consultant name address & tel #, e-mail etc. care...

Consultant Name Address & Tel #, E-mail etc.

CARE Bangladesh is inviting interested potential consultants/Firms/Company /Companies to submit their quotation (hard copy or softcopy in non-editable mode (PDF/Scan in your Organizational letter head Pad or email body) for Consultancy work on (1) Mid-Term Review for promoting sustainable consumption & production of Jute diversified products and (2) Holistic Analysis on the social, political, economical and environmental vulnerabilities of Switch Asia Project at CARE Bangladesh HQ (9

th Floor)

in quotation box or soft copy through email: [email protected]. For details please see the attached TOR and general terms and conditions: Requisition #-4742 & 4758

SL# Description Quantity Currency Unit price Total Price

1. a For International Consultant: Consultancy fees

before VAT for Mid-Term Review for promoting

sustainable consumption & production of Jute

diversified products of Switch Asia Project in

Bangladesh, details as per attached TOR and General

Terms and Conditions

1 Bulk

USD

1.b For International Consultant: Consultancy fees

before VAT for Holistic Analysis on the social,

political, economical and environmental

vulnerabilities of Switch Asia Project in Bangladesh,

details as per attached TOR and General Terms and

Conditions

1 Bulk

USD

1. c Add 15% VAT on total amount of (1.a) above. (Please

note that based on the existing practice in

Bangladesh, irrespective of the nationality of the

consultant or source of the consultancy service and

whether the consultant has VAT Registration

Certificate in Bangladesh or not, every consultancy

service is subject to 15% VAT. CARE BD is required to

withhold this 15% VAT & transfers the withheld

amount to the government before effecting any

consultancy service payment to the consultant).

USD

1. d Add 30% Income TAX on the total amount of (1.a)

above. (Please note that no Income Tax will be

required to be added here for the consultants from

countries having double taxation exemption treaty

with Bangladeshi Government. (List attached). CARE

BD will withhold this tax on payment & transfers the

withheld amount to the government.

USD

Total Consultancy fees including 15% VAT & 30%

Income TAX. (For administrative/ logistical expenses

please see line 3 below).

USD

2.a For National Consultant: Consultancy fees before

VAT for Mid-Term Review for promoting

sustainable consumption & production of Jute

diversified products of Switch Asia Project in

Bangladesh, details as per attached TOR and General

1 Bulk

BDT

.

mailto:[email protected]

All documents listed below are required to be submitted:

i) Technical and Financial proposal. ii) Updated Trade License only applicable for Firm/Organization iii) Value Added Tax (VAT) Certificate only applicable for National Consultant. iv) Income Tax Identification Number (TIN) certificate applicable for both National and International. International

consultant will submit their Income Tax related certificate. v) Fill up attached Registration form 16 and 17 (Signature is required only on form 16 but no signature require on

form 17). These are not required for approved consultant with CARE Bangladesh (Sl# ii to v). vi) Details Curriculum Vitae (CV) of the consultant/s, memorandum of consulting firm and CV of the persons who will

be involved with the consultancy work with mentioning the experience in the line of consultancy work. For any questions regarding the bidding documents please contact to Shah Mohammed Iqbal, Procurement Officer, e-mail address: [email protected] or me. ● Last date of submission of proposals: On or before September 21, 2015 by 24:00 Dhaka local time (Dhaka time is

GMT+6) ● Bid validity: Please mention your maximum bid validity in your proposal, otherwise will be treated as 90 days. ● CARE Standard Payment Terms are 30 days from receipt of goods or service and accurate & complete invoice

acceptable to CARE Bangladesh. ● If you have been asked to provide quotes for the items listed in the schedule over the phone or in any other manner

that defeats the purpose of fair competition, kindly inform in writing to Email: [email protected] or mark the letter as "Private and Confidential for Country Director" at the address as mentioned above. “Please DO NOT use [email protected] email address for any other purpose such as job application or common messages.”

● CARE Bangladesh reserves the right to accept or reject partially or fully any or all quotations without assigning any reason whatsoever. CARE Bangladesh is not bound to accept the lowest quotation.

● If you decide not to submit a tender, we would be grateful if you could inform us in writing, indicating the reasons for your decision.

Terms and Conditions.

2.b For National Consultant: Consultancy fees before

VAT for Holistic Analysis on the social, political,

economical and environmental vulnerabilities of

Switch Asia Project in Bangladesh, details as per

attached TOR and General Terms and Conditions.

1 Bulk

BDT

2.c Add 15% VAT on total amount of (2. a) above. BDT

2.d Add 10% Income TAX on total amount of (2. a) above BDT

Total Consultancy fees including 15% VAT & 10%

Income TAX. (For administrative/ logistical expenses

please see line 3 below).

BDT

3. Applicable for International and National both:

All the administrative / logistic expenses related to

consultancy work such as, Airfare, Visa fees, per

diem, lodging, transport, stationery, photocopy,

communication, etc. at actual cost (Please mention

these costs in detailed in financial proposal).

(No VAT and Income Tax will be deducted if

expenses are supported by original receipts.

Otherwise 15% VAT and relevant Income Tax rate of

30% (for international) or 10% (for national) will be

deducted at same rate as applicable on consultancy

fees).

1 Bulk

USD/BDT




Thank you and Regards,

Md. Idris Ali Procurement Officer CARE Bangladesh Pragati Insurance Bhaban (level-9) 20-21 Kawran Bazar Dhaka-1215, Bangladesh Tel: =880-2-9112315, Ext. 365 Fax: +880-2-9118347 E-mail: [email protected] Website:www.carebangladesh.org


1 ToR of mid-term evaluation of SWITCH-Asia Jute Value Chain Project. Date: 31st Aug’15

TERMS OF REFERENCE MIDTERM REVIEW OF PROMOTING SUSTAINABLE CONSUMPTION & PRODUCTION OF JUTE DIVERSIFIED PRODUCTS (A SWITCH ASIA PROJECT) A. Background of the project: The regional environment program SWITCH-Asia, funded by European Commission, aims to promote the adoption of Sustainable Consumption and Production (SCP) among Small and Medium sized Enterprises and consumer groups in Asia and Europe. Sustainable Consumption and Production (SCP) is an attempt to reconcile the increased demand for goods and services that respond to basic needs and bring a better quality of life, while minimizing the use of toxic materials and emissions of waste and pollutants over the life cycle, in order not to jeopardize the needs of future generations. Under the common interest of regaining the glorious past of jute sector and mandate to SCP according to global demand Care Bangladesh has been implementing this project namely “Promoting Sustainable Consumption & Production of Jute diversified products”. The project is operational from March 2013 and will continue up to June 2016. The project is designed following the Value Chain approach and working with the respective beneficiaries in different stages, i.e. providing different types of trainings to the jute farmers and organic fertilizer producers, skill development of Jute Diversified Products worker, marketing of Jute Diversified Products and market linkage among the beneficiaries and stakeholders. Care is implementing this project on partnership approach and the implementing partners are – (i) DCPUK (implementing in Rangpur districts), (ii) ESDO (implementing in Kurigram districts), (iii) SMKK (implementing in Jessore districts), (iv) Uttaran (implementing in Satkhira districts).

Working Area: The project is covering four districts in Northwest (Rangpur & Kurigram) & Southwest (Jessore & Satkhira). And the nine sub-districts are – (i) Rangpur Sadar, (ii) Prigacha, (iii) Kawnia & (iv) Mithapukur under Rangpur district; (v) Kurigram Sadar & (vi)Ulipur under Kurigram district; (vii) Monirampur under Jessore district (viii) Tala & (ix) Kolaroa under Satkhira district. Under this nine sub-districts each implementing partners are working in 10 unions (40 unions in total).

Beneficiary distribution: The project is working for 16000 jute producers, 2000 Jute Diversified Products (JDPs) workers & 60 Organic Fertilizer Producers, 20 SMEs, 3 jute mills, and other national associations and public agencies that are active in the jute industry of the country. Program purpose and general approach: 16000 jute producers are receiving training on modern jute cultivation to increase the quality production of jute fibber, 60 organic fertilizer producers received training on production of organic fertilizers following scientific methods. Linkage development initiatives are also taken with input sellers to raise their incomes for betterment of their livelihood. Environmental protection is also a prime concern of these activities at producers’ motivational level. A total of 2000 JDP workers were selected at community level to develop their skills for production of jute diversified products (JDPs) under the supervision of selected Small and Medium Enterprises (SMEs). There is also series of activities to develop the skills of SMEs on quality production and acquainted with international market trend. The aim is these selected SMEs will receive inquires from national and international market and these trained JDP workers will work for them (SMEs) to earn money for their families to ensure better livelihood. Other associated activities are complementing each other and those are – group savings to access finance, jute seed production at producer level, direct selling of jute fiber from jute producers to the jute millers, coordination with related stakeholders etc. At national level coordination & advocacy level activities are also designed.

B. Effectiveness of strategies and implementation of interventions:

Overall objective of the project:


To contribute to pro-poor economic growth through social business promotion with an emphasis on sustainable agricultural sector growth and poverty reduction in Northwest & Southwest region of Bangladesh (MDGs 1 & 7) Specific objective of the project: To assist in strengthening export competitiveness of jute diversified products (JDPs) of Bangladesh through promotion of environment friendly jute diversified products. Expected Results:

I. Environment-friendly and sustainable use of low cost green products is promoted through production and consumption of jute diversified products.

II. Sustainable consumption and production of jute diversified products is strengthened through promotion of scaled use in Asia and Europe.

III. An enabling environment for sustainable business promotion of jute diversified products in Bangladesh, Asia and Europe is created.

C. Objective of the Mid-term Review: I. Assess the effectiveness of project strategies and implementation of interventions; II. Determine the progress of the project both in quantitative and qualitative areas

III. Give an indication whether outcomes will likely be reached under the current set-up IV. Stimulate efficiency by improving results measurement and adaptive management V. Formulate recommendations for enhancing impact and sustainability VI. Provide recommendations for improving the design and implementation of the project;

VII. Identify the challenging issues that can be addressed immediately to overcome within the stipulated timeframe of the project;

VIII. Promote accountability to the stakeholders. D. Scope of work: The activities and their sub-activities have different starting and implementing time. The Mid-term review will be regarded as a documenting process as to the progress underlining both theory and practical information to assess the condition from baseline situation. Also beneficiary database will allow options to analysis about the progress/improvement of the project activities. Also project documents are open to do necessary desk review to check the success and learning of the project. All other project related aspects will be regarded as prospective avenues for the consultant to give input in order to add value. Partners at field level will be helpful in terms of receiving practical information. E. Methodology:

I. Prepared questioner from baseline to use collect data from field. Use sampling method. Data analysis using Excel/SPSS/STATA.

II. Cross check success stories and impact for the interventions implemented. III. PRA tools – Scoring system aligning participatory approach; IV. FGDs, KII and observation; V. Interview of project management staffs.

Based on the above approach the consultant will further design the appropriate MTR methodology. F. Deliverables:

I. A work plan with methodology section, including interview questions and sampling strategy (to be developed, discussed and approved in the inception phase)

II. Draft Evaluation Report in English


III. Final Report in English, not exceeding 60 pages excluding annexes. This must be at a minimum level containing:

a) Table of content b) Executive Summary c) Introduction d) Objectives of the MTR e) Methodology f) Process mentioning how the MTR was conducted, including methodology g) Findings of the MTR & tally with baseline findings h) Recommendations for the rest of the implementation period of the project i) Conclusions j) Annexes

IV. Five full sets in hardcopy in full color V. Soft copy of full report, with all attachments and original raw data files. VI. Presentation in CBHQ of the MTR findings.

G. Prerequisites: We are looking for a team comprising of at least 3 consultants (Expert on Jute Sector with a special emphasis/knowledge on jute diversified products (JDPs), Expert of private sector business development/business promotion & Expert on data analysis and reporting) that can ensure an independent and project oriented review. Required experience and expertise for the (team of) consultant(s) includes:

I. Good understanding of and proven track record in evaluating value chain projects and value addition, market linkage, fostering clear concept about national and international market trend of traditional jute products and jute diversified products (JDPs) and business promotion.

II. Experience with the evaluation of poverty alleviation projects in a rural setting on agriculture sector preferably jute sector.

III. Academic qualifications in theory-based mixed methods research, including a clear understanding on various social research methodologies.

IV. Sound experience in participatory review and evaluation methodologies. V. Good interpersonal skills, including the ability to conduct discussions with diversified

people. VI. The ability to conduct interviews / discussions in English and Bangla.

VII. Familiarity with the Bangladesh jute sector and jute diversified products (JDPs) sub-sector context.

VIII. Good eye for detail, observance to logic. IX. Strong presentation, facilitating, communication and reporting skills

H. Bid Submission Guideline: Need to submit one financial and one technical proposal separately. Along with the technical proposal consultant/ firm’s need to include (3) CV’s of the experts. Please send soft copies as well.

Technical Proposal: I. Cover letter – maximum one page II. Technical proposal – Maximum 6-8 pages

a. Relevant experience of the consultants / consultancy firm b. Understanding of the assignment / objectives of the study


c. Proposal for the methodology, including sampling and approaches to be used

d. Proposed timeline for completing the study e. A plan for analysis and sense making of the data f. A proposed outline of the report – Maximum two pages g. Team composition

Financial Proposal – (In BDT)

a. Financial Proposal – Maximum one page b. Breakdown of cost estimates for services to be rendered. c. This should include, but not be limited to: daily consultancy fees,

enumerator fees, accommodation costs; transportation cost, stationeries, and supplies needed for data collection and reporting.

d. Vat/Tax calculation e. No advance will be awarded before final submission of the

report. I. Expected Schedule: Time bound schedule will be maintained considering the deadline of the budgeted task. Proficiency is highly expected to maintain deadline.

Sl Activity Proposed time line (Tentative)

Comment

1 Proposal submission (technical & financial) 10th Sep’15 -

2 Inception meeting with the awarded firm 15th Sep’15 At CBHQ

3 Tools development- Checklists 14-19th Sep’15 In consultation with CARE

4 Feedback on checklists 21st Sep’15

5 Field test of checklists 29-30th Sep’15 Final approval from CARE

6 Field data collection 3rd-10th Oct’15

7 Data analysis 11-15th Oct’15

8 Secondary data review On going

9 Report writing 17-22nd Oct’15

10 First draft submission (report, raw data, analysis) 25th Oct’15

11 Feedback from CARE By 27th Oct’15

12 Second draft submission 31st Oct’15

13 Feedback from CARE 4th Nov’15

14 Final submission (report, raw data, analysis) 15th Nov’15

J. Contact person: For study related communication only. 1. Kazi Md. Safwat Hossain e-mail: [email protected] 2. Mahbub Ullah e-mail: [email protected]



1

SWITCH Asia - Promoting Sustainable Consumption & Production of Jute Diversified Products (Project Funded by The European Union)

TERMS OF REFERENCE

HOLISTIC ANALYSIS ON THE SOCIAL, POLITICAL, ECONOMIC AND ENVIRONMENTAL VULNERABILITIES

1. Background

The regional environment programme SWITCH-Asia, funded by European Commission, aims to promote

the adoption of Sustainable Consumption and Production (SCP) among Small and Medium sized

Enterprises and consumer groups in Asia and Europe. Sustainable Consumption and Production (SCP) is

an attempt to reconcile the increased demand for goods and services that respond to basic needs and

bring a better quality of life, while minimizing the use of toxic materials and emissions of waste and

pollutants over the life cycle, in order not to jeopardize the needs of future generations.

CARE Bangladesh has been given the mandate to implement one of the SWITCH-Asia project in

Bangladesh named “Promoting Sustainable Consumption and Production of Jute Diversified Products”.

This project is working with 16,000 farmers engaged in jute cultivation, 2000 Jute Diversified Product

(JDP) workers, 60 organic fertilizer producer, 20 SMEs & other external stakeholders in the jute

subsector in Bangladesh. The project is working in 40 unions under four districts in Bangladesh –

Rangpur, Kurigram, Jessore & Satkhira. It aims to create a positive impact on the beneficiaries, other

national associations and public agencies that are active in the jute industry of the country.

Bangladesh has been exporting traditional jute products for the last 30 years, supplying over 90% of the

world’s raw jute and allied fibre. About 30 million people are directly or indirectly dependent on the jute

sector: 3.5 million farmers are engaged in growing jute, 0.2 million people are working in jute factories,

0.1 million are engaged in jute trade, and a large number of people provide other services.

Jute is an environment-friendly product as it contributes to soil fertility, absorbs carbon dioxide and

releases oxygen. The world’s demand for jute as biodegradable and environment friendly product is

rising as both developed and emerging markets are opting for eco-friendly products. However, growth in

the jute industry in Bangladesh is hampered by several constraints pertaining in the industry. The jute

growers, for example, are facing problems to access good quality and high yielding seeds and

appropriate technologies to reduce cost of production. Moreover, due to the fragmentation of the rural

market chain, the growers are not getting a fair price for their production. The JDP workers engaged in

production of Jute Diversified Products (JDPs) lack adequate skills for maintaining quality of products

and hence lose the interest of buyers. The private sector, business intermediaries and social

entrepreneurs engaged in production of JDPs lack of knowledge and intelligence of the national and

international demand and have poor linkage with the rural market chain.

To alleviate these and several other constraints in the jute industry and ensure optimum growth, the

project aims to support a value-chain based market engagement strategy planned to improve

productivity and income of poor and marginalized farmers and workers so that they can benefit from

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increased production and consumption of jute diversified products in Asia and Europe. The major

activities of the project include:

a. strengthening farmers’ organization and production practices to promote eco-friendly

production of high quality raw jute,

b. developing effective linkages within the jute value chain, bringing together business

intermediaries, based on sustainable business models and involving JDP entrepreneurs to

collectively address their constraints in production and export of market-demand-driven JDPs,

c. influencing the environmental policy and consumption patterns that have the potential to boost

Bangladesh’s growth in the jute sector.

2. Rationale & Objective of the study

Since inception in March 2013, SWITCH-Asia began its field operations in the four districts in the North-

West and South-West region of the country. It is very basic issue that the project fosters a holistic

approach of this jute and jute diversified product sub-sector along with the social, economic and

environmental aspects of the project activities. The analysis will focus on qualitative aspect based on

relevant project publications, reports and available secondary data. The study will be concerned with

community based target groups.

Focus Area:

a. Gender based social structure of the (i) Jute producers, (ii) JDP workers and (iii) organic fertilizer

producers of this project. Their jute based economic activities surrounding their life and

livelihoods. Scope of opportunities (modern jute cultivation, alternative retting process, inter

linkages, marketing and private sector engagement) in strengthening the jute sector from field

to the consumer level.

b. National level policies and implementation at the field level (gaps and recommendation for the

policy makers).

c. Engagement of SMEs in local, national and international market fostering value chain concept

and market linkage.

d. Analysis of socio-economic and environmental vulnerabilities i.e. characteristics and impact of

natural disaster on their socio-economic conditions, seasonal/input supply/ vulnerability in the

life of the project beneficiaries, their indigenous approaches to overcome challenges and

institutional back up for them.

e. Identify & engage with the stakeholders of jute sector and how they could be more enthusiastic

to return to golden history of jute fiber.

3. Methodology

The holistic analysis will be focused on the information collected through FGD, other participatory

approaches and the secondary report analysis. The FGD questionnaire needs to be shared with CARE.

The consultant shall take the list of project areas and select how many geographic units to be selected

for the survey.

3

The study will primarily cover four districts- Kurigram & Rangpur in the North-West region and Jessore &

Satkhira in the South-West region along with situational analysis of overall jute diversified products

(JDPs) sub-sector in Bangladesh. The primary information collection will mainly include the following

stakeholders- farmers, organic fertilizer producers, JDP workers & SMEs. Major part of the assessment

will comprise on focus group discussion.

At the same time, secondary analytical study also has to be carried out; especially to gather information

on the local and national level.

The chosen consultant will provide an optimum number of FGDs that must be statistically representative

of the project area. It is expected that the FGDs will be completed by 30 September 2015, after which,

reporting should be completed by 15 October 2015. The consulting firm is responsible for conducting

the FGDs with supervision from project staff.

4. Tasks

The specific tasks for the consulting firm conducting the baseline assessment is listed below:

a. Participation in orientation about the project overview and study objectives

b. Conduct research necessary to develop the FGD questionnaire

c. Draft the FGD questionnaires for FGDs (with translation) for the project beneficiaries

d. Information collection

e. FGD Data analysis

f. Submission of preliminary analysis report

g. Top line findings presentation and submission of draft report

h. (Upon feedback incorporation) Submission of final report

Additional tasks may be included in the contract if necessary, upon discussion with the consulting party.

5. Deliverables & Timeline

The deliverables, for the consulting company, along with their timeline1 are mentioned below:

Details Deadline (2014)

Study strategy, activity details and timeline 15 September 2015

FGD Questionnaire develop and sharing 30 September 2015

Conduct FGD

Preliminary analysis of the FGD findings

15 October 2015

Collection and analysis of secondary data

Draft report

Top Line presentation

Final report (feedback incorporated)

1 The timeline may change according to the date of the contract

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6. Contract duration

The contract will be valid for one month, from the 15 September 2015 to15 October 2015.

Contact Persons:

For study related communications only,

1. Kazi Md. Safwat Hossain

Technical Manager – Monitoring & Evaluation

Email: [email protected]

2. Mahbub Ullah

Team Leader

Email: [email protected]



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Terms and conditions of ToR for consultancy

Necessary documents: a) The consultant will come with proper document, which will enable the consultant to work

in Bangladesh and the consultant will work in Bangladesh with his/her own peril. CARE Bangladesh will not assume any responsibility relating to this subject.

b) Details proposal for the consultancy service. Submit technical and financial proposal. Submit proposal in PDF form or any other non editable form. In financial proposal, consultant will submit separately for remuneration and reimbursable expenses related with consultancy service.

The General Terms and Conditions:

I. The Work : Consultant shall complete the work (the “Work”) on Schedule, which is attached

and incorporated into this agreement. The Work shall be of good quality and performed according to generally accepted standards. No substandard / poor performance of work will be accepted by CARE Bangladesh and no payment will be made for substandard / poorly performed work.

II. Relationship of Consultant to CARE : Consultant is not an employee of CARE. Consultant

is not entitled to receive benefits usually afforded CARE employees. Consultant shall pay all taxes and fees related to the Work other than those that are paid by CARE according to Schedule A. Nothing in this agreement shall create an employer/employee relationship, partnership or joint venture between the parties. Consultant has no right or permission to agree to anything in the name of, or for the account of, CARE, or to create or accept any obligation on behalf of CARE.

III. Ownership of Work : Consultant agrees that it created the Work, it hereby provides CARE all

rights to the Work, and no other party has any rights to the Work. Consultant agrees that: (a) on CARE’s reasonable request, Consultant will sign any document stating that CARE owns the Work and has all rights to the Work, including without limitation, copyright applications, assignments and other documents required to protect CARE’s right to the Work; and (b) on CARE’s request, Consultant shall provide CARE all originals, copies or other documents containing a part or all of the Work. These obligations extend beyond the expiration or termination of this agreement.

IV. Confidential Information : Consultant may receive confidential information regarding CARE

in connection with the Work. Consultant shall never disclose any of CARE’s confidential information to anyone or use CARE’s confidential information for its own purposes without CARE's prior written agreement; provided, however, that confidential information may be disclosed to government authorities if the disclosure is required by law and Consultant has provided CARE notice and a reasonable opportunity to defend against such disclosure.

Confidential information of CARE means any information (written, oral or observed) relating to CARE's: (a) donors and potential donors; (b) beneficiaries; (c) employees; (d) business and strategic plans; (e) finances; and (f) relationship with any governmental entity. Confidential information of CARE also includes information specifically designated confidential by CARE or which Consultant knows or reasonably should know is not generally known to the public. These obligations extend beyond the expiration or termination of this agreement.

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V. Indemnity: Consultant shall defend, indemnify and hold CARE harmless from any losses, claims, damages, liabilities and expenses related to Consultant’s Work or performance of this agreement. These obligations shall extend beyond the expiration or termination of this agreement.

VI. Compliance with Laws : The Consultant shall comply with all laws, regulations, and orders

applicable to it in connection with the Work otherwise CARE reserves the right to take any legal action against consultant / consulting firm under the law of Bangladesh.

VII. CARE Policies : While on CARE premises (including in CARE vehicles) or performing the

Work, Consultant shall comply with CARE policies provided orally or in writing to the Consultant, including those relating to security and prohibiting harassment and discrimination.

VIII. CARE Name : Consultant shall not use CARE's name in any publicity or disclose to the

public any information relating to the Work without CARE's prior written consent. These obligations extend beyond the expiration or termination of this agreement.

IX. Invoice Statements and Adjustments : Consultant shall provide CARE original / scan copieof

final invoice to CARE Bangladesh as agreed beforehand. The invoice should indicate services performed, any reimbursable expenses, any past payments and any other information CARE reasonably requests. When CARE requests, Consultant shall provide CARE a final invoice within 15 (fifteen) days after the Work completion. CARE’s payment of any invoice shall never prevent CARE from questioning its correctness. If any invoice statement is found to be incorrect, the invoice statement shall be corrected immediately and an appropriate payment shall be made. The payment will be made either by cheque in favour of the consultant (individual or firm as the case may be) or by wire transfer. The amount, if that is transferred through bank transfer, to be sent to the following bank account:

a. Name of account: b. Account number : c. Beneficiary address : d. Name of Bank: e. Branch name : f. Address of the bank: g. Country name h. Swift code / Routing number (If any):

X. All reports and documents prepared during the assignment will be treated as CARE

property. The reports / documents or any part, therefore, cannot be sold, used and reproduced in any manner without prior written approval of CARE Bangladesh.

XI. The consultant / firm agrees that during the period of this agreement and for a further

period of twelve months, S/he shall not issue any written materials or express publicly any personal opinion concerning the services under this agreement, except with the prior written approval of CARE Bangladesh.

XII. The consultant shall use the CARE name or marks only for activities authorized by CARE

in writing. All other uses will be deemed infringements of the CARE trademark.

XIII. The consultant / firm shall not without first obtaining the consent in writing of CARE Bangladesh, permit any of his duties or obligations made under this contract to be performed or carried out by any other person, or reassign its interest in a contract.

XIV. In the event that the consultant requires additional time to complete the contract, over

and above that previously agreed to, but without CARE Bangladesh changing the scope of work, CARE Bangladesh's prior written concurrence to the same is necessary.

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XV. CARE Bangladesh may make general changes, in written within the scope of the content affecting the services to be performed or time of performance. If any such changes cause an increase or decrease in the cost or time required for performance of any part of the work under the contract, CARE shall make equitable adjustment in the contract price, delivery schedule, or both and shall modify the contract in writing accordingly.

XVI. After completion of the assignment and submission of the final output, evaluation will be

done by the concerned unit/office on the basis of which final payment will be made. Final payment will be withheld until evaluations have been submitted.

XVII. The Vendor is responsible to pay all Income Tax, Value Added Tax (VAT) or any other

duties as applicable as per present Bangladesh Govt. rule 15% VAT will be deducted from remuneration. 10% Tax will be deducted from remuneration of Bangladeshi national consultants and 30% Tax will be deducted from remuneration of international consultant citizen who's their countries don’t have double taxation treaty with Bangladesh. No Tax will be deducted for the countries having double taxation treaty with Bangladesh as per rule of Government of Cooperating country and Vendor’s own country. VAT, Tax, duties or any others will be deducted at source from invoice. VAT and Tax will be applicable to reimbursable expenses if not support by a receipt.

XVIII. The consultant will be responsible for the safekeeping and return, in good working

condition and order, of all the organization's property, which may be assigned to him/ her for use or custody failure to return the property in good order will result in a deduction of payment to cover the cost of repair or replacement.

XIX. In the event of failure on the Consultant’s part to meet the agreed deadline CARE-

Bangladesh reserves the right to penalize the Consultant or his / her firm at the rate of 1% of the total contract amount (final amount) for delay per day from the deadline.

XX. Notwithstanding anything contained in this agreement CARE-Bangladesh may at any

time terminate this agreement in whole or in part by requiring the consultant to stop performing the work or any part thereof. In this event the consultant shall have no claim against CARE-Bangladesh by reason of such termination, other than payment in proportion to the work performed under the agreement less any sums previously paid on account thereof.

XXI. The consultant may terminate this agreement by giving a reasonable period of notice to

CARE. In this event, the Consultant shall have no claim against CARE-Bangladesh by reason of such termination, other than payment in proportion to the work performed under the agreement less any sums previously paid on account therefore. Upon expiration or termination (by any of the involved parties) of this agreement, the consultant shall surrender to CARE all confidential material relating to CARE in his or her possession, of whatever origin. The confidentiality should also be kept after your consultancy with CARE ceases.

XXII. Certification regarding Terrorism : Consultant hereby certifies that it has not provided and

will not provide material support or resources to any individual or organization that it knows, or has reason to know, is an individual or organization that advocates, plans, sponsors, engages in, or has engaged in an act of terrorism.

XXIII. Legal Notices : Any legal notice relating to this agreement shall be delivered by hand or sent

by confirmed fax or mail to the party’s address herein or to another address provided in writing by the party. Confirmation means that there is evidence of transmittal, such the recipient’s written reply or signature or an electronic confirmation. Notices to CARE shall be sent with one copy addressed "Attention: Senior Procurement Officer" and another copy addressed to Consultant's principal CARE contact.

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XXIV. No Assignment : Consultant shall not assign this agreement or have another person or entity perform any of the Work without CARE's prior written consent.

XXV. No Other Persons Benefit : No person or entity that is not a party to this agreement has

any right to enforce, take any action or claim it is owed any benefit under this agreement.

XXVI. Entire Agreement : This agreement states the entire understanding of the parties and replaces any prior or separate agreements, whether oral or written, regarding this subject matter.

XXVII. Amendments : This agreement cannot be amended except by a document signed by all

the parties.

XXVIII. Severability : If any part of this agreement is held invalid, illegal or unenforceable, the rest of the agreement will remain valid, legal and enforceable and will not be impaired.

XXIX. CARE Payment : CARE shall pay Consultant the amount on Schedule. If there is a dispute

between the parties, CARE may refuse to pay a portion or all of the payments until the dispute is resolved.

Payable reimbursable / incidental expenses (consultant will quote separately):

XXX. Per-diem rate: Estimated amount but maximum USD 25.00 per day for International and BDT.1000.00 per day for Bangladeshi. The consultant will be paid at actual subject to submission of invoices.

XXXI. Lodging rate : Estimated amount but maximum USD 60.00 per day for International and

BDT.2,400.00 per day for Bangladeshi. The consultant will be paid based on the submission of actual invoice

XXXII. Transportation in connection with consultancy service (in country) : Based on submission

of actual invoice.

XXXIII. Departure Taxes : CARE will reimburse the actual cost upon submission of original invoice

XXXIV. Air ticket (round the trip) : CARE will reimburse the actual cost upon submission of

original / scan copies of invoice, boarding pass, air ticket.

XXXV. Visa fee : CARE will reimburse the actual cost upon submission of actual invoice.

XXXVI. Remuneration for travel days coming into Bangladesh to conduct the consultancy: This only applies to Consultants coming from abroad. If the travel time, including transit time, is less than 5 hours, the Consultant will be entitled to half a day's remuneration of the agreed daily fee. Should this travel time exceed 5 hours, the Consultant will be entitled to one full day's pay of the agreed daily fee for the consultancy. The Consultant must abide by the CARE USA Procurement clauses for international travel.

XXXVII. Cost for sending invoice (from abroad) : The Consultant is wholly responsible to bear all

costs related to sending original invoice and other reports as determined by the TOR. XXXVIII. Manner of Payment : Consultant's compensation and reimbursable expenses shall be

paid within 30 days of submission of original / scan copy of invoice/s. Payment will be made after completion of work and upon submission of the original invoice/s through account payee check / bank transfer. For payment consultant has to submit an

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invoice to Finance Department, CARE Bangladesh with a copy of work contract and ToR.

XXXIX. Arbitration : "Any dispute or difference arising out of or in connection with this PO or

the interpretation of any terms thereof shall be referred to arbitration in accordance with the arbitration Act, 2001 or any other arbitration Act for the time being in force in Bangladesh. Each party shall appoint its own arbitrator and the two arbitrators so appointed shall appoint a third arbitrator who shall act as chairperson of the arbitral tribunal. The place or arbitration shall be Dhaka, Bangladesh. The language of the arbitration proceeding shall be in English.

XL. The Consultant shall be solely responsible for his/her own insurance (health, travel, etc).

CARE will not bear any cost in this regard.

Note: If you have any further query please contact Shah Mohammad Iqbal-

Procurement Officer, CARE Bangladesh, Email: [email protected]

Revised: October 1, 2010 Page 1 of 2

ATTACHMENT #16

Note: CARE Standard Payment Terms are 30 days from receipt of goods or service and a CARE approved invoice.

I. REQUIRED INFORMATION (Please Print Clearly)

CARE Contact Name:

Company/Individual Name:

Owner Name (if different from above):

Nationality of Owner/Vendor:

Contact Person:

Full Address (Street/City, etc):

Phone No: Fax No:

E-mail: Website:

II. CUSTOMER REFERENCES

Provide 3 current customer references, listing customer, phone number, contact person, contact’s e-mail and a description of the product or service provided to the customer. (If you need additional space please use a separate page.)

1

Name of Organization/Business

Name of Contact Person Title

E-mail: Phone:

Type of product / service provided to client

2



E-mail: Phone:


3



E-mail: Phone:


III. Indicate below the products or services sold or provided by you

[a] [b]

[c] [d]

[e] [f]

[g] [h]

IV. Registration of Business

1. Is your firm registered as a business entity with the government? YES NO

2. If YES, please provide your business registration number

3. If applicable, please provide Sales Tax Registration

VENDOR PROFILE (Confidential)

Revised: October 1, 2010 Page 2 of 2

Number

4. Please provide Tax ID number

5. Indicate how long have you been in this type of business

6. Have you ever done business with other aid agencies? If so, provide names of agencies immediately below:

YES

NO

7. Are you related to any person currently employed with CARE?

YES NO

8. If YES, please provide name and position

9. Provide here, any additional information regarding your business

NOTE: Government regulations may require CARE to deduct taxes on any transaction prior to effecting payment to the vendor.

V. Certification I certify that the foregoing is true and complete to the best of my knowledge and belief and that no material changes have occurred to the business which would affect any of the above representations.

CERTIFICATION REGARDING TERRORISM: Vendor certifies that it has not knowingly provided and will not knowingly provide, in violation of applicable laws, material support or resources to any individual or organization that advocates, plans, sponsors, engages in, or has engaged in an act of terrorism.

Misrepresentation above may result in cancellation and severing all ties with the agency/person and will be deleted from CARE’s database of clients. I have read the above statement and certify under oath that the information contained herein is true and accurate to the best of my knowledge and belief.

Name of Person Completing Form (Please print clearly)

Title: Signature: Date:

FOR PROCUREMENT USE ONLY

Anti-Terrorism Check Completed

Customer References Verified

Revised April 2012

ATTACHMENT #17 CARE

VENDOR / PAYEE SET-UP AND CHANGE FORM System Vendor ID_______________________

VENDOR / PAYEE TYPE

Approval Responsibility NEW CHANGE DISCONTINUE

Procurement Vendor Procurement Manager

Consultant Procurement Manager

National Employee Human Resources Manager

International Employee Human Resources Manager

Sub-Grantee ACD, Program

Donor ACD, Program

Utility Administration Manager

Bank Controller

Landlord Administration Manager

Discontinue Vendor Country Director

VENDOR / PAYEE DETAILS: (see Vendor Naming Convention on following page for #1 and #2)

1. Vendor / Payee Name :

2. Vendor Short Name:

3. Trade Class (see list) :

4. Persistence Regular Permanent

5. Vendor Status Approved Inactive

6. Currency of Payment: BDT

7. Vendor or Payee physical address & postal code

8. Vendor or Payee telephone number & fax number

9. Vendor / Payee Contact (if available)

10. Vendor or Payee e-mail address (include name of contact person, if applicable)

11. Method of Payment (Cheque or Electronic) and terms

12. Vendor or Payee Bank Name & Address (if applicable)

13. Bank Account Number (if applicable)

14. International Bank Account Number (if applicable)

15. Bank Code (USD only and if applicable)

16. Branch Name & Address (if applicable)

17. Swift Code (if applicable)/Routing Number

18. Tax ID Number (if applicable)

19. Vendor Registration Certificate (if applicable)

20. Vendor Nationality

SUBRECIPIENT INFORMATION

1. Employer Identification Number (EIN)

2. DUNS Number (if applicable)

3. PADOR Number (if applicable)

Revised April 2012

VENDOR / Payee SELECTION CRITERIA :

Vendor / Payee Anti-Terrorism Check completed: YES

Vendor has necessary goods/materials YES Vendor credit terms/payment acceptable YES

Procurement Committee Approval (Procurement Vendors Only): ___________________ _____________________ ___________________ ______________ Name Title Signature Date

___________________ _____________________ ___________________ ______________ Name Title Signature Date

___________________ _____________________ ___________________ ______________ Name Title Signature Date

Add/Change Approved by: ___________________ _____________________ ___________________ ______________ Name Title Signature Date

Add/Change Entered by: ___________________ _____________________ ___________________ ______________ Name Title Signature Date

Vendor Naming Convention

Enter the vendor's full name using the Vendor Naming Standards provided in the next worksheet tab.

Following the suggested naming standards: Example 1- JONES, MARY JANE Example 2 - UNITED PARCEL SERVICES, INC. Example 3 - UNIVERSITY of NEW YORK Example 4 - IBM, CORP

The Vendor Short Name is a ten-character abbreviation of the vendor's full name. This field is being use to help in searching a particular vendor. It should, therefore, include keywords to identify the vendor. The vendor short name should be in UPPER CASE format. It does not have to be unique for each vendor as PeopleSoft makes the short name unique by automatically adding a numeric value at the end of the name. See examples of some vendor short names set up.

Example 1- Vendor Name: SMITH, JOHN Vendor Short Name: SMITH Once entered into PeopleSoft, the vendor short name will show SMITH-001 Example 2- Vendor Name: SAVE the CHILDREN Vendor Short Name: SAVECHILD Once entered into PeopleSoft, the vendor short name will show SAVECHILD-001 Example 3- Vendor Name: UNITED PARCEL SERVICES, INC. Vendor Short Name: UPS Once entered into PeopleSoft, the vendor short name will show UPS-001 Example 4 Vendor Name: SMITH, MARY Vendor Short Name: SMITH Once entered into PeopleSoft, the vendor short name will show SMITH-002

Revised April 2012

GOV_CLASS DESCRIPTION GOV_CLASS DESCRIPTION

CN_AUDIT Consultant – Audit REFVEND Refunds Only Vendors

CN_CHNGMG Consultant – Change Management SUBRCP Subrecipient

CN_CPWRT Consultant – Copy Write SP-ANMFSHS Supplier – Animal Husbandry & Fishery

CN_EDITNG Consultant – Editing SP-AUDVIS Supplier – Audio-Visual Equipment

CN_FCILT Consultant – Facilitation SP-BLDMNT Supplier – Building/Facility Maintenance

CN_GRPHDG Consultant – Graphic Design SP-CATRNG Supplier – Catering

CN_ITBUSAN Consultant – IT Business Analyst SP-COMM Supplier – Communications

CN_ITNTSPC Consultant – IT Network Specialist SP-COMPHW Supplier – Computer Hardware

CN_ITOPS Consultant – IT Operations SP-COMPSW Supplier – Computer Software

CN_ITPROG Consultant – IT Programmer SP-CNSEQP Supplier – Construction Eqpt & Materials

CN_ITWBNT Consultant – IT Web Inter/Intranet SP-ELCEQP Supplier – Electrical Equipment

CN_LEGAL Consultant – Legal SP-EMERGD Supplier – Emergency Goods

CN_PHOTGR Consultant – Photography SP-FCLTLS Supplier – Facility Leases

CN_PLANNG Consultant – Planning SP-FOOD Supplier – Food

CN_PROCRM Consultant – Procurement SP-HLDMAT Supplier – Household Eqpt & Materials

CN_PRGEVL Consultant – Program Evaluation SP-INSRNC Supplier – Insurance

CN_PROPWR Consultant – Proposal Writing SP-LOGSTC Supplier – Logistics

CN_PUBREL Consultant – Public Relations SP-MDEQSP Supplier – Medical Eqpt & Supplies

CN_RECRUT Consultant – Recruitment SP-OFFSPP Supplier – Office Supplies

CN_REPORT Consultant – Reporting SP-PSTGDL Supplier – Postage & Delivery

CN_TECWRT Consultant – Technical Writing SP-PRNTG Supplier – Printing

CN_TELEMK Consultant – Telemarketing SP-RECITM Supplier – Recreational Items

CN_TRAING Consultant – Training SP-SBSCRPT Supplier – Subscription

CN_VDGPH Consultant – Videographer SP-TRVLSVC Supplier – Travel Services

CN_ADVERT Consultant – Advertising SP-UTLS Supplier – Utilities

CN_AUDVIS Consultant – Audio Visual SP-VHCLS Supplier – Vehicles

DEDGRNSH Deductions/Garnishments SP-WTRSNT Supplier – Water & Sanitation Supplies

EMPLYE Employee SP-ADVMKT Supplier – Advertising & Marketing

FININST Financial Institutions SP-AGRPRD Supplier – Agricultural Products

GENTRD General Traders (Stores) SP-EQPRNT Supplier – Equipment Rental

GVMTAGN Government Agencies UNIVCLGS Universities/Colleges

NONGVMTAGN Non Government Agencies SP-SERVICE Supplier – Services

consultant name address & tel #, e-mail etc. care...

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