of

each associated Consultant] 1

We hereby declare that all the information and statements made in this Proposal are true and

accept that any misinterpretation contained in it may lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., before the date

indicated in the Data Sheet, we undertake to negotiate on the basis of the proposed staff. Our Proposal

is binding upon us and subject to the modifications resulting from Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the consulting services related to the

assignment not later than the date indicated in the Data Sheet.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

________________ 1 [Delete in case no association is foreseen.]


(24)

FORM TECH-2. CONSULTANT’S ORGANIZATION AND EXPERIENCE

A - Consultant’s Organization

[Provide here a brief (two pages) description of the background and organization of your firm/entity

and each associate for this assignment along with organogram.]

1. Firm Background:

2. Chief Executive Officer:

3. Board of Directors / Partners.

4. Departmental Structure of the Firm

5. Organogram

6. Annual Turnover supported with Financial Statements of last 3 years.

A-I

Whether your Firm is ISO Certified? If so, provide a copy of ISO Certification.


(25)

B - Consultant’s Experience

[Using the format below, provide information on each assignment for which your firm, and each

associate for this assignment, was legally contracted either individually or as a corporate entity or as

one of the major companies within an association, for carrying out consulting services similar to the

ones requested under this assignment.]

Assignment name: Approx. value of the contract (in Pak Rs.):

Country:

Location within country:

Duration of assignment (months):

Name of PA: Total No of staff-months of the assignment by your

firm on the Assignment:

Address of PA: Approx. value of the Consultancy Services provided by

your firm under the contract (in Pak Rs.):

Start date (month/year):

Completion date (month/year):

No of professional staff-months provided by associated

Consultants:

Name of associated Consultants, if

any:

Name of senior professional staff of your firm involved

and functions performed (indicate most significant

profiles such as Project Director/Coordinator, Project

Manager/ Team Leader):

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

1. Firm’s Name:

2. Certified by the Client / Employer that the work was successfully completed by the Consultant.


(26)

FORM TECH-3. COMMENTS AND SUGGESTIONS ON THE TERMS

OF REFERENCE AND ON COUNTERPART STAFF

AND FACILITIES TO BE PROVIDED BY THE PA

A - On the Terms of Reference

[Present and justify here any modifications or improvement to the Terms of Reference you are

proposing to improve performance in carrying out the assignment (such as deleting some activity you

consider unnecessary, or adding another, or proposing a different phasing of the activities). Such

suggestions should be concise and to the point, and incorporated in your Proposal.]


(27)

B - On Counterpart Staff and Facilities

[Comment here on counterpart staff and facilities to be provided by the PA according to the Data Sheet

including: administrative support, office space, local transportation, equipment, data, etc.]


(28)

FORM TECH-4. DESCRIPTION OF APPROACH, METHODOLOGY AND

WORK PLAN FOR PERFORMING THE ASSIGNMENT

[Technical approach, methodology and work plan are key components of the Technical Proposal. You

are suggested to present your Technical Proposal (max 50 pages, inclusive of charts and diagrams)

divided into the following three chapters:

a) Technical Approach and Methodology,

b) Work Plan, and

c) Organization and Staffing,

a) Technical Approach and Methodology. In this chapter you should explain your understanding of the objectives of the assignment, approach to the services, methodology for carrying

out the activities and obtaining the expected output, and the degree of detail of such output. You should

highlight the problems being addressed and their importance, and explain the technical approach you

would adopt to address them. You should also explain the methodologies you propose to adopt and

highlight the compatibility of those methodologies with the proposed approach.

b) Work Plan. In this chapter you should propose the main activities of the assignment, their

content and duration, phasing and interrelations, milestones (including interim approvals by the PA),

and delivery dates of the reports. The proposed work plan should be consistent with the technical

approach and methodology, showing understanding of the TOR and ability to translate them into a

feasible working plan. A list of the final documents, including reports, drawings, and tables to be

delivered as final output, should be included here. The work plan should be consistent with the Work

Schedule of Form TECH-8.

c) Organization and Staffing. In this chapter you should propose the structure and composition

of your team. You should list the main disciplines of the assignment, the key expert responsible, and

proposed technical and support staff.]


(29)

FORM TECH-5. TEAM COMPOSITION AND TASK ASSIGNMENTS

Professional Staff

Name of Staff Firm Area of Expertise Position Assigned Task Assigned


(30)

FORM TECH-6. CURRICULUM VITAE (CV) FOR PROPOSED

PROFESSIONAL STAFF

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. Education [Indicate college/university and other specialized education of staff member, giving

names of institutions, degrees obtained, and dates of obtainment]:

6. Membership of Professional Associations:

7. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:

8. Countries of Work Experience: [List countries where staff has worked in the last ten years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and

writing]:

10.Employment Record [Starting with present position, list in reverse order every employment held

by staff member since graduation, giving for each employment (see format here below): dates of

employment, name of employing organization, positions held.]:

Employer Position From To

(MM/YYYY) (MM/YYYY)


(31)

11. Detailed Tasks Assigned

[List all tasks to be performed

under this assignment]

12. Work Undertaken that Best Illustrates

Capability to Handle the Tasks Assigned

[Among the assignments in which the staff has been

involved, indicate the following information for those

assignments that best illustrate staff capability to handle

the tasks listed under point 11.]

Name of assignment or project:

Year:

Location:

PA:

Main project features:

Positions held:

Activities performed:

13. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes me,

my qualifications, and my experience. I understand that any willful misstatement described herein may

lead to my disqualification or dismissal, if engaged.

Date: [Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:


(32)

FORM TECH-7. STAFFING SCHEDULE

Full time input

Part time input

Year: __________

Name of Staff

Staff input (in the form of a bar chart)2 Total staff-month input

No

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Home Field3 Total

Foreign

1 [Home]

[Field]

2

3

Subtotal

Local

1 [Home]

[Field]

2

Subtotal

Total

1 For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g.: draftsmen, clerical staff, etc.). 2 Months are counted from the start of the assignment. For each staff indicate separately staff input for home and field work. 3 Field work means work carried out at a place other than the Consultant's home office.


(33)

FORM TECH-8. WORK SCHEDULE

N° Activity1 Months2

1 2 3 4 5 6 7 8 9 10 11 12 n

1

2

3

4

5

n

1 Indicate all main activities of the assignment, including delivery of reports (e.g.: vetting, bid evaluation, monthly, and final reports), and other benchmarks

such as PA approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.

2 Duration of activities shall be indicated in the form of a bar chart

Section-3: Financial Proposal - Standard Forms

(34)

SECTION-3: FINANCIAL PROPOSAL - STANDARD FORMS


(35)

Section 3. Financial Proposal - Standard Forms

[Comments in brackets [ ] provide guidance to the shortlisted Consultants for the preparation of

their Financial Proposals; they should be deleted from the Financial Proposals to be submitted.]

Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal

according to the instructions provided under para. 14.1 of Section 1. Such Forms are to be used

whichever is the selection method indicated in para. 4 of the Letter of Invitation.

Form FIN-1. Financial Proposal Submission Form

Form FIN-2. Summary of Costs

Form FIN-3. Breakdown of Costs by Activity1

Form FIN-4. Breakdown of Remuneration1

Form FIN-5. Breakdown of Reimbursable Expenses

Appendix: Financial Negotiations – Breakdown of Remuneration Rates


(36)

FORM FIN-1. FINANCIAL PROPOSAL SUBMISSION FORM

[Location, Date]

To: [Name and address of PA]

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in

accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal. Our attached

Financial Proposal is for the sum of [Insert amount(s) in words and figures1].

Our Financial Proposal shall be binding upon us subject to the modifications resulting from

Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the date indicated

in Paragraph Reference 9.1 of the Data Sheet.

Commissions and gratuities paid or to be paid by us to agents relating to this Proposal and Contract

execution, if we are awarded the Contract, are listed below²:

Name and Address of Agents Amount and Currency Purpose of Commission or Gratuity

_______________________

_______________________

_______________________

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

1 Amounts must coincide with the ones indicated under Total Cost of Financial proposal in Form FIN-2.

2 If applicable, replace this paragraph with: “No commissions or gratuities have been or are to be paid by

us to agents relating to this Proposal and Contract execution.”


(37)

FORM FIN-2. SUMMARY OF COST

Item Costs

Indicate Local Currency

FORM FIN-4. BREAKDOWN OF REMUNERATION1 (Total Indirect Cost)

FORM FIN-5. BREAKDOWN OF REIMBURSABLE EXPENSES (Total Direct Cost)

a). Total Costs of Financial Proposal including all taxes and expenses

b). Balochistan Sales Tax

c). Grand Total (a+b)

1 Indicate the total costs in (a) above excluding Balochistan Sales Tax to be paid by the PA. However total cost in (a) will include all other taxes

such as withholding tax and stamp duties etc. Such total costs must coincide with the sum of the relevant Subtotals indicated in all Forms FIN-

3 provided with the Proposal 2 The Cost is for comparison of bids only. The staff input in man months and direct cost using rates providing in relevant form will be negotiated

and contract will be signed according to which payment to the successful consultant will be made. 3 The rates quoted in relevant forms are fixed for two years from the date of signing of the consultancy agreement.


(38)

FORM FIN-3. SUMMARY OF COST BREAKDOWN OF COSTS BY ACTIVITY

Group of Activities (Phase):2 Description:

3

Costs

Pak Rupees

1 Form FIN-3 shall be filled at least for the whole assignment. In case some of the activities require different modes of billing and payment (e.g.: the assignment is phased, and each phase has a different payment schedule), the Consultant shall fill a separate Form FIN-3 for each group of activities. For each currency, the sum of the relevant Subtotals of all Forms FIN-3 provided must coincide with the Total Costs of Financial Proposal indicated in Form FIN-2.

2 Names of activities (phase) should be the same as, or correspond to the ones indicated in the second column of Form TECH-8.

3 Short description of the activities whose cost breakdown is provided in this Form. If any.


(39)

FORM FIN-4. BREAKDOWN OF REMUNERATION1


(Page -1)

Sr. Position3

Input5

(Staff-months) Staff-

month

Rate4

[Indicate

Foreign

Currency

# 1]6

[Indicate

Foreign

Currency

# 2]6

[Indicate

Foreign

Currency

# 3]6

[Indicate Local

Currency]6

Staff Month

Total

Staff

Month

1 Team Leader

Principal Architect or Principal Urban Planner / Urban Development Expert 1 24 24

2 Deputy Team Leader / Project Manager

(Sr. Civil Engineer) 1 24 24

3 Principal GIS Specialist 1 24 24

4 Principal Architect 1 24 24

5 Sr. Institutional / Capacity Building Specialist 1 12 12

6 Sr. Social Sector Specialist 1 12 12

7 Sr. PPP / BOT Mode Contract Specialist 1 12 12

8 Sr. Financial Analyst 1 12 12

9 Sr. Legal Expert (Law) 1 24 24

10 Sr. Revitalization & Urban Planning Expert 1 12 12

11 Sr. Architect ( Heritage / Conservation) 1 12 12

12 Sr. Disaster / Risk Management Specialist 1 12 12

13 Sr. Alternate Energy Expert / Specialist 1 12 12

14 Sr. Smart Technology Specialist (IT / Software / Electrical) 1 24 24

15 Sr. City Information Modeling Specialist 1 24 24

16 Sr. Environmentalist / Environment Engineer 1 12 12

17 Sr. HR Professional (Human Resource Management) 1 24 24

18 Sr. Transport Planner / Engineer (Civil / Transportation) 1 12 12

19 Sr. Civil Engineer (Civil / Project Management) 1 24 24

20 Sr. Civil Engineer (Cost & Contract Specialist) (Civil) 1 24 24

21 Sr. Civil Engineer (Structures) 1 12 12

22 Sr. Geo Technical Engineer (Civil / Geo-Technical Engg.) 1 12 12


(40)


(Page -2)

Sr. Position3

Input5


month

Rate4

[Indicate

Foreign

Currency

# 1]6

[Indicate

Foreign

Currency

# 2]6

[Indicate

Foreign

Currency

# 3]6

[Indicate Local

Currency]6

Staff Month

Total

Staff

Month

23 Sr. Strategic Planner 1 12 12

24 Sr. Survey Engineers 1 12 12

25 Surveyors / Field Technicians 2 12 24

26 Sr. MEP Engineer 1 12 12

27 Sr. Electronic Engineer (Communication) 1 12 12

28 Sr. Water Management Specialist 1 12 12

29 Sr. Hydrologist 1 12 12

30 Sr. Geologist 1 12 12

31 Sr. Meteorologist 1 12 12

32 Sr. Town / Urban Planners 2 12 24

33 Town / Urban Planners 2 12 24

34 Sr. Architect 1 24 24

35 Architect 4 24 96

36 Civil Engineer (Structure Enginner) 1 12 12

37 Civil Engineer (Contract Specialist) 1 12 12

38 Civil Engineer (Cost Engineer) 1 12 12

39 Urban Infrastructure Engineer 1 12 12

40 Planning Engineer 1 12 12

41 CAD Draftsman 5 12 60

42 GIS Specialist / Experts 1 24 24

43 GIS Technician 1 24 24

44 Document Controller 1 24 24


(41)


(Page -3)

Sr. Position3

Input5


month

Rate4

[Indicate

Foreign

Currency

# 1]6

[Indicate

Foreign

Currency

# 2]6

[Indicate

Foreign

Currency

# 3]6

[Indicate Local

Currency]6

Staff Month

Total

Staff

Month

45 Chief Systems Developer 1 24 24

46 System Analysts

(ERP / LMS / CMS / CRM) (1 each) 4 8 32

47 Database Engineers


48 System Developers


49 Quality Assurance Engineer


50 System Tester


51 Chief Operations & Management Systems 1 24 24

52 System Analysts 3 8 24

53 Database Engineers 2 10 20

54 System Developers 3 14 42

55 Quality Assurance Engineer 2 14 28

56 System Tester 3 14 42

57 Chief Application Systems for Urban Management & Public Services: 1 24 24

58 System Analysts 3 8 24

59 Database Engineers 2 10 20

60 Application Developers 3 14 42

61 Quality Assurance Engineer 2 14 28

62 System Tester 3 14 42

63 Chief Data Center and Communication System 1 24 24

64 Project Manager 2 24 48

65 Network Engineers 3 24 72

66 Network Security Engineers 2 24 48

67 Data Security Engineers 2 24 48

68 Facility Technicians 2 24 48


(42)


(Page -4)

1 Form FIN-4 shall be filled for each of the Forms FIN-3 provided.

2 Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g.: draftsmen, etc).

3 Positions of Professional Staff shall coincide with the ones indicated in Form TECH-5.

4 Indicate separately staff-month rate and currency for home and field work.

5 Indicate, separately for home and field work, the total expected input of staff for carrying out the group of activities or phase indicated in the

Form.

6 Indicate between brackets the name of the foreign currency. Use the same columns and currencies of Form FIN-2. For each staff indicate the

remuneration in the column of the relevant currency, separately for home and field work. Remuneration = Staff-month Rate x Input.

7 All man-months and positions are fixed. Upwards arithmetic will be done by evaluation committee in case of discrepancy. Additional positions

and man-months may be proposed by the Applicant if required.


(43)


(This Form FIN-4 shall only be used when the Lump-Sum Form of Agreement has been included in the RFP. Information to be provided in this Form shall only be used to establish payments to the Consultant for possible additional services requested by the Client)

Name2 Position

3 Staff-month Rate

4

Local Staff

[Home]

[Field]

Foreign Staff

[Home]

[Field]

1. Form FIN-4 shall be filled in for the same Professional and Support Staff listed in Form TECH-7

2. Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g. Draftsmen, Clerical Staff)

3. Positions of the Professional Staff shall coincide with the ones indicated in For, TECH-5

4. Indicate separately staff month rate and currency for Home & Field Work.


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FORM FIN-5. BREAKDOWN OF REIMBURSABLE EXPENSES

(This Form FIN-5 shall only be used when it is indicated in the Data Sheet that remuneration shall

be Time Based)

Group of Activities (Phase):

No Description2 Unit Unit

Cost3

Qua

ntity

[Indicate

Foreign

Currenc

y # 1]4

[Indicate

Foreign

Currenc

y # 2]4

[Indicate

Foreign

Currenc

y # 3]4

[Indicat

e Local

Curren

cy]4

1 Per diem allowances Day 25

NOT

APPLIC

ABLE

NOT

APPLIC

ABLE

NOT

APPLIC

ABLE

2 International flights Trip 10

3 Miscellaneous travel expenses Trip 10

4 Communication costs between

(From any place of Pakistan to Gwadar or

From Gwadar to Any place of Pakistan)

Month 24

5 Drafting, reproduction of reports L.S. 1

6 Equipment, instruments, materials,

supplies, etc.

LS 1

7 Shipment of personal effects Trip 5

8 Use of computers, Hardware’s &

Software’s

Month 24

9 Laptop Core i5 Nos 10

10 Laptop Core i7 Nos 10

11 Data Servers with Central Storage Nos 1

12 Network Equipment’s Nos. 1

13 Survey Equipment’s Set (Total Station,

Prism, Rod Tripod & Level Machine

with Leveling Staff)

Set.

4

14 Laboratory tests. L.S. 1

15 Sub Agreements L.S. 1

16 Local Transportation costs Month 24

17 Office Rent, Clerical assistance Month 24

18 Local Training of GDA Staff L.S. 1

19 High Resolution Satellite Imagery

(1mtr Resolution) (Pre & Post Settlement)

Sq.

Km.

485

Total Costs

1 Form FIN-5 should be filled for each of the Forms FIN-3 provided, if needed.

2 Delete items that are not applicable or add other items according to Paragraph Reference 3.6 of the Data Sheet.

3 Indicate unit cost and currency.

4 Indicate between brackets the name of the foreign currency. Use the same columns and currencies of Form FIN-2.

Indicate the cost of each reimbursable item in the column of the relevant currency. Cost = Unit Cost x Quantity.

5 Indicate route of each flight, and if the trip is one- or two-ways.

6 Only if the training is a major component of the assignment, defined as such in the TOR

7 All items provided in form FIN-5 are fixed and need to be quoted. All items not quoted will be taken as “zero” and deemed

to have been included in the overall cost. Applicants may add essential items if required at their own discretion.

Note: 1. The quantities given above are maximum and GDA will not be liable to pay above than the mentioned quantities.

2. All the above-mentioned Equipment’s, Machines including Computers etc. shall be handed over to GDA after completion

of project in excellent running conditions.


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FORM FIN-5. BREAKDOWN OF REIMBURSABLE EXPENSES

(This Form FIN-5 shall only be used when the Lump-Sum Form of Agreement has been included in the RFP. Information to be provided in this Form shall only be used to establish payments to the Consultant for possible additional services requested by the Client)

1 Delete items that are not applicable or add other items according to Paragraph Reference 3.6

of the Data Sheet. 2 Indicate unit cost and currency.

3 Indicate route of each flight, and if the trip is one- or two-ways.

4 Only if the training is a major component of the assignment, defined in the TOR.

5 All items provided in form FIN-5 are fixed and need to be quoted. All items not quoted will be

taken as “zero” and deemed to have been included in the overall cost. Applicants may add

essential items if required at their own discretion.

No Description2 Unit Unit Cost3

1 Per diem allowances Day

2 International flights5 Trip

3 Miscellaneous travel expenses Trip

4 Communication costs between

(From any place of Pakistan to Gwadar or

From Gwadar to Any place of Pakistan)

Month

5 Drafting, reproduction of reports L.S.

6 Equipment, instruments, materials, supplies, etc. LS

7 Shipment of personal effects Trip

8 Use of computers, Hardware’s & Software’s Month

9 Laptop Core i5 Nos

10 Laptop Core i7 Nos

11 Data Servers with Central Storage Nos

12 Network Equipment’s Nos.

13 Survey Equipment’s Set (Total Station, Prism, Rod Tripod &

Level Machine with Leveling Staff)

Set.

14 Laboratory tests. L.S.

15 Sub Agreements L.S.

16 Local Transportation costs Month

17 Office Rent, Clerical assistance Month

18 Local Training of GDA Staff L.S.

19 High Resolution Satellite Imagery (1mtr Resolution) (Pre &

Post Settlement)

Sq. Km.

Total


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Consultant’s Representations Regarding Costs and Charges

(Expressed in [insert name of currency])

Personnel 1 2 3 4 5 6 7 8

Na

me

Posit

ion

Basic

Salary per

Working

Month/Da

y/Year

Social

Charg

es1

Overhe

ad1

Subt

otal

Fe

e2

Away

from

Headqua

rters

Allowan

ce

Proposed

Fixed Rate

per

Working

Month/Day

/Hour

Proposed

Fixed Rate

per

Working

Month/Day/

Hour1

Home

Office

Field

1. Expressed as percentage of 1

2. Expressed as percentage of 4

Section-4: Terms of Reference

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SECTION-4: TERMS OF REFERENCE

General Conditions of Contract

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Section 4: TERMS OF REFERENCE (TOR)

1. BACKGROUND

The Government of Pakistan has initiated the construction of the country’s third deep-sea port project at Gwadar in 2002. The Phase-I of the port was completed in 2006. This mega will not only give stimulus to the development activities in Gwadar town itself but also with the completion of Makran Coastal Highway, M-8/N-85, New Gwadar International Airport, Free Zone, Export Processing Zone, Industrial Park and Oil City it act as further catalyst for development of the entire country, especially, the Coastal areas of Balochistan.

CPEC pushed Gwadar’s development forward in the shape of major projects and infrastructures such as Gwadar free zone, East Bay Expressway and power plants, as well as the highways, expressways, railways and optical fibers connecting Kashgar with Gwadar.

In light of the above stated parameters a need was felt for a new Smart Port City Master Plan. To ensure that the master plan of Gwadar City is consistent with the political consensus on CPEC and enhance cooperation on the exploitation and construction of Pakistan and China in Gwadar. Government of China supported to undertake the task in the shape of no reimbursable assistance balance and in localized implementation assistance mode. In May 15, 2017, CCCC-FHDI Engineering Co., Ltd. formally signed the project contract on the master plan of Gwadar Smart Port City with GDA. In August 14, 2017, GDA and CCCC-FHDI Engineering Co., Ltd. formally signed the Commencement Letter. On August 23rd 2019 the Master Plan was approved by the Governing Body.

The Gwadar Smart Port City Master Plan is aimed at developing visions and goals for urban development based on new situations and trends, work out strategic measures by integrating the Gwadar Port Master Plan and updating the Gwadar Master Plan, and provide guidance for the development of Gwadar.

It contains such sections as land use planning, transport planning, infrastructure planning, energy, technical and connectivity infrastructure planning, Socio-Economic Planning, environment, disaster risk management, community participation and empowerment, guarantee system development for vulnerable areas, recommendations on the development of non-concession areas, and business development planning.

In addition, recommendations are also provided to guide the implementation and management of the master plan as regards SED, development of the Free Port, laws on common ownership of properties and their legal framework, the institutional framework of GDA, responsibilities of government agencies, the city’s financial management framework, and policy interventions.


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The Report is an outcome of scientific analysis and research using enormous resources and close communication and collaboration with GDA focusing key relevant issues. It is composed of 19 sections in three chapters, including the Background, Planning and Regulation chapters. The Planning Chapter contains 12 sections to recommend development guidance and steps for specific urban systems. The Regulation Chapter contains 5 sections to provide recommendations on government structures, systems and policies related to the implementation and management of the master plan.

In light of the above submitted Integrated Smart Port City Master Plan & its recommendations and guide lines for its implementation, GDA has prepared this PCII for further work such as detailed planning and detailed technical surveys, etc. GDA is submitting this PCII for its approval so that further work for the implementation of prepared master plan will carried on time.

2. THE PROJECT

In light of above background and pursuance of that, Gwadar Development Authority (GDA) intends to hire the services of Consultants for the project “Implementation of Gwadar Smart Port City Master Plan”

3. PROJECT OBJECTIVES

The project provides major tangible and intangible benefits enumerated below;

b) To implement the Gwadar Smart Port City Master Plan as per the guide lines

provided in the Master Plan prepared by CCCC-FHDI c) To provide all types of Detailed Technical Surveys including, topo, GIS of Entire

Planned Area of Master Plan d) To provide different suggestions for the Restructuring of GDA. e) To provide detail planning in the selected area in master plan & also under take

detail engineering for selected projects f) To provide detailed planning for establishing the CBD as proposed in Master Plan g) To prepare different documents based on implementation suggestion and

recommendation mentioned in master plan. h) To prepare documentation formats for the different types of planning &

construction.

4. SCOPE OF WORK

TASK 1: TECHNICAL SURVEYS

The following Detailed Topographical Surveys will be required for entire old city and detailed

Physical Surveys of existing and built up area.

S. No Item Specification

1 Topography Survey Land use classification and contour mapping (spacing 5 meter). Drawing scale 1/2000


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2 Field Survey 4 surveyors with 6 hours per day for more than 60 days for in field recording and preparing of data for analysis and cross-verification

3 High Resolution Satellite Imagery 0.3 m resolution satellite imagery for land use planning and management (Pre & Post Settlement)

4 As built survey of old town area Ultra-high-resolution aerial mapping of old town area for cadaster survey

5 Capacity Building & training of Government Officials

Work shop/Seminar for department officials by consultant

Further details above stated surveys carry out by consultant and its team are given below

Task 1.1: Detailed Topographic/GIS Surveys including contour plan & Field Survey

Detailed Topographic Survey and Detailed Physical Survey for existing area / old city area / built

up area whereas the Detailed Topographic Survey shall be carried out of only old city area by using

geo-referencing, GPS and on-site ground verification by survey expert. All the observations will be

counterchecked in existing topographic survey drawings based up on if any previous record is

available. All the important features like roads, electric lines, shops, water tanks, houses, etc. will

be carried out & corrected if any discrepancy found with previous surveys record.

The scope of work includes the following.

Carrying out topographical survey and preparation of plans (maps) and report of the entire area/areas.

Carrying out bench mark (GTS / any other reference bench mark) to site/sites under survey by parallel levelling, establishing and constructing bench mark, grid and reference pillars in the field.

Spot level survey of the entire area/areas at specified intervals and development of contours.

Carrying out cross-section of canal/nallah as specified in the schedule of quantities by taking spot levels at 5m interval or less depending upon the site conditions.

Furnishing all field data and drawings on CD apart from hard copies.

Furnishing survey report as described in details in the succeeding paragraphs is also included in the scope of work.

The surveyor will survey all linear features nominated, typically top and bottom of kerb, at the contract survey interval.

The surveyor will additionally survey at least ten discrete features of hard detail, typically square manhole covers or street furniture.

All checked points are to be unambiguous, in that they lie on readily located positions such as the intersection or corners of features, or clearly marked points on the ground. They should also be selected to be less than 50 meters from the set-up station.

The observations will be used to determine the typical pointing error present when checking topography and elevations, such that this error can be eliminated when computing relative accuracies in the main survey.

At the start and end of each instrument set-up the checking surveyor will observe a minimum of two other stations. The two observations taken at the start of the set-up will be used to compute a mean orientation for the set-up, and station mis-closures will be reported.

Where rectangular features such as inspection covers are present in the survey, they are to be observed using three total station points, with a check spot elevation taken on the fourth point.


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Features usually shown only at 1:250 scale and above.

Topographical Contours: Differences in elevation shall be shown by contours and spot elevations. The area to be described shall extend at least 3 m onto adjacent properties and completely across adjacent streets.

The contour interval shall not exceed 250 mm.

In open areas, the cross-section grid shall be spaced not more than 15 meters apart, and the elevations shall be measured at each intersection of the grid line. Also, elevations shall be measured at breaks in grades, center line of surface, tops and inverts of structures, top of curbs, top and bottom of slopes, walls and along flow line of ditches.

Two permanent benchmarks shall be set on the property. Benchmark elevations (altitude) may be referred to height above mean sea level (MSL).

GPS coordinates must be based on the WGS84 datum.

The preferred coordinate format is: Degrees, minutes, seconds in the following format:

Latitude: xx deg, xx min, xx.xxx sec N/S; Longitude: xxx deg, xx min, xx.xxx sec E/W. i.e. 05 deg, 19 min 22.000 sec N, 004 deg, 01 min, 12.000 sec W.

The following categories of topographic detail shall be surveyed:

Permanent buildings/structures

Temporary/mobile buildings

Visible boundary features: walls, fences, hedges

Roads, tracks, footways, paths

Street furniture

Statutory Authorities' plant and service covers where visible

Changes of surface

Isolated trees/wooded areas/limits of vegetation

Pitches/recreation

Private gardens or grounds (off-site areas)

Water features

Earth works

Industrial features

Railway features with arranged access

Other

Where static GPS is used to establish plan control, the following criteria must be met:

All survey control stations to be coordinated by Static GPS observations with a minimum of twenty minutes continuous observations per station. ·

Special attention to GDOP value (<3.5) in the field at time of observation. ·

Static control observations should be by leap-frog method.

Processing of GPS Control should be post processed by downloading relevant data Independent checks should be carried out at time of processing e.g. using two independent OS base stations to calculate co-ordinates. ·

All raw observation data and correction data used must be supplied in format along with all grid, correction, and adjustment parameters used.


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Plans shall be 11" x 17" size drawings and include: Topographic and contour maps, Cross-sections, Plan views (Overlay on aerial or satellite photography and the Projection, Plane Coordinate System, Property and Right-of-Way Maps Plans shall be submitted. Digital copies of plans shall also be submitted digitally in AutoCAD (.dwg) format, and pdf formats.

TASK II: REVITALIZATION AND URBAN PLANNING OF OLD TOWN AND PRESERVATION OF HERITAGES

Old Town to be marked and achieve the following:

Detailed Designing of the streetscape and master planning of the Old Gwadar Area

Identification and signifying importance for historic landmarks

Marking and declaring heritage sites which are to be protected and preserved.

Market place to become a landmark to improve and maintain the historic city character

Detailed planning and revitalization plan design & drawing

Renovate the old town by keeping heritages protection and its renovations.

Site Supervision of construction work on Marine Drive and Shahi Bazar of old town

TASK III: DETAILED PLANNING AND DESIGNING OF PROJECT AREA INCLUDING CBD

Based up on above stated technical surveys and data the detailed planning work will be required on the proposed master plan and different land use proposed for different purposes of its development. The details of stated planning of different land use including CBD with each aspects of their development are described below:

Task III. 1Detailed Planning and Designing of Project Area

The entire town planning will be carried out as per the guide lines of the proposed Master Plan which will be comprises of:

Master planning of oil City and Detail planning of Master Plan area including existing area and Sanghar.

Design of land use including air, water, and the infrastructure, municipal or Transportation connection within and outside the proposed land use area.

Detail planning for selected projects (Public Buildings not Commercial) which will includes architecture, planning, engineering designs, BOQs, engineer’s estimates, tenders etc.

Detailed Planning of transportation, communications, and distribution networks etc. in different proposed land uses in Master Plan including the old city, existing area & Sangar housing scheme.

Detailed planning physical layout of human settlements which includes considerations of efficiency, sanitation, protection and use of the environment, as well as effects on social and economic activities.

Detailed Urban planning & its design interdisciplinary field that includes social, engineering and design It also provide designs for streets, parks, buildings and other urban areas as proposed in Master Plan.

Detailed planning is also provide for the planning and development of water use and resources, rural and agricultural land, parks and conserving areas of natural environmental significance.

Preparation of urban design, include governmental zoning, planning permissions, etc.

Provide detailed planning on Public Building architecture, landscape architecture, civil engineering, and public administration to achieve strategic, policy and sustainability goals.

https://en.wikipedia.org/wiki/Design

https://en.wikipedia.org/wiki/Land_use

https://en.wikipedia.org/wiki/Urban_infrastructure

https://en.wikipedia.org/wiki/Transportation

https://en.wikipedia.org/wiki/Communication

https://en.wikipedia.org/wiki/Distribution_network

https://en.wikipedia.org/wiki/Sanitation

https://en.wikipedia.org/wiki/Water_use

https://en.wikipedia.org/wiki/Zoning

https://en.wikipedia.org/wiki/Planning_permission

https://en.wikipedia.org/wiki/Planning_permission

https://en.wikipedia.org/wiki/Landscape_architecture

https://en.wikipedia.org/wiki/Civil_engineering

https://en.wikipedia.org/wiki/Civil_engineering

https://en.wikipedia.org/wiki/Public_administration


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Provide land-use planning, zoning, economic development, environmental planning, and transportation planning as per the guide lines of master plan.

Provide planning on horticulture & land scaping in different project area as suggested in master plan

Provide scientific, technical processes and features that are involved in planning for land use, urban design, natural resources, transportation, and infrastructure.

Provide Building related regulations dovetail with urban planning by governing how cities are constructed and used from the individual level.

Detailed Planning and designing also include:

- Water Supply Network

- Sewerage System

- Storm Water Drain & Storage

- Electrification (including Solar Power and alternate energy solutions)

- Landscaping

- Desalination Plant.

- Waste Water Treatment plant

Task III.2 Detailed Planning and Designing of Central Business District (CBD)

A central business district (CBD) is the commercial and business center of a city, often referred to as the ‘financial district’.

This distance from the center of a city to a CBD can be due to strong preservation laws and maximum building height restrictions that seek to preserve the historic character of the center, e.g. Paris and Vienna. In the 21st century megacities of Asia, it is quite common for there to be several CBDs located across an urban area.

CBD is usually the most concentrated area within the city. It has business offices, hotels, business apartments and municipal public service facilities, but also an area with the highest land value and development intensity. It should actively develop modern services such as finance, trade, insurance and banking, as well as economical headquarters. The following uses are to be planned in the area: • High concentration of offices, banks, financial institutions, and so on.

• High density and high-rise buildings.

• High land values.

• Lack of open and/or green space.

• Department stores and high-end shops.

• Multi-storey car parks.

• Well-managed infrastructure links with other parts of the city.

• Lack of people outside of business hours and at weekends.

The detailed planning for CBD as per the guide lines of master plan will consist of:

https://en.wikipedia.org/wiki/Land-use_planning

https://en.wikipedia.org/wiki/Zoning

https://en.wikipedia.org/wiki/Economic_development

https://en.wikipedia.org/wiki/Environmental_planning

https://en.wikipedia.org/wiki/Transportation_planning



https://en.wikipedia.org/wiki/Urban_design

https://en.wikipedia.org/wiki/Natural_resource

https://en.wikipedia.org/wiki/Transport

https://en.wikipedia.org/wiki/Infrastructure

https://en.wikipedia.org/wiki/Building_code


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a) Detailed Technical Surveys of the Proposed Area.

b) Proper zoning and planning of land use allocated for CBD as per master plan guide lines for building structures and heights.

c) Detailed Planning & suggestions (Public Buildings) with Architectural design and drawings of different proposed structures.

d) Proper Zoning and allocation of land use as proposed in Master plan.

e) Proper planning and architectural design for different infrastructures required for its development. Procedures for documentation & Pre-Feasibility for some selected JV and PPP projects.

f) Detail planning and preliminary engineering design for CBD area which will also include water front development, master planning, preliminary engineering designs of all CBD area infra structure, including water retaining structures. Also including cost estimates, PC 1, tender documents, BOQs, etc.

g) Preparation of pre-feasibility studies for selected projects in CBD area. These will include preliminary architecture, planning, engineering designs and all related documents i.e. cost estimates, BOQs, Tender Documents, PC 1 and /or JV/PPP mode documents for the selected projects

h) Development of different PPP/BOT/JV models for development of different commercial ventures in CBD.

TASK IV: PREPARATION OF SED GOVERNMENT STRUCTURE IN DETAIL INCLUDING RESTRUCTURING OF GDA

The activities for Preparation of SED Government Structure & Restructuring of GDA will be carried as per the guide lines proposed in Master Plan. Align all organizational structure including GDA as per recommendations of Smart Port City Master Plan or the new proposal which to be accepted by the Department. The activities will be carried out comprises on:

• Cut down on the complexity.

• Focus on having better activity.

• Creating roles that are feasible.

• Capacity Building & Training aspects

• Reorganizing the legal, ownership, operational, or other structures for the purpose of making it more profitable, or better organized for its present needs.

• Update detailed business plan and considerations.

• Computerization of all societies including the allottees plot registration that will be provided by developers which NOCs issues and monitoring their development work through networking arrangement with them.

• Prepare a land management system and suggestions for its implementation.

• Computerization facilities and capacity building for proper land management & its record keeping

• Prepare a computer-based data system of different proposed land use areas allocated in master plan based on technical surveys results, etc.

• Land Document of all private development projects.

• Setting up legal & law Department

TASK V: CONSULTANCY SERVICES FOR GIS PLANNING, COMPUTERIZATION, LAND DOCUMENTATION, ETC. AND SETTING UP OF INFORMATION & COMMUNICATION CENTER IN GDA

Task V.1: GIS (Geographic Information System) Planning Consultancy Introduction: The smart city concept is developing very quickly around the world, because it provides a comprehensive digital environment that improves the efficiency and security of urban systems and


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reinforces the involvement of citizens in urban development. This concept is based on the use of geospatial data concerning the urban built environment, the natural environment and urban services. The successful implementation of a smart city project requires the development of a digital system that can manage and visualize the geospatial data in a user-friendly environment. The geographic information system (GIS) offers advanced and user-friendly capabilities for smart city projects. The ‘smart city’ concept aims at developing a comprehensive system that uses geospatial data to enhance the understanding of complex urban systems and to improve the efficiency and security of these systems. This geospatial data concerns:

(i) the urban built environment such as infrastructure, buildings and public spaces, (ii) the natural environment such as biodiversity, green spaces, air quality, soil and water, (iii) urban services such as transport, municipal waste, water, energy, health and education.

GIS in Smart City

The implementation of smart city projects is based on a number of steps including the construction of the urban digital model, data collection using the sensing layer, then data analysis, interactive data visualization and system control. GIS plays a role in these steps, which will be implemented as per the system will be designed by consultant and equipment will be procure and installed as per IT expert design and consultancy work will carried out for its system development as details given below: Design of the urban digital model

The first step in the implementation of smart city projects concerns the design of the urban digital model that describes the components of the urban built and natural environments. GIS is generally used for the operation of the digital model of urban ‘horizontal components’ such as urban networks, transport facilities and natural environment, while building information modelling (BIM) is used for the description of ‘vertical components’ such as buildings. Develop Sensing layer

The second step in smart city projects concerns the design network of the sensing layer that transfers urban operating data to the smart city information system. This layer includes sensors used for monitoring urban networks and infrastructures. GIS offers the possibility to visualize the monitoring system. It also provides the possibility to visualize real-time and historical data on GIS maps. Modul for Data analysis

In smart city projects, GIS provides tools for (i) geospatial data analysis (distance and directional analysis, geometrical processing, grid models), (ii) spatiotemporal analysis, (iii) spatial statistics (spatial autocorrelation and egression), (iv) surface analysis (surface form and flow analysis, gridding and interpolation methods) and, (v) location analysis (shortest path calculation, facility location).which will be design and identified by consultant. Design of Interactive data visualization

This design step will allow Interactive data visualization and users to interact with the smart city’s components and the stakeholders in a user-friendly environment. Web applications are used to create this interactive environment. The use of HTML popups enables users to access web-based content such as graphics referenced by URLs. The interactive GIS graphic environment allows the visualization of urban components and sensors maps. Users and managers can utilize these maps to access static and dynamic data concerning urban systems as well as to update the data. Modul for Control layer

The Control layer Modul will be designed by consultant for Data analysis of historical and real-time data results in commands for the optimal and safe management of urban systems. These commands are transmitted to the control layer, which includes different electronic devices such as smart valves, pumps, motors, switches, breakers and locks. Design of Monitoring Systems

Following monitoring system design by Consultant which will provide huge benefits to Smart City.

Water Tracking & Monitoring

Drainage Tracking & Monitoring

Electrical Grid Monitoring

Heating System Monitoring


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Geospatial technologies provide the underlying foundation and ultimately

the fabric upon which solutions for smart cities can be built. It provides

location information which allows pinpointing exactly on the need so that

better solution can be applied to it.

Centralized datacenter from GDA should be centrally deployed for

information sharing

Due to energy shortage at Gwadar, green datacenter is proposed

Datacenter should be constructed based on Tier 5 level

Datacenter should be build based on primary, Disaster Recovery and Could

computing platform

Interaction between GDA and private housing scheme for data

sharing/accessibility.

ICT builds a smart bridge between citizen and government where citizens

can interact with the government and in return the government builds the

city as per the choice of its citizens.

ICT builds smart applications like E.R.P. System, Land management system

(LMS), Complaint management system (CMS) and Customer relationship

management (CRM).

MAN (Metropolitan Area Network) should be build using fiber

technology.

Telecom operators are encouraged to build broadband network for

interaction with worldwide network.

Network security should be implemented to secure both government

and public data .

Transport Monitoring

Network & Communication Monitoring.

Deliverables at this Stage:

1. GIS Master Planning.

2. Implementation & Execution Strategy (Phase – Wise).

3. GIS Control Center Planning & Designing.

Task V.II Planning Consultancy on Setting Up of Information & Communication Center (Data Center) in GDA

The smart city is a new concept to enhance the intelligence of urban planning, construction, management and services by using new generation of information and communicate on technologies. It includes four levels.

Information & Communication Technology (ICT)

Geospatial Technology

Datacenter

Communication Infrastructure

Geospatial

Technology

Datacenter

Information &

Communication

Technology

(ICT)

Communication

Infrastructure


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The Consultant will review the above stated four level of information and communication technologies with the role of GDA, its quantum of date, etc. Consultant will identify the requirements of GDA in ICT and provide its complete solutions. Based upon above evaluation consultant will prepare a project document for setting of Information & Communication Center in GDA and Site Supervision of GDA Data Center Work

TASK VI: OTHER IMPLEMENTATION & PLANNING DOCUMENTS/ACTIVITIES

The master plan also provides many guide lines for its implementation which will also be reviewed and proper documents will be prepared for its implementation from different forums

• Suggestions on government structures as proposed in master plan (SED) and some other suggestions e.g. change tomorrow, CDA, etc.

• Prepare financial model & identification of the projects for revenue generation according to DHA, CDA, LDA and other departments.

• For Special Economic District (SED) prepare incentives for key industries, Tax exemption, exchange control, administrative services.

• For Administrative frame work prepare functions responsibilities and physical boundaries of urban functional departments.

• Prepare innovation of Land Policy

• Prepare land acquisition and joint property right in light of guidelines of master plan

• Prepare document in light of master plan recommendation on optimizing land use and approval supervision

• Prepare document comprise of multiple ownership regulations for high rise buildings.

• Prepare document for structuring of urban planning commission, think tank and body to regular review/ revision of master plan.

• Prepare document for legal and supervision planning as proposed in master plan

• Prepare document on planning system, such as its optimization, building control mechanism, etc.

• Identification and finalization of key areas of urban design and selection of control factor of major coastal area, ecological corridors and mountainous areas, major street front area, urban service centers, and entrance area of city.

• Preparation of TOR for

Urban Planning Commission along with key performance indicators

Feasibility Study and Finalization of TOR for Gwadar Economic District

A detail feasibility will be made for establishing Gwadar Economic District. A detail proposal will be prepared which will also help in formation of Gwadar Economic District in accordance to the timelines guided by consultants and approved by the authority. Documents will be prepared to establish Gwadar Economic District and for which a detail study including existing practices will be made.

A detail proposal for establishing the GED along with related TOR including administrative setup also covering financial aspects will also be covered in the documents

ii. Implementation Period


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Twenty-Four Months

6. DELIVERABLES

The outcome will be detailed planning aspects for implementation of Gwadar Smart Port City Master Plan prepared by CCCC-FHDI. The details of the different deliverables and their time line is tabulated below:

S. No Deliverables Sub Deliverables

Time Frame

(From

Effectiveness of

the Contract)

1 Inception Report Inception Report 01 Month

2

Proposals for SED Govt.

Structure in detail &

Restructuring of GDA &

Preparation of Rules &

Regulations and

amendments in Bye

Laws of Various

Departments connected

with SED & Training

including ERP

programing.

Preparation of SED Government Structure &

Restructuring of GDA as per the guide lines

proposed in Smart Port City Master Plan /

Capacity Building & Training aspects / Setting

up legal & law Department

04 Months

Reorganizing the legal, Ownership, Operational

and other structures for the purpose of making it

more organized and effective.

Data Digitization of all Societies including the

Allottees plot registration that will be provided

by developers having NOCs. / Finalizing

Documentation Systems / Computerization

Facilities & Capacity for proper Land

Management System and record keeping.

3

Revitalization and Urban

Planning of Old Town

and Preservation of

Heritages

Preliminary Designing of the streetscape and

master planning of the Old Gwadar Area

07 Months

Identification of historic landmarks and Survey

of Old Town.

Making Guidelines for Preservation and

declaring Heritage sites which are to be

protected and preserved.

Preliminary planning and revitalization plan

design & drawing

Rehabilitation plan of the old town by keeping

heritages protection and its renovations.

Preparation of Tender Documents, BOQ

Estimates of Rehabilitation Works.

Site Supervision of construction work on Marine

Drive and Shahi Bazar of old town


Time Frame

(From

Effectiveness of

the Contract)

4 Detail Master Planning

of Project Area

Preliminary Design Concept Plan for all Project

Area including Oil City Area. 16 Months


(59)

Final Detail Master Plan of Project Area and

Master Planning of Oil City Area.

Design of Selected Public Buildings

Detail Plan of Infrastructure.

Detail Urban Design & Planning of Project Area.

Submission of final report including Zoning,

Planning Permissions, Building Codes &

Regulations.

Tender Documents, BOQs & Estimates of

selected projects i.e. Buildings & Infrastructure.

Detail Master Planning

of Central Business

Districts (CBD)

Detail Technical Surveys of the Proposed Area

of CBD.

Detail Planning including Zoning, and allocation

of land use allocated for CBD in Master Plan.

Detail Planning & Architectural Designs of

Different Proposed Structure.

Detail Planning including Zoning, and

Allocation of Land use as proposed in Master

Plan.

Preparation of Feasibility Studies for Selected

Projects in CBD Area.

Development of Different PPP/BOT/JV Models

for Development of Different Commercial

Ventures in CBD.

Tender Documents, BOQs & Estimates of

selected projects i.e. Buildings & Infrastructure.

5

Detailed

Topographic/GIS

Surveys including

contour plan & Field

Survey

Detail Topographic Survey of Old City / existing

Area and Contouring of Oil city area. 12 Months

(Carried out in

different stages)

Detail GIS Planning

Preparation of Contour Plan.

Field Survey


Time Frame

(From

Effectiveness of

the Contract)

6

Consultancy Services for

GIS planning,

Computerization, Land

Documentation etc. and

Setting up of Information &

Communication Center

(Data Center) in GDA

GIS Master Planning / Implementation & Execution

Strategy (Phase-Wise) / GIS Control Center Planning

& Designing.

21 Months Consultant will identify the requirements of GDA in

ICT and provide its complete solutions. Based upon

study & prepare a project document for setting of


(60)

Information & Communication Center in GDA and

Site Supervision of GDA Data Center Work

Urban planning, construction, management and

services by using new generation of information and

communicate on technologies. It includes four

levels.

• Information & Communication

Technology (ICT)

• Geospatial Technology

• Datacenter

• Communication Infrastructure

Information & Communication Technology (ICT)

Smart applications like E.R.P. System,

Land management system (LMS),

Complaint management system (CMS)

Customer relationship management (CRM). )

7 Others Implementation

Planning Documents

Suggestions on government structures as proposed in

master plan (SED) and some other suggestions e.g.

change tomorrow, CDA, etc. / Prepare financial

model & identification of the projects for revenue

generation according to DHA, CDA, LDA and other

departments. / For Special Economic District (SED)

prepare incentives for key industries, Tax exemption,

exchange control, administrative services. / For

Administrative frame work prepare functions

responsibilities and physical boundaries of urban

functional departments.

23 Months

Prepare innovation of Land Policy / Prepare land

acquisition and joint property right in light of

guidelines of master plan / Prepare document in light

of master plan recommendation on optimizing land

use and approval supervision / Prepare document

comprise of multiple ownership regulations for high

rise buildings / Prepare document for structuring of

urban planning commission, think tank and body to

regular review/ revision of master plan / Prepare

document for legal and supervision planning as

proposed in master plan / Prepare document on

planning system, such as its optimization, building

control mechanism, etc. / Identification and

finalization of key areas of urban design and selection

of control factor of major coastal area, ecological

corridors and mountainous areas, major street front

area, urban service centers, and entrance area of city.

Preparation of TOR for Urban Planning Commission

along with key performance indicators & Feasibility

Study and Finalization of TOR for Gwadar Economic

District

8 Final Report Final Report 24 Months

SECTION 5 : GENERAL CONDITIONS OF CONTRACT


General Conditions of Contract TABLE OF CONTENTS

1. FORM OF CONTRACT

II. GENERAL CONDITIONS OF CONTRACT

1. GENERAL PROVISIONS

1.1 Definitions

1.2 Law Governing the Contract

1.3 Language

1.4 Notices

1.5 Location

1.6 Authorised Representatives

1.7 Taxes

1.8 Leader of Joint Venture

1.9 Relation between the Parties

1.10 Headings

2. COMMENCEMENT, COMPLETION, MODIFICATION,

AND TERMINATION OF CONTRACT

2.1 Effectiveness of Contract

2.2 Termination of Contract for Failure to Become Effective

2.3 Commencement of Services

2.4 Expiration of Contract

2.5 Modification

2.6 Extension of Time for Completion

2.7 Force Majeure

2.7.1 Definition

2.7.2 No Breach of Contract

2.7.3 Extension of Time

2.7.4 Payments

2.8 Suspension of Payments by the Client

2.9 Termination

2.9.1 By the Client

2.9.2 By the Consultants

2.9.3 Cessation of Services

2.9.4 Payment upon Termination

2.9.5 Disputes about Events of Termination

3. OBLIGATIONS OF THE CONSULTANTS

3.1 General

3.1.1 Standard of Performance

3.1.2 Law Governing Services

3.2 Consultants Not to Benefit from Commissions, Discounts, etc.

3.3 Confidentiality

3.4 Liability of the Consultants

3.5 Other Insurances to be Taken out by the Consultants

3.6 Consultants' Actions Requiring Client's Prior Approval

3.7 Reporting Obligations

3.8 Documents Prepared by the Consultants to be the Property of the Client

3.9 Equipment and Materials Furnished by the Client

3.10 Accounting, Inspection and Auditing


4. CONSULTANTS' PERSONNEL AND SUBCONSULTANTS

4.1 General

4.2 Description of Personnel

4.3 Approval of Personnel

4.4 Working Hours, Leave, Overtime, etc.

4.5 Removal and/or Replacement of Personnel

4.6 Resident Project Manager

5. OBLIGATIONS OF THE CLIENT

5.1 Assistance, Coordination and Approvals

5.1.1 Assistance

5.1.2 Co-ordination

5.1.3 Approvals

5.2 Access to Land

5.3 Change in the Applicable Law

5.4 Services and Facilities

5.5 Payments

5.6 Counterpart Personnel

6. PAYMENTS TO THE CONSULTANTS

6.1 Cost Estimates, Ceiling Amount

6.2 Remuneration and Reimbursable Direct Costs (Non-salary Costs)

6.3 Currency of Payment

6.4 Mode of Billing and Payment

6.5 Delayed Payments

6.6 Additional Services

6.7 Consultants' Entitlement to Suspend Services

7. FAIRNESS AND GOOD FAITH

7.1 Good Faith

7.2 Operation of the Contract

8. SETTLEMENT OF DISPUTES

8.1 Amicable Settlement

8.2 Dispute Settlement

9. INTEGRITY PACT

II. SPECIAL CONDITIONS OF CONTRACT

IV. APPENDICES

Appendix A- Description of the Services

Appendix B- Reporting Requirements

Appendix C- Key Personnel and Subconsultants

Appendix D- Breakdown of Contract Prices in Foreign Currency

Appendix E- Breakdown of Contract Prices in Local Currency

Appendix F- Services and Facilities to be Provided by the Client

and Counterpart Personnel to be Made Available to the

Consultants by the Client.

Appendix G- Integrity Pact


II. GENERAL CONDITIONS OF CONTRACT

1. GENERAL PROVISIONS

1.1 Definitions

Unless the context otherwise requires, the following terms whenever used in this

Contract have the following meanings:

(a) "Applicable Law" means the laws and any other instruments having the force

of law in the Islamic Republic of Pakistan, as those may be issued and in force

from time to time;

(b) "Contract" means the Contract signed by the Parties, to which these General

Conditions of Contract (GC) are attached, together with all the documents listed

in Clause 1 of such signed Contract;

(c) "Contract Price" means the price to be paid for the performance of the Services,

in accordance with Clause 6;

(d) "Effective Date" means the date on which this Contract comes into force and

effect pursuant to Sub-Clause 2.1;

(e) "GC" means these General Conditions of Contract;

(f) "Government" means the Government of the Islamic Republic of Pakistan;

(g) "Foreign Currency" means currency other than the currency of Islamic Republic

of Pakistan;

(h) "Local Currency" means the currency of the Islamic Republic of Pakistan;

(i) "Member" in case the Consultants consist of a joint venture of more than one

entity, means any of the entities, and "Members" means all of these entities;

(j) "Party" means the Client or the Consultants, as the case may be, and "Parties"

means both of them;


(k) "Personnel" means persons hired by the Consultants or by any Subconsultant as

employees and assigned to the performance of the Services or any part thereof;

(l) "SC" means the Special Conditions of Contract by which the GC are amended

or supplemented;

(m) "Services" means the work to be performed by the Consultants pursuant to this

Contract, as described in Appendix A;

(n) "Subconsultant" means any entity to which the Consultants subcontract any part

of the Services in accordance with the provisions of Sub-Clause 3.6;

(o) "Third Party" means any person or entity other than the Client, the Consultants

or a Subconsultant; and

(p) "Project" means the work specified in SC for which engineering consultancy

services are desired.

1.2 Law Governing the Contract

This Contract, its meaning and interpretation, and the relation between the Parties shall

be governed by the Applicable Law.

1.3 Language

This Contract has been executed in the English language which shall be the binding and

controlling language for all matters relating to the meaning or interpretation of this

Contract. All the reports and communications shall be in the English language.

1.4 Notices

Any notice, request, or consent made pursuant to this Contract shall be in writing and

shall be deemed to have been made when delivered in person to an Authorised

Representative of the Party to whom the communication is addressed, or when sent by

registered mail, telex, or facsimile to such Party at the address of the Authorised

Representative specified under Sub-Clause SC 1.6. A Party may change its address for

notice hereunder by giving the other Party notice of such change.

1.5 Location

The Services shall be performed at such locations as are specified in Appendix A and,

where the location of a particular task is not so specified, at such locations as mutually

agreed by the Parties.

1.6 Authorized Representatives


Any action required or permitted to be taken, and any document required or permitted

to be executed, under this Contract by the Client or the Consultants shall be taken or

executed by the Authorised Representatives specified in the SC.

1.7 Taxes

Unless specified in the SC, the Consultants, Subconsultants, and their Personnel shall

pay such taxes, fees, and other impositions as may be levied under the Applicable Law.


In case the Consultants consist of a joint venture of more than one entity, the

Consultants shall be jointly and severally bound to the Client for fulfillment of the terms

of the Contract and designate the Member named in SC, to act as leader of the Joint

Venture, for the purpose of receiving instructions from the Client.

1.9 Relation between the Parties

Nothing contained herein shall be construed as establishing a relation of master and

servant or of principal and agent as between the Client and the Consultants. The

Consultants, subject to this Contract, have complete charge of Personnel and

Subconsultants, if any, performing the Services and shall be fully responsible for the

Services performed by them or on their behalf hereunder.

1.10 Headings

The headings shall not limit, alter or affect the meaning of this Contract.

2. COMMENCEMENT, COMPLETION, MODIFICATION,

AND TERMINATION OF CONTRACT


This Contract shall come into force and effect on the date (the "Effective Date") of the

Client's notice to the Consultants instructing the Consultants to begin carrying out the

Services. This notice shall confirm that the effectiveness conditions, if any, listed in

the SC have been met.


If this Contract has not become effective within such time period after the date of the

Contract signed by the Parties as shall be specified in the SC, either Party may, by not

less than twenty eight (28) days written notice to the other Party, declare this Contract

to be null and void, and in the event of such a declaration by either Party, neither Party

shall have any claim against the other Party except for the work (if any) already done

or costs already incurred by a Party at the request of the other Party.

2.3 Commencement of Services The Consultants shall begin carrying out the Services

at the end of such time period after the Effective Date as shall be specified in the SC.



Unless terminated earlier pursuant to Sub-Clause 2.9, this Contract shall expire when,

pursuant to the provisions hereof, the Services have been completed and the payments

of remunerations including the direct costs if any, have been made. The Services shall

be completed within a period as is specified in the SC, or such extended time as may

be allowed under Sub-Clause 2.6.

The term "Completion of Services" is as specified in the SC.

2.5 Modification

Modification of the terms and conditions of this Contract, including any modification

of the scope of the Services or of the Contract Price, may only be made in writing,

which shall be mutually agreed and signed by both the Parties.

2.6 Extension of Time for Completion

If the scope or duration of the Services is increased:

(a) the Consultants shall inform the Client of the circumstances and probable

effects;

(b) the increase shall be regarded as Additional Services; and

(c) the Client shall extend the time for Completion of the Services accordingly.

2.7 Force Majeure

2.7.1 Definition

(a) For the purposes of this Contract, "Force Majeure" means an event which is

beyond the reasonable control of a Party and which makes a Party's performance

of its obligations under the Contract impossible or so impractical as to be

considered impossible under the circumstances, and includes, but is not limited

to, war, riots, civil disorder, earthquake, fire, explosion, storm, flood or other

adverse weather conditions, strikes, lockouts or other industrial actions (except

where such strikes, lockouts or other industrial actions are within the power of

the Party invoking Force Majeure to prevent), confiscation or any other action

by government agencies.

(b) Force Majeure shall not include (i) any event which is caused by the negligence

or intentional action of a Party or such Party's Subconsultants or agents or

employees, nor (ii) any event which a diligent Party could reasonably have been

expected to both (A) take into account at the time of the conclusion of this

Contract and (B) avoid or overcome in the carrying out of its obligations

hereunder.

(c) Force Majeure shall not include insufficiency of funds or failure to make any

payment required hereunder.


2.7.2 No Breach of Contract

The failure of a Party to fulfill any of its obligations under the Contract shall not be

considered to be a breach of, or default under this Contract insofar as such inability

arises from an event of Force Majeure, provided that the Party affected by such an

event; (a) has taken all reasonable precautions, due care and reasonable alternative

measures in order to carry out the terms and conditions of this Contract; and (b) has

informed the other Party in writing not later than fifteen (15) days following the

occurrence of such an event.

2.7.3 Extension of Time

Any period within which a Party shall, pursuant to this Contract, complete any action

or task, shall be extended for a period equal to the time during which such Party was

unable to perform such action as a result of Force Majeure.

2.7.4 Payments

During the period of their inability to perform the Services as a result of an event of

Force Majeure, the Consultants shall be entitled to continue to be paid under the terms

of this Contract, as well as to be reimbursed for additional costs reasonably and

necessarily incurred by them during such period for the purpose of the Services and in

reactivating the Services after the end of such period.

2.8 Suspension of Payments by the Client

The Client may, by written notice of suspension to the Consultants, suspend all

payments to the Consultants hereunder if the Consultants fail to perform any of their

obligations under this Contract, including the carrying out of the Services, provided that

such notice of suspension (i) shall specify the nature of the failure, and (ii) shall request

the Consultants to remedy such failure within a period not exceeding thirty (30) days

after receipt by the Consultants of such notice of suspension.

2.9 Termination

2.9.1 By the Client

The Client may terminate this Contract, by not less than thirty (30) days written notice

of termination to the Consultants, to be given after the occurrence of any of the events

specified in paragraphs (a) through (e) of this Sub-Clause 2.9.1 and sixty (60) days in

the case of the event referred to in paragraph (f):

(a) if the Consultants do not remedy a failure in the performance of their obligations

under the Contract, within thirty (30) days after being notified or within any

further period as the Client may have subsequently approved in writing;


(b) if the Consultants become (or, if the Consultants consist of more than one entity,

if any of their Members becomes) insolvent or bankrupt or enter into any

agreements with their creditors for relief of debt or take advantage of any law

for the benefit of debtors or go into liquidation or receivership whether

compulsory or voluntary;

(c) if the Consultants fail to comply with any final decision reached as a result of

arbitration proceedings pursuant to Clause 8 hereof;

(d) if the Consultants submit to the Client a statement which has a material effect

on the rights, obligations or interests of the Client and which the Consultants

know to be false;

(e) if, as the result of Force Majeure, the Consultants are unable to perform a

material portion of the Services for a period of not less than sixty (60) days;

(f) if the Client, in its sole discretion, decides to terminate this Contract.

2.9.2 By the Consultants

The Consultants may terminate this Contract, by not less than thirty (30) days written

notice to the Client, such notice to be given after the occurrence of any of the events

specified in paragraphs (a) through (d) of this Sub-Clause 2.9.2:

(a) if the Client fails to pay any monies due to the Consultants pursuant to this

Contract and not subject to dispute pursuant to Clause 8 within forty-five (45)

days after receiving written notice from the Consultants that such payment is

overdue;

(b) if the Client is in material breach of its obligations pursuant to this Contract and

has not remedied the same within forty-five (45) days (or such longer period as

the Consultants may have subsequently approved in writing) following the

receipt by the Client of the Consultants' notice specifying such breach;

(c) if, as a result of Force Majeure, the Consultants are unable to perform a material

portion of the Services for a period of not less than sixty (60) days;

(d) if the Client fails to comply with any final decision reached as a result of

arbitration proceedings pursuant to Clause 8 hereof.


2.9.3 Cessation of Services

Upon receipt of notice of termination under Sub-Clause 2.9.1, or giving of notice of

termination under Sub-Clause 2.9.2, the Consultants shall take all necessary steps to

bring the Services to a close in a prompt and orderly manner and shall make every

reasonable effort to keep expenditures for this purpose to a minimum. With respect to

documents prepared by the Consultants, and equipment and materials furnished by the

Client, the Consultants shall proceed as provided, respectively, by Sub-Clauses 3.8 or

3.9.

2.9.4 Payment upon Termination

Upon termination of this Contract pursuant to Sub-Clauses 2.9.1 or 2.9.2, the Client

shall make the following payments to the Consultants:

(a) remuneration and reimbursable direct costs expenditure pursuant to Clause 6 for

Services satisfactorily performed prior to the effective date of termination.

Effective date of termination for purposes of this Sub-Clause means the date

when the prescribed notice period would expire;

(b) except in the case of termination pursuant to paragraphs (a) through (d) of Sub-

Clause 2.9.1, reimbursement of any reasonable cost incidental to the prompt and

orderly termination of the Contract, including the cost of the return travel of the

Personnel, according to Consultants Traveling Allowance Rules.

2.9.5 Disputes about Events of Termination

If either Party disputes whether an event specified in paragraphs (a) through (e) of Sub-

Clause 2.9.1 or in paragraphs (a) through (d) of Sub-Clause 2.9.2 hereof has occurred,

such Party may, within forty-five (45) days after receipt of notice of termination from

the other Party, refer the matter to arbitration pursuant to Clause 8 hereof, and this

Contract shall not be terminated on account of such event except in accordance with

the terms of any resulting arbitral award.

3. OBLIGATIONS OF THE CONSULTANTS

3.1 General

3.1.1 Standard of Performance

The Consultants shall perform the Services and carry out their obligations with all due

diligence, efficiency, and economy, in accordance with generally accepted professional

techniques and practices, and shall observe sound management practices, and employ

appropriate advanced technology and safe methods. The Consultants shall always act,

in respect of any matter relating to this Contract or to the Services, as faithful advisers

to the Client, and shall at all times support and safeguard the Client's legitimate interests

in any dealings with Subconsultants or third parties.

3.1.2 Law Governing Services

The Consultants shall perform the Services in accordance with the Applicable Law and

shall take all practicable steps to ensure that any Subconsultants, as well as the

Personnel of the Consultants and any Subconsultants, comply with the Applicable Law.


3.2 Consultants Not to Benefit from Commissions, Discounts, etc.

The remuneration of the Consultants pursuant to Clause 6 shall constitute the

Consultants' sole remuneration in connection with this Contract or the Services, and the

Consultants shall not accept for their own benefit any trade commission, discount, or

similar payment in connection with activities pursuant to this Contract or to the Services

or in the discharge of their obligations under the Contract, and the Consultants shall use

their best efforts to ensure that the Personnel, any Sub consultants, and agents of either

of them similarly shall not receive any such additional remuneration.

3.3 Confidentiality

The Consultants, their Subconsultants, and the Personnel of either of them shall not,

either during the term or after the expiration of this Contract, disclose any proprietary

or confidential information relating to the Project, the Services, this Contract, or the

Client's business or operations without the prior written consent of the Client.

3.4 Liability of the Consultants

The Consultants are liable for the consequence of errors and omissions on their part or

on the part of their employees in so far as the design of the Project is concerned to the

extent and with the limitations as mentioned herein below.

If the Client suffers any losses or damages as a result of proven faults, errors or

omissions in the design of a project, the Consultants shall make good such losses or

damages, subject to the conditions that the maximum liability as aforesaid shall not

exceed twice the total remuneration of the Consultants for design phase in accordance

with the terms of the Contract.

The liability of the Consultants expires after one (1) year from the stipulated date of

completion of construction or after three (3) years from the date of final completion of

the design whichever is earlier.

The Consultants may, to protect themselves, insure themselves against their liabilities

but this is not obligatory. The extent of the insurance shall be up to the limit specified

in second para above. The Consultants shall procure the necessary cover before

commencing the Services and the cost of procuring such cover shall be borne by the

Consultants up to a limit of one percent of the total remuneration of the Consultants for

the design phase for every year of keeping such cover effective.

The Consultants shall, at the request of the Client, indemnify the Client against any or

all risks arising out of the furnishing of professional services by the Consultants to the


Client, not covered by the provisions contained in the first para above and exceeding

the limits set forth in second para above provided the actual cost of procuring such

indemnity as well as costs exceeding the limits set forth in fourth para above shall be

borne by the Client.

3.5 Other Insurances to be Taken out by the Consultants

In addition to the insurance stated in Sub-Clause 3.4 above, the Consultants shall take

out and maintain the various insurances as are specified in the SC, at the cost and

expense of the Client.

3.6 Consultants' Actions Requiring Client's Prior Approval

The Consultants shall obtain the Client's prior approval in writing before taking any of

the following actions:

(a) appointing such Personnel as are listed in Appendix-C merely by title but not

by name;

(b) entering into a subcontract for the performance of any part of the Services, it

being understood (i) that the selection of Subconsultants and the terms and

conditions of the subcontract shall have been approved in writing by the Client

prior to the execution of the subcontract, and (ii) that the Consultants shall

remain fully liable for the performance of the Services by the Subconsultants

and its Personnel pursuant to this Contract;

(c) any other action that may be specified in the SC.

3.7 Reporting Obligations

The Consultants shall submit to the Client the reports and documents specified in

Appendix B in the form, in the numbers, and within the periods set forth in the said

Appendix.


All plans, drawings, specifications, reports, and other documents and software prepared

by the Consultants in accordance with Sub-Clause 3.7 shall become and remain the

property of the Client, and the Consultants shall, not later than upon termination or

expiration of this Contract, deliver (if not already delivered) all such documents and

software to the Client, together with a detailed inventory thereof. The Consultants may

retain a copy of such documents and software.

Restriction(s) about the future use of these documents, is specified in the SC.

3.9 Equipment and Materials Furnished by the Client


Equipment and materials made available to the Consultants by the Client, or purchased

by the Consultants with funds provided by the Client, shall be the property of the Client

and shall be marked accordingly. Upon termination or expiration of this Contract, the

Consultants shall make available to the Client an inventory of such equipment and

materials and shall dispose of such equipment and materials in accordance with the

Client's instructions or afford salvage value of the same. While in possession of such

equipment and materials, the Consultants, unless otherwise instructed by the Client in

writing, shall insure them at the expense of the Client in an amount equal to their full

replacement value.

3.10 Accounting, Inspection and Auditing

The Consultants (i) shall keep accurate and systematic accounts and records in

respect of the Services hereunder, in accordance with internationally accepted

accounting principles and in such form and detail as will clearly identify all relevant

time charges, and cost, and the basis thereof, and (ii) shall permit the Client or its

designated representatives periodically, and up to one year from the expiration or

termination of this Contract, to inspect the same and make copies thereof as well as to

have them audited by auditors appointed by the Client.

4. CONSULTANTS' PERSONNEL AND SUBCONSULTANTS

4.1 General

The Consultants shall employ and provide such qualified and experienced Personnel

and Subconsultants as are required to carry out the Services.

4.2 Description of Personnel

(a) The title, activities of job description and estimated period of engagement in the

carrying out of the Services of each of the Consultants' Personnel are described

in Appendix C.

(b) Adjustment with respect to the estimated periods of engagement of various

salary grades of the Personnel set forth in Appendix C may be made by the

Consultants in accordance with the actual requirements of the Contract to ensure

efficient performance of the Services, provided that the aggregate of such

adjustments shall not cause payments under this Contract to exceed the ceilings

set forth in Sub-Clause 6.1(a) of this Contract.

4.3 Approval of Personnel


The Key Personnel and Subconsultants listed by title as well as by name in Appendix

C are deemed to be approved by the Client. In respect of other Key Personnel which

the Consultants propose to use in carrying out of the Services, the Consultants shall

submit to the Client for review and approval a copy of their biographical data. If the

Client does not object in writing (stating the reasons for the objection) within fourteen

(14) calendar days from the date of receipt of such biographical data, such Key

Personnel shall be deemed to have been approved by the Client.

4.4 Working Hours, Leave, Overtime, etc.

Working Hours for Key Personnel are set forth in Appendix-C hereto.

Except for the staff covered under reimbursable direct costs expenditure, the

Consultants' remuneration given in Appendix D and Appendix E shall be deemed to

cover paid casual leave, sick leave and earned leave. The Client will reimburse

overtime payments to eligible Personnel provided by the Consultants, in respect of

support staff and work charged staff. Any taking of leave by Personnel shall be subject

to the prior approval by the Consultants who shall ensure that absence for leave

purposes will not delay the progress and adequate supervision of the Services. Such

leave taking of the Authorised Representative of the Consultants at site, if any, shall be

preceded by the Client informed in writing.

4.5 Removal and/or Replacement of Personnel

(a) Except as the Client may otherwise agree, no changes shall be made in the Key

Personnel. If, for any reason beyond the reasonable control of the Consultants,

it becomes necessary to replace any of the Key Personnel, the Consultants shall

provide as a replacement a person of equivalent or better qualifications.

(b) If the Client; (i) finds that any of the Personnel has committed serious

misconduct or has been charged with having committed a criminal action; or

(ii) has reasonable cause to be dissatisfied with the performance of any of the

Personnel, then the Consultants shall, at the Client's written request specifying

the grounds therefor, provide as a replacement a person with qualifications and

experience acceptable to the Client.

(c) Any of the Personnel provided as a replacement under Sub-Clauses (a) and (b)

above, the rate of remuneration applicable to such person as well as any

reimbursable expenditures (including expenditures due to the number of eligible

dependents) the Consultants may wish to claim as a result of such replacement,

shall be subject to the prior written approval by the Client. Except as the Client

may otherwise agree, (i) the Consultants shall bear all additional travel and other

costs arising out of or incidental to any removal and/or replacement, and (ii) the

remuneration to be paid for any of the Personnel provided as a replacement shall


not exceed the remuneration which would have been payable to the Personnel

replaced.

4.6 Resident Engineer

If required by the SC, the Consultants shall ensure that at all times during the

Consultants' performance of the Services, a Resident Engineer acceptable to the Client,

shall take charge of the performance of such Services

5. OBLIGATIONS OF THE CLIENT

5.1 Assistance, Coordination and Approvals

5.1.1 Assistance

The Client shall use its best efforts to ensure that the Client shall:

(a) provide at no cost to the Consultants, Subconsultants and Personnel such

documents prepared by the Client or other consulting engineers appointed by

the Client as shall be necessary to enable the Consultants, Subconsultants or

Personnel to perform the Services. The documents and the time within which

such documents shall be made available, are as specified in the SC;

(b) assist to obtain the existing data relevant to the carrying out of the Services, with

various Government and other organizations. Such items shall be returned by

the Consultants upon completion of the Services under this Contact;

(c) issue to officials, agents and representatives of the concerned organizations, all

such instructions as may be necessary or appropriate for prompt and effective

implementation of the Services;

(d) provide to the Consultants, Subconsultants, and Personnel any such other

assistance and exemptions as may be specified in the SC;

(e) assist to obtain permits which may be required for right-of-way, entry upon the

lands and properties for the purposes of this Contract.

5.1.2 Co-ordination

The Client shall:


(a) co-ordinate and get or expedite any necessary approval and clearances relating

to the work from any Government or Semi-Government Agency, Department

or Authority, and other concerned organization named in the SC.

(b) co-ordinate with any other consultants employed by him.

5.1.3 Approvals

The Client shall accord approval of the documents within such time as specified in the

SC, whenever these are applied for by the Consultants.

5.2 Access to Land

The Client warrants that the Consultants shall have, free of charge, unimpeded access

to all land of which access is required for the performance of the Services.

5.3 Change in the Applicable Law

If, after the date of this Contract, there is any change in the Applicable Law which

increases or decreases the cost of the Services rendered by the Consultants, then the

remunerations and direct costs otherwise payable to the Consultants under this Contract

shall be increased or decreased accordingly, and corresponding adjustment shall be

made to the amounts referred to in Sub-Clause 6.1 (a). Rate in the Appendix-E shall be

revised in case of revision in salary made in an organization due to statutory

Notification. Such revised rate(s) shall be applicable from the respective date(s) of

implementation of such Notification by the concerned organizations for which

necessary proof shall be provided to the Client.

5.4 Services and Facilities

The Client shall make available to the Consultants, Subconsultants and the Personnel,

for the purpose of the Services and free of any charge, the services, facilities and

property described in Appendix F at the times and in the manner specified in said

Appendix F, provided that if such services, facilities and property shall not be made

available to the Consultants as and when so specified, the Parties shall agree on; (i) any

time extension that it may be appropriate to grant to the Consultants for the performance

of the Services; (ii) the manner in which the Consultants shall procure any such

services, facilities and property from other sources; and (iii) the additional payments,

if any, to be made to the Consultants as a result thereof pursuant to Sub-Clause 6.1(b)

hereinafter.


5.5 Payments

In consideration of the Services performed by the Consultants under this Contract, the

Client shall make to the Consultants such payments and in such manner as is provided

by Clause 6 of this Contract.

5.6 Counterpart Personnel

(a) If so provided in Appendix-F hereto, the Client shall make available to the

Consultants, as and when provided in such Appendix-F, and free of charge, such

counterpart personnel to be selected by the Client, with the Consultants' advice,

as shall be specified in such Appendix-F. Counterpart personnel shall work

under the exclusive direction of the Consultants. If any member of the

counterpart personnel fails to perform adequately any work assigned to such

member by the Consultants which is consistent with the position occupied by

such member, the Consultants may request the replacement of such member,

and the Client shall not unreasonably refuse to act upon such request.

(b) If counterpart personnel are not provided by the Client to the Consultants as and

when specified in Appendix-F, the Client and the Consultants shall agree on; (i)

how the affected part of the Services shall be carried out; and (ii) the additional

payments, if any, to be made by the Client to the Consultants as a result thereof

pursuant to Sub-Clause 6.1(c) hereof.

6. PAYMENTS TO THE CONSULTANTS

6.1 Cost Estimates, Ceiling Amount

(a) An estimate of the cost of Services payable in foreign and local currencies is set

forth in Appendices D and E respectively. Except as may be otherwise agreed

under Sub-Clause 2.5 and subject to Sub-Clause 6.1 (b), payments under this

Contract shall not exceed the ceilings in foreign currency in Appendix D and in

local currency in Appendix E, excluding adjustments made under Sub-Clause

6.2(a) of the SC. The Consultants shall notify the Client as soon as cumulative

charges incurred for the Services have reached 80% of either of these ceilings.

(b) Notwithstanding Sub-Clause 6.1(a) hereof, if pursuant to any of the Sub-

Clauses 5.3, 5.4 or 6.6 hereof, the Parties shall agree that additional payments

in local and/or foreign currency, as the case may be, shall be made to the

Consultants in order to cover any necessary additional expenditures relating to

remuneration not envisaged in the cost estimates referred to in Sub-Clause

6.1(a) above, and the ceiling or ceilings, as the case may be, set forth in Sub-

Clause 6.1(a) above shall be increased by the amount or amounts, as the case

may be, of any such additional payments.


(c) Notwithstanding Sub-Clause 6.1(b) hereof, if pursuant to any of the Sub-

Clauses 5.3, 5.4 or 5.6 hereof, the Parties shall agree that additional payments

in local and/or foreign currency, as the case may be, shall be made to the

Consultants in order to cover any necessary additional expenditures relating to

reimbursable direct cost not envisaged in the cost estimates referred to in Sub-

Clause 6.1(a) above, the ceiling or ceilings, as the case may be, set forth in Sub-

Clause 6.1(b) above shall be increased by the amount or amounts, as the case

may be, of any such additional payments.

6.2 Remuneration and Reimbursable Direct Costs (Non-salary Costs)

(a) Subject to the ceilings specified in Sub-Clause 6.1(a) hereof, the Client shall

pay to the Consultants; (i) remuneration as set forth in Sub-Clause 6.2(b); and

(ii) reimbursable direct costs expenditure as set forth in Sub-Clause 6.2(c).

Remuneration shall be subject to price adjustment as specified in the SC.

(b) Remuneration for the Personnel shall be determined on the basis of time actually

spent by such Personnel in the performance of the Services after the date

determined in accordance with Sub-Clause SC 2.3 (including time for necessary

travel via the most direct route) at the rates referred to, and subject to such

additional provisions as are set forth in the SC.

(c) Reimbursable direct costs (non-salary costs) actually and reasonably incurred

by the Consultants in the performance of the Services. The reimbursable direct

costs expenditure shall be for the items specified in the SC.


(a) Foreign currency payment shall be made in the currency or currencies specified

as foreign currency or currencies in Appendix D, and local currency payment

shall be made in Pakistani Rupees.

(b) The SC shall specify which items of remuneration and reimbursable

expenditures shall be paid, respectively, in foreign and in local currency.


6.4 Mode of Billing and Payment

Billing and payments in respect of the Services shall be made as follows:

(a) To cover payments due under Sub-Clauses 6.1 and 6.2 of this Contract, the

Client shall establish a revolving fund in foreign currency and local currency

accounts, each account to be separately and distinctly maintained by the

Consultants, and shall deposit into the said accounts, amounts in the currencies

specified above as follows:

(i) Not later than thirty (30) days following the signing of Contract by both

the Parties amounts estimated to be the requirements in the respective

currencies for the three (3) months of the Services immediately

following the signing of Contract calculated on the basis of the

applicable estimates set forth in Appendices D and E.

(ii) Not later than the 15th day of each succeeding month, the amount equal

to the preceding monthly estimate in accordance with Appendices D and

E shall be recouped by the Client in the revolving fund against foreign

currency and local currency amounts.

Any bank interest accruing in a revolving fund shall be credited by the

Consultants to the Client.

(b) As soon as practicable and preferably within thirty (30) days after the end of

each calendar month during the period of the Services, the Consultants shall

submit to the Client, in duplicate, itemized statements, accompanied by copies

of receipted invoices, vouchers and other appropriate supporting materials, of

the amounts payable pursuant to Sub-Clauses 6.3 and 6.4 for such month.

Separate monthly statements shall be submitted in respect of amounts payable

in foreign currency and in local currency. Monthly statement shall distinguish

that portion of the total eligible costs which pertains to remuneration from that

portion which pertains to reimbursable direct costs expenditure.

In case of a joint venture, separate monthly statements shall be submitted in

respect of amounts payable to each Member of the joint venture of the

Consultants.

(c) The Client shall cause the payment of the Consultants' monthly statements

within twenty-eight (28) days for amounts in local currency and within fifty six

(56) days for amounts in foreign currency after the receipt by the Client of such

statements with supporting documents. Only such portion of a monthly

statement that is not satisfactorily supported may be withheld from payment.

Should any discrepancy be found to exist between actual payment and costs

authorized to be incurred by the Consultants, the Client, after seeking

clarification from the Consultants, may add or subtract the difference from any

subsequent payments.


(d) The final payment under this Clause shall be made only after the final report

and a final statement, identified as such, shall have been submitted by the

Consultants and approved as satisfactory by the Client. The Services shall be

deemed completed and finally accepted by the Client and the final report and

final statement shall be deemed approved by the Client as satisfactory ninety

(90) calendar days after receipt of the final report and final statement by the

Client unless the Client, within such ninety (90) days period, gives written

notice to the Consultants specifying in detail deficiencies in the Services, the

final report or final statement. The Consultants shall thereupon promptly make

any necessary corrections, and upon completion of such corrections, the

foregoing process shall be repeated. Any amount which the Client has paid or

caused to be paid in accordance with this Clause in excess of the amounts

actually payable in accordance with the provisions of this Contract shall be

reimbursed by the Consultants to the Client within thirty (30) days after receipt

by the Consultants of notice thereof. Any such claim by the Client for

reimbursement must be made within fifty six (56) days after receipt by the

Client of a final report and a final statement approved by the Client in

accordance with the above. The Client shall cause the final payment to the

Consultants within fifty six (56) days of receipt of final invoice from the

Consultants, after completion of Services finally accepted alongwith the final

report and statement of the Consultants by the Client.

(e) All payments under this Contract shall be made to the bank account of the

Consultants to be notified later.


If the Client has delayed payments beyond the period stated in paragraph (c) of Sub-

Clause 6.4, interest charges shall be paid to the Consultants for each day of delay at the

rate specified in the SC.

6.6 Additional Services

Additional Services means:

(a) Services as approved by the Client outside the Scope of Services described in

Appendix A;

(b) Services to be performed during the period extended pursuant to Sub-Clause

2.6, beyond the original schedule time for completion of the Services; and

(c) any re-doing of any part of the Services as a result of client's instructions.

If, in the opinion of the Client, it is necessary to perform Additional Services during the

currency of the Contract for the purpose of the Project, the Consultants, with the prior

written authorization of the Client, shall carry out such Additional Services on the basis

of the billing rates set out in the Contract. In case for any reasons these rates and prices

are determined by both the Parties to be not applicable for said Additional Services,

then suitable billing rates and the additional time, shall be agreed upon between the

Client and the Consultants.


6.7 Consultants' Entitlement to Suspend Services

If the Client fails to make the payment of any of the Consultants' invoice within twenty-

eight (28) days after the expiry of the time stated in paragraph (c) of Sub-Clause 6.4,

within which payment is to be made, the Consultants may after giving not less than

twenty-eight (28) days' prior notice to the Client, suspend the Services or reduce the

rate of carrying out the Services, unless and until the Consultants have received the

payment.

This action will not prejudice the Consultants' entitlement to financing charges under

Sub-Clause 6.5.

7. FAIRNESS AND GOOD FAITH

7.1 Good Faith

The Parties undertake to act in good faith with respect to each other's rights under this

Contract and to adopt all reasonable measures to ensure the realization to the objectives

of this Contract.

7.2 Operation of the Contract

The Parties recognize that it is impractical in this Contract to provide for every

contingency which may arise during the life of the Contract, and the Parties hereby

agree that it is their intention that this Contract shall operate fairly as between them,

and without detriment to the interest of either of them, and that, if during the term of

this Contract either Party believes that this Contract is operating unfairly, the Parties

will use their best efforts to agree on such action as may be necessary to remove the

cause or causes of such unfairness, but no failure to agree on any action pursuant to this

Sub-Clause shall give rise to a dispute subject to arbitration in accordance with Clause

8 hereof.

8. SETTLEMENT OF DISPUTES

8.1 Amicable Settlement

The Parties shall use their best efforts to settle amicably all disputes arising out of or in

connection with this Contract or its interpretation.


Any dispute between the Parties as to matters arising pursuant to this Contract which

cannot be settled amicably within thirty (30) days after receipt by one Party of the other

Party's request for such amicable settlement may be submitted by either Party for

settlement in accordance with the provisions of the Arbitration Act, 1940 (Act No. X

of 1940) and Rules made thereunder and any statutory modifications thereto.

Services under the Contract shall, if reasonably possible, continue during the arbitration

proceedings and no payment due to or by the Client shall be withheld on account of

such proceedings.


9. INTEGRITY PACT

9.1 If the Consultant or any of his Subconsultants, agents or servants is found to have

violated or involved in violation of the Integrity Pact signed by the Consultant as

Appendix-G to this Form of Contract, then the Client shall be entitled to:

(a) recover from the Consultant an amount equivalent to ten times the sum of any

commission, gratification, bribe, finder’s fee or kickback given by the

Consultant or any of his Subconsultant, agents or servants;

(b) terminate the Contract; and

(c) recover from the Consultant any loss or damage to the Client as a result of such

termination or of any other corrupt business practices of the Consultant or any

of his Subconsultant, agents or servants.

On termination of the Contract under Sub-Para (b) of this Sub-Clause, the Consultant

shall proceed in accordance with Sub-Clause 2.9.3. Payment upon such termination

shall be made under Sub-Clause 2.9.4 (a) after having deducted the amounts due to the

Client under Sub-Para (a) and (c) of this Sub-Clause.

Special Conditions of Contract

III. SPECIAL CONDITIONS OF CONTRACT

Clause No.

of GC

Amendments of, and Supplements to, Clauses in the General Conditions of

Contract

1.1 Definitions

(f) “Government” add, Government of Balochistan also

(p) "Project" means: ___________

1.2 Authorised Representatives

The Authorised Representatives are the following:

For the Client:

For the Consultants:


-----------------------------


The date on which this Contract shall come into effect is the date when the Contract is

signed by both the Parties.


The time period shall be 60 days or such other period as the Parties may agree in writing.

2.3 Commencement of Services

The Consultants shall commence the Services within twenty-one (21) days after receipt

of Letter of Commencement issued by the Client, or such other time period as the

Parties may agree in writing.



The period of completion of Services shall be six (06) months for design phase, 18

months for supervision and 12 months for DLP from the Commencement Date of the

Services or such other period as the Parties may agree in writing. The Services are

estimated to be completed before ______.

"Completion of Services" means submission of all prescribed reports and documents

and receiving of all payments by the Consultant as stated in this Contract Agreement.

3.1 Insurance to be Taken out by the Consultants

The risks and the coverages shall be as follows:

(a) Professional liability insurance, with a minimum coverage of two times the

design fee.

(b) Third Party motor vehicle liability insurance in respect of motor vehicles

operated in Pakistan by the Consultants or their Personnel or any Subconsultants

or their Personnel, with a minimum coverage of Rs 100,000.

(b) Insurance against loss of or damage to equipment purchased in whole or in part

with funds provided under the Contract.


The Client and the Consultants shall not use these documents for purposes unrelated to

this Contract without the prior written approval of the other Party.

4.1.1 Assistance

(a) The Client shall make available within fifteen (15) days from the

Commencement Date, the documents as described in Terms of Reference

(Appendix-A) from the date of request by the Consultant as per requirement of

the of the documents from time to time.

This list if warranted shall be supplemented subsequently.

(b) Other assistance and exemptions to be provided by the Client are: as per Terms

of reference (Appendix-A)

4.1.2 Coordination

(a) The departments and agencies include: All those related to the Project.

4.1.3 Approvals

The Client shall accord approval of the documents immediately but not later than

fourteen (14) days from the date of their submission by the Consultants. Delay in

approval by the Client will be consider as delay event in completion of services.

5.1 Cost Estimates, Ceilling Amount


The ceiling amount in Pak Rupees is ___________/-

5.2 Remuneration and Reimbursable Direct Costs (Non-Salary Costs)

5.2(a) Payments for remuneration made in accordance with Sub-Clause 6.2(a) shall be

adjusted as follows:

(i) Remuneration paid in local currency pursuant to the billing rates agreed for each

person shall be adjusted in July of every year (and, for the first time, with effect

from the remuneration earned in July following submission of financial

proposal) by considering the following subject to maximum of prevalent CPI as

per given formula

RI = Rio x II/IIo

Where RI is the adjusted billing rate, RIo is the billing rate payable on the basis of the

agreed billing rate in local currency as on July (i.e. the year in which the Consultants

submitted its financial proposal to the Client). II is the Combined Consumer Price

Index (CPI) "General" for Government employees as published by the Federal Bureau

of Statistics, Government of Pakistan for the month of July for which the adjustment

is to have effect, and IIo is the Consumer Price Index "General" for Government

employees as published by the Federal Bureau of Statistics Government of Pakistan for

the month of July (i.e. the Year in which the Consultants submitted its financial proposal

to the Client).

5.2(b) The rates for local Personnel set forth in Appendix E, after adjustments, if any, pursuant

to Sub-Clause 6.2(a) hereof shall be used for billing purposes.

It is understood that the remuneration rates shall cover salary and allowances as the

Consultants shall have agreed to pay to the Personnel as well as factors for social

charges and overhead based on the Consultants' average cost as represented by the

financial statements of Consultants' latest three fiscal years and fee of the Consultants.

The remuneration rates have been agreed upon based on the representations made by

the Consultants during finalization of this Contract with respect to the Consultants' costs

and charges as referred above as such representations are evidenced by the form

"Breakdown of Agreed Fixed Rates in Consultants' Contract".

Remuneration for periods of less than one month shall be calculated on hourly basis for

the time spent by the Head Office staff or Project Office staff and directly attributable

to the Services (one hour being equivalent to 1/170 of a month) and on calendar day


basis for time spent by the Site Office staff (one day being equivalent to 1/30th of a

month).

5.2(c) Reimbursable Direct Costs (Non Salary Costs)

Refer to Appendix ---


6.1(a) Currency of payment is Pak Rupees.

6.2 Mode of Billing and Payment Schedule

Payments shall be made according to the following schedule as per work done:


Payment Percentages as

per Sub Deliverables in

%age

Payment Percentages as

per Deliverables in

%age

1 Inception Report Inception Report 8 8

2

Proposals for SED Govt.

Structure in detail &

Restructuring of GDA &

Preparation of Rules &

Regulations and amendments in

Bye Laws of Various

Departments connected with SED

& Training including ERP

programing.

Preparation of SED Government

Structure 2

10

Restructuring of GDA as per the

guide lines proposed in Smart Port

City Master Plan / Capacity Building

& Training aspects / Setting up legal

& law Department

2

Reorganizing the legal, Ownership,

Operational and other structures for

the purpose of making it more

organized and effective.

3

Data Digitization of all Societies

including the Allottees plot

registration that will be provided by

developers having NOCs. /

Finalizing Documentation Systems /

Computerization Facilities &

Capacity for proper Land

Management System and record

keeping.

3

3

Revitalization and Urban

Planning of Old Town and

Preservation of Heritages

Detailed Designing of old city and

its street scaping. 3

15 Identification of historic landmarks

and Survey of Old Town. 2

Making Guidelines for Preservation

and declaring Heritage sites which

are to be protected and preserved.

2


Preliminary planning and

revitalization plan design & drawing 2

Rehabilitation plan of the old town

by keeping heritages protection and

its renovations.

2

Preparation of Tender Documents,

BOQ Estimates of Rehabilitation

Works.

2

Site Supervision of construction

work on Marine Drive and Shahi

Bazar of old town

2

4

Detail Master Planning of Project

Area

Preliminary Design Concept Plan

for all Project Area including Oil

City Area.

2

10

Final Detail Master Plan of Project

Area and Master Planning of Oil

City Area.

2

Design of Selected Public Buildings 1

Detail Plan of Infrastructure. 1

Detail Urban Design & Planning of

Project Area. 1

Submission of final report including

Zoning, Planning Permissions,

Building Codes & Regulations.

2

Tender Documents, BOQs &

Estimates of selected projects i.e.

Buildings & Infrastructure.

1

Detail Master Planning of

Central Business Districts (CBD)

Detail Technical Surveys of the

Proposed Area of CBD. 2

10

Detail Planning including Zoning,

and allocation of land use allocated

for CBD in Master Plan.

2

Detail Planning & Architectural

Designs of Different Proposed

Structure.

1

Detail Planning including Zoning,

and Allocation of Land use as

proposed in Master Plan.

1

Preparation of Feasibility Studies for

Selected Projects in CBD Area. 1

Development of Different

PPP/BOT/JV Models for

Development of Different

Commercial Ventures in CBD.

2

Tender Documents, BOQs &

Estimates of selected projects i.e.

Buildings & Infrastructure.

1

5

Detailed Topographic/GIS

Surveys including contour plan &

Field Survey

Detail Topographic Survey of Old

City / existing Area and Contouring

of Oil city area.

5

15 Detail GIS Planning 5

Preparation of Contour Plan. 2.5

Field Survey 2.5

6

Consultancy Services for GIS

planning, Computerization, Land

Documentation etc .and Setting

up of Information &

GIS Master Planning /

Implementation & Execution

Strategy (Phase-Wise) / GIS Control

Center Planning & Designing.

2 17


Communication Center (Data

Center) in GDA

Consultant will identify the

requirements of GDA in ICT and

provide its complete solutions.

Based upon study & prepare a

project document for setting of

Information & Communication

Center in GDA and Site Supervision

of GDA Data Center Work

5

Urban planning, construction,

management and services by using

new generation of information and

communicate on technologies. It

includes four levels.

• Information & Communication

Technology (ICT)

• Geospatial Technology

• Datacenter

• Communication Infrastructure

2

Information & Communication

Technology (ICT) Smart

applications like E.R.P. System,

2

Land management system (LMS), 2

Complaint management system

(CMS) 2

Customer relationship management

(CRM). ) 2

7 Others Implementation Planning

Documents

Suggestions on government

structures as proposed in master plan

(SED) and some other suggestions

e.g. change tomorrow, CDA, etc. /

Prepare financial model &

identification of the projects for

revenue generation according to

DHA, CDA, LDA and other

departments. / For Special Economic

District (SED) prepare incentives for

key industries, Tax exemption,

exchange control, administrative

services. / For Administrative frame

work prepare functions

responsibilities and physical

boundaries of urban functional

departments.

3

7 Prepare innovation of Land Policy /

Prepare land acquisition and joint

property right in light of guidelines

of master plan / Prepare document in

light of master plan recommendation

on optimizing land use and approval

supervision / Prepare document

comprise of multiple ownership

regulations for high rise buildings /

Prepare document for structuring of

urban planning commission, think

tank and body to regular review/

revision of master plan / Prepare

document for legal and supervision

planning as proposed in master plan

/ Prepare document on planning

3


system, such as its optimization,

building control mechanism, etc. /

Identification and finalization of key

areas of urban design and selection

of control factor of major coastal

area, ecological corridors and

mountainous areas, major street

front area, urban service centers, and

entrance area of city.

Preparation of TOR for Urban

Planning Commission along with

key performance indicators &

Feasibility Study and Finalization of

TOR for Gwadar Economic District

1

8 Final Report Final Report 8 8

Total 100 100

The accounts for local currency is:

Title of Account ___________

SWIFT Address (code) ______________

Bank Name ___________

IBAN _____________

Account Number ________


The compensation on delayed payments shall be as follows:

(i) for local currency = eight percent (8%) per annum.


Disputes shall be settled by Complaint Redressal Committee define in BPPR or through

arbitration Act of 1940 in accordance with the following provisions:

The Arbitration shall take place in Karachi and in English language.

8.0 Priority of Documents


Following is to indicate priority of documents forming part of this Contract to resolve

an ambiguity or non-clarity in the provision:

i) Contract Agreement

ii) Minutes of Contract Negotiation

iii) The Special Conditions of Contract

iv) The General Conditions of Contract

v) Appendix-A

vi) Appendix-B

vii) Appendix-C

viii) Appendix-D (NOT USED)

ix) Appendix-E

x) Appendix-F

xi) Appendix-G

Standard Forms of Contract

SECTION-6: STANDARD FORM OF CONTRACT

INCLUDING INTEGRITY PACT


FORM OF CONTRACT

This CONTRACT (hereinafter called the "Contract") is made on the _____day of ____ of 2019,

between, on the one hand, --------------- (hereinafter called the "Client" which expression shall

include the successors, legal representatives and permitted assigns) and, on the other hand, ---

--------------- (hereinafter called the "Consultants" which expression shall include the

successors, legal representatives and permitted assigns).

WHEREAS

(a) the Client has requested the Consultants to provide certain consulting services as

defined in the General Conditions of Contract attached to this Contract (hereinafter

called the "Services"); and

(b) the Consultants, having represented to the Client that they have the required

professional skills, and personnel and technical resources, have agreed to provide the

Services on the terms and conditions set forth in this Contract;

NOW THEREFORE the Parties hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of

this Contract:

(a) the General Conditions of Contract;

(b) the Special Conditions of Contract;

(c) the following Appendices:

Appendix A: Terms of Reference / Description of Services

Appendix B: Reporting Requirements

Appendix C: Key Personnel and Subconsultants

Appendix D: Breakdown of Contract Price in Foreign Currency (NOT USED)

Appendix E: Breakdown of Contract Price in Local Currency

Appendix F: Services & Facilities to be Provided by the Client and Counterpart

Personnel to be Made Available to the Consultants by the Client.

Appendix G: Integrity Pact

Appendix H: Minutes of Negotiation Meeting

2. The mutual rights and obligations of the Client and the Consultants shall be as set forth

in the Contract, in particular:


(a) the Consultants shall carry out the Services in accordance with the provisions

of the Contract; and

(b) the Client shall make payments to the Consultants in accordance with the

provisions of the Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their

respective names in two identical counterparts, each of which shall be deemed as the original,

as of the day, month and year first above written.

For and on behalf of

_____________

Witness

Signatures___________________ Signatures ________________

Name ______________________ Name ____________________

Title ________________________ Title:

(Seal)

For and on behalf of

Witness _________________

Signatures___________________ Signatures ________________

Name: Name: __________

Title: Title: ________

(Seal)


(Integrity Pact)

DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC.

PAYABLE BY THE SUPPLIERS OF GOODS, SERVICES & WORKS IN

CONTRACTS WORTH RS. 10.00 MILLION OR MORE

Contract No.________________ Dated __________________

Contract Value: ________________

Contract Title: _________________

[name of Supplier] hereby declares that it has not obtained or induced the procurement of any

contract, right, interest, privilege or other obligation or benefit from Government of Pakistan (GoP)

or any administrative subdivision or agency thereof or any other entity owned or controlled by GoP

through any corrupt business practice.

Without limiting the generality of the foregoing, [name of Supplier] represents and warrants that it

has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or

agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly

or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker,

consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification,

bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object

of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation

or benefit in whatsoever form from GoP, except that which has been expressly declared pursuant

hereto.

[name of Supplier] certifies that it has made and will make full disclosure of all agreements and

arrangements with all persons in respect of or related to the transaction with GoP and has not taken

any action or will not take any action to circumvent the above declaration, representation or

warranty.

[name of Supplier] accepts full responsibility and strict liability for making any false declaration,

not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose

of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege

or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other

rights and remedies available to GoP under any law, contract or other instrument, be voidable at

the option of GoP.

Notwithstanding any rights and remedies exercised by GoP in this regard, [name of Supplier] agrees

to indemnify GoP for any loss or damage incurred by it on account of its corrupt business practices

and further pay compensation to GoP in an amount equivalent to ten time the sum of any

commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid

for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege

or other obligation or benefit in whatsoever form from GoP.

Name of Buyer: ……………… Name of Seller/Supplier: …………

Signature: …………………… Signature: …………………………

[Seal] [Seal]