Content Management Content Management SystemsSystems

What is Content What is Content Management?Management?

Content management is a process and/or Content management is a process and/or software application used by groups to plan, software application used by groups to plan, create, manage, store and distribute content. create, manage, store and distribute content.

Content can include: web pages, images, Content can include: web pages, images, documents, streaming media, news releases, documents, streaming media, news releases, etc.etc.

A CMS usually consists of a front-end editor for A CMS usually consists of a front-end editor for inputting content and a back end system for inputting content and a back end system for storing the content (usually a database).storing the content (usually a database).

This content can then be formatted by a This content can then be formatted by a template and displayed in a variety of ways.template and displayed in a variety of ways.

Content authors go on line to create and update their own sections Content authors go on line to create and update their own sections of a collaborative publication (in our case the web site). of a collaborative publication (in our case the web site). Accommodations are made for quality control by editorial staff and Accommodations are made for quality control by editorial staff and tools are provided for workflow management.tools are provided for workflow management.

ContentRepository

Content ProvidersTop News,

School Communicators,Etc.

Data EntryForm

Editor

Templates

Sample CMS InterfaceSample CMS Interface

What a CMS Can DoWhat a CMS Can Do

Can facilitate sharing of content across Can facilitate sharing of content across multiple Web sitesmultiple Web sites

Can make it easier for non-technical staff Can make it easier for non-technical staff to update contentto update content

Forces a formal workflow management Forces a formal workflow management and publishing processand publishing process

Can improve consistency of look and feelCan improve consistency of look and feel

What a CMS CAN’T DoWhat a CMS CAN’T Do Make editorial decisions for you.Make editorial decisions for you. Decide or define what your workflow/approval Decide or define what your workflow/approval

process should be. You still need to set policy process should be. You still need to set policy regarding who posts what and who needs regarding who posts what and who needs approval from whom.approval from whom.

Update many forms of media including pdfs, Update many forms of media including pdfs, movies, flash, etc.movies, flash, etc.

Support all the bells and whistles many of us are Support all the bells and whistles many of us are used to.used to.

Doesn’t necessarily make it easier to update Doesn’t necessarily make it easier to update content.content.

Questions For U.Va.Questions For U.Va.

How widespread is the need for or interest How widespread is the need for or interest in a CMS?in a CMS?

What challenges will U.Va. face?What challenges will U.Va. face? How should we proceed? How should we proceed?